Start your 7-day free trial — unlock full access instantly.

Lead Closed

This opportunity is no longer accepting submissions.

City of OrangeGreen Risk

ClosedGeneral

Animal Shelter Services

BID #: 26

ISSUED: 12/18/2023

DUE: 12/27/2023

VALUE: TBD

100

Rating

Risk Rank

Green Risk

AI-Powered Lead Insights

Executive Summary

The City of Orange Township sought proposals from qualified Shelter Services for Animal Shelter Services and Emergency Animal Control Services. The contract was to be awarded through a fair and open process. Key requirements included providing shelter services 24/7, emergency animal control, maintaining sanitary kennel facilities, and providing animal cruelty investigative services. Proposals were due by December 27, 2023.

Web Content

Bid Postings • Animal Shelter Services
Skip to Main Content
EMERGENCY ALERT
SNAP Recipients - Find Food Sources Near You
Read On...
Create a Website Account
- Manage notification subscriptions, save form progress and more.
Website Sign In
Search
Residents
Business
UEZ Program
How Do I...
City Government
Departments
Home
Bid Postings
Print
Sign up
to receive a text message or email when new bids are added!
Print
Bid Title:
Animal Shelter Services
Category:
Bids and Request for Proposals (RFPs)
Status:
Closed
Description:
It is the intention of the City of Orange Township to award a contract through a fair and open process as set forth in N.J.S.A. 19:44A-20.5 and intends to award the contracts pursuant to N.J.S.A. 40A:11-5 (1)(a)(i).  The City of Orange Township is requesting proposals from qualified Shelter Services (prior experience with a municipal governing body is desirable but not required) to provide the following professional services:
Animal Shelter Services and Emergency Animal Control Services
Publication Date/Time:
12/18/2023 12:00 AM
Closing Date/Time:
12/27/2023 11:00 AM
Contact Person:
Vincent DeFilippo, Health Officer at the City of Orange Township, Orange City Hall, Room 300, Orange, New Jersey 07050.  Telephone number:  (973 )952-6087, facsimile (973) 676-7244
Qualifications:
Copies of the standardized submission requirements and selection criteria are on file and available from the Office of the City Administrator. Each interested candidate shall submit the following information:
•	 Animal Control Officer's current license issued by the State of New Jersey;
•	Name of firm or individual;
•	Address of principal place of business and all other offices and corresponding telephone and fax numbers for all individuals assigned to perform the services;
•	Description of owner's education, experience, qualifications, number of years with the firm and a description of their experience with projects similar to those described above
•	Certificate of Occupancy and two years of Health Inspection reports.
•	At least four (4) references, two (2) of which must have knowledge of  service to public entities;
•	The organization's ability to provide the services in a timely fashion (including staffing, familiarity and location of key staff);
•	Cost details, including rates and fees, broken down into specific services to be provided, a flat fee or fee schedule, the names of each of the individuals who will perform the services and the time estimates for each individual, all expenses, and where appropriate, total cost of "not to exceed" amount; and
•	Any other information, which the interested organization deems relevant.
•	Statement of corporate ownership (c.52:25-24.2)
Special Requirements:
Proposals shall contain a description of the respondent’s qualifications and experience. The description of the respondent’s qualifications and experience shall evidence knowledge of the applicable procedures pertaining to the Scope of Services.  A schedule of specific compensation requirements/fee for services.
Miscellaneous:
Proposals received in the Office of the Purchasing Agent after the date and time prescribed shall not be opened and will be returned unopened to the sender.
The proposals will be reviewed.  Proposals will be evaluated on the qualifications and experience of the applicant and acceptable fees.  All questions pertaining to the proposal should be directed to Chris Hartwyk, Business Administrator (973) 952-6088.
Related Documents:
Animal Shelter Services 2024 Final
Return To Main Bid Postings Page
Live Edit
Bill Pay
Public Notice
Agendas & Minutes
Job Openings
Documents & Forms
Notify Me®
Contact Us
Orange City Hall
29 North Day Street
Phone:
973-952-6100
Staff Directory
Quick Links
Finance
Forms, Permits, and License Applications
Mayor's Office
Public Works
Vital Statistics
Staff Directory
/QuickLinks.aspx
Helpful Links
Home
Site Map
Contact Us
Accessibility
Copyright Notices
Privacy Policy
/QuickLinks.aspx
Government Websites by
CivicPlus®
Loading
Loading
Do Not Show Again
Close
Arrow Left
Arrow Right
[]
Slideshow Left Arrow
Slideshow Right Arrow

