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2025 Tree Pruning, Removal & Spraying Bid
BID #: 7
ISSUED: 10/24/2025
DUE: 11/12/2025
VALUE: TBD
65
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Executive Summary
The Township of Cedar Grove, NJ is soliciting bids for tree pruning, removal, and spraying services. The project involves providing all labor, materials, tools, equipment, and supervision necessary for tree trimming, including the removal of defective limbs, repair of injuries, tree spraying, traffic maintenance, takedown and removal of trees upon request, stump grinding, and cleanup within ten feet of the curb or on municipal property. Bids must be submitted to the Municipal Clerk, Township Municipal Building, 525 Pompton Avenue, Cedar Grove, NJ 07009, and clearly marked “QPA: 2025-03, 2025 Tree Pruning, Removal & Spraying Bid” by Wednesday, November 12, 2025 at 10:00am.
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Bid Postings • 2025 Tree Pruning, Removal & Spraying Bid Skip to Main Content Hometown Heroes Hometown Heroes Banner Program Read On... Create a Website Account - Manage notification subscriptions, save form progress and more. Website Sign In Departments Government About Us Search Home Bid Postings Print Sign up to receive a text message or email when new bids are added! Print Bid Number: QPA: 2025-03 Bid Title: 2025 Tree Pruning, Removal & Spraying Bid Category: General Bids Status: Closed Publication Date/Time: 10/24/2025 12:00 AM Closing Date/Time: 11/12/2025 10:00 AM Related Documents: 2025 TREE PRUNING, REMOVAL & SPRAYING BID (PDF) Return To Main Bid Postings Page Live Edit Agendas & Minutes Online Bill Pay Employment Business Opportunities Pay Ticket Online Garbage/Recycling Schedule Contact Us Township of Cedar Grove, NJ 525 Pompton Avenue Cedar Grove, NJ 07009 Phone: 973-239-1410 Quick Links About The Township Community Services General Code Meet the Mayor & Council /QuickLinks.aspx Helpful Links Contact Us Site Map Accessibility Copyright Notices Privacy Policy /QuickLinks.aspx Government Websites by CivicPlus® Loading Loading Do Not Show Again Close Arrow Left Arrow Right [] Slideshow Left Arrow Slideshow Right Arrow
Document Text
--- Document: 2025 TREE PRUNING, REMOVAL & SPRAYING BID (PDF) ---
2025 TREE PRUNING, REMOVAL &
SPRAYING BID
BID NO. QPA: 2025-03
BID DATE: Wednesday, November 12, 2025
BID TIME: 10:00AM
TOWNSHIP OF CEDAR GROVE
525 POMPTON AVENUE
CEDAR GROVE, NJ 07009
MICHELE MEGA, MAYOR
JOSEPH MACERI, DEPUTY MAYOR
COUNCIL:
KERRY PETERSON
MELISSA SKABICH
JOHN ZAZZALI
JOSEPH M. ZICHELLI, ESQ., TOWNSHIP MANAGER
DALE A. FORDE, TOWNSHIP CLERK
REBECCA M. ROTH, QUALIFIED PURCHASING AGENT
ALEXANDRA H. HANDEL, P.E., TOWNSHIP ENGINEER
JERRY VITIELLO, DIRECTOR OF PUBLIC WORKS
OCTOBER 2025
TOWNSHIP OF CEDAR GROVE
NOTICE TO BIDDERS
NOTICE IS HEREBY GIVEN that sealed bids will be received by the Municipal Clerk of the Township of
Cedar Grove, County of Essex, State of New Jersey on Wednesday, November 12, 2025 at 10:00am
prevailing time at the Township Municipal Building, Council Room, 525 Pompton Avenue, Cedar Grove,
NJ 07009, at which time and place bids will be opened and read in public for:
QPA: 2025-03
2025 TREE PRUNING, REMOVAL & SPRAYING BID
Specifications are available in the Office of the Municipal Clerk, Township Municipal Building, 525
Pompton Avenue, Cedar Grove, NJ 07009, during regular business hours, Monday through Friday, from
8:30 AM to 4:30 PM.
Bids for the contract must be submitted on standard proposal forms furnished by the Township of Cedar
Grove in the manner designated therein and required by the specifications. Bids must be enclosed in a
sealed envelope bearing the name and address of the bidder and must be addressed to the Municipal
Clerk, Township Municipal Building, 525 Pompton Avenue, Cedar Grove, NJ 07009, and clearly marked
“QPA: 2025-03, 2025 Tree Pruning, Removal & Spraying Bid” by Wednesday, November 12, 2025 at
10:00am. No bids will be accepted after the bid opening has commenced. Bids may be hand delivered,
mailed, or submitted by courier, and must be received by the time, date, and place specified above. The
Township of Cedar Grove will not assume responsibility for bids forwarded by mail or delivery service.
The guaranty accompanying the bid proposal shall be given in the amount of ten percent (10%) of the
base bid, minimum of $500.00 and not to exceed twenty thousand dollars ($20,000.00), and may be
given at the option of the bidder by a Certified Check, Cashier’s Check, or a Bid Bond from a reputable
insurance company licensed in the State of New Jersey.
Pursuant to NJSA 52:32-44, all business organizations that conduct business with a New Jersey
government agency are required to be registered with the State of New Jersey. Bidders and their
subcontractors must submit proof that they are registered with the New Jersey Department of Treasury,
Division of Revenue by submitting a copy of their Business Registration Certificate. Failure to provide the
Business Registration Certificate prior to award of the contract will be cause for rejection of the bid as
being nonresponsive.
Bidders are required to comply with the requirements of N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17-27.
Bids may be held by the Township of Cedar Grove for a period not to exceed sixty (60) days from the
date of opening of bids for the purpose of reviewing the bids and investigating the qualifications of
bidders, prior to awarding the contract. Pursuant to P.L. 2010, c. 108, N.J.S.A. 40A:11-23.3 authorizes a
bidder to request withdrawal of a public works bid due to a mistake on the part of the bidder within five
days after the opening of the bids.
The Township reserves the right to reject all bids pursuant to NJSA 40A:11-13.2.
Rebecca M. Roth
Qualified Purchasing Agent
1
TOWNSHIP OF CEDAR GROVE
ESSEX COUNTY, NEW JERSEY
GENERAL INSTRUCTIONS TO BIDDERS
1. Proposal Forms and Bid Documents
Bids for the contract must be submited on standard proposal forms furnished by the
Township of Cedar Grove in the manner designated therein and required in the specificaƟons.
Proposals must include the name and post office address of the business or company. Bidders
may not atach any condiƟons, limitaƟons, provisions or restricƟons to any proposal, except as
permited herein, or make any changes to the proposal form.
2. Guaranty to Accompany Bid Proposal
The guaranty accompanying the bid proposal shall be given in the amount of ten percent
(10%) of the base bid, minimum of $500.00 and not to exceed twenty thousand dollars
($20,000.00), and may be given at the opƟon of the bidder by a CerƟfied Check, Cashier’s
Check, or a Bid Bond from a reputable insurance company licensed in the State of New Jersey.
