Complete Revaluation of All Real Properties, as of October 1, 2021, to be Effective for the 2022 Tax Year

The Borough of Avon-By-The-Sea, Monmouth County, New Jersey, is soliciting proposals from qualified firms for a comprehensive revaluation service of all real properties within its municipal boundaries. The project's primary objective is to classify and appraise every parcel of real estate and improvement at its fair market value as of October 1, 2021, with valuations effective for the 2022 tax year. The extensive scope of work includes collecting income and expense data for Class 4 properties, preparing separate lists for tax-exempt properties, developing an Excel spreadsheet to compare individual Block/Lot differences in MOD IV files, and providing training to the Municipal Assessor's staff on appraisal procedures and standards. This revaluation must be fully computer-generated, ensure compatibility with Microsystems tax assessment software, and strictly adhere to the guidelines and specifications of the New Jersey Division of Taxation, including the Third Edition of the Real Property Appraisal Manual. Proposing contractors must demonstrate significant experience and qualifications in mass appraisal. Key personnel requirements include principal appraisers with a minimum of ten years of practical experience in diverse commercial, industrial, apartment, and residential properties, with at least five years specifically in mass appraisal within the past five years. These principal appraisers must also be New Jersey State Certified Real Estate Appraisers. Supervisors are required to have not less than five years of practical appraisal experience, with three years in mass appraisal within the past five years. Field inspectors need at least one year of mass appraisal experience. All personnel assigned to the project, including field staff, must undergo background checks and fingerprinting conducted by the Avon-By-The-Sea Police Department. Firms are also mandated to provide a list of municipalities where revaluations have been performed, details of any past litigation involving contract performance, and comprehensive resumes for all key personnel. Sample forms for progress reports, payment schedules, and property record cards are essential components of the proposal submission. No mandatory pre-bid meetings are explicitly mentioned, but public information and taxpayer review meetings are part of the project execution. Sealed submissions must be delivered to the Borough Administrator, Borough of Avon-By-The-Sea, located at 301 Main Street, Avon-By-The-Sea, N.J. 07717. The submission envelope must clearly specify the service being proposed. The bid package must include several mandatory forms: a Standardized Submission Form, Non-Collusion Affidavit, Disclosure of Ownership Form, Insurance Requirement Acknowledgement Form, Mandatory Equal Employment Opportunity Notice Acknowledgement, Business Registration Certificate, Professional Services Entity Information Form, Qualifications Submission Form, Acknowledgement of Corrections, Additions or Deletions Form, and W9. Crucially, each proposal must be accompanied by a Bid Bond and Consent of Surety, issued by a surety company authorized in New Jersey. The Bid Bond must be 10% of the total bid amount, not exceeding $20,000, serving as security for the bidder to enter into a contract and furnish a performance bond. A performance bond equal to 100% of the proposal amount will be required upon contract execution. While the specific submission deadline is not provided within this document excerpt, the contract specifies a revaluation completion date of September 1, 2021, and taxpayer review hearings to be completed by October 15, 2021. Inquiries regarding submissions should be directed to Kerry McGuigan, Administrator.