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Cloud Computing Migration & Hosting Services
BID #: 52
ISSUED: 11/27/2024
DUE: 1/10/2025
VALUE: TBD
100
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Green Risk
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Executive Summary
The City of Orange Township is seeking proposals for cloud computing migration and hosting services. This project involves migrating the entire computer network infrastructure to a cloud-based solution hosted in an L3 data center, including a minimum of 12 servers. The selected vendor must provide solutions for data backup, maintenance, on-demand technical support, and virtualization options using Microsoft Hyper V or VMWARE. Proposed solutions should cover business email, data files, documents, business applications, domain controllers, system security, and data redundancy through clone servers and daily, weekly, and monthly backups. The submission deadline is January 10, 2025, at 1:00 PM.
The RFP also seeks a vendor to upgrade/replace the City’s Municipal servers, with cloud hosted proposed backup solutions that address daily, weekly and monthly schedules; and maintain the infrastructure with ability to do remote technical support or on-site support. The project should have a disaster recovery plan. The solutions proposed must have enhanced security and a migration plan that minimizes impact on City of Orange operations.
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Document Text
--- Document: RFQ - Cloud Computing Migration & Hosting Services ---
NOTICE IS HEREBY GIVEN that the City of Orange Township, New Jersey (“City”) will receive
sealed bids for migrating the entire computer network infrastructure to a cloud-based solution to be hosted
out of a L3 data center. The migration will include a minimum of 12 servers. Bidders must also include
solutions for backing up data and maintenance, technical support on demand, along with an hourly rate
per request. A virtualization option is required on Microsoft Hyper V solution of VMWARE. Proposed
solutions must also address hosting the City’s business email, data file and documents, all business
applications, domain controllers and any or all servers, system security, including virus protection, fault
tolerance, reliability and availability by clone serves with zero downtime and replication environment
with daily, weekly and monthly backups as well as a