3. Consent of Surety to Accompany Bid Proposal
Each bidder shall submit with his bond proposal a cerƟficate from Surety Company duly
authorized to do business in the State of New Jersey and saƟsfactory to the governing body
seƫng forth that the said Surety Company will furnish the required Performance Bond herein
provided if the bidder is awarded the contract. The cerƟficate shall state that said Surety will
issue a Performance Bond for the full amount and for the contract term on which the bidder has
submited his said proposal. Performance Bond must be delivered to the Township Clerk within
ten (10) days aŌer noƟficaƟon by the Township Clerk of the award of the contract to the
successful bidder.
4. Non-Collusion Affidavit to Accompany Bid Proposal
The Non-Collusion Affidavit included in these SpecificaƟons and Bid Proposal must be
completed and signed by the bidder and submited with his bid proposal.
2
5. New Jersey Business RegistraƟon Requirements
Pursuant to NJSA 52:32-44, all business organizaƟons that conduct business with a New Jersey
government agency are required to be registered with the State of New Jersey. Bidders and
their subcontractors must submit proof that they are registered with the New Jersey
Department of Treasury, Division of Revenue by submiƫng a copy of their Business RegistraƟon
CerƟficate. Failure to provide the Business RegistraƟon CerƟficate prior to award of the
contract will be cause for the rejecƟon of the bid as being nonresponsive.
6. Delivery of Bid Proposals
Bids must be enclosed in a sealed envelope bearing the name and address of the bidder and
must be addressed to the Municipal Clerk, Township Municipal Building, 525 Pompton Avenue,
Cedar Grove, NJ 07009, and clearly marked “QPA: 2025-03, 2025 Tree Pruning, Removal &
Spraying Bid”.
7. Award of Contract
Award of a contract shall be made by resoluƟon of the governing body of the contracƟng unit
within 60 days of receipt of the proposals, except the proposals of any vendors who
consent thereto, may, at the request of the contracƟng unit, be held for consideraƟon for such
longer period as may be agreed. The Township reserves the right to reject all bids pursuant to
NJSA 40A:11-13.2.
8. Return of Bid Proposal Guaranty
AŌer the bids have been opened, the bid guarantee will be returned within ten (10) days,
except those of the three apparent low bidders. The guarantee of the three apparent lowest
bidders will be returned within three (3) days aŌer the award of the contract.
9. ExecuƟon of the Contract
The bidder to whom a contract has been awarded shall sign the contract within ten (10) days of
the award of the contract.
3
10. Failure to Execute Contract
Failure upon the part of the bidder to whom a contract is awarded to execute the contract in
the manner required by these SpecificaƟons, and to furnish the required Performance Bond
properly executed within ten (10) days aŌer the award of the contract shall be just cause for
annulment of the award and forfeiture of the Bid Bond. It is understood and agreed by the
bidder that in the event of annulment of the award of contract, the amount of the bid
guarantee submited with the proposal shall become property of the Township of Cedar Grove
not as a penalty, but as liquidated damages, and shall not be recoverable by the bidder.
11. Bid Price
This bid price for the contract shall include all the contractor’s costs but shall not be limited to
labor, employee fringe benefits, payroll taxes, including Social Security, unemployment
compensaƟon and other taxes required by State and Federal laws, supervision, tools,
equipment, vehicles, materials Ɵpping fees, transportaƟon costs, maintenance and insurance
bonds and surety and related costs.
Regardless of any mater, thing, conƟngency or condiƟon unforeseen or otherwise, present or
future, the contractor shall not be enƟtled to receive any addiƟonal sums of money other than
the bid price submited by the contractor and accepted by the Township Council.
12. No Assignment of Contract
There shall be no assignment of the contract or any part thereof, or of any money due or to
become due thereon, without the prior approval by resoluƟon of the Township Council.
13. Insurance Required
The Township of Cedar Grove without assuming or any way being liable for the protecƟon of the
contractor’s employees against physical injury during the performance of the contract or for the
injury received by any person, or the damage done to any property in the operaƟon of any
motor vehicle or apparatus by the contractor in the performance of the contract require, and it
shall be the duty of the contractor to procure and furnish and at all Ɵmes keep in force, a policy
of Worker’s CompensaƟon Insurance to insure and indemnify any employees against personal
injury sustained in the course of contract work; and the Township of Cedar Grove shall require
the contractor to procure and furnish and at all Ɵmes keep in force a policy of an insurance
company licensed to do business in the State of New Jersey to insure and indemnify any person
against injury sustained or damage done to property by the Contractor, his agents, or
employees while using any motor vehicle, apparatus or equipment.
4
The amounts of said Insurance policies shall be fixed and determined by the Township of Cedar
Grove, but shall not be less than the following amount:
a. Commercial General Liability Insurance covering contractor’s operaƟons with limits of
personal and bodily injury of not less than $1,000,000 for each accident, incident or occurrence
including products/completed operaƟons.
b. Automobile liability on each motor vehicle, apparatus, or equipment used in the performance
of said services covering the contractor’s operaƟons of not less than $1,000,000 for each
accident, incident, or occurrence.
c. Standard Worker’s CompensaƟon and Employer’s Liability Insurance indemnifying the
contractor against loss arising from liability or injuries sustained by any and all agents,
employees or servants of the contractor who shall be enƟtled to compensaƟon according to the
requirements of the Workman’s CompensaƟon Law of the State of New Jersey.
In addiƟon to covering the contractor, his employees and operaƟons, said insurance policies
shall also cover, protect, indemnify and save harmless the Township of Cedar Grove, its agents
and employees.
In each and every instance above, the contractor must submit to the Township of Cedar Grove a
CerƟficaƟon of Insurance covering each policy required herein said CerƟficate of Insurance shall
contain a provision that in the event of cancellaƟon, the Township of Cedar Grove is to receive
writen noƟce of such intended cancellaƟon at least thirty (30) days prior to the effecƟve date of
such cancellaƟon. If a policy is to be cancelled for non-payment of premium by the contractor,
then the Township shall have the right, but not the duty or obligaƟon to pay said premium and
deduct the same from the next payment due the contractor under the contract.
14. Term of Contract
The term of contract shall begin:
Bid Proposal (12 months) Alternate No.1-December 1, 2025, through December 1, 2026
Bid Proposal (24 months) Alternate No.2-December 1, 2025, through December 1, 2027
5
TOWNSHIP OF CEDAR GROVE
ESSEX COUNTY, NEW JERSEY
AGREEMENT
THIS AGREEMENT, made this ____________ day of ____ 20____, by and between
____________________________________________________________, a CorporaƟon of the
State of ___________________, located at __________________________________________,
designated as the Contractor, party of the first part, and the TOWNSHIP OF CEDAR GROVE,
County of Essex and State of New Jersey, a Municipal CorporaƟon of the State of New Jersey,
located at 525 Pompton Avenue, Cedar Grove, New Jersey, hererinaŌer designated as the
Township party of the second part.
