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Alternate Municipal Court Prosecutor
BID #: 13
ISSUED: 10/12/2023
DUE: 11/9/2023
VALUE: $250.00
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Executive Summary
The City of Orange Township is seeking qualifications from law firms or individuals licensed to practice law in New Jersey to serve as Alternate Municipal Prosecutor for a contract period from January 1, 2024, to December 31, 2024. This procurement follows the Fair and Open Process under N.J.S.A. 19:44A-1, et seq. Applicants must demonstrate significant experience in prosecuting cases in municipal courts and will be responsible for legal counsel, case preparation, prosecution, attending meetings with the police department, and other duties as directed by the Municipal Court.
Candidates must comply with N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27 et seq. (Affirmative Action) and provide proof of business registration with the New Jersey Division of Taxation (P.L. 2004, C.57) before contract award. Interested parties must submit detailed professional information and qualifications, including references, insurance policy details, and cost details. Submissions were due by November 9, 2023, at 11:00 AM.
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Bid Postings • Alternate Municipal Court Prosecutor Skip to Main Content EMERGENCY ALERT SNAP Recipients - Find Food Sources Near You Read On... Create a Website Account - Manage notification subscriptions, save form progress and more. Website Sign In Search Residents Business UEZ Program How Do I... City Government Departments Home Bid Postings Print Sign up to receive a text message or email when new bids are added! Print Bid Title: Alternate Municipal Court Prosecutor Category: Bids and Request for Qualification (RFQs) Status: Closed Description: Pursuant to the Fair and Open Process described under N.J.S.A. 19:44A-1, et seq., the City of Orange Township seeks Qualifications (“RFQ”) from law firms/individuals licensed to practice law in the State of New Jersey that wish to serve as Alternate Municipal Prosecutor to the City of Orange Township for a contract period beginning on January 1, 2024 and ending on December 31, 2024. All candidates are required to comply with N.J.S.A. 10:5-31 et seq and N.J.A.C. 17:27 et seq. as amended. (Affirmative Action). Each candidate shall submit proof of business registration with the New Jersey Division of Taxation (P.L. 2004, C.57) prior to award of contract but preferably with their proposal. PROSECUTOR The successful applicant must have significant experience in the prosecution of cases in municipal courts in New Jersey. The successful applicant will perform the following duties relating to, but not necessarily limited to: 1. All necessary and desirable legal counsel and action for the preparation and prosecution of cases as needed as the alternate municipal court prosecutor; 2. Conducting the prosecution of such cases except such crimes and offenses as it may be the duty of the County or State officials to prosecute; 3. Attend, schedule, and conduct such meetings with the Orange Police Department and its police officers as are necessary to the successful prosecution of cases; 4. Any other matters as directed by the Municipal Court. Publication Date/Time: 10/12/2023 12:00 AM Closing Date/Time: 11/9/2023 11:00 AM Contact Person: Gracia Robert Montilus City Attorney The City of Orange Township 29 North Day Street Orange, New Jersey 07050 (973) 952-6095 Qualifications: PROFESSIONAL INFORMATION AND QUALIFICATIONS Each interested applicant shall submit the following information: 1. Name of Firm; 2. Address of principal place of business and all attorneys or firm’s offices and corresponding telephone and fax numbers. Please note specifically which attorneys will be assigned to serve in the position of Alternate Municipal Court Prosecutor; 3. Areas of Practice; 4. Description of attorneys’ education, experience, qualifications, number of years with the firm and a description of their experience with positions similar to those described above; 5. The number of years your organization has been in business under the present name and the number of years the business organization has been under the current management; 6. At least four (4) references, three (3) of which must have knowledge of your municipal court and criminal law practice; 7. The firm’s ability to provide the services in a timely fashion (including staffing, familiarity and location of key staff); 8. A copy or description of the professional liability insurance policy maintained by the attorney or law firm for the proposed calendar year; 9. A list and description of all professional liability claims, if any, brought against the applicant during the past five (5) years; and 8. Cost details, including the hourly rates of each of the individuals who will perform the services and the time estimates for each individual, and all expenses. The City of Orange Township will pay the prosecutor-alternate $250.00 per municipal court; 9. Business Registration Certificate (prior to contract award but preferably with the proposal); 10. Statement, executed by a corporate officer, member, partner or sole proprietor certifying that there are no prior or pending ethics complaints against them or their company; and 11. State whether your company/firm is presently involved in a lawsuit and whether it has been sued in the last five (5) years. If so, provide a description of each matter. Related Documents: REQUEST FOR QUALIFICATION - Alternate Municipal Court Prosecutor - 2024 Return To Main Bid Postings Page Live Edit Bill Pay Public Notice Agendas & Minutes Job Openings Documents & Forms Notify Me® Contact Us Orange City Hall 29 North Day Street Phone: 973-952-6100 Staff Directory Quick Links Finance Forms, Permits, and License Applications Mayor's Office Public Works Vital Statistics Staff Directory /QuickLinks.aspx Helpful Links Home Site Map Contact Us Accessibility Copyright Notices Privacy Policy /QuickLinks.aspx Government Websites by CivicPlus® Loading Loading Do Not Show Again Close Arrow Left Arrow Right [] Slideshow Left Arrow Slideshow Right Arrow
Document Text
--- Document: REQUEST FOR QUALIFICATION - Alternate Municipal Court Prosecutor - 2024 ---
REQUEST FOR QUALIFICATIONS
ALTERNATE MUNICIPAL PROSECUTOR
CITY OF ORANGE TOWNSHIP
SUBMISSION DEADLINE
11:00 A.M.