Document Text

--- Document: Animal Shelter Services 2024 Final ---
CITY OF ORANGE TOWNSHIP
29 North Day Street
Orange, New Jersey 07050
Telephone:  (973) 952-6086
PUBLIC NOTICE
REQUEST FOR PROPOSALS
It is the intention of the City of Orange Township to award a contract through a fair and open 
process as set forth in N.J.S.A. 19:44A-20.5 and intends to award the contracts pursuant to 
N.J.S.A. 40A:11-5 (1)(a)(i).  The City of Orange Township is requesting proposals from qualified 
Shelter Services (prior experience with a municipal governing body is desirable but not 
required) to provide the following professional services:
Animal Shelter Services and Emergency Animal Control Services
Scope of Services
Animal Shelter Services and Emergency Animal Control Services
The contractor shall provide:

Shelter services 24 hours per day/seven (7) days a week.

Emergency Animal Control Services when Municipality ACO unavailable.

Response time within one (1) hour time during normal business hours. Unless deemed an 
emergency response time for calls received after hours within four (4) hours. Emergency 
service is defined as the care of injured, trapped, sick, and animals whose lives are 
endangered or pose a danger to humans.

Maintain adequate, sanitary and secure kennel facilities (including isolation cages for sick or 
diseased animals) to house and care for stray and impounded animals for the mandatory 
hold periods. 

Provide animal cruelty investigative services.

Contractor shall adhere to the Best Practices in Municipal Animal Control in accordance with
the State of New Jersey Department of Health.

Provide the Health Officer with monthly service reports regarding at a minimum intake and 
disposition of animals.
Medical Emergencies:

The Contractor will ensure that licensed veterinarian coverage is available to cover medical
emergencies (7) days a week during business hours. Contractual arrangements are in place
for after hour emergencies with a local veterinary hospital at no charge to the town.

With permission from the City Health Officer, owners may quarantine their own animals.

Dead, owned and stray animals including wildlife on public property will be removed and 


disposed of in a professional, dependable, and timely manner at no additional charge when 
covering for the Municipal ACO.
I.
The successful candidate shall be required to comply with the following insurance requirements:
A.
The Contractor shall be required to carry full insurance including comprehensive general 
liability; workman's compensation insurance; which shall cover all operations of the Contractor, 
its employees, agents and servants hereunder, and; motor vehicle and equipment used by the 
Contractor in connection with the Contractor's operations under the Contract; Contractor shall 
provide professional liability (errors& omissions) insurance for claims arising from any negligent 
performance of contractors' services pursuant to the agreement in the amount of $1,000,000 
per claim. Said insurance, by endorsement, shall fully protect the City of Orange Township from 
liability.
B.
Certificates naming the City of Orange as an additional named insured, and evidencing 
such insurance coverage, shall be filed with the City of Orange Township prior to the 
commencement of operations hereunder by the Contractor. 
The following Certificates of Insurance must be furnished:
1)
Worker's Compensation - Statutory
2)
Comprehensive General Liability:
a.
Minimum limits: $1,000,000.00;
Combined Single Limit Coverage to include:

Premise / Operations; Independent Contractors; 
Product / Completed Operations;

Contractual; Personal Injury;

Broad Form Property Damage;

