Facilities use Application

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Executive Summary

The Borough of Cape May Point requires an application for the use of Borough property, including facilities and beaches. Requirements include a $50 non-refundable administration fee, a $250 refundable security deposit, and a certificate of insurance naming the Borough as "Additional Insured" with a minimum General Liability coverage of $1,000,000. Applicants must ensure the property is left in its original condition, remove all personal property, and comply with all Borough regulations. For events at Pavilion Circle involving tents or stakes, Public Works must be contacted to mark irrigation and utility lines. Failure to comply may result in forfeiture of the security deposit.

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--- Document: Facilities use Application Document ---
 
BOROUGH OF CAPE MAY POINT 
POST OFFICE BOX 490 
CAPE MAY POINT, NJ  08212 
(609) 884-8468 / FAX:  609-884-1732 
www.capemaypoint.org 
 
 
 
Elaine L. Wallace, RMC, CMR 
Borough Clerk 
 
 
   
Robert J. Moffatt, VMD 
Mayor 
Commissioner Public Safety  
& Public Affairs  
Anita vanHeeswyk 
Deputy Mayor 
Commissioner Revenue & Finance 
Catherine Busch 
Commissioner Public Works,  
Parks & Public Property 
Edmund Grant 
Borough Administrator 
Dear Facility User, 
 
Please be advised the Borough of Cape May Point has requirements by ordinance for 
use of Borough property. 
 
1. $50.00 administration fee – non-refundable 
2. $250.00 security deposit – refundable 
3. Certificate of Insurance naming the Borough of Cape May Point as “Additional 
Insured”, with General Liability minimum of $1,000,000.00. 
4. PROPERTY MUST BE LEFT IN ITS ORIGINAL CONDITION. 
• All trash must be disposed of properly 
• Anything used for the event, decorations, and all personal property, etc. 
must be removed at the end of the event. 
• All chairs and other equipment shall be carried in and set up by hand.  No 
dollies, carts, trucks or motorized vehicles of any kind may be used. 
• If a fire on the beach is requested and approved, it must be in a container 
and all embers must be extinguished and disposed of properly and safely.  
Also, area must be totally clean of all debris at the end of the event. 
• The Borough will not be responsible for any personal property left at the 
facility. 
• If event takes place on the beach or outside on Borough property, all 
grounds must be undisturbed and left in its original condition 
• If event takes place at Pavilion Circle and includes tents, or stakes need to 
be driven for any purpose including signs, applicant must contact Public 
Works (609-884-1454) to have irrigation and utility lines marked out in 
advance.  Repair of any damage to lines will be charged to the applicant. 
Failure to comply with the above requirements will result in the forfeiture of your 
$250.00 deposit. 
 
If you have any questions, please feel free to contact the Municipal Clerk at (609) 884-
8468 ext. 12 or via email at ewallace@capemaypoint.org 
 
Respectfully, 
 
The Borough of Cape May Point 
 
 
 
 
               Proud to be a Designated Coast Guard Community! 


FACILITIES USE APPLICATION 
APPLICANT:  
 
 
 
 
 
 
 
 
 
 
 
         Address:  
 
 
 
 
 
 
 
 
 
 
 
      
 
 
 
 
 
 
 
 
 
 
 
 
 
Telephone: (H) ________________ (C) _________________ (W) _________________ 
Person Responsible/Event Coordinator:  
 
 
 
 
 
 
 
 
Title:   
 
 
 
   Email:  
 
 
 
 
 
 
 
Mailing Address (if different):  
 
 
 
 
 
 
 
 
Name and Location of Facility/ies (Attach route/map if not limited to a single location):  
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Purpose of Event:  
 
 
 
 
 
 
 
 
 
 
 
Date of Event:  
  Number of people to attend (limited to 100):  
 
 
Hours (limited to 4 hours including setup/breakdown): start  
            end  
 
 
 