WITNESSETH:
That the Contractor for and in consideraƟon of agreements herein made by the
Township, agrees as follows:
ARTICLE I. The Contractor hereby acknowledges that it has read the NOTICE TO BIDDERS,
SPECIFICATIONS for Bid QPA: 2025-03, 2025 Tree Pruning, Removal & Spraying and this
CONTRACT, that it has full knowledge of the equipment, materials and/or labor necessary for
the performance of all services called for in said specificaƟons and this contract, that it has fully
saƟsfied itself of the requirements of the specificaƟons and is thoroughly acquainted with the
services to be furnished therein, and that the NOTICE TO BIDDERS, SPECIFICATIONS, and the
Contractor’s BID PROPOSAL, a copy of which is atached, are made a part of this Agreement, the
same as if wholly incorporated and set forth herein at length.
ARTICLE II. The Contractor will provide all the equipment, material and labor necessary
to perform the services called for by and in strict conformity with this Agreement and the
specificaƟons atached hereto and made part hereof.
6
ARTICLE III. It is hereby mutually agreed between the parƟes that the sum to be paid by
the Township to the Contractor for the services to be furnished under this Agreement and the
terms and condiƟons under which sums are to be paid are the sums, terms, and condiƟons set
forth in the Contractor’s BID PROPOSAL duly executed by it and atached hereto.
ARTICLE IV. It is further agreed by both parƟes hereto that this contract shall be in full
force and effect for a term which shall be from __________________________ through
__________________________, unless sooner terminated in accordance with the terms of this
Agreement, or as may be extended by mutual agreement of the parƟes.
ARTICLE V. There shall be no modificaƟon to the terms of this Agreement except as may
be agreed to by the parƟes in wriƟng, except as hereinaŌer provided.
ARTICLE VI. The Contractor agrees to give bond in the amount of
____________________ to assure performance under the terms of this Agreement. The
sufficiency of the surety on said bond, and the form of said bond, shall be such as is saƟsfactory
to the Township. The surety bond shall jointly and severally bind the Contractor and the surety,
their successors and assigns, to the said Township for the full performance of every provision of
this Agreement.
ARTICLE VII. The Township agrees to pay the Contractor the sum of
____________________. No payment made hereunder shall be conclusive evidence of
performance on the part of the Contractor, and the Township even aŌer payment, shall be
enƟtled to claim and enforce deducƟons and set offs for failure of the Contractor to perform
this contract or any part thereof.
It is mutually covenanted and agreed by the parƟes hereto that no assignment or
transfer of this Agreement or of any money due or to become due hereunder, or of any part of
this Agreement or such monies, will be permited unƟl and unless the same shall have been first
approved in wriƟng by the Township.
It is further agreed by and between the parƟes hereto that whenever the Township shall
suffer damages as the result of failure of the Contractor to perform its obligaƟons under the
7
terms of this Agreement, or any part thereof, the said damages as computed by the Township
may be deducted and withheld from any money due or to become due under this Agreement,
and when so deducted and withheld, shall be deemed and taken as payment to the Contractor.
ARTICLE VIII. The Contractor covenants and agrees that regardless of any mater, thing,
conƟngency or condiƟon unforeseen or otherwise, present or future, the Contractor shall not
be enƟtled to receive any addiƟonal or further sums of money than the amounts in the
specificaƟons and contract documents, except as may be agreed to in wriƟng by the parƟes and
approved by resoluƟon of the Township Council of the Township. Failure of the Township to
insist upon the strict performance of any of the terms, covenants, agreements, provisions or
condiƟons contained herein and the related documents shall not be construed as a waiver or
relinquishment of any such terms, covenants, agreements, provisions or condiƟons, but the
same shall be and remain in full force and effect with the power and authority on the part of
the Township to enforce the same or cause the same to be enforced at any Ɵme without
prejudice to any other rights which the Township may have against the Contractor under the
terms of this Agreement.
ARTICLE IX. No changes in the work covered by this Contract or extra work shall be performed
without having prior writen approval of the Township Manager.
ARTICLE X. InterpretaƟon of the specificaƟon of this Agreement, and all decisions relaƟng to the
quanƟty or quality of services, shall rest with the Township Manager, and all tests made to
determine the quality of services and fulfillment of guarantees shall be made under the
direcƟon of the Township Manager.
ARTICLE XI. It is expressly agreed that the Contractor will comply in all respects with the laws of
the State of New Jersey respecƟng labor and compensaƟon and with all other statutes.
8
ARTICLE XII. No assignment or transfer of any money or monies due to or become due
hereunder or any of such monies will be permited unless and unƟl the same shall have been
approved in wriƟng by the Township.
ARTICLE XIII. The parƟes to this Agreement for themselves, their successors and assigns, do
hereby agree to the full performance of the covenants herein contained.
IN WITNESS WHEREOF, the parƟes to the Agreement have hereunto set their hands and seals
the day and year first above writen
Attest:
_________________________________
___________________________________
Dale A. Forde, Township Clerk
Joseph M. Zichelli, Esq., Township Manager
Atest:
_________________________________
By: ___________________________________
9
NOTICE OF AWARD
TO: _____________________________________
TOWNSHIP OF CEDAR GROVE
Contract No. QPA: 2025-03, 2025 TREE PRUNING, REMOVAL & SPRAYING BID
The Owner has considered the Proposal submitted for the above described WORK in response
to its Advertisement for Bids and Information for Bidders.
You are required by the Contract Documents to execute the Contract and furnish the
Certificates of Insurance (with copies of the policies including all endorsements), within twenty-
one (21) days, Sundays and holidays excepted, from the date of this Notice of Award.
If you fail to execute the Contract and to furnish satisfactory bonds, evidence of insurance and
other required documents within twenty-one (21) days, Sundays and holidays excepted, from
the date of this Notice of Award, or within such further time period as you and OWNER may in
writing agree, the OWNER will be entitled to consider all your rights arising out of the Owner’s
acceptance of your bid as abandoned and as a forfeiture of your bid security. The OWNER will
also be entitled to such other rights as may be provided by law.
You are required to return an acknowledged copy of this NOTICE OF AWARD to the OWNER.
Dated this ______________day of _____________________, 20____.
TOWNSHIP OF CEDAR GROVE, OWNER
BY: ________________________________
TITLE: _____________________________
10
ACCEPTANCE OF NOTICE OF AWARD
Receipt of the above NOTICE OF AWARD is hereby acknowledged by:
________________________________________________________________this
__________day of _________________,20____, by _____________________
Title_______________________________
11
(REVISED 4/10)
EXHIBIT A
MANDATORY EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE
N.J.S.A. 10:5-31 et seq. (P.L. 1975, C. 127)
N.J.A.C. 17:27
GOODS, PROFESSIONAL SERVICE
AND
GENERAL SERVICE CONTRACTS
During the performance of this contract, the contractor agrees as follows:
The contractor or subcontractor, where applicable, will not discriminate against any employee or
applicant for employment because of age, race, creed, color, national origin, ancestry, marital
status, affectional or sexual orientation, gender identity or expression, disability, nationality or
sex. Except with respect to affectional or sexual orientation and gender identity or expression,
the contractor will ensure that equal employment opportunity is afforded to such applicants in
recruitment and employment, and that employees are treated during employment, without
regard to their age, race, creed, color, national origin, ancestry, marital status, affectional or
sexual orientation, gender identity or expression, disability, nationality or sex. Such equal
employment opportunity shall include, but not be limited to the following: employment,
upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination;
rates of pay or other forms of compensation; and selection for training, including apprenticeship.