November 9, 2023
ADDRESS ALL QUALIFICATIONS STATEMENTS TO:
Gracia Robert Montilus
City Attorney
The City of Orange Township
29 North Day Street
Orange, New Jersey 07050
(973) 952-6095
GENERAL INFORMATION & SUMMARY
ORGANIZATION REQUESTING PROPOSAL
The City of Orange Township
29 North Day Street
Orange, New Jersey 07050
CONTACT PERSON
Gracia Robert Montilus
City Attorney
29 North Day Street
Orange, New Jersey 07050
INTRODUCTION
Pursuant to the Fair and Open Process described under N.J.S.A. 19:44A-1, et seq.,
the City of Orange Township seeks Qualifications (“RFQ”) from law firms/individuals
licensed to practice law in the State of New Jersey that wish to serve as Alternate Municipal
Prosecutor to the City of Orange Township for a contract period beginning on January 1,
2024 and ending on December 31, 2024.
All candidates are required to comply with N.J.S.A. 10:5-31 et seq and N.J.A.C.
17:27 et seq. as amended. (Affirmative Action). Each candidate shall submit proof of
business registration with the New Jersey Division of Taxation (P.L. 2004, C.57) prior to
award of contract but preferably with their proposal.
PROSECUTOR
The successful applicant must have significant experience in the prosecution of
cases in municipal courts in New Jersey. The successful applicant will perform the
following duties relating to, but not necessarily limited to:
1. All necessary and desirable legal counsel and action for the preparation and
prosecution of cases as needed as the alternate municipal court prosecutor;
2. Conducting the prosecution of such cases except such crimes and offenses as it may
be the duty of the County or State officials to prosecute;
3. Attend, schedule, and conduct such meetings with the Orange Police Department
and its police officers as are necessary to the successful prosecution of cases;
4. Any other matters as directed by the Municipal Court.
PROFESSIONAL INFORMATION AND QUALIFICATIONS
Each interested applicant shall submit the following information:
1. Name of Firm;
2. Address of principal place of business and all attorneys or firm’s offices and
corresponding telephone and fax numbers. Please note specifically which attorneys
will be assigned to serve in the position of Alternate Municipal Court Prosecutor;
3. Areas of Practice;
4. Description of attorneys’ education, experience, qualifications, number of years
with the firm and a description of their experience with positions similar to those
described above;
5. The number of years your organization has been in business under the present name
and the number of years the business organization has been under the current
management;
6. At least four (4) references, three (3) of which must have knowledge of your
municipal court and criminal law practice;
7. The firm’s ability to provide the services in a timely fashion (including staffing,
familiarity and location of key staff);
8. A copy or description of the professional liability insurance policy maintained by
the attorney or law firm for the proposed calendar year;
9. A list and description of all professional liability claims, if any, brought against the
applicant during the past five (5) years; and
8. Cost details, including the hourly rates of each of the individuals who will
perform the services and the time estimates for each individual, and all
expenses. The City of Orange Township will pay the prosecutor-alternate
$250.00 per municipal court;
9. Business Registration Certificate (prior to contract award but preferably with the
proposal);
10. Statement, executed by a corporate officer, member, partner or sole proprietor
certifying that there are no prior or pending ethics complaints against them or their
company; and
11. State whether your company/firm is presently involved in a lawsuit and whether it
has been sued in the last five (5) years. If so, provide a description of each matter.
