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Bedminster Township Purchasing and Bids

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Executive Summary

The Township of Bedminster is seeking bids for various procurement needs. The Purchasing Department handles the procurement of goods and services in accordance with state laws and ordinances. This includes processing bids, requests for proposals (RFPs), and requests for quotes (RFQs). Public bids and competitive proposals are advertised on the Township website and in local newspapers. Vendors are required to comply with specific state registration requirements, submit a W-9 form, and complete a Certification of Non-Involvement in Prohibited Activities in Russia or Belarus and Disclosure of Investment Activities in Iran. The Township also provides terms and conditions for purchasing, including payment policies and claimant signature requirements for purchases equal to or greater than $1,500.00.

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Finance - Township of Bedminster
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Bedminster Township
Administrative Offices | Town Hall
One Miller Lane, Bedminster, NJ 07921
Phone 908-212-7000 | Fax 908-212-7001
Police | Fire | Rescue
55 Miller Lane, Bedminster, NJ 07921
Phone 908-234-0585 | Emergency 911
{1}
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News
Primary Election Day June 2nd
Community Garden Coming Soon
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How do you dispose of styrofoam?
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Pet Waste and Water Pollution
Poll Workers Needed 2025
Recycling - What Can or Can't Be
If you have questions, call Somerset County (732) 469-3363
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Struggling to Pay Your Water or Sewer Bills
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Historical Lesson and Open House at JVH Museum
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Recycling Information
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Utility Information
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Vital Records Registrar
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Police/Fire/Rescue
Far Hills-Bedminster Fire Dept.
First Aid Squad
Police Department
Pottersville Volunteer Fire Co.
I Want To….
Alarm Registration
Affordable Housing
Building Permits
Bulky Waste Permits
Cat License
Department Directory
Dog License
Emergency Alerts - NIXLE
FAQs
Firearms Information
Household Hazardous Waste Disposal
Landlord Registration Form
Marriage License
Master Plan
Municipal Codes
Municipal Financial Information
Property Information
Public Record - OPRA
Recreation Program Registration
Recycling Information
Senior Van Service
Smoke Detector/CO Inspection
Tickets & Summonses
Vital Records Request
Volunteer
Voter Registration
Forms
Public Notices
2026 Public Notices
Menu
News
Primary Election Day June 2nd
Community Garden Coming Soon
Deed Fraud Alert
Electronic Recycling
How do you dispose of styrofoam?
JCP&L Appliance Recycling
New Jersey American Water Assistance Program
Pet Waste and Water Pollution
Poll Workers Needed 2025
Recycling - What Can or Can't Be
Senior Van Program
Somerset County Curb Hunger Food Drive
Somerset County Office of Aging & Disability
Struggling to Pay Your Water or Sewer Bills
Utility Bill Credit Scam Alert
Veterans Resource Job Fair
Volunteer Firefighters Wanted
Bedminster Township School Registration
Historical Lesson and Open House at JVH Museum
Health Screening May 12, 2026
Government
Administration
Affordable Housing Information
Agricultural Advisory Committee
Bedminster History
Bedminster Photo Gallery
Bids and Requests for Proposals (RFP)
Board of Health
Calendar
Clerk & Registrar of Vital Records
Complete Codes
Construction & Code Enforcement
Election Information
Emergency Management
Environmental Commission
Ethics
Financial Information
Historic Preservation Commission
Jacobus Vanderveer Commission
Land Use Board
Landscape Advisory Board
Legal Notices
Library Board
Master Plan
Master Plan Review Committee
Municipal Court
Police
Press Releases
Recreation Committee
Resolutions & Ordinances
Sewer Advisory Committee
Sewer Transmission Advisory Board
Township Committee
Community
ADA Policy
Bedminster Public School (K-8)
Bedminster School PTO
Bernards High School
Boards, Commissions & Committees
Business Resources