The contractor agrees to post in conspicuous places, available to employees and applicants for
employment, notices to be provided by the Public Agency Compliance Officer setting forth
provisions of this nondiscrimination clause.
The contractor or subcontractor, where applicable will, in all solicitations or advertisements for
employees placed by or on behalf of the contractor, state that all qualified applicants will receive
consideration for employment without regard to age, race, creed, color, national origin, ancestry,
marital status, affectional or sexual orientation, gender identity or expression, disability,
nationality or sex.
The contractor or subcontractor will send to each labor union, with which it has a collective
bargaining agreement, a notice, to be provided by the agency contracting officer, advising the
labor union of the contractor's commitments under this chapter and shall post copies of the
notice in conspicuous places available to employees and applicants for employment.
The contractor or subcontractor, where applicable, agrees to comply with any regulations
promulgated by the Treasurer pursuant to N.J.S.A. 10:5-31 et seq., as amended and
supplemented from time to time and the Americans with Disabilities Act.
The contractor or subcontractor agrees to make good faith efforts to meet targeted county
employment goals established in accordance with N.J.A.C. l7:27-5.2.
The contractor or subcontractor agrees to inform in writing its appropriate recruitment agencies
including, but not limited to, employment agencies, placement bureaus, colleges, universities,
and labor unions, that it does not discriminate on the basis of age, race, creed, color, national
origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression,
disability, nationality or sex, and that it will discontinue the use of any recruitment agency which
engages in direct or indirect discriminatory practices.
The contractor or subcontractor agrees to revise any of its testing procedures, if necessary, to
assure that all personnel testing conforms with the principles of job-related testing, as
established by the statutes and court decisions of the State of New Jersey and as established
by applicable Federal law and applicable Federal court decisions.
12
In conforming with the targeted employment goals, the contractor or subcontractor agrees to
review all procedures relating to transfer, upgrading, downgrading and layoff to ensure that all
such actions are taken without regard to age, race, creed, color, national origin, ancestry,
marital status, affectional or sexual orientation, gender identity or expression, disability,
nationality or sex, consistent with the statutes and court decisions of the State of New Jersey,
and applicable Federal law and applicable Federal court decisions.
The contractor shall submit to the public agency, after notification of award but prior to
execution of a goods and services contract, one of the following three documents:
•
Letter of Federal Affirmative Action Plan Approval
•
Certificate of Employee Information Report
•
Employee Information Report Form AA302*
*Electronically provided by the Division and distributed to the public agency through the
Division’s website at www.state.nj.us/treasury/contract_compliance.
The contractor and its subcontractors shall furnish such reports or other documents to the
Division of Public Contracts Equal Employment Opportunity Compliance as may be requested
by the office from time to time in order to carry out the purposes of these regulations, and public
agencies shall furnish such information as may be requested by the Division of Public Contracts
Equal Employment Opportunity Compliance for conducting a compliance investigation pursuant
to Subchapter 10 of the Administrative Code at N.J.A.C. 17:27.
13
14
TOWNSHIP OF CEDAR GROVE
AMERICANS WITH DISABILITIES ACT OF 1990
EQUAL OPPORTUNITY FOR INDIVIDUALS WITH DISABILITY
The CONTRACTOR and the TOWNSHIP OF CEDAR GROVE (herein referred to as the
Township) do hereby agree that the provisions of Title 11 of the Americans With Disabilities Act
of 1990 (the "Act") (42 U.S.C. S12101 et seg.), which prohibits discrimination on the basis of
disability by public entities in all services, programs and activities provided or made available by
public entities, and the rules and regulations promulgated pursuant thereunto, are made a part
of this contract. In providing any aid, benefit, or service on behalf of the TOWNSHIP pursuant to
this contract, the CONTRACTOR agrees that the performance shall be in strict compliance with
the Act. In the event the CONTRACTOR, its agents, servants, employees, or subcontractors
violate or are alleged to have violated the Act during the performance of this contract, the
CONTRACTOR shall defend the TOWNSHIP in any action or administrative proceeding
commenced pursuant to this Act. The CONTRACTOR shall indemnify, protect, and save
harmless the TOWNSHIP, its agents, servants, and employees from and against any and all
suits, claims, losses, demands, or damages of whatever kind or nature arising out of or claimed
to arise out of the alleged violation. The CONTRACTOR shall, at its own expense, appear,
defend, and pay any and all charges for legal services and any and all costs and other expenses
arising from such action or administrative proceeding or incurred in connection therewith. In any
and all complaints brought pursuant to the TOWNSHIP'S grievance procedure, the
CONTRACTOR agrees to abide by any decision of the TOWNSHIP, which is rendered pursuant
to, said grievance procedure. If any action or administrative proceeding results in an award of
damages against the TOWNSHIP or if the TOWNSHIP incurs any expense to cure a violation of
the ADA which has been brought pursuant to its grievance procedure, the CONTRACTOR shall
satisfy and discharge the same at its own expense.
The TOWNSHIP shall, as soon as practicable after a claim has been made against it, give
written notice thereof to the CONTRACTOR along with full and complete particulars of the claim.
If any action or administrative proceeding is brought against the TOWNSHIP or any of its
agents, servants, and employees, the TOWNSHIP shall expeditiously forward or have forwarded
to the CONTRACTOR every demand, complaint, notice, summons, pleading, or other process
received by the TOWNSHIP or its representatives.
It is expressly agreed and understood that any approval by the TOWNSHIP of the services
provided by the CONTRACTOR pursuant to this contract will not relieve the CONTRACTOR of
the obligation to comply with the Act and to defend, indemnify, protect, and save harmless the
TOWNSHIP pursuant to this paragraph.
It is further agreed and understood that the TOWNSHIP assumes no obligation to indemnify or
save harmless the CONTRACTOR, its agents, servants, employees and subcontractors for any
claim which may arise out of their performance of this Agreement. Furthermore, the
CONTRACTOR expressly understands and agrees that the provisions of this indemnification
clause shall in no way limit the CONTRACTOR’S obligations assumed in this Agreement, nor
shall they be construed to relieve the CONTRACTOR from any liability, nor preclude the
TOWNSHIP from taking any other actions available to it under any other provisions of this
Agreement or otherwise at law.
15
NEW JERSEY ANTI-DISCRIMINATION PROVISIONS
N.J.S.A. 10:2-1 ET SEQ.
Pursuant to N.J.S.A. 10:2-1, if awarded a contract, the contractor agrees that:
a. In the hiring of persons for the performance of work under this contract or any subcontract
hereunder, or for the procurement, manufacture, assembling or furnishing of any such
materials, equipment, supplies or services to be acquired under this contract, no contractor,
nor any person acting on behalf of such contractor or subcontractor, shall, by reason of race,
creed, color, national origin, ancestry, marital status, gender identity or expression, affectional
or sexual orientation or sex, discriminate against any person who is qualified and available to
perform the work to which the employment relates;
b. No contractor, subcontractor, nor any person on his behalf shall, in any manner, discriminate
against or intimidate any employee engaged in the performance of work under this contract or
any subcontract hereunder, or engaged in the procurement, manufacture, assembling or
furnishing of any such materials, equipment, supplies or services to be acquired under such
contract, on account of race, creed, color, national origin, ancestry, marital status, gender
identity or expression, affectional or sexual orientation or sex;
c. There may be deducted from the amount payable to the contractor by the contracting public
agency, under this contract, a penalty of $50.00 for each person for each calendar day during
which such person is discriminated against or intimidated in violation of the provisions of the
contract; and
d. This contract may be canceled or terminated by the contracting public agency, and all money
due or to become due hereunder may be forfeited, for any violation of this section of the
contract occurring after notice to the contract.
