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Town of Boonton Professional Services RFP
BID #: 4
ISSUED: 9/12/2017
DUE: 10/17/2017
VALUE: TBD
100
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Executive Summary
The Town of Boonton solicited proposals for various professional services, including Town Auditor, General Engineering Services, and Water Engineering Services, to support the municipality's operations. The contract term was for one year, commencing January 1, 2018, or upon appointment, until December 31, 2019. Proposals were to be submitted in both hard copy and PDF format on a thumb drive. The deadline for submissions was October 17, 2017, at 10:30 AM. Successful vendors were required to comply with all applicable New Jersey purchasing statutes, including providing a Business Registration Certificate, W-9 Forms, and AA302 Form.
Web Content
Bid Postings • Town of Boonton Professional Services RFP Skip to Main Content Search How Do I... Government Departments Community Home Bid Postings Print Print Bid Number: RFP #01-2017 Bid Title: Town of Boonton Professional Services RFP Category: BIDS Status: Closed Description: Notice is hereby given by the Town of Boonton that Request for proposals (RFP) will be received by the Town October 17, 2017 at 10:30am prevailing time in the Municipal Building, 100 Washington Street, Boonton, N.J. 07005 at which time and place the sealed proposals will be received for the following: RFP #01-2017 Town of Boonton Professional Services RFP Town Auditor General Engineering Services Water Engineering Services Obtaining RFP Document: Town of Boonton Sean P. Canning QPA For security reasons, you must enable JavaScript to view this E-mail address. 973-706-7813 All successful vendors must comply with all applicable New Jersey purchasing statutes as follows: • Business Registration Certificate (BRC) • W-9 Forms • AA302 Form - Affirmative Action Laws – N.J.S.A. 10:5-31, N.J.A.C. 17:27 The Town of Boonton reserves the right to award this quote excluding the indicated option or at its discretion to not award any quote as received. This bid has been advertised in accordance with the “Fair and Open Basis” and nothing further shall be required under the Pay-to-Play Legislation (N.J.S.A. 19:44A-20.7). Date: September 12, 2017 Sean Canning QPA, MPA Purchasing Agent Town of Boonton Publication Date/Time: 9/12/2017 12:00 AM Closing Date/Time: 10/17/2017 10:30 AM Related Documents: RFP 1-2017 Engineering Return To Main Bid Postings Page Live Edit Report a Concern Recreation Notify Me® Online Payments Ordinances Garbage & Recycling Contact Us Town Hall 100 Washington Street Boonton, NJ 07005 Phone: 973-402-9410 info@boonton.org Hours: 8:30am - 4:00pm Monday – Friday Quick Links Legal Notices Boonton Main Street /QuickLinks.aspx Using This Site Home Accessibility Site Map Copyright Notices Privacy /QuickLinks.aspx Government Websites by CivicPlus® Loading Loading Do Not Show Again Close Arrow Left Arrow Right [] Slideshow Left Arrow Slideshow Right Arrow
Document Text
--- Document: RFP 1-2017 Engineering --- 1 Town of Boonton Professional Services RFP Notice is hereby given by the Town of Boonton that Request for proposals (RFP) will be received by the Town October 17, 2017 at 10:30am prevailing time in the Municipal Building, 100 Washington Street, Boonton, N.J. 07005 at which time and place the sealed proposals will be received for the following: RFP #01-2017 Town of Boonton Professional Services RFP Town Auditor General Engineering Services Water Engineering Services Obtaining RFP Document: Town of Boonton Sean P. Canning QPA Scanning@TheCanningGroup.org 973-706-7813 All successful vendors must comply with all applicable New Jersey purchasing statutes as follows: • Business Registration Certificate (BRC) • W-9 Forms • AA302 Form - Affirmative Action Laws – N.J.S.A. 10:5-31, N.J.A.C. 17:27 The Town of Boonton reserves the right to award this quote excluding the indicated option or at its discretion to not award any quote as received. This bid has been advertised in accordance with the “Fair and Open Basis” and nothing further shall be required under the Pay-to-Play Legislation (N.J.S.A. 19:44A-20.7). Date: September 12, 2017 Sean Canning QPA, MPA Purchasing Agent Town of Boonton Town of Boonton Professional Services RFP REQUEST FOR PROPOSAL & QUALIFICATIONS (RFP) FOR ALL PROFESSIONS I. PURPOSE AND INTENT Through this Request for Proposal & Qualifications (RFP), the Town of Boonton (hereinafter the "Town") seeks a Municipal Professional as per indicated professional service for one (1) year appointment commencing January 1, 2018 or upon appointment, whichever is later, until December 31, 2019. This contract will be awarded through a fair and open process pursuant to N.J.S.A. 19:44A-20.4 et seq. II. PROPOSAL SUBMISSION The Town requires the proposal be submitted in the following format: One (1) original, hard copy, plus one (1) copy of the full proposal in PDF File Format on a thumb drive, shall be submitted in sealed envelopes and must be marked "RFP PROPOSAL- MUNICIPAL PROFESSIONALS ___(indicate professional service)___________TOWN OF BOONTON" and addressed to: Neil Henry Business Administrator Town of Boonton 100 Washington St. Boonton, N.J. 07005 The proposal must be received no later than October 17, 10:30am . Faxed proposals will NOT be accepted. Any inquiry concerning this RFP should be directed in writing to: Neil Henry Business Administrator Town of Boonton 100 Washington St. Boonton, N.J. 07005 All documents/information submitted in response to this solicitation shall be available to the general public as required by the New Jersey Open Public Records Act N.J.S.A. 47: lA-1 et seq. The Town will not be responsible for any costs associated with the oral or written and/or presentation of the proposals. The Town reserves the right to reject any and all proposals, with or without cause, and waive any irregularities or informalities in the proposals. The Town further reserves the right to make such investigations as it deems necessary as to the qualifications of any and all vendors submitting proposals. In the event that all proposals are rejected, the Town reserves the right to re-solicit proposals. Town of Boonton Professional Services RFP III. MANDATORY CONTENTS OF PROPOSAL In addition to demonstrating an ability to meet all minimum qualifications , the firm must also include and address the following: 1) A fee proposal for the 2018 Town year. A proposal showing minimum and maximum ranges is not acceptable. 