Are you requesting a fire permit? Yes ____ No ____ 
Will there be equipment such as a tent/canopy, chairs, etc. at the event? Yes ____ No ____  
If yes, attach drawing of location and type of equipment to be used. 
Will there be music or amplified sound? Yes ____ No ____ If yes, attach drawing of location and 
type of speakers and amplifying devices to be used. 
Will vehicles be part of event? Yes ____ No ____ If so, number & type? ____________ 
Will there be signs? Yes ___ No ___ If yes, provide type, size, description & location. 
Is there a charge/admission fee to participate? Yes ____ No ____ Amount  
 
 
Will juveniles be present? Yes ____ No   ____ If Yes, what ages? __________  
If juveniles will be present, Applicant must submit the names, addresses, and telephone 
numbers of chaperones prior to event. 
 
By signing this application, the applicant agrees to abide by all Borough regulations, particularly 
those found in Resolution 92-13, and Borough Code Ch. 58-12, Ch. 107 Article II, and Ch. 120-1. 
 
APPLICANT: ___________________________________ DATE: _________________ 
 
 
 
 
(Signature)  
 
Return the following with this application:  
o signed Indemnification and Hold Harmless Agreement 
o signed Municipality Use of Facilities Agreement 
o $50 check for non-refundable fee 
o $250 check for security deposit (refundable) 
o certificate of insurance. 
 
 
Note: Cape May Point has the right, in its sole discretion, to deny, limit, or revoke the use of requested facility/ies when 
in the opinion of the Municipality the use presents a risk of unreasonable injury to persons or damage to property 
of the Municipality or others. 
 
 
 


 
INDEMNIFICATION AND HOLD HARMLESS AGREEMENT 
 
Applicant:  
 
 
 
 
 
 
 
 
 
 
 
 
Activity/Event:  
 
 
 
 
 
 
 
 
 
 
 
Date of Activity/Event:  
 
 
 
 
 
 
 
 
 
 
Location of Activity/Event:   
 
 
 
 
 
 
 
 
 
 
The above referenced APPLICANT shall indemnify, save harmless and defend the Borough of 
Cape May Point, its elected and appointed officials, its employees, agents, volunteers and others 
working on behalf of the Borough of Cape May Point, from and against any and all claims, 
losses, costs, attorney’s fees, damages, or injury, including death, and/or property loss, expense 
claims or demands arising out of or caused or alleged to have been caused in any manner by or 
arising out of the above referenced ACTIVITY/EVENT, including all suits or actions of every 
kind or description brought against the Borough of Cape May Point, either individually or jointly 
with APPLICANT, for or on account of any damage or injury to any person or persons or 
property, caused or occasioned or alleged to have been caused by, or on account of, the use of 
Borough-owned property or facilities by APPLICANT, or through any negligence or alleged 
negligence in safeguarding the area, or through any act, omission or fault or alleged act, omission 
or fault of APPLICANT, its agents or assigns. 
 
APPLICANT further certifies that it/they shall obtain and maintain liability insurance in the 
minimum amount of $1,000,000 and further, to list the Borough of Cape May Point as an 
additional insured under said Policy, arising out of the use of Borough-owned property or 
facilities by them.  Said insurance coverage shall be primary and any coverage of the Borough 
shall be excess.  Proof of such insurance shall be delivered to the Borough Clerk prior to the 
commencement of the event hereunder. 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Signature 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Printed Name 
 
 
 
 
 
 
 
Date:   
 
 
 
 
 
 
 
 
 
 
 
 
 


