Professional Engineering Services - Engineering Firms with Experience in Maintaining NJ State Certified Digital Tax Maps

The City of Bayonne, New Jersey, is soliciting qualifications and proposals from professional engineering firms to provide expert services for maintaining its New Jersey State Certified Digital Tax Maps. This Request for Qualifications/Proposals (RFQ/RFP) seeks contractors capable of ensuring tax map compatibility with the City’s existing GIS program (Spatial Data Logic) and adherence to all relevant State of New Jersey digital mapping standards. The comprehensive scope of work includes, but is not limited to, the requisite research and mapping of approximately 14,000 tax parcels, encompassing condominiums, riparian grants, railroad properties, Department of Transportation properties, underground pipelines, correction of postal address conflicts, and the creation of necessary GIS layers for the current tax map. The City completed a revaluation for the 2020 tax year with a 2018 State approved digital tax map, highlighting the critical need for ongoing maintenance and specialized expertise. The contract term for these professional services is anticipated to run from January 1, 2025, through December 31, 2025. This project is vital for the continued accuracy and integrity of the City's municipal land records and tax assessment processes. Responding firms must meet stringent general requirements to be considered for this professional services contract. At a minimum, entities must be certified to provide engineering services within the State of New Jersey and must maintain a staff of New Jersey licensed or certified professionals sufficient to adequately service the City of Bayonne. A principal office location within the State of New Jersey is mandatory, with a preference for proximity to the City of Bayonne to facilitate prompt response to emergent matters. Proposers are also mandated to provide a detailed list of New Jersey tax map maintenance projects completed in the last five years, including the client town or entity and complete contact information for a reference familiar with the mapping project. Insurance requirements are comprehensive, mandating Worker’s Compensation insurance, General Liability insurance with limits of not less than $5,000,000 per occurrence, and Professional Liability insurance with limits of not less than $1,000,000 for any one occurrence. Certificates of insurance must name the City as an additional insured. No mandatory pre-bid meetings or site visits are explicitly mentioned in the provided text. Sealed proposals/responses must be physically delivered to the City Law Division, located at 630 Avenue C, 1st Floor, Room 15, Bayonne, New Jersey 07002, on or before the firm deadline of November 7, 2024, at 10:00 a.m. prevailing time. Required submission documents include "The Standardized Professional/Consulting/Extraordinary Unspecifiable Service RFQ/RFP SUBMISSION FORMS," which comprise a signed and dated Proposal, Qualifications and Costs Submission Form, a signed and notarized Non-Collusion Affidavit, and a signed Disclosure of Ownership form. Additionally, a Professional/Consulting/Extraordinary Unspecifiable Service Entity Information Form, a copy of the vendor's current "NJ Business Registration Certificate," a State of NJ Certificate of Good Standing, and a Disclosure of Investment Activities in Iran Form are mandatory. Further documents demonstrating qualifications and experience are also encouraged for comprehensive evaluation. Proposals will be publicly opened at the Law Department Conference Room, Room 15, on November 7, 2024, at 11:00 a.m. prevailing time. For inquiries or additional information regarding this solicitation, interested parties should contact John F. Coffey II, Esq., Law Director, City of Bayonne, at the aforementioned address.