Selection Criteria
The City of Orange Township reserves the right to award a contract or contracts to
the vendor(s) as determined to be in the best interests of the City based upon the selection
criteria.
The selection criteria used in awarding a contract or agreement for professional
services as described herein shall include:
1. Qualifications of the individuals who will perform the tasks and the amounts of
their respective participation;
2. Ability to perform the task in a timely fashion, including staffing and familiarity
with the subject matter; and
3. Ability to be available with the appropriate personnel at all times necessary to
accomplish the representation;
4. The cost and expense that will be necessary to familiarize the attorney with the legal
issues arising in the prosecution of municipal offenses; and
5. Cost competitiveness in light of all of the above factors.
Please submit one (1) original and two (2) copies of the RFQ.
END OF GENERAL INSTRUCTIONS
REQUIRED ADMINISTRATIVE FORMS
Please place the checklist and the required forms which follow at the front of your
packet to facilitate the review of your submission.
CITY OF ORANGE TOWNSHIP
PROJECT:
ALTERNATE MUNICIPAL PROSECUTOR
RESPONENT:
______________________________________________________
RESPONDENT’S CHECKLIST
Item
Respondent
Initials
AA/EEO
Review
A. Non-Collusion Affidavit properly notarized
B. Public Disclosure Statement
C. Mandatory Affirmative Action Language
D. Affirmative Action Compliance Notice
E. Employee Information Report
F. Americans with Disabilities Act
G. MWBE Questionnaire (2 Copies)
H. Business Registration Certificate
I. Letter of Qualification
J. Letter of Intent
K. Hold Harmless Agreement
L. Price Proposal
M. Certification of Compliance (Ord. §4-70 et seq).
N. Original signature(s) on all required forms.
Non-Collusion Affidavit
STATE OF NEW JERSEY
COUNTY OF ss:
I certify that I am _________________________________________________________
Of the firm of ____________________________________________________________
The bidder making the proposal for the above named project, and that I executed the said
proposal with full authority so to do; that said bidder has not, directly or indirectly entered
into any agreement, participated in any collusion, or otherwise taken any action in restraint
of free, competitive bidding in connection with the above named project; and that all
statements contained in said proposal and in this affidavit are true and correct, and made
with full knowledge that the City of Orange Township relies upon the truth of the
statements contained in said proposal and in the statements contained in this affidavit in
awarding the contract for the said project.
I further warrant that no person or selling agency has been employed to solicit or secure
such contract upon an agreement or understanding for a commission, percentage, brokerage
or contingent fee, except bona fide employees or bona fide established commercial or
selling agencies maintained by (N.J.S.A. 52:34-25)
(Signature of respondent)___________________________________________________
SUBSCRIBED AND SWORN TO
BEFORE ME THIS DAY ____OF 20
________________________________
(TYPE OR PRINT NAME OF
AFFIANT UNDER SIGNATURE)
NOTARY PUBLIC OF
MY COMMISSION EXPIRES: 20_______.
(NOTE: THIS FORM MUST BE COMPLETED, NOTARIZED AND RETURNED
WITH THIS PROPOSAL).
Public Disclosure Information
Chapter 33 of the Public Laws of 1977 provides that no Corporation or Partnership shall be
awarded any State, City, Municipal or Schools District contracts for the performance of
any work or the furnishing of any materials or supplies, unless prior to the receipt of the
bid or accompanying the bid of said corporation or partnership there is submitted a public
disclosure information statement. The statement shall set forth the names and addresses of
all stockholders in the corporation or partnership who own ten percent (10%) or more of
its stock of any class, or of all individual partners in the partnership who own a ten percent
(10%) or greater interest therein.
PLEASE UTILIZE SEPARATE SHEET WITH HEADINGS IF NECESSARY
STOCKHOLERS:
Name
Address
% Owned
SIGNATURE: _______________________________________
TITLE: ______________________________________________________
SUBSCRIBED
AND SWORN TO
BEFORE ME THIS DAY ______OF ____________, 20____
(TYPE OR PRINT NAME OF
AFFIANT UNDER SIGNATURE)
NOTARY PUBLIC OF
MY COMMISSION EXPIRES: 20_____.
(NOTE: THIS FORM MUST BE COMPLETED, NOTARIZED AND RETURNED
WITH THIS PROPOSAL).
Mandatory Affirmative Action Language
EQUAL EMPLOYMENT OPPORTUNITY (EEO)/
AFFIRMATIVE ACTION (AA) REQUIREMENTS
FOR GOODS, PROFESSIONAL SERVICE AND GENERAL SERVICE CONTRACTS
Questions in reference to EEO/AA requirements for
Goods, Professional Service and General Service
Contracts should be director to:
Christopher Hartwyk EEO/AA
Officer, P.A.C.O.
