AAON HVAC Services 2026

The Borough of Beach Haven is soliciting price quotes for AAON HVAC services for the 2026 calendar year, with a potential extension through December 31, 2027. This initiative aims to establish a roster of qualified contractors for routine yearly maintenance, preventative service, and emergency repairs for AAON HVAC systems located at the Town Hall building. The comprehensive scope of work involves responsive emergency services, requiring selected bidders to be available to commence repairs within four hours of a call-in. This request allows the Borough flexibility to engage multiple companies throughout the year to ensure continuous and efficient operation of its HVAC infrastructure, supporting essential municipal services and maintaining public facilities. Prospective contractors must meet several key qualifications to be considered for these services. Bidders are required to possess a valid New Jersey HVAC Contractor’s License, demonstrate established business credentials by providing a W9 form, and have a New Jersey Business Registration Certificate on file or attached with their submission. Specific details on required hourly rates for routine, emergency, and potential travel time are requested as part of the quote specifications. There are no mandatory pre-bid meetings or site visits explicitly mentioned within the provided documentation. The submitted quotes must remain valid through December 31, 2026, with an option for mutual agreement to extend validity until December 31, 2027, highlighting the potential for a longer-term engagement. All interested vendors must submit their comprehensive price quotes by the firm deadline of March 15, 2026. Submissions can be made either via fax to the Public Works Office at 609-492-3270 UNLOCK or through email to mhennessy@beachhaven-nj.gov. UNLOCK Required quote specifications include company name, contact name, NJ HVAC Contractor's License number, phone number, email, hourly rates for both routine and emergency services, a travel time rate if applicable, and the submission date. There is no mention of required bid security, performance bonds, or payment bonds for this quote request. For any inquiries regarding this solicitation, primary contacts are Steve Letts and Marybeth Hennessy, reachable by phone at 609-492-2525. UNLOCK Additionally, it is noted that this potential contract may be subject to New Jersey's Prevailing Wage Act (NJSA 34:11-56.250 et seq.) and Pay to Play laws (NJSA 19:44-20).