Census Information
Center for Contemporary Art
Clarence Dillon Public Library
Community Garden
Community Service
COVID-19 Resources
Eagle Scout Project Information
Employment
Fall Fest
Hills Highlands Master Association
Hills Village Master Association
Hills Village North Master Association
Jacobus Vanderveer House
Resident Resources
Senior Citizen Programs
Somerset County
Somerset Hills Youth Services Municipal Alliance
Stigma-FREE
Therapeutic Recreation
Visitor Information
Services
Animal Control
Animal Registrar - Pet Licensing
Brush Pickup
Building Services
Bulky Waste Program
Code Enforcement
Directions & Office Hours
Farmers Market
Finance
Fire Prevention
Flood Hazard Protection Information
Household Hazardous Waste Disposal
Leaf Pickup
Community Alerts Sign-Up
Parks & Facilities
Planning & Zoning
Property Information
Public Works
Recreation Department
Recycling Information
Sewer Utility
Shop Bedminster Program
Shred Schedule
Tax Office
Stormwater Management
Utility Information
Vital Records Registrar
Zoning Official
Police/Fire/Rescue
Far Hills-Bedminster Fire Dept.
First Aid Squad
Police Department
Pottersville Volunteer Fire Co.
I Want To….
Alarm Registration
Affordable Housing
Building Permits
Bulky Waste Permits
Cat License
Department Directory
Dog License
Emergency Alerts - NIXLE
FAQs
Firearms Information
Household Hazardous Waste Disposal
Landlord Registration Form
Marriage License
Master Plan
Municipal Codes
Municipal Financial Information
Property Information
Public Record - OPRA
Recreation Program Registration
Recycling Information
Senior Van Service
Smoke Detector/CO Inspection
Tickets & Summonses
Vital Records Request
Volunteer
Voter Registration
Forms
Public Notices
2026 Public Notices
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Animal Registrar - Pet Licensing
Brush Pickup
Building Services
Bulky Waste Program
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Directions & Office Hours
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Finance
Fire Prevention
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Household Hazardous Waste Disposal
Leaf Pickup
Parks & Facilities
Community Alerts Sign-Up
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Property Information
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Tax Office
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Last item for navigation
Township of Bedminster
»
Services
»
Finance
Finance
Finance
:
The Finance Department is responsible for the receipt, disbursement and accounting of all municipal funds including  grants, indebtedness and investments, in accordance with the laws of the State of New Jersey.  The department maintains the required records, ledgers, accounts receivable and accounts payable for the Township,  as well as accompanying general ledgers,  payroll, and coordination of benefits.
The Finance Department also manages several township funds including the Open Space Trust Fund,  Recreation Trust Account,  Affordable Housing Trust Fund, Construction Trust Account,  Animal Trust Account,  Sewer Accounts and the Length of Service Award Program (LOSAP) for members of the Far Hills-Bedminster Fire Department, Pottersville Fire Company and the Far Hills-Bedminster First Aid Squad.
Purchasing
:
The Purchasing Department is responsible for the procurement of goods and services for the Township in accordance with existing laws and ordinances. Bids, requests for proposals (RFP) or quotes (RFQ) are processed through the department and purchase orders are created, approved, signed and distributed. Public bids and competitive proposals are listed on the Township website as well as in the local newspaper as mandated by law.
For Purchasing Terms and Conditions click here:
Terms and Conditions.pdf
For the Township's New Vendor Packet click here:
New Vendor Packet 2026.pdf
For the Township's Tax-Exempt form
(undated and does not expire) click here:
Tax-Exempt Letter from State of NJ.pdf
Department Contacts:
Chief Financial Officer & Treasurer
Derek Macchia, CMFO
(908) 212-7000, Ext. 413
[email protected]
Assistant Treasurer, QPA
Katelyn Haroldson, QPA
(908) 212-7000, Ext. 411
[email protected]
Payroll Clerk
Katelyn Vettel
(908) 212-7000, Ext. 402
[email protected]
Bedminster Township
One Miller Lane, Bedminster, NJ 07921
Phone 908-212-7000 | Fax 908-212-7001
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Document Text