16
ACKNOWLEDGEMENT OF RECEIPT OF ADDENDA
TOWNSHIP OF CEDAR GROVE
COUNTY OF ESSEX
2025 TREE PRUNING, REMOVAL & SPRAYING BID
BID NO. QPA: 2025-03
Pursuant to NJSA 40A:11-23.1, the undersigned bidder hereby acknowledges receipt of the
following notices, revisions, or addenda to the bid advertisement, specifications or bid
documents. By indicating date of receipt, bidder acknowledges the submitted bid takes into
account the provisions of the notice, revision or addendum. Note that the local unit's record of
notice to bidders shall take precedence and that failure to include provisions of changes in a bid
proposal may be subject for rejection of the bid.
ADDENDA #
How Received
(Mail, Fax,
Pick-up, etc.)
Date Received
Acknowledgement of bidder by Authorized Representative:
Name of Bidder:
Signature:
Printed Name and Title:
Date:
17
NONCOLLUSION AFFIDAVIT
State of New Jersey
County of _________________ ss:
I, ________________________________ residing in ___________________________________
(name of affiant) (name of municipality)
in the County of _______________________________ and State of _____________________of full age,
being duly sworn according to law on my oath depose and say that:
I am _____________________________________ of the firm of _________________________
(title or position)
(name of firm)
_____________________________________ the bidder making this Proposal for the bid
entitled ______________________________, and that I executed the said proposal with
(title of bid proposal)
full authority to do so that said bidder has not, directly or indirectly entered into any agreement,
participated in any collusion, or otherwise taken any action in restraint of free, competitive bidding in
connection with the above named project; and that all statements contained in said proposal and in this
affidavit are true and correct, and made with full knowledge that the ______________
_________________________relies upon the truth of the statements contained in said Proposal and in
the statements contained in this affidavit in awarding the contract for the said project.
I further warrant that no person or selling agency has been employed or retained to solicit or secure such
contract upon an agreement or understanding for a commission, percentage, brokerage, or contingent
fee, except bona fide employees or bona fide established commercial or selling agencies maintained by
_________________________________________________.
(Name of Business Entity)
Subscribed and sworn to
before me this day
_____________________________
Signature
________________, 2____
___________________________________
(Type or print name of affiant under signature)
_____________________________
Notary public of
My Commission expires _______________
(Seal)
18
STATEMENT OF OWNERSHIP DISCLOSURE
N.J.S.A. 52:25-24.2 (P.L. 1977, c.33, as amended by P.L. 2016, c.43)
This statement shall be completed, certified to, and included with all bid and proposal submissions. Failure to
submit the required information is cause for automatic rejection of the bid or proposal.
Name of Organization:_________________________________________________________________
Organization Address:_________________________________________________________________
Part I Check the box that represents the type of business organization:
Sole Proprietorship (skip Parts II and III, execute certification in Part IV)
Non-Profit Corporation (skip Parts II and III, execute certification in Part IV)
For-Profit Corporation (any type) Limited Liability Company (LLC)
Partnership
Limited Partnership
Limited Liability Partnership (LLP)
Other (be specific): ______________________________________________
Part II
The list below contains the names and addresses of all stockholders in the corporation who
own 10 percent or more of its stock, of any class, or of all individual partners in the partnership
who own a 10 percent or greater interest therein, or of all members in the limited liability
company who own a 10 percent or greater interest therein, as the case may be. (COMPLETE
THE LIST BELOW IN THIS SECTION)
OR
No one stockholder in the corporation owns 10 percent or more of its stock, of any class, or no
individual partner in the partnership owns a 10 percent or greater interest therein, or no
member in the limited liability company owns a 10 percent or greater interest therein, as the
case may be. (SKIP TO PART IV)
(Please attach additional sheets if more space is needed):
Name of Individual or Business Entity
Address
19
Part III DISCLOSURE OF 10% OR GREATER OWNERSHIP IN THE STOCKHOLDERS, PARTNERS
OR LLC MEMBERS LISTED IN PART II
If a bidder has a direct or indirect parent entity which is publicly traded, and any person holds a 10
percent or greater beneficial interest in the publicly traded parent entity as of the last annual
federal Security and Exchange Commission (SEC) or foreign equivalent filing, ownership disclosure
can be met by providing links to the website(s) containing the last annual filing(s) with the federal
Securities and Exchange Commission (or foreign equivalent) that contain the name and address of each
person holding a 10% or greater beneficial interest in the publicly traded parent entity, along with the
relevant page numbers of the filing(s) that contain the information on each such person. Attach
additional sheets if more space is needed.
Website (URL) containing the last annual SEC (or foreign equivalent) filing
Page #’s
Please list the names and addresses of each stockholder, partner or member owning a 10 percent or
greater interest in any corresponding corporation, partnership and/or limited liability company (LLC) listed
in Part II other than for any publicly traded parent entities referenced above. The disclosure shall be
continued until names and addresses of every noncorporate stockholder, and individual partner, and
member exceeding the 10 percent ownership criteria established pursuant to N.J.S.A. 52:25-24.2 has
been listed. Attach additional sheets if more space is needed.
Stockholder/Partner/Member and
Corresponding Entity Listed in Part II
Address
Part IV Certification
I, being duly sworn upon my oath, hereby represent that the foregoing information and any attachments thereto to the best of
my knowledge are true and complete. I acknowledge: that I am authorized to execute this certification on behalf of the
bidder/proposer; that the <name of contracting unit> is relying on the information contained herein and that I am under a
continuing obligation from the date of this certification through the completion of any contracts with <type of contracting
unit> to notify the <type of contracting unit> in writing of any changes to the information contained herein; that I am aware
that it is a criminal offense to make a false statement or misrepresentation in this certification, and if I do so, I am subject to
criminal prosecution under the law and that it will constitute a material breach of my agreement(s) with the, permitting the
<type of contracting unit> to declare any contract(s) resulting from this certification void and unenforceable.
Full Name (Print):
Title:
Signature:
Date:
20
BID BOND
KNOW ALL MEN BY THESE PRESENTS, that we as
principal, hereinafter called the Principal, and the a
corporation duly organized under the laws of the State of as
Surety,
hereinafter
called
the
Surety,
are
held
and
firmly
bound
unto
__________________________________ as Obligee, hereinafter called the Obligee, in
the sum of ____________________________________________________________
($______________________) for the payment of which well and truly to be made, the
said Principal and the said Surety, bind ourselves, our heirs, executors, administrators,
successors and assigns, jointly and severally, firmly by these presents.
