Request for Proposal – Added Assessments

The Borough of Avon-By-The-Sea, New Jersey, is soliciting proposals for the preparation of added assessments for the 2022 tax year. This comprehensive project includes all necessary fieldwork, pricing, and the creation of Property Record Cards. The scope of work involves inspecting approximately 50 properties for potential added assessments, requiring a minimum of two interior and exterior inspection attempts per property. Contractors must perform all field inspections, data collection, and verification, entering all changes onto a property record card, including a sketch. Specific notes must be provided per property, categorizing them as 'completed,' 'priced out hold for Certificate of Occupancy,' or 'Not done, come back next year.' The final deliverable must be compatible with the software system used by the Monmouth County Board of Taxation, developed by Microsystems, containing MOD IV and CAMA file information, and requires both a hard copy for the Municipality’s Assessor and an electronic copy for Microsystems. All work must be completed within 60 days from the Borough's acceptance of the proposal. This RFP targets specialized firms capable of handling intricate property assessment tasks with precision and adherence to municipal and state standards. Potential proposers should note the detailed requirements for data capture, software compatibility, and reporting, ensuring a thorough understanding of the technical specifications before submission. The Borough emphasizes the need for accurate and compliant assessment data to support its tax year operations. Contractors interested in this opportunity must adhere to strict qualification standards, including conforming to applicable provisions of law and the standards adopted by the Director of the Division of Taxation, particularly referencing the Real Property Appraisal Manual for New Jersey Assessors. A critical requirement is for the firm to carry adequate Public Liability and Workmen’s Compensation Insurance, holding the Borough harmless from any claims arising from the firm's actions. Specifically, the Company must provide general liability and automatic liability insurance, naming the Borough as co-insured. The minimum coverage limits are set at $1,000,000 per person and $1,000,000 per occurrence for bodily injury, along with $250,000 for property damage. These insurance stipulations are non-negotiable and designed to protect the municipality from potential liabilities. Proposers must demonstrate their capacity to meet these insurance requirements as part of their submission, indicating a robust and responsible operational framework. The Borough seeks highly qualified firms with a proven track record in municipal tax assessment services, ensuring compliance with all regulatory and quality benchmarks. All proposals, including a detailed fee schedule based on the type of added assessment (e.g., new house, addition, pool, commercial, inspected not done), must be delivered to the Borough Administrator. The firm submission deadline is the end of business on April 15, 2022. For any inquiries regarding this Request for Proposal, interested firms should contact Timothy Anfuso, the Tax Assessor, directly at (732) 409-7135. Proposers are advised to meticulously review all submission requirements, including the specified fee schedule format, to ensure their bid is complete and compliant. The detailed fee structure is essential for the Borough to evaluate cost-effectiveness across various assessment types. Timely submission is critical, as late proposals will not be considered. The contact information provided is specifically for questions related to the scope of work and technical requirements, emphasizing direct communication with the municipal assessor. This ensures that all bidders have equal access to clarifying information, promoting a fair and transparent procurement process.