City of Orange as additional insured.
b.
Comprehensive General Liability must be maintained for at least one 
year after completion of the contract and its acceptance by the City of 
Orange.
3)
Professional Liability Insurance (Errors and Omissions)
a.
Contractor shall provide professional liability (errors & omissions) insurance for 
claims arising from any negligent performance of contractors' services pursuant to 
the agreement in the amount of $1,000,000 per claim.
C.
Each candidate shall submit proof of business registration certificate with the New Jersey 
Division of Taxation (P.L. 2004, C.S7) with its proposal.
D. The Certificate of Insurance shall designate the City of Orange Township as an additional insured
and shall contain a thirty (30) day notice of cancellation whereby the City of Orange will be 
provided with a written notification of cancellation. Said insurance must be paid for a minimum 
of six (6) months into the contract period at the time of the contract. 
E.
Each candidate must ensure compliance with the Mandatory Equal Employment Opportunity 
Language in accordance with N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17-27 et seq.
F.
Each candidate must submit evidence of appropriate affirmative action compliance.
It is understood and agreed that the Contractor is an independent Contractor and not an employee of
the City of Orange Township.
The Contractor agrees to indemnify and hold harmless the City of Orange Township and all of its officers,


agents and employees of and from any and all liability for damages for injury to person and property,
including death and against and from all suits and actions and all costs, damages and change of
whatsoever kind of nature, including attorneys' fees to which the City of Orange Township maybe put for
or on account of any injury or alleged injury to person, including death, or property, resulting from the
performance of the Contractor's operations under this Contract, or by or in consequence of any neglect
or omission on the part of the Contractor in the performance of operations under the Contract, whether
such operations, or in the absence thereof, be by the Contractor or anyone directly or indirectly
employed by the Contractor. 
The Contractor shall hold the City of Orange Township harmless for damages to the Contractor's
Equipment utilized during the term of this Contract. Programs of self-insurance are not acceptable. 
Professional Information and Qualifications
Copies of the standardized submission requirements and selection criteria are on file and available from
the Office of the City Administrator. Each interested candidate shall submit the following information: 
1.
 Animal Control Officer's current license issued by the State of New Jersey;
2.
Name of firm or individual;
3.
Address of principal place of business and all other offices and corresponding telephone and
fax numbers for all individuals assigned to perform the services; 
4.
Description of owner's education, experience, qualifications, number of years with the firm
and a description of their experience with projects similar to those described above
5.
Certificate of Occupancy and two years of Health Inspection reports.
6.
At least four (4) references, two (2) of which must have knowledge of service to public entities;
7.
The organization's ability to provide the services in a timely fashion (including staffing,
familiarity and location of key staff); 
8.
Cost details, including rates and fees, broken down into specific services to be provided, a flat
fee or fee schedule, the names of each of the individuals who will perform the services and the
time estimates for each individual, all expenses, and where appropriate, total cost of "not to
exceed" amount; and
9.
Any other information, which the interested organization deems relevant.
10. Statement of corporate ownership (c.52:25-24.2)
Proposal Requirements
Proposals shall contain a description of the respondent’s qualifications and experience. The 
description of the respondent’s qualifications and experience shall evidence knowledge of the 
applicable procedures pertaining to the Scope of Services.  A schedule of specific compensation 
requirements/fee for services.
Submissions of Proposals
Sealed Proposals (original and two copies) RFPs will be publicly opened  and read aloud by the 
Purchasing Agent in the City of Orange, City Hall Council Chambers, 29 North Day Street, Orange, NJ at
11:00 a.m. on Wednesday, December 27, 2023.
Proposals forward by facsimile or email transmissions will not be accepted.  The City shall not 
be responsible for the loss, non-delivery, or physical condition of Proposal sent by mail or 
courier service.


 All Proposals shall be submitted in sealed envelopes; the applicable wording specific to the 
proposal shall appear on the envelope as follows:
“PROPOSAL FOR ANIMAL SHELTER SERVICES AND EMERGENCY ANIMAL CONTROL SERVICES “
Proposals received in the Office of the Purchasing Agent after the date and time prescribed 
shall not be opened and will be returned unopened to the sender.
The proposals will be reviewed.  Proposals will be evaluated on the qualifications and 
experience of the applicant and acceptable fees.  All questions pertaining to the proposal 
should be directed to Chris Hartwyk, Business Administrator (973) 952-6088.
Copies of the City’s Request for Proposals can be obtained by contacting Vincent DeFilippo, 
Health Officer at the City of Orange Township, Orange City Hall, Room 300, Orange, New Jersey 
07050.  Telephone number:  (973)952-6087, facsimile (973) 676-7244, or the City website:  
www.orangenj.gov under the Business Tab – Bids and Solicitations.