Department of Administration
Office of EEO/AA
29 N. Day Street
Orange, NJ 07050
Tel. (973-952-6100
Fax #973-672-2383
E-Mail Address: chartwyk@orangenj.gov
EXHIBIT A
MANDATORY EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE
N.J.S.A. 10:5-31 et seq. (P.L.1975, c.127)
N.J.A.C. 17:27
GOODS, PROFESSIONAL SERVICES AND GENERAL SERVICE CONTRACTS
During the performance of this contract, the contractor agrees as follows:
The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant
for employment because of age, race, creed, color, national origin, ancestry, marital status, affectional or
sexual orientation, gender identity or expression, disability, nationality or sex. Except with respect to
affectional or sexual orientation and gender identity or expression, the contractor will ensure that equal
employment opportunity is afforded to such applicants in recruitment and employment, and that employees
are treated during employment, without regard to their age, race, creed, color, national origin, ancestry,
marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex.
Such equal employment opportunity shall include, but not be limited to the following: employment,
upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay
or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees
to post in conspicuous places, available to employees and applicants for employment, notices to be provided
by the Public Agency Compliance Officer setting forth provisions of this nondiscrimination clause.
The contractor or subcontractor, where applicable will, in all solicitations or advertisements for employees
placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for
employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or
sexual orientation, gender identity or expression, disability, nationality or sex.
The contractor or subcontractor will send to each labor union, with which it has a collective bargaining
agreement, a notice, to be provided by the agency contracting officer, advising the labor union of the
contractor's commitments under this chapter and shall post copies of the notice in conspicuous places
available to employees and applicants for employment.
The contractor or subcontractor, where applicable, agrees to comply with any regulations promulgated by the
Treasurer pursuant to N.J.S.A. 10:5-31 et seq., as amended and supplemented from time to time and the
Americans with Disabilities Act.
The contractor or subcontractor agrees to make good faith efforts to meet targeted county employment goals
established in accordance with N.J.A.C. l7:27-5.2.
EXHIBIT A (Continuation)
The contractor or subcontractor agrees to inform in writing its appropriate recruitment agencies including,
but not limited to, employment agencies, placement bureaus, colleges, universities, and labor unions, that it
does not discriminate on the basis of age, race, creed, color, national origin, ancestry, marital status,
affectional or sexual orientation, gender identity or expression, disability, nationality or sex, and that it will
discontinue the use of any recruitment agency which engages in direct or indirect discriminatory practices.
The contractor or subcontractor agrees to revise any of its testing procedures, if necessary, to assure that all
personnel testing conforms with the principles of job related testing, as established by the statutes and court
decisions of the State of New Jersey and as established by applicable Federal law and applicable Federal
court decisions.
In conforming with the targeted employment goals, the contractor or subcontractor agrees to review all
procedures relating to transfer, upgrading, downgrading and layoff to ensure that all such actions are taken
without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual
orientation, gender identity or expression, disability, nationality or sex, consistent with the statutes and court
decisions of the State of New Jersey, and applicable Federal law and applicable Federal court decisions.
The contractor shall submit to the public agency, after notification of award but prior to execution of a goods
and services contract, one of the following three documents:
Letter of Federal Affirmative Action Plan Approval;
Certificate of Employee Information Report; or
Employee Information Report Form AA302 (electronically provided by the Division and distributed
to
the
public
agency
through
the
Division’s
website
at:
www.state.nj.us/treasury/contract_compliance.
The contractor and its subcontractors shall furnish such reports or other documents to the Division of Purchase
& Property, CCAU, EEO Monitoring Program as may be requested by the office from time to time in order
to carry out the purposes of these regulations, and public agencies shall furnish such information as may be
requested by the Division of Purchase & Property, CCAU, EEO Monitoring Program for conducting a
compliance investigation pursuant to Subchapter 10 of the Administrative Code at N.J.A.C. 17:27.
The undersigned vendor certifies on their company’s receipt, knowledge and commitment to comply with:
EXHIBIT A
N.J.S.A. 10:5-31 and N.J.A.C. 17:27
MANDATORY EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE
Goods, Professional Services and General Service Contracts
(Mandatory Affirmative Action Language)
The undersigned vendor further agrees to furnish the required forms of evidence and understands
that their contract/company’s bid shall be rejected as non-responsible if said contractor fails to comply
with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27.