WHEREAS, the Principal has submitted a bid for the Contract No. _______________
NOW, THEREFORE if the Obligee shall accept the bid of the Principal and the Principal
shall enter into contract with the Obligee in accordance with the terms of such bid, and
give such bond or bonds as may be specified in the bidding or contract with good and
sufficient surety for the faithful performance of such contract for the prompt payment of
labor and material furnished in the prosecution thereof, or in the event of the failure of the
Principal shall pay to the Obligee the difference not to exceed the penalty hereof between
the amount specified in said bid and such larger amount for which the Obligee may in
good faith contract with another party to perform the work covered by said bid, then this
obligation shall be null and void, otherwise to remain in full force and effect.
Signed and sealed this day of A.D. 20____.
(seal)
____________________
(Principal) (Print Name)
_____________________ (seal) _____________________
(Witness) (Print Name)
21
TOWNSHIP OF CEDAR GROVE
CERTIFICATE OF INSURANCE REQUIREMENTS
o A Certificate of Insurance should be submitted with proposal/bid package and upon
award naming the Township of Cedar Grove as additional insured.
o The Certificate of Insurance must list Township of Cedar Grove as Additional Insured,
and the “Addl Insr” box must be checked in the General Liability, Auto Liability & Excess
Liability section of the certificate.
o Explanation and date of work, program, or contract being performed for the Township
must be entered in the “Description of Operations” section of the Certificate of Insurance.
o General Liability Insurance and Automobile Liability Insurance should show a minimum
of $1,000,000.00 per occurrence.
o Umbrella/Excess Liability Insurance in the amount of $2,000,000 per occurrence.
o Proof of Workers Compensation insurance.
o For professional service contracts, proof of Professional Liability Insurance showing a
minimum amount of $1,000,000.00 must also be included.
o A Hold Harmless Clause, per attached, must be filled in and signed by applicant.
22
HOLD HARMLESS CLAUSE
TOWNSHIP OF CEDAR GROVE
______________________________________________ will protect, indemnify, and hold
(Vendor’s name)
harmless the Township of Cedar Grove from and against any and all losses, claims, penalties, damages,
settlements, costs, charges, professional fees, or other expenses or liabilities arising out of or resulting
from the performance of the work or the completed operations including any such claims for damage,
loss, or expense resulting in bodily injury, sickness, disease, or death, or to injury to or destruction of the
tangible property, including the loss of the use resulting therefrom, and which is caused in whole or in
part by any negligent or willful act or omission by _____________________________________.
(Vendor’s name)
_________________________________________
Signature
_________________________________________
Title
_________________________________________
Date
23
BUSINESS REGISTRATION CERTIFICATE
Pursuant to N.J.S.A. 52:32-44, the Contracting Agency is prohibited from entering into a contract
with an entity unless the bidder/proposer/contractor, and each subcontractor that is required by law
to be named in a bid/proposal/contract has a valid Business Registration Certificate on file with
the Division of Revenue and Enterprise Services within the Department of the Treasury.
Prior to contract award or authorization, the contractor shall provide the Contracting Agency with
its proof of business registration and that of any named subcontractor(s).
Subcontractors named in a bid or other proposal shall provide proof of business registration to the
bidder, who in turn, shall provide it to the Contracting Agency prior to the time a contract, purchase
order, or other contracting document is awarded or authorized.
During the course of contract performance:
(1) the contractor shall not enter into a contract with a subcontractor unless the
subcontractor first provides the contractor with a valid proof of business
registration.
(2) the contractor shall maintain and submit to the Contracting Agency a list of
subcontractors and their addresses that may be updated from time to time.
(3) the contractor and any subcontractor providing goods or performing services
under the contract, and each of their affiliates, shall collect and remit to the
Director of the Division of Taxation in the Department of the Treasury, the use
tax due pursuant to the Sales and Use Tax Act, (N.J.S.A. 54:32B-1 et seq.) on all
sales of tangible personal property delivered into the State. Any questions in this
regard can be directed to the Division of Taxation at (609)292-6400. Form NJ-
REG can be filed online at
http://www.state.nj.us/treasury/revenue/busregcert.shtml.
Before final payment is made under the contract, the contractor shall submit to the Contracting
Agency a complete and accurate list of all subcontractors used and their addresses.
Pursuant to N.J.S.A. 54:49-4.1, a business organization that fails to provide a copy of a business
registration as required, or that provides false business registration information, shall be liable for a
penalty of $25 for each day of violation, not to exceed $50,000, for each proof of business registration
not properly provided under a contract with a contracting agency.
Emergency Purchases or Contracts
For purchases of an emergent nature, the contractor shall provide its Business Registration Certificate
within two weeks from the date of purchase or execution of the contract or prior to payment for goods
or services, whichever is earlier.
24
TOWNSHIP OF CEDAR GROVE
SAMPLE OF ACCEPTABLE BUSINESS REGISTRATION CERTIFICATES
25
BUSINESS REGISTRATION CERTIFICATE HERE
(INSERT HERE)
26
27
28
29
30
31
32
TOWNSHIP OF CEDAR GROVE
DISCLOSURE OF INVESTMENT ACTIVITIES IN IRAN
Bidder/Offeror: __________________________________________________________
PART 1: CERTIFICATION
BIDDERS MUST COMPLETE PART 1 BY CHECKING EITHER BOX.
FAILURE TO CHECK ONE OF THE BOXES WILL RENDER THE PROPOSAL NONRESPONSIVE.
Pursuant to Public Law 2012, c. 25, any person or entity that submits a bid or proposal or otherwise proposes to enter into or renew a
contract must complete the certification below to attest, under penalty of perjury, that neither the person or entity, nor any of its parents,
subsidiaries, or affiliates, is identified on the Department of Treasury’s Chapter 25 list as a person or entity engaging in investment
activities in Iran. The Chapter list is found on the New Jersey Division of Purchase and Property’s website at
http://www.state.nj.us/treasury/purchase/pdf/Chapter25List.pdf. Bidders must review this list prior to completing the below certification.
Failure to complete the certification will render a bidder’s proposal nonresponsive. If the Township finds a person or entity to be
in violation of law, action shall be taken as may be appropriate and provided by law, rule, or contract, including but not limited to,
imposing sanctions, seeking compliance, recovering damages, declaring the party in default and seeking debarment or suspension of
the party.
PLEASE CHECK THE APPROPRIATE BOX:
I certify, pursuant to Public Law 2012, c. 25, that neither the bidder listed above nor any of the bidder’s parents,
subsidiaries, or affiliates is listed on the N.J. Department of the Treasury’s list of entities determined to be engaged in
prohibited activities in Iran pursuant to P.L. 2012, c. 25 (“Chapter 25 List”). I further certify that I am the person listed above,
or I am an officer or representative of the entity listed above and am authorized to make this certification on its behalf. I will
skip Part 2 and sign and complete the Certification below.
OR
I am unable to certify as above because the bidder and/or one or more of its parents, subsidiaries, or affiliates is
listed on the Department’s Chapter 25 list. I will provide a detailed, accurate, and precise description of the
activities in Part 2 below and sign and complete the Certification below. Failure to provide such will result in the
proposal being rendered as nonresponsive and appropriate penalties, fines, and/or sanctions will be assessed as provided
by law.