2) A copy of professional's New Jersey Business Registration Certificate required by the State of New Jersey for any business planning to contract with any public agency. 3) An executive summary of not more than two pages, identifying and substantiating why the individual is best qualified to provide the requested services. 4) Five references, provide the contact names, titles and phone numbers. 5) If the vendor or any principal therein has been engaged as a defendant in any litigation involving a sum of $100,000 or more and/or has been subject to any professional disciplinary action over the last three years, the bidder must provide a description of the litigation and/or disciplinary action. 6) A description of any ongoing investigations and/or litigation matters involving the individual’s performance as a municipal professional service. 7) In the proposal, identify any existing or potential conflicts of interest, and disclose any representation of parties or other relationships that might be considered a conflict of interest regarding this engagement, or the Town. 8) New Jersey Business Registration Certificate. 9) New Jersey Affirmative Action Compliance AA302 form. 10) W-9 form issued by the United States Treasury. IV. INTERVIEW The Town Business Administrator or any subcommittee reserves the right of the Town to interview any or all of the applicants submitting a proposal. Although interviews may take place, the proposal should be comprehensive and complete on its face. The Town reserves the right to request clarifying information subsequent to submission of the proposal. Town of Boonton Professional Services RFP V. SELECTION PROCESS All proposals will be reviewed by the Town to determine responsiveness. Non-responsive proposals will be rejected without evaluation. The Town will evaluate proposals based on Price and Other Factors as indicated in (N.J.A.C. 5:34-4.2), separate or combined in some manner, and not necessarily listed in order of significance: • Technical • Managerial • Cost VI. SELECTION AND CONTRACT The Town will select the vendor deemed most advantageous to the Town, price and other factors considered. The resulting contract will include this RFP, any clarifications or addenda thereto, the selected vendor's proposal, and any changes negotiated by the parties. VII. PROPOSAL EVALUATION CRITERIA The selection will be based on the Town’s evaluation of proposals in accordance with the responses received to the criteria outlined below. The proposal must include specific responses which demonstrate the ability of the individual related to: 1. Relevance and extent of qualifications. 2. Educational and experience requirements. 3. Knowledge of the subject matter. 4. Past performance and references. Applicants’/Proposers’ Responsibility in Responding to Request for Proposals. The applicant/proposer shall in response to the Town’s Request for Proposals, at a minimum, include the following information: 1. Full name and business office address. Description of relevant experience in New Jersey municipal work, and description of services provided specifically to the Town of Boonton, and three (3) New Jersey municipal agency references with contact names, titles and phone numbers. Town of Boonton Professional Services RFP 2. Listing of all post high school education of the applicant and/or members of a professional firm seeking to provide professional services as described within the body of the Request for Proposals, including technical certifications. 3. Dates of licensure, if any, in the State of New Jersey and any other state as to the professional discipline requested to serve the needs of the Town. 4. A listing of any professional affiliations or membership in any professional societies or organizations, with an indication as to any offices held. 5. A statement detailing how the responder meets the minimum qualifications 6. Any existing or potential conflicts of interest. Disclose any representation of parties or other relationship that might be considered a conflict of interest regarding this engagement. 7. A listing of all previous Public Sector entities served by the applicant/proposer licensed professional including dates of service and position(s) held. 8. Proposed cost of the service(s) or activities. The proposed cost should be stated on an annual basis. 