Representative’s Name/Title (Print):_____________________________________________________
Representative’s Signature:_____________________________________________________________
Name of Company:___________________________________________________________________
Tel. No.:____________________
Date:________________________
APPENDIX A
AMERICANS WITH DISABILITIES ACT OF 1990
Equal Opportunity for Individuals with Disability
The contractor and the _____________ of _______________, (hereafter “owner”) do hereby agree
that the provisions of Title 11 of the Americans With Disabilities Act of 1990 (the "Act") (42 U.S.C.
S121 01 et seq.), which prohibits discrimination on the basis of disability by public entities in all
services, programs, and activities provided or made available by public entities, and the rules and
regulations promulgated pursuant there unto, are made a part of this contract. In providing any aid,
benefit, or service on behalf of the owner pursuant to this contract, the contractor agrees that the
performance shall be in strict compliance with the Act. In the event that the contractor, its agents,
servants, employees, or subcontractors violate or are alleged to have violated the Act during the
performance of this contract, the contractor shall defend the owner in any action or administrative
proceeding commenced pursuant to this Act. The contractor shall indemnify, protect, and save
harmless the owner, its agents, servants, and employees from and against any and all suits, claims,
losses, demands, or damages, of whatever kind or nature arising out of or claimed to arise out of the
alleged violation. The contractor shall, at its own expense, appear, defend, and pay any and all charges
for legal services and any and all costs and other expenses arising from such action or administrative
proceeding or incurred in connection therewith. In any and all complaints brought pursuant to the
owner’s grievance procedure, the contractor agrees to abide by any decision of the owner which is
rendered pursuant to said grievance procedure. If any action or administrative proceeding results in
an award of damages against the owner, or if the owner incurs any expense to cure a violation of the
ADA which has been brought pursuant to its grievance procedure, the contractor shall satisfy and
discharge the same at its own expense.
The owner shall, as soon as practicable after a claim has been made against it, give written notice
thereof to the contractor along with full and complete particulars of the claim, If any action or
administrative proceeding is brought against the owner or any of its agents, servants, and employees,
the owner shall expeditiously forward or have forwarded to the contractor every demand, complaint,
notice, summons, pleading, or other process received by the owner or its representatives.
It is expressly agreed and understood that any approval by the owner of the services provided by the
contractor pursuant to this contract will not relieve the contractor of the obligation to comply with
the Act and to defend, indemnify, protect, and save harmless the owner pursuant to this paragraph.
It is further agreed and understood that the owner assumes no obligation to indemnify or save
harmless the contractor, its agents, servants, employees and subcontractors for any claim which may
arise out of their performance of this Agreement. Furthermore, the contractor expressly understands
and agrees that the provisions of this indemnification clause shall in no way limit the contractor’s
obligations assumed in this Agreement, nor shall they be construed to relieve the contractor from any
liability, nor preclude the owner from taking any other actions available to it under any other
provisions of the Agreement or otherwise at law.
Representative’s Name/Title (Print):________________________________________________________
Representative’s Signature:________________________________________________________________
Name of Company:_______________________________________________________________________
Tel. No.:____________________
Date:_________________________
Minority/Woman Business Enterprise (MWBE)
Questionnaire for Bidders
City of Orange Township, establishes a goal of awarding a certain percentage of the amount of total city
procurement to minority and woman owned business enterprises.
To assist us in monitoring our achievement of this goal, please indicate below whether your company is or is
not a minority owned and/or woman owned business, and return this form with your bid proposal.
Business Name: ______________________________________________________________________
Address:____________________________________________________________________________
Telephone No.: ______________________________________________________________________
Contact Name:_______________________________________________________________________
Please check applicable category:
______ Minority Owned Business (MBE)
_________ Minority & Woman Owned
Business (MWBE)
______ Woman Owned business (WE)
_______ Neither
Definitions
Minority Business Enterprise
Minority Business Enterprise means a business which is a sole proprietorship, partnership or corporation at
least 51% of which is owned and controlled by persons who are African American, Hispanic, Asian
American, American Indian or Alaska native, defined as follows:
African American: A person having origins in any of the black racial groups of Africa
Hispanic:
A person of Mexican, Puerto Rican, Central or South American or other non-
European Spanish culture or origin regardless of race.
Asian: A person having origins in any of the original peoples of the Far East, South East Asia, Indian
subcontinent, Hawaii or the Pacific Islands.
American Indian or Alaska Native: a person having origins in any of the original peoples of North America
and who maintains cultural identification through tribal affiliation or community recognition.