PART 2: PLEASE PROVIDE FURTHER INFORMATION RELATED TO INVESTMENT ACTIVITIES IN IRAN
You must provide a detailed, accurate, and precise description of the activities of the bidding person/entity, or one of its parents,
subsidiaries or affiliates, engaging in the investment activities in Iran outlined above by completing the boxes below.
EACH BOX WILL PROMPT YOU TO PROVIDE INFORMATION RLEATIVE TO THE ABOVE QUESTIONS. PLEASE PROVIDE
THOROUGH ANSWERS TO EACH QUESTION. IF YOU NEED TO MAKE ADDITIONAL ENTRIES, MAKE COPIES OF THIS FORM AND
ATTACH HERETO
Name
Relationship to Bidder/Offeror
______________
Description of Activities
______________
______________
Duration of Engagement
Anticipated Cessation Date
______________
Bidder/Offeror Contact Name
Contact Phone Number
______________
CERTIFICATION:
I, being duly sworn upon my oath, hereby represent and state that the foregoing information and any attachments thereto to the best of my
knowledge are true and complete. I attest that I am authorized to execute this certification on behalf of the above-referenced person or entity.
I acknowledge that the Township of Cedar Grove is relying on the information contained herein and thereby acknowledge that I am under a
continuing obligation from the date of this certification through the completion of any contracts with the Township to notify the Township of
Cedar Grove in writing of any changes to the answers of information contained herein. I acknowledge that I am aware that it is a criminal
offense to make a false statement or misrepresentation in this certification, and if I do so, I recognize that I am subject to criminal prosecution
under the law and that it will also constitute a material breach of my agreement(s) with the Township of Cedar Grove and that the Township at
its option may declare any contract(s) resulting from this certification void and unenforceable.
Full Name (Print):______________________________________________ Signature: ____________________________________________
Title: ______________________________________________________ Date: _________________________________________________
33
CERTIFICATION OF NON‐INVOLVEMENT IN PROHIBITED ACTIVITIES
IN RUSSIA OR BELARUS
Pursuant to N.J.S.A. 52:32-60.1, et seq. (L. 2022, c. 3) any person or entity (hereinafter “Vendori”) that seeks to enter into
or renew a contract with a State agency for the provision of goods or services, or the purchase of bonds or other obligations,
must complete the certification below indicating whether or not the Vendor is identified on the Office of Foreign Assets
Control
(OFAC)
Specially
Designated
Nationals
and
Blocked
Persons
list,
available
here:
https://sanctionssearch.ofac.treas.gov/. If the Department of the Treasury finds that a Vendor has made a certification
in violation of the law, it shall take any action as may be appropriate and provided by law, rule or contract, including but
not limited to, imposing sanctions, seeking compliance, recovering damages, declaring the party in default and seeking
debarment or suspension of the party.
I, the undersigned, certify that I have read the definition of “Vendor” below, and have reviewed the Office of Foreign Assets
Control (OFAC) Specially Designated Nationals and Blocked Persons list, and having done so certify:
(Check the Circle the Appropriate letter)
A. That the Vendor is not identified on the OFAC Specially Designated Nationals and Blocked Persons list on
account of activity related to Russia and/or Belarus.
OR
B. That I am unable to certify as to “A” above, because the Vendor is identified on the OFAC Specially Designated
Nationals and Blocked Persons list on account of activity related to Russia and/or Belarus.
OR
C. That I am unable to certify as to “A” above, because the Vendor is identified on the OFAC Specially Designated
Nationals and Blocked Persons list. However, the Vendor is engaged in activity related to Russia and/or Belarus
consistent with federal law, regulation, license or exemption. A detailed description of how the Vendor’s
activity related to Russia and/or Belarus is consistent with federal law is set forth below.
(Attach Additional Sheets If Necessary.)
Signature of Vendor’s Authorized Representative
Date
Print Name and Title of Vendor’s Authorized Representative
Vendor’s FEIN
Vendor’s Name
Vendor’s Phone Number
Vendor’s Address (Street Address)
Vendor’s Fax Number
Vendor’s Address (City/State/Zip Code)
Vendor’s Email Address
i Vendor means: (1) A natural person, corporation, company, limited partnership, limited liability partnership, limited liability company,
business association, sole proprietorship, joint venture, partnership, society, trust, or any other nongovernmental entity, organization, or
group; (2) Any governmental entity or instrumentality of a government, including a multilateral development institution, as defined in
Section1701(c)(3) of the International Financial Institutions Act, 22 U.S.C. 262r(c)(3); or (3) Any parent, successor, subunit, direct
or indirect subsidiary, or any entity under common ownership or control with, any entity described in paragraph (1) or (2).
NJ Rev. 1.22.2024
34
BID DOCUMENT SUBMISSION CHECKLIST
TOWNSHIP OF CEDAR GROVE, COUNTY OF ESSEX
QPA: 2025-03 TREE PRUNING, REMOVAL & SPRAYING BID
A. Failure to submit the following documents is a mandatory cause for the bid to be rejected.
(N.J.S.A. 40A:11-23.2)
Initial Each Item Submitted With Bid
(Township of Cedar Grove checkmarks)
(Bidder's initials)
X
Statement of Ownership Disclosure pursuant to NJSA 52:25-24.2
X
Acknowledgement of Receipt of Addenda (to be completed if addenda are issued)
X
EEO Compliance*
X
Bid Guarantee (bid bond or certified/cashier’s check) pursuant to NJSA 40A: 11-21
X
Consent of Surety (certificate from surety company) pursuant to NJSA 40A: 11-22
Listing of Subcontractors as required by NJSA 40A:11-16
B. Failure to submit the following documents may be a cause for the bid to be rejected.
(N.J.S.A. 40A:11-23.1)
Initial Each Item Submitted With Bid
(Township of Cedar Grove checkmarks)
(Bidder’s initials)
X
Business Registration Certificate*
Public Works Contractor Registration, copies of the general contractors and top four specialty
subcontractors certificates or certificate applications
X
Disclosure of Investment Activities in Iran*
X
Certificate of Non-Involvement in Prohibited Activities in Russia or Belarus*
X
Submission of Non-Collusion Affidavit (this form must be notarized)
Performance Bond (before award of contract)
Labor and Material (Payment) Bond
Maintenance Bond as required by NJSA 40A:11-16.3 (upon completion of project)
Equipment Certification
Debarred List Affidavit-Federal & State
X
Certificate of Insurance & Hold Harmless Agreement
X
Bid Proposal Form
Statement of compliance with NJSA 45:C-2(h) (licensed master plumber)
* Statutorily allowed to be provided with bid OR prior to execution of contract.
C. Read Only:
(Township of Cedar Grove checkmarks)
(Bidder's initials)
X
American with Disability Act of 1990 Language
X
NJ Anti-Discrimination Language
This checklist is provided for bidder’s use in assuring compliance with required documentation; however, it does not
include all specifications requirements and does not relieve the bidder of the need to read and comply with the
specifications.
SIGNATURE: The undersigned hereby acknowledges and has submitted the above listed requirements.