9. Financial Disclosure. The applicant/proposer if required by law, shall file a Financial Disclosure Statement pursuant to Local Government Ethics Law N.J.S.A. 40A:9- 22(1) et seq. Town of Boonton Professional Services RFP VIII. TOWN AUDITOR A, SCOPE OF SERVICES 1. The Town Auditor (and other auditors, if any) shall perform the following minimum duties as well as those prescribed by applicable law, subject to the review and approval of the Mayor and Board of Alderman: A. Perform such duties as are prescribed by general law and ordinance; B. Interface closely on a regular basis with the Town’s Chief Financial Officer; C. Prepare the Town’s annual audit and year-end financial statements in accordance with all applicable laws and regulations; D. Act as consultant to the Chief Financial Officer and the Town’s Administrator in relation to preparation and issues related to the annual budget and other financial and reporting matters; E. Attend regular, special, and Executive Session meetings as requested by the Mayor and Board of Alderman. Town of Boonton Professional Services RFP IX. ENGINEERING SERVICES A. SCOPE OF SERVICES 1. The Municipal Engineer (and other engineers, if any) shall perform the following minimum duties as well as those prescribed by applicable law, subject to the review and approval of the Mayor and Board of Alderman: A. Provide engineering services as requested by the Mayor and Board of Alderman; B. Perform such duties as are prescribed by general law and ordinance; C. Prepare, or cause to be prepared, plans, designs, and specifications for public works projects and other improvements undertaken by the Town of Boonton D. Prepare reports and provide advice to the Mayor and Board of Alderman regarding issues that arise that include but are not limited to: regulations, legislation and ordinances; E. Interact with the Town’s Administration on related issues; F. When requested by the Mayor and Board of Alderman, reply to inquiries from residents and/or commercial enterprises; G. Attend regular, special, and Executive Session meetings as requested by the Mayor and Board of Alderman. 2. Minimum Qualifications and Response Requirements A. Minimum Qualifications: 1. Is multi-disciplined with at least ten (10) years’ experience in all aspects of municipal engineering (the appointed engineer may be assisted by employees of his/her firm with lesser levels of experience); 2. That the Engineer has been licensed in the State of New Jersey for at least five (5) years; 3. That the Engineer has at least five (5) years prior experience as a Municipal Engineer; 4. That the Engineer, and/or firm, has sufficient staff to satisfy the scope of services described in this proposal; Town of Boonton Professional Services RFP 5. The Engineer has experience in road construction, construction management, land-use law experience, planning and landscaping engineers on staff, experience in environmental studies assessments (wetlands, archaeological, endangered species, hydrologic studies, storm water management), GIS, materials testing, surveying, traffic studies, drainage, and extensive knowledge of New Jersey Department of Environmental Protection rules and regulations; 6. Engineer or firm submitting the response to this proposal carries professional liability insurance in an amount of at least $1,000,000.00 with a carrier that has AAA rating by Best Insurance Digest; and 7. Engineer must be in good standing within the Professional Engineering Community. 8. That the Engineer or engineering firm submitting this proposal has not represented within the past three years and does not represent any adverse parties and claims whether administrative, civil, criminal, or otherwise, against the Town of Boonton. Town of Boonton Professional Services RFP X. WATER & SEWER UTILITY ENGINEER A. SCOPE OF SERVICES 1. The Municipal Engineer (and other engineers, if any) shall perform the following minimum duties as well as those prescribed by applicable law, subject to the review and approval of the Mayor and Board of Alderman. 2. Provide engineering services as requested by the Mayor and Board of Alderman; 3. Perform such duties as are prescribed by general law and ordinance; 4. Prepare, or cause to be prepared, plans, designs, and specifications for public works projects and other improvements undertaken by the Town of Boonton 5. Prepare reports and provide advice to the Mayor and Board of Alderman regarding issues that arise that include but are not limited to: regulations, legislation and ordinances; 6. Interact with the Town’s Administration on related issues; 7. When requested by the Mayor and Board of Alderman reply to inquiries from residents and/or commercial enterprises; 8. Attend regular, special, and Executive Session meetings as requested by the Mayor and Board of Alderman. B. Minimum Qualifications and Response Requirements 1. Is multi-disciplined with at least ten (10) years’ experience in all aspects of water and sewer utility engineering (the appointed engineer may be assisted by employees of his/her firm with lesser levels of experience); 2. That the Engineer has been licensed in the State of New Jersey for at least five (5) years; 3. That the Engineer has at least five (5) years prior experience as a Municipal Engineer; 4. That the Engineer, and/or firm, has sufficient staff to satisfy the scope of services described in this proposal; 5. The Engineer has experience in water and sewer utility issues in construction, maintenance, installation of mains, interaction with NJDEP, interaction with water/ sewer licensed holders, experience in environmental studies assessments (wetlands, archaeological, endangered species, hydrologic studies, storm water management), GIS, materials testing, surveying, traffic studies, drainage, and Town of Boonton Professional Services RFP extensive knowledge of New Jersey Department of Environmental Protection rules and regulations; 6. Engineer or firm submitting the response to this proposal carries professional liability insurance in an amount of at least $1,000,000.00 with a carrier that has AAA rating by Best Insurance Digest; and 7. Engineer must be in good standing within the Professional Engineering Community. 8. That the Engineer or engineering firm submitting this proposal has not represented within the past three years and does not represent any adverse parties and claims whether administrative, civil, criminal, or otherwise, against the Town of Boonton.
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Neil Henry
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First Discovered
Mar 31, 2026
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