Woman Business Enterprise: Woman Business Enterprise means a business which is a sole proprietorship
or corporation at least 51% of which is owned and controlled by a woman or women.
Minority/Woman Business Enterprise (MWBE)
Questionnaire for Bidders
City of Orange Township Ordinance §4-70, et seq. establishes a goal of awarding 20% of the dollar amount
of total city procurement to minority and woman owned business enterprises.
To assist us in monitoring our achievement of this goal, please indicate below whether your company is or is
not a minority owned and/or woman owned business, and return this form with your bid proposal.
Business Name: ______________________________________________________________________
Address:____________________________________________________________________________
Telephone No.: ______________________________________________________________________
Contact Name:_______________________________________________________________________
Please check applicable category:
______ Minority Owned Business (MBE)
_________ Minority & Woman Owned
Business (MWBE)
______ Woman Owned business (WE)
_______ Neither
Definitions
Minority Business Enterprise
Minority Business Enterprise means a business which is a sole proprietorship, partnership or corporation at
least 51% of which is owned and controlled by persons who are African American, Hispanic, Asian
American, American Indian or Alaska native, defined as follows:
African American: A person having origins in any of the black racial groups of Africa
Hispanic:
A person of Mexican, Puerto Rican, Central or South American or other non-
European Spanish culture or origin regardless of race.
Asian: A person having origins in any of the original peoples of the Far East, South East Asia, Indian
subcontinent, Hawaii or the Pacific Islands.
American Indian or Alaska Native: a person having origins in any of the original peoples of North America
and who maintains cultural identification through tribal affiliation or community recognition.
Woman Business Enterprise: Woman Business Enterprise means a business which is a sole proprietorship
or corporation at least 51% of which is owned and controlled by a woman or women.
LETTER OF QUALIFICATION
Date
Attn: Gracia Robert Montilus
City Attorney
City of Orange Township
29 N. Day Street
Orange, NJ 07050
RE:
Request for Qualifications Alternate
Municipal Prosecutor
Dear Mr. Montilus:
The undersigned has reviewed our Qualification Statement submitted in response
to the Request for Proposals (RFP) issued by the City of Orange (“City”), dated October
12, 2023, in connection with the City’s need for an Alternate Municipal Prosecutor.
We affirm that the contents of our Qualification Statement (which Qualification
Statement is incorporated herein by reference) are accurate, factual and complete to the
best of our knowledge and belief and that the Qualification Statement is submitted in good
faith upon express understanding that any false statement may result in the disqualification
of (Name of Respondent).
(Respondent shall sign and complete the spaces provided below. If a joint venture,
appropriate officers of each company shall sign.)
Signature of Chief
Signature of Chief
Executive Officer
Financial Officer
Typed Name and Title
Typed name and Title
(Type Name of Firm) *
(Type Name of Firm)*
Dated:
Dated:
*
If a joint venture, partnership or other formal organization is submitting a RFP, each
participant shall execute this Letter of Qualification.
LETTER OF INTENT
Date
Attn: Gracia Robert Montilus
City Attorney
City of Orange Township
29 N. Day Street
Orange, NJ 07050
RE:
Request for Qualifications
Alternate Municipal Prosecutor
Dear Mr. Montilus:
The undersigned has reviewed our Qualification Statement submitted in response
to the Request for Proposals (RFP) issued by the City of Orange (“City”), dated October
12, 2023, in connection with the City’s need for an Alternate Municipal Prosecutor.
(Name of Respondent) HEREBY STATES:
1.
The Qualification Statement contains accurate, factual and complete information.
2.
(Name of Respondent) agrees to participate in good faith in the procurement
process as described in the RFQ and to adhere to the City’s procurement schedule.
3.
(Name of Respondent) acknowledges that all costs incurred by it in connection
with the preparation and submission of the Qualification Statement and any proposal prepared and
submitted in response to the RFQ, or any negotiation which results therefrom shall be borne
exclusively by the Respondent.
4.
(Name of Respondent) hereby declares that the only persons participating in this
Qualification Statement as Principals are named herein and that no person other than those herein
mentioned has any participation in the Qualification Statement or in any contract to be entered into
with respect thereto. Additional persons may subsequently be included as participating Principals,
but only if acceptable to the City.
5.
(Name of Respondent) declares that this Qualification Statement is made without
connection with any other person, firm or parties who has submitted a Qualification Statement,
except as expressly set forth below and that it has been prepared and has been submitted in good
faith and without collusion or fraud.
6.
