GRANT CONSULTING SERVICES FOR ADMINISTRATION OF COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAMS

The City of Bayonne is soliciting proposals from qualified consultants to provide comprehensive grant consulting services for the administration, execution, and oversight of its Community Development Block Grant (CDBG) programs and other U.S. Department of Housing and Urban Development (HUD) initiatives. This encompasses a broad range of programs, including CDBG Low/Mod Housing, Home Renovation, Non-Profit Loan Fund, Section 108, and Continuum of Care (COC). The core scope of work involves general administration, staff training, internal project file monitoring, project planning, implementation services, and project activity support. Additionally, the selected consultant will be responsible for preparing the FY 2025-26 Annual Action Plan, compiling eligibility documentation, submitting required information to HUD, preparing the Environmental Review Record for community projects, and developing the Consolidated Annual Performance and Evaluation Report (CAPER). The consultant will also manage program income documentation, ensure compliance with public notice requirements, and prepare for and attend HUD project monitoring sessions. The contract term for these vital services is scheduled for twelve months, from January 1, 2026, to December 31, 2026. Prospective contractors must demonstrate significant expertise in grant administration, particularly concerning CDBG and related State and Federal community and economic development programs. Proposing firms are required to identify the specific employees assigned to the City's account, ensuring each has a minimum of two years' relevant experience. Proposals must include examples of previously completed work by these assigned employees, along with a list of clients and their contact information for verification of credentials and performance ability. Furthermore, consultants should submit a list of communities and grants where they have achieved success in housing, urban development, environmental preservation, and planning assistance, with a particular emphasis on experience within New Jersey. The City's selection criteria for awarding this agreement will prioritize the qualifications and experience of the firm and individuals, their ability to perform services in a timely manner, including staffing and staff familiarity with the services, and overall cost competitiveness. There are no mandatory pre-bid meetings or site visits specified in the documentation. All proposals are due on or before December 9, 2025, at 10:00 AM. Submissions must consist of one (1) original and three (3) copies, clearly marked with the RFP title and the responding firm's name. These packages must be delivered to the City of Bayonne, Law Department, Room 15, located at 630 Avenue C, Bayonne, NJ 07002. It is strongly recommended that proposals be hand-delivered to ensure timely receipt, as the City bears no responsibility for delays caused by mail or other delivery services. Submissions via fax, e-mail, or telephone are strictly prohibited, and delivery to any other City department will not be accepted. Any proposals received after the specified deadline will be returned unopened. A public opening for the received proposals will take place at 11:30 AM on December 9, 2025, in the Dorothy E. Harrington Municipal Council Chambers, also located at 630 Avenue C, Bayonne, New Jersey. No bid security or performance bonds are explicitly mentioned as requirements for submission.