USE OF FACILITIES AGREEMENT 
 
The Borough of Cape May Point, a Municipality of the State of New Jersey, hereinafter referred 
to as “MUNICIPALITY”, hereby agrees to allow  
______________________________________________ (Name of Person(s) or Organization) 
hereinafter referred to as “USER”, to use the facilities listed below: 
Name and Location of FACILITY(IES): 
_____________________________________________________________________ 
_____________________________________________________________________ 
hereinafter referred to as “FACILITY(IES)” for the purpose stated in the application  
on the following date(s): _________________________________________________ 
The above USER shall inspect the described FACILITY (IES) prior to the use of the 
FACILITY (IES) and report any defective, hazardous or dangerous conditions found at the 
FACILITY (IES) to the Borough Clerk’s Office at (609) 884-8468, ext. 12, and USER shall 
immediately cease the use of the FACILITY (IES) until such defective, hazardous or dangerous 
conditions are remedied.  After the use of the FACILITY(IES), USER shall immediately report 
to the MUNICIPALITY any and all defects, hazards, damages or dangerous conditions upon or 
adjacent to the FACILITY(IES).  
Indemnification 
USER shall indemnify, save harmless and defend the MUNICIPALITY, its elected and 
appointed officials, its employees, agents, volunteers and others working on behalf of the 
MUNICIPALITY, from and against any and all claims, losses, costs, attorney’s fees, damages, 
or injury including death and/or property loss, expense claims or demands arising out of USER’s 
use of the named Facilities, including all suits or actions of every kind or description brought 
against the MUNICIPALITY, either individually or jointly with USER for or on account of any 
damage or injury to any person or persons or property, caused or occasioned or alleged to have 
been caused by, or on account of, any of the activities conducted by or caused to be conducted by 
USER, or through any negligence or alleged negligence in safeguarding the FACILITY(IES), 
participants, or members of the public, or through any act, omission or fault or alleged act, 
omission or fault or alleged act, omission or fault of the USER, its employees, agents, 
volunteers, subcontractors or others under the direction, control or under any contractual 
relationship with the USER. 
Insurance 
Notwithstanding the indemnification and defense obligations of the USER, USER shall purchase 
and maintain such insurance described in the attached schedule and as is appropriate for the type 
of use and hazards present and as will provide protection from any and all covered claims which 
may arise out of or caused or alleged to have been caused in any manner from USER’s use of the 
FACILITY(IES), whether it is to be used by the USER, its employees, agents, volunteers, 
subcontractors or others under the direction, control or under any contractual relationship with 
the USER or by anyone for whose acts any of them may be liable. 
 
 
 
 
 


USER shall be required to name the MUNICIPALITY as an “Additional Insured” on the 
USER’s policy of commercial general liability insurance, and simultaneously with the delivery 
of the executed Use of Facilities Agreement, USER shall provide the MUNICIPALITY with a 
Certificate of Insurance indicating that the insurance coverage as described in the attached 
schedule, and as is appropriate for the type of use and hazards present, has been obtained and 
that the MUNICIPALITY has been designated as an “Additional Insured” where required.  On 
or before the renewal date of said policy, USER shall be required to provide the 
MUNICIPALITY with a Certificate of Insurance indicating the continuation of insurance 
coverage and designating the MUNICIPALITY as an “Additional Insured” for the duration of 
this agreement. 
The schedule of insurance and the limits of liability for the insurance shall provide coverage for 
not less than the amounts listed in the attached schedule or greater where required by law.      
 
 
USER signatures: 
 
 
 
 
MUNICIPALITY signatures: 
 
_________________________________ 
 
_________________________________ 
Name  
 
 
 
 
 
Elaine L. Wallace, Borough Clerk 
 
_________________________________ 
 
_________________________________ 
Witness 
 
 
 
 
 
Witness 
 
 
 
 


 
SCHEDULE OF INSURANCE* 
 
Notwithstanding the indemnification and defense obligations of the USER, the USER shall 
provide at its own cost and expense proof of the following insurance to the 
“MUNICIPALITY”: 
 
 
General Liability including Products & Completed Operations Insurance 
 
with a minimum combined single limit of liability per occurrence for bodily injury 
and property damage of one million ($1,000,000) dollars* with a minimum annual 
aggregate of two million ($2,000,000) dollars*. 
 
MUNICIPALITY shall be named as an “Additional Insured”. 
 
Failure by the USER to supply such written evidence of required insurance and to maintain 
same for the duration of this agreement shall result in default of this agreement and USER 
shall be prohibited from using said FACILITY (IES). 
 
