PROFESSIONAL ENGINEERING SERVICES - ENGINEERING FIRMS WITH EXPERIENCE IN MAINTAINING NEW JERSEY STATE CERTIFIED DIGITAL TAX MAPS

The City of Bayonne, New Jersey, is soliciting qualifications and proposals from professional engineering firms specializing in maintaining New Jersey State Certified Digital Tax Maps. This Request for Qualifications/Proposals (RFQ/RFP) seeks providers for professional/consulting/extraordinary unspecifiable services through a "fair and open" contracting process. The comprehensive scope of work involves maintaining a digital tax map compatible with the City’s current GIS program (Spatial Data Logic) and relevant State of New Jersey digital mapping standards. Key tasks include requisite research and mapping of tax parcels, specifically addressing condominiums, riparian grants, railroad properties, department of transportation properties, underground pipelines, and the correction of postal address conflicts, alongside the creation of GIS layers for the current tax map. Bayonne is an urban municipality with approximately 14,000 tax line items and completed a revaluation for the 2020 tax year based on a 2018 State-approved digital tax map. Prospective engineering firms must possess specific qualifications to be considered for this contract. Mandatory requirements include certification to provide engineering services in the State of New Jersey, maintaining a staff of New Jersey licensed or certified professionals sufficient to service the City of Bayonne, and having a principal office located within the State of New Jersey, preferably in close proximity to Bayonne for prompt response to emergent matters. Firms must also provide a list of New Jersey tax map maintenance projects completed within the last five years, including the client entity and contact information for references. Insurance requirements are stringent, demanding Workers’ Compensation, General Liability insurance with limits of not less than $5,000,000 per occurrence, and Professional Liability insurance of not less than $1,000,000 per occurrence, with certificates naming the City as an additional insured. The successful contractor will also be required to indemnify and defend the City against claims arising from their acts or omissions. Sealed proposals and responses must be submitted to the City Law Division, located at 630 Avenue C, 1st Floor, Room 15, Bayonne, New Jersey 07002. The submission deadline is firm: December 11, 2023, at 10:00 a.m. prevailing time. Required submission documents include the "Standardized Professional/Consulting/Extraordinary Unspecifiable Service RFQ/RFP SUBMISSION FORMS," which encompass the Proposal, Qualifications and Costs Submission Form, a signed and notarized Non-Collusion Affidavit, a signed Disclosure of Ownership form, a Professional/Consulting/Extraordinary Unspecifiable Service Entity Information Form, a copy of the vendor's current NJ Business Registration Certificate, a Certificate of Good Standing from the NJ Division of Revenue and Enterprise Services, and a Disclosure of Investment Activities in Iran Form. A cost proposal detailing the fee structure and anticipated reimbursable costs is also mandatory. Proposals will be publicly opened on December 11, 2023, at 12:00 p.m. in the City Council Chambers. For inquiries, the primary contact is John F. Coffey II, Esq., Law Director, City of Bayonne, at the aforementioned address.