(Name of Respondent) acknowledges and agrees that the City may modify, amend,
suspend and/or terminate the procurement process (in its sole judgment). In any case, the City
shall not have any liability to the Respondent for any costs incurred by the Respondent with respect
to the procurement activities described in this RFQ.
7.
(Name of Respondent) acknowledges that any contract executed with respect
to the provision of [insert services] must comply with all applicable affirmative action and
similar laws. Respondent hereby agrees to take such actions as are required in order to
comply with such applicable laws. (Respondent shall sign and complete the space provided
below. If a joint venture, appropriate officers of each company shall sign.)
(Signature of Chief Executive Officer)
(Typed Name and Title)
(Type Name of Firm)
Dated:___________
*If a joint venture, partnership or other formal organization is submitting a RFQ, each participant
shall execute this Letter of Intent.
HOLD HARMLESS AGREEMENT
The Contractor, shall defend, indemnify and hold harmless the City of Orange Township,
its agents, servants and administrators from and against any and all claims or actions at
law, whether for personal injury, property damage or liability, including any cost of defense
incurred by the City of Orange Township and any payments, recoveries and judgments
against the City of Orange Township, which arise from actions or omissions of the
Contractor, his agents or employees in the execution of the work and/or duties to be
perform under the contract.
Costs shall be deemed to include, but not limited to attorney’s fees, filing expenses, expert
witness fees, reproductions costs, and long distance travel in connection with defense and
shall bear the prevailing interest rate, where applicable.
The Contractor shall be responsible for all damage to persons or property caused or alleged
to have been caused by or incident to the execution of this work, and shall defend claims
or suits arising from or incident to the work under the aforementioned contract without
expense to the City of Orange Township, its agent’s servants and/or administrators.
By: ______________________________________
Date: __________________
Name:
Title:
On behalf of:
_____________________________________________
Name of Organization
BUSINESS ENTITY DISCLOSURE CERTIFICATION
FOR NON-FAIR AND OPEN CONTRACTS
Required Pursuant To N.J.S.A. 19:44A-20.8
CITY OF ORANGE TOWNSHIP, NEW JERSEY
The following is statutory text related to the terms and citations used in the Business Entity Disclosure Certification
form.
“Local Unit Pay-To-Play Law” (P.L. 2004, c.19, as amended by P.L. 2005, c.51)
19:44A-20.6 Certain contributions deemed as contributions by business entity.
5. When a business entity is a natural person, a contribution by that person's spouse or child, residing therewith, shall be
deemed to be a contribution by the business entity. When a business entity is other than a natural person, a
contribution by any person or other business entity having an interest therein shall be deemed to be a contribution by
the business entity.
19:44A-20.7 Definitions relative to certain campaign contributions.
6. As used in sections 2 through 12 of this act:
“business entity" means any natural or legal person, business corporation, professional services corporation, limited
liability company, partnership, limited partnership, business trust, association or any other legal commercial entity
organized under the laws of this State or of any other state or foreign jurisdiction;
“interest" means the ownership or control of more than 10% of the profits or assets of a business entity or 10% of the
stock in the case of a business entity that is a corporation for profit, as appropriate;
Temporary and Executing
12. Nothing contained in this act shall be construed as affecting the eligibility of any business entity to perform a public
contract because that entity made a contribution to any committee during the one-year period immediately preceding the
effective date of this act.
~~~~~~~~~~~~~~~~~~~~~
The New Jersey Campaign Contributions and Expenditures Reporting Act (N.J.S.A. 19:44A-1 et seq.)
19:44A-3 Definitions. In pertinent part…
p. The term "political party committee" means the State committee of a political party, as organized pursuant to
R.S.19:5-4, any county committee of a political party, as organized pursuant to R.S.19:5-3, or any municipal committee
of a political party, as organized pursuant to R.S.19:5-2.
q. The term "candidate committee" means a committee established pursuant to subsection a. of section 9 of P.L.1973,
c.83 (C.19:44A-9) for the purpose of receiving contributions and making expenditures.
r. the term "joint candidates committee" means a committee established pursuant to subsection a. of section 9 of
P.L.1973, c.83 (C.19:44A-9) by at least two candidates for the same elective public offices in the same election in a
legislative district, county, municipality or school district, but not more candidates than the total number of the same
elective public offices to be filled in that election, for the purpose of receiving contributions and making
expenditures. For the purpose of this subsection: …; the offices of member of the board of chosen freeholders and
county executive shall be deemed to be the same elective public offices in a county; and the offices of mayor and
member of the municipal governing body shall be deemed to be the same elective public offices in a municipality.