The insurance companies for the above coverage must be licensed by the State of New Jersey 
and acceptable to the MUNICIPALITY.  The USER shall take no action to cancel or 
materially change any of the insurance required under this Contract without the 
MUNICIPALITY’s prior approval.  The maintenance of insurance under this section shall 
not relieve the USER of any liability greater than the limits or scope of the applicable 
insurance coverage. 
 
* Above insurance schedule to be prepared in consultation with your Risk Management 
Consultant as recommended within the JIF Certificate of Insurance Guidelines.  Depending 
on the use of your FACILITY(IES), your RMC may recommend that “Liquor Liability or 
Host Liquor Liability” coverage be provided by USER.  For certain uses, it may be 
recommended that coverage for ”Spectators” and/or “Athletic Participants” be required or 
that Sports Accident coverage be maintained by the USER. 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 


CONDITIONS FOR SPECIAL EVENTS 
(per Borough Code and Resolution 93-13) 
 
 
1. Sites Available - Special events may only be held at the following locations:   
 
 
a) Cape May Point Pavilion Circle; 
 
b) Cape May Point beaches, beach platforms; or 
 
c) Any other site approved by resolution of the Borough Commissioners. 
 
Please be aware that these are public areas and are not closed to the general public during your 
event. 
 
2. Duration - No special event shall exceed four (4) hours including all set-up, breakdown, and 
cleanup of materials unless specifically otherwise authorized by resolution of the Borough 
Commissioners.  No event shall take place after sunset without the express approval by 
resolution of the Borough Commissioners.  Breakdown and cleanup, however, may continue 
after sunset if completed within the allotted four (4) hours.  
 
3. Size and person capacity - A maximum of one-hundred (100) participants and guests with a 
maximum of 100 chairs (which shall be confined within a reasonably compact area wherein the 
chairs are to be positioned) shall be permitted. 
 
4. Maintenance and Provisions for a “Low Impact” event 
a) All chairs and other equipment shall be carried in and set up by hand (no dollies, carts, 
trucks or motorized vehicles of any kind).   
b) There shall be no damage or disturbance to any grass, dune or other natural features.  
c) If tents are to be used or stakes need to be driven for any purpose, including signs, in 
Pavilion Circle, applicant must contact Public Works (609-884-1454) to have irrigation 
and utility lines marked out.  Any damage to the irrigation system will be charged to the 
applicant.  
d) The use of chairs that have flat or weight-dispersing legs is strongly encouraged.  The 
use of wheelchairs is permitted, however, access shall be made only via designated 
handicapped access.   
e) All personal property and items used for the event must be removed at the conclusion of 
the event.   
 
5. Parking  
a) For ceremonies at Pavilion Circle two sets of traffic cones may be placed on the inside 
roadway lane (the immediate perimeter) of the Pavilion Circle to facilitate the parking of 
two event-related vehicles (limousines, horse carriages, etc.) as close as possible to the 
ceremony location within the circle.   
b) All other cars, regardless of the site of the event shall park as per the parking regulations 
and signage around Cape May Point. 
 
6. Noise – no unnecessary noise (as defined in CMP Code Ch. 120-1*) may emanate from the 
event. 
 
7. Other Conditions 
a) There shall be no release of: birds, butterflies, other living creatures, or balloons.  This is 
very important to maintaining the natural ecology of the Point.   
b) Alcoholic beverages are not permitted on any public property in the Borough. 
c) The use of rice is not permitted, but small amounts of bird seed or other bio-degradable 
materials are allowed.   
d) Special events taking place on Cape May Point beaches are subject to the regulations 
contained in Chapter 58-2 Beaches, Prohibited Acts.*   
e) Activities occurring on Borough property are subjected to all Borough regulations, 
particularly those found in Chapter 120-1 Peace and Good Order, Prohibited Acts.* 
 
*   The Borough Code can be found at: https://ecode360.com/CA0524

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"...Responsible/Event Coordinator: Title: Email: Mailing Address (if different): Name and Location of Facility/ies (Attach route/map if not limited to a single location): Purpose of Event: Date of Event:..."

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