--- Document: Document ---
Township of Bedminster 
Terms and Conditions 
 
CLAIMANT SIGNATURE REQUIREMENT 
The Township of Bedminster has adopted the policy outlined by the N.J.A.C. 5:30-9A.6(c), 
N.J.A.C. 5:31-4.1, and Local Finance Notice 2018-13 requiring that the claimant signature is 
only required when purchases for items are equal to or greater than $1,500.00 for the Township 
or reimbursement of employee expenses or services provided exclusively and entirely by the 
individual.  
 
PURCHASE POLICY 
1. The Township can only purchase materials, supplies, services, equipment and vehicles with 
the Township’s Qualified Purchasing Agent’s signed purchase order.  
2. Shipping statement or bill of lading must accompany shipment. 
3. All materials, supplies, equipment and vehicles shall be shipped F.O.B. Destination, 
unloaded, inside delivery upstairs/downstairs and debris removed. The Township will not 
pay freight or express delivery charges except when included in contract or mutually agreed 
upon. Deliveries shall be made between 7:00 AM and 3:30 PM at the Department of Public 
Works or between 9:00 AM and 4:00 PM at the business offices, Monday through Friday. 
4. No charges other than those specified will be allowed without approval. 
5. Invoice must be forwarded to the Township Finance office. 
6. No official, employee or agent of the Township is permitted to accept gifts from vendors 
or others contracting business with the Township. 
7. No change or additions to the terms of the Purchase Order shall be valid or enforceable 
unless agreed upon by the finance department and administration in writing.  
PAYMENT POLICY 
1. Vendor must sign the Purchase Order, if required under the claimant certification 
requirement, and return to the Township’s Purchasing Agent’s office. 
2. Payments are approved by the Township Committee meetings held at the first and third 
Monday of every month or as set in the Notice of Scheduled Meetings.  
3. The Township does not pay late fees or interest charges. 
4. The Township of Bedminster is tax- exempt from Federal or State taxes under the provision 
of the New Jersey Sales and Use Tax Act (Chapter 30, Laws of 1960).  
5. Per LFN 2019-02, Prompt Payment Requirement for Goods and Services Law, the 
Township has 60 days from the receipt of the properly executed invoice or 60 calendar days 


from the date the goods or services were received. The Township does not pay late fees or 
interest charges unless permitted under this LFN. 
 
VENDOR REQUIRED DOCUMENTS 
1. Vendors are required to comply with NJSA 52:32-44, NJ Business Registration Certificate 
Program. Information is available by calling (609) 292-9292 or going to: 
https://www.state.nj.us/treasury/revenue/busregcert.shtml 
2. Vendors are required to remit to the Township Finance office a completed W-9.  
3. Completed Certification of Non-Involvement in Prohibited Activities in Russia or Belarus 
and Disclosure of Investment Activities in Iran Form. 




--- Document: Terms and Conditions.pdf ---
Township of Bedminster 
Terms and Conditions 
 
CLAIMANT SIGNATURE REQUIREMENT 
The Township of Bedminster has adopted the policy outlined by the N.J.A.C. 5:30-9A.6(c), 
N.J.A.C. 5:31-4.1, and Local Finance Notice 2018-13 requiring that the claimant signature is 
only required when purchases for items are equal to or greater than $1,500.00 for the Township 
or reimbursement of employee expenses or services provided exclusively and entirely by the 
individual.  
 