Name of Bidder: _______________________________________________________Date: ____________________
By Authorized Representative:
Signature: ______________________________________________________________________________________
Print Name and Title:_____________________________________________________________________________
35
TOWNSHIP OF CEDAR GROVE
ESSEX COUNTY, NEW JERSEY
DETAILED SPECIFICATIONS
1. Scope of Work
The work to be performed under the contract, as specified herein, includes the
furnishing of all labor, materials, tools, equipment, supervision necessary for tree trimming;
including the removal of all defecƟve and undesirable limbs; repair of all injuries and wounds on
trees; tree spraying; traffic maintenance; takedown and removal of trees upon request of the
Township; stump griding to six (6) inches below grade; removal of grindings six (6) inches deep
and placement of topsoil and seed ground level; clean up and any other work necessary and
incidental theretofore the shade trees within ten (10) feet of the curb, or located upon
municipal property throughout the Township of Cedar Grove.
Trees designated by the Township and within the Right of Way are from edge of road
surface, or any porƟon of the tree trunk that is within such limits, or trees located upon
municipal property, the enƟre tree is to be trimmed as specified. The Contractor shall spray
trees, designated by the Township in accordance with accepted standards and in compliance
with applicable laws. Contractor shall make all arrangements with uƟlity companies, as required
to complete the Contract.
2. Workmanship
All bidders must have in their possession any and all trucks, chipper liŌs, stump grinders,
power tools, ropes, safety equipment and other tools, equipment or supplies which are
necessary to perform the work as outlined in this proposal. All equipment to be used and all
work as performed must be in full compliance with all standards as promulgated by OSHA at the
Ɵme of bidding, including but not limited to those regulaƟons concerning noise levels,
protecƟve devices, and operator safety. All work must be performed in a manner so as not to
endanger the health or safety of any workers or other people, any property, the tree being
pruned, or any other trees.
3. Traffic Control Required
When vehicular or pedestrian traffic or both, is to be maintained over exisƟng streets
and walkways within the scope of the project, the Contractor shall plan and carry out his work
to provide for the convenient and safe passage of traffic. Traffic and pedestrian control shall be
set up and maintained as prescribed by law and as directed by the Director of Public Works and
Cedar Grove Police Department.
36
All signs shall be erected and maintained in a substanƟal manner to be approved by the
Director of Public Works and shall be maintained so as to provide maximum visibility and
legibility at all Ɵmes. Contractor shall provide maximum visibility and legibility at all Ɵmes.
Contractor shall provide for parking control at work site.
4. Rodent and Insect Control Required
Contractor shall provide for rodent and insect control. All insects, including, but not
limited to, bees, yellow jackets, wasps, hornets, carpenter ants, and termites shall be
exterminated prior to the removal of the tree.
5. Debris Removal Required
All debris, including logs, branches, twigs, wood chips, etc., must be removed from the
work site as the work progresses, and all such debris shall be removed from the site by the
contractor prior to leaving the site. No debris is to be leŌ overnight for any reason. All streets,
sidewalks, and lawn areas shall be returned to a condiƟon equal to that which existed prior to
the commencement of work.
Disposal of debris and tree clippings by the Contractor shall be outside the Township of
Cedar Grove and in accordance with applicable State, Federal, County, and local laws.
6. Quality of Workmanship
Approval of the quality of workmanship on all acƟviƟes in this Contract shall be at the
sole discreƟon of the Township of Cedar Grove’s Director of Public Works who shall have the
right to require further effort for all work deemed not to comply with these requirements. Any
work not approved by the Director of Public Works for a period of one year aŌer compleƟon of
the Contract shall be corrected by the Contractor with in ten (10) calendar days upon
noƟficaƟon.
7. CompleƟon Schedule
On each Monday during the Contract period, the Contractor shall provide the Director of
Public Works with a report in wriƟng of the progress towards compleƟon of the contracted
work. Such report should idenƟfy the Contractor, Contract Area, and Contract Number, and shall
provide an exact list of the amount of trees completed during the previous week (Monday
through Friday, inclusive) and a list by street address of all trees which are recommended for
removal.
*Note: Stumps must be ground and removed and topsoil and seed must be done within two (2)
weeks aŌer removal of Township Tree.
37
TOWNSHIP OF CEDAR GROVE
ESSEX COUNTY, NEW JERSEY
BID PROPOSAL FOR
2025 TREE PRUNING, REMOVAL & SPRAYING BID
FOR THE TOWNSHIP OF CEDAR GROVE
ALTERNATE NO. 1
The undersigned hereby declares that a careful examinaƟon has been made of the general
instrucƟons and specificaƟons contained herein and aŌer having thoroughly examined said
materials, and aŌer having made a careful study of the condiƟons to be met in carrying out the
detailed specificaƟons, submits the following proposal:
Contract Period from December 1, 2025, to December 1, 2026 (12 Months)
1. Removal of Trees as specified herein:
EsƟmated QuanƟty
Size Diameter
Unit Price
Bid Price
4 each
0–12-inch
________
________
10 each
13–24-inch
________
________
40 each
25–36-inch
________
________
10 each
Over 36-inch
________
________
TOTAL Bid Amount Expressed in Words: _______________________________________
______________________________________________________________________________
2. Emergency Tree Pruning as Specified herein:
Diameter Chart and Unit Pricing Structure:
0-12 inch
$_____________ each
13-24 inch
$_____________ each
25-36 inch
$_____________ each
Over 36 inch
$_____________ each
3. Tree Spraying specified herein:
Tree Spraying Based Upon an Hourly Rate Including All of the Contractors’ Costs & Expenses
Tree spraying
$_____________ per hour
Specify License Number:
______________________
38
ALTERNATE NO. 2
Contract Period from December 1, 2025, to December 1, 2027 (24 Months)
1. Removal of Trees as specified herein:
EsƟmated QuanƟty
Size Diameter
Unit Price
Bid Price
8 each
0–12-inch
________
________
20 each
13–24-inch
________
________
80 each
25–36-inch
________
________
20 each
Over 36-inch
________
________
TOTAL Bid Amount Expressed in Words: _______________________________________
______________________________________________________________________________
2. Emergency Tree Pruning as Specified herein:
Diameter Chart and Unit Pricing Structure:
0-12 inch
$_____________ each
13-24 inch
$_____________ each
25-36 inch
$_____________ each
Over 36 inch
$_____________ each
3. Tree Spraying specified herein:
Tree Spraying Based Upon an Hourly Rate Including All of the Contractors’ Costs & Expenses
Tree spraying
$_____________ per hour
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39
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performance bond
Evidence Detected
"...Each bidder shall submit with his bond proposal a cerƟficate from Surety Company duly authorized to do business in the State of New Jersey and saƟsfactory to the governing body seƫng forth that the said Surety Company will furnish the required Performance Bond herein provided if the bidder is awarded the contract...."
liquidated damages
Evidence Detected
"...It is understood and agreed by the bidder that in the event of annulment of the award of contract, the amount of the bid guarantee submited with the proposal shall become property of the Township of Cedar Grove not as a penalty, but as liquidated damages, and shall not be recoverable by the bidder...."
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Contacts
Dale A. Forde
Township Clerk
Rebecca M. Roth
Qualified Purchasing Agent
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Timeline
First Discovered
Mar 31, 2026
Last Info Update
Apr 30, 2026
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