19:44A-8 and 16 Contributions, expenditures, reports, requirements.
While the provisions of this section are too extensive to reprint here, the following is deemed to be the pertinent part
affecting amounts of contributions:
“The $300 limit established in this subsection shall remain as stated in this subsection without further adjustment by the
commission in the manner prescribed by section 22 of P.L.1993, c.65 (C.19:44A-7.2)
BUSINESS ENTITY DISCLOSURE CERTIFICATION
FOR NON-FAIR AND OPEN CONTRACTS
Required Pursuant To Ordinance §4-70, et seq.
CITY OF ORANGE TOWNSHIP, NEW JERSEY
Part I – Vendor Affirmation
The undersigned, being authorized and knowledgeable of the circumstances, does hereby certify that
________________________________________________________________________________________
(Contractor) has not made and will not make any reportable contributions pursuant to Ordinance 4-70 et seq. that would bar the
award of this contract in the one year period preceding the date of reorganization to any of the following named candidate
committee, joint candidates committee; or political party committee representing the elected officials of the CITY OF
ORANGE TOWNSHIP as defined pursuant to N.J.S.A. 19:44A-3(p), (q) and (r).
Dwayne D. Warren, Esq., Mayor
Hon. Kerry J. Coley
Hon. Adrienne K. Wooten
Hon. Tency A. Eason
Hon. Clifford R. Ross
Hon. Quantavia L. Hilbert
Hon. Jamie Summers-Johnson
Hon. Weldon M. Montague
Part II – Ownership Disclosure Certification
I certify that the list below contains the names and home addresses of all owners holding 10% or more of the
issued and outstanding stock of the undersigned.
Check the box that represents the type of business entity:
Partnership
Corporation Sole Proprietorship Subchapter S Corporation
Limited Partnership
Limited Liability Corporation
Limited Liability Partnership
Name of Stock or Shareholder
Home Address
Part 3 – Signature and Attestation:
The undersigned is fully aware that if I have misrepresented in whole or part this affirmation and certification, I and/or
the business entity, will be liable for any penalty permitted under law.
Name of Business Entity:
Signed: Title: Print Name: Date:
Subscribed and sworn before me the ___________ day of
__________________________________, 20___.
My Commission expires:
_________________________________________________
(Affiant)
_________________________________________________
(Print name & title of affiant) (Corporate Seal)
VENDOR INFORMATION
Name of Business: ________________________________________________
(Print)
Name of Contact Person: ___________________________________________
(Print)
Correspondence Address (including zip code):
_______________________________________________
_______________________________________________
_______________________________________________
Purchase Order Address for signature (including zip code):
_______________________________________________
_______________________________________________
_______________________________________________
Payment Address (including zip code):
_______________________________________________
_______________________________________________
_______________________________________________
Telephone Number (including area code): ________________________________
Fax Number (including area code): ______________________________________
E-Mail Address: ____________________________________________________
Employer I.D. # or S.S. #: ____________________________________________
FAILURE TO PROVIDE ALL OF THE ABOVE INFORMATION MAY RESULT IN
REJECTION OF THIS BID.
PROPOSER’S AFFIDAVIT THIS AFFIDAVIT IS PART OF THE REQUEST
FOR QUALIFICATIONS
State of _________________
County of _______________
I,
___________________________
___________________________
_____________ , (Print Name)
certify that I am the _____________________________________________________
(Title)
of the business entity submitting this bid/proposal; that I have completed and signed all of
the required documents; that I am duly authorized to sign the bid/proposal on behalf of the
business entity; and that all of the declarations and statements contained in the bid/proposal
document are true and accurate to the best of my knowledge and belief.
_______________________________________ / ___________________
(Signature of Bidder) (Date)
NOTARY:
Subscribed and sworn to before me at
(Address)
This ______________ day of ______________ 20___
CERTIFICATION OF COMPLIANCE WITH CONTRACTOR PAY-TO-PLAY
REFORM ORDINANCE §4-70.20
________________________, the Business Entity, as that term is defined in City of Orange
Township Revised Ordinance 4-70.20 (a copy of which is attached), nor any Subcontractor,
as that term is defined therein, has not made prohibited contribution in violation thereof in
the twelve (12) month period prior to the award of this contract (or the renewal, extension,
or material modification of the contract).
Name of Business Entity:
Signed________________________________
Title:
Print Name ____________________________
Date:
Subscribed and sworn before me
This _____day of ____________________, 20____.
My Commission expires:
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