PURCHASE POLICY 
1. The Township can only purchase materials, supplies, services, equipment and vehicles with 
the Township’s Qualified Purchasing Agent’s signed purchase order.  
2. Shipping statement or bill of lading must accompany shipment. 
3. All materials, supplies, equipment and vehicles shall be shipped F.O.B. Destination, 
unloaded, inside delivery upstairs/downstairs and debris removed. The Township will not 
pay freight or express delivery charges except when included in contract or mutually agreed 
upon. Deliveries shall be made between 7:00 AM and 3:30 PM at the Department of Public 
Works or between 9:00 AM and 4:00 PM at the business offices, Monday through Friday. 
4. No charges other than those specified will be allowed without approval. 
5. Invoice must be forwarded to the Township Finance office. 
6. No official, employee or agent of the Township is permitted to accept gifts from vendors 
or others contracting business with the Township. 
7. No change or additions to the terms of the Purchase Order shall be valid or enforceable 
unless agreed upon by the finance department and administration in writing.  
PAYMENT POLICY 
1. Vendor must sign the Purchase Order, if required under the claimant certification 
requirement, and return to the Township’s Purchasing Agent’s office. 
2. Payments are approved by the Township Committee meetings held at the first and third 
Monday of every month or as set in the Notice of Scheduled Meetings.  
3. The Township does not pay late fees or interest charges. 
4. The Township of Bedminster is tax- exempt from Federal or State taxes under the provision 
of the New Jersey Sales and Use Tax Act (Chapter 30, Laws of 1960).  
5. Per LFN 2019-02, Prompt Payment Requirement for Goods and Services Law, the 
Township has 60 days from the receipt of the properly executed invoice or 60 calendar days 


from the date the goods or services were received. The Township does not pay late fees or 
interest charges unless permitted under this LFN. 
 
VENDOR REQUIRED DOCUMENTS 
1. Vendors are required to comply with NJSA 52:32-44, NJ Business Registration Certificate 
Program. Information is available by calling (609) 292-9292 or going to: 
https://www.state.nj.us/treasury/revenue/busregcert.shtml 
2. Vendors are required to remit to the Township Finance office a completed W-9.  
3. Completed Certification of Non-Involvement in Prohibited Activities in Russia or Belarus 
and Disclosure of Investment Activities in Iran Form. 




--- Document: New Vendor Packet 2026.pdf ---
 
 
 
New Vendor 
Packet 
 
 
Submit Completed Packets to: 
Mail: 
Katelyn Haroldson, QPA 
Township of Bedminster 
1 Miller Lane 
Bedminster, NJ 07921 
 
Email: 
KHaroldson@Bedminster.us 


Township of Bedminster 
Terms and Conditions 
CLAIMANT SIGNATURE REQUIREMENT 
The Township of Bedminster has adopted the policy outlined by the N.J.A.C. 5:30-9A.6(c), N.J.A.C. 
5:31-4.1, and Local Finance Notice 2018-13 requiring that the claimant signature is only required when 
purchases for items are equal to or greater than $1,500.00 for the Township or reimbursement of 
employee expenses or services provided exclusively and entirely by the individual. 
 
PURCHASE POLICY 
1. The Township can only purchase materials, supplies, services, equipment and vehicles with the 
Township’s Qualified Purchasing Agent’s signed purchase order. 
2. Shipping statement or bill of lading must accompany shipment. 
3. All materials, supplies, equipment and vehicles shall be shipped F.O.B. Destination, unloaded, 
inside delivery upstairs/downstairs and debris removed. The Township will not pay freight or 
express delivery charges except when included in contract or mutually agreed upon. Deliveries 
shall be made between 7:00 AM and 3:30 PM at the Department of Public Works or between 9:00 
AM and 4:00 PM at the business offices, Monday through Friday. 
4. No charges other than those specified will be allowed without approval. 
5. Invoice must be forwarded to the Township Finance office. 
6. No official, employee or agent of the Township is permitted to accept gifts from vendors or others 
contracting business with the Township. 
7. No change or additions to the terms of the Purchase Order shall be valid or enforceable unless 
agreed upon by the finance department and administration in writing. 
PAYMENT POLICY 
1. Vendor must sign the Purchase Order, if required under the claimant certification requirement, 
and return to the Township’s Purchasing Agent’s office. 
2. Payments are approved by the Township Committee meetings held at the first and third Monday 
of every month or as set in the Notice of Scheduled Meetings. 
3. The Township does not pay late fees or interest charges. 
4. The Township of Bedminster is tax- exempt from Federal or State taxes under the provision of the 
New Jersey Sales and Use Tax Act (Chapter 30, Laws of 1960). Page 4 provides the letter from 
the state regarding the Township’s tax-exempt status. 
5. Per LFN 2019-02, Prompt Payment Requirement for Goods and Services Law, the Township has 
60 days from the receipt of the properly executed invoice or 60 calendar days from the date the 
goods or services were received. The Township does not pay late fees or interest charges unless 
permitted under this LFN. 


VENDOR REQUIRED DOCUMENTS 
1. Vendors are required to comply with NJSA 52:32-44, NJ Business Registration Certificate 
Program. 
Information 
is 
available 
by 
calling 
(609) 
292-9292 
or 
going 
to: 
https://www.state.nj.us/treasury/revenue/busregcert.shtml . The NJ Business registration 
certificate should look like on Page 5. 
2. Vendors are required to remit to the Township Finance office a completed W-9. You may utilize 
the attached form under Page 6 or go to Form W-9 (Rev. March 2024) or 
https://www.irs.gov/pub/irs-pdf/fw9.pdf to complete the form. 
3. Completed Certification of Non-Involvement in Prohibited Activities in Russia or Belarus and 
Disclosure of Investment Activities in Iran Form. Page 12 & 13. 
4. It is the responsibility of the vendor to verify that they are not on the WALL (Workplace 
Accountability in Labor List) and prohibited from doing business with the Township of 
Bedminster. To verify that you are not on the WALL please click on this link: Division of 
Employer Accounts | The WALL (Workplace Accountability in Labor List) 




STATE OF NEW JERSEY 
BUSINESS REGISTRATION CERTIFICATE 
 
 
 
 
 
	
  


 
	


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/2



Disclosure of Investment Activities in Iran  
 
Pursuant to Public Law 2012, c. 25, any person or entity that submits a bid or proposal or otherwise proposes to enter 
into or renew a contract must complete the certification below to attest, under penalty of perjury, that the person or 
entity, or one of the person or entity’s parents, subsidiaries, or affiliates, is not identified on a list created and 
maintained by the Department of the Treasury as a person or entity engaging in investment activities in Iran.  If the 
Director finds a person or entity to be in violation of the principles which are the subject of this law, s/he shall take 
action as may be appropriate and provided by law, rule or contract, including but not limited to, imposing sanctions, 
seeking compliance, recovering damages, declaring the party in default and seeking debarment or suspension of the 
person or entity.  
 
I certify, pursuant to Public Law 2012, c. 25, that the person or entity listed for which I am authorized to bid/renew: 
 
Bidder/Offeror: 
 
 
 
 
  is not providing goods or services of $20,000,000 or more in the energy sector of Iran, including a person or entity 
that provides oil or liquefied natural gas tankers, or products used to construct or maintain pipelines used to 
transport oil or liquefied natural gas, for the energy sector of Iran; is not a financial institution that extends 
$20,000,000 or more in credit to another person or entity, for 45 days or more, if that person or entity will use the 
credit to provide goods or services in the energy sector in Iran. 
 
In the event that a person or entity is unable to make the above certification because it or one of its parents, 
subsidiaries, or affiliates has engaged in the above-referenced activities, a detailed, accurate and precise 
description of the activities must be provided in part 2 below to the Division of Purchase under penalty of 
perjury.  Failure to provide such will result in the proposal being rendered as non-responsive and appropriate 
penalties, fines and/or sanctions will be assessed as provided by law.  
 
 
 
 
 
 
 
 
 
 
 
 
 
 
PART 2:  PLEASE PROVIDE FURTHER INFORMATION RELATED TO INVESTMENT ACTIVITIES IN 
IRAN 
You must provide, accurate and precise description of the activities of the bidding person/entity, or one of its parents, 
subsidiaries or affiliates, engaging in the investment activities in Iran outlined above by completing the boxes below. 
 
Name: _________________________________________ Relationship to Bidder/Offeror: _____________________ 
 
Description of Activities: _________________________________________________________________________ 
 
Duration of Engagement: ___________________________ Anticipated Cessation Date: ______________________ 
 
Bidder/Offeror 
Contact 
Name: 
_____________________________________________________________________ 
 
Contact Phone Number: (_________) __________ - _________________ 
 
 
Certification:  I, being duly sworn upon my oath, hereby represent and state that the foregoing information and any 
attachments thereto to the best of my knowledge are true and complete.  I attest that I am authorized to execute this 
certification on behalf of the above-referenced person or entity.  I acknowledge that Town/ Township/ 
Borough/Government Agency is relying on the information contained herein and thereby acknowledge that I am under 
a continuing obligation from the date of this certification through the completion of any contracts with the Township 
of Bedminster to notify the Township of Bedminster in writing of any changes to the answers of information contained 
herein.  I acknowledge that I am aware that it is a criminal offense to make a false statement or misrepresentation in 
this certification, and if I do so, I recognize that I am subject to criminal prosecution under the law and that it will also 
constitute a material breach of my agreement(s) with Township of Bedminster, New Jersey and that the Township of 
Bedminster at its option may declare any contract(s) resulting from this certification void and unenforceable. 
 
Full 
Name 
(Print): 
 
Signature: 
 
Title: 
 
Date: 
 
 
 
 
 
 




--- Document: Tax-Exempt Letter from State of NJ.pdf ---
THE GREAT SEAL OF THE STATE OF NEW JERSEY
PHILIP D. MURPHY
Governor
State of New Jersey
DEPARTMENT OF THE TREASURY
DIVISION OF TAXATION
P. O. Box XXX
TRENTON, NEW JERSEY 08695-0XXX
ELIZABETH MAHER MUOIO
State Treasurer
TAHESHA L. WAY
Lt. Governor
MARITA R. SCIARROTTA
Director
Township of Bedminster
One Miller Lane
Bedminster New Jersey 07921
Telephone (609) 984-5739 / Facsimile (609) 292-8764
[This letter is undated and does not expire.]
Dear Sellers/Vendors and Government Purchasing Officers:
The State of New Jersey, its agencies, instrumentalities, political authorities, public corporations, and
political subdivisions are exempt from the state's sales and use tax pursuant to Section 9(a)(1) of the Sales
and Use Tax Act (N.J.S.A. 54:32B-1 et seq.). As a New Jersey political subdivision, the Township of
Bedminster is not required to issue an Exempt Organization Certificate (Form ST-5), to make tax-exempt
purchases. Purchases of natural gas, electricity, and their related transportation or transmission services
are not exempt.
Official letterhead or a purchase order signed by a qualified official is sufficient proof for the seller of the
exemption from paying the sales tax. Payment must be by government check or voucher drawn directly
from a government account. Payment from a government employee's credit card regardless of the intent
of the government entity to reimburse the employee, results in a taxable transaction. A seller should retain
a record of the exempt purchase in the event of an audit.
A New State or local government entity making cash purchases of $150 or less may use an Exempt Use
Certificate (Form ST-4) except for purchasing room occupancies. The ST-4 must contain:
1. The words, "Government Entity" in the block located at the right upper corner of the form
marked "Purchaser's New Jersey Registration Number."
2. "9(a) entered in the block following "N.J.S.A. 54:32B-."
3. The name and position of the person dealing with the seller as “Name of Purchaser."
4. The words, "Government Entity" for "Type of Business.”
5. The signature of a qualified official of the government entity.
Access Form ST-4 from: www.nj.gov/treasury/taxation/pdf/other_forms/sales/st4.pdf.
EXEMPT ORGANIZATION UNIT
New Jersey Division of Taxation
New Jersey Is An Equal Opportunity Employer Printed on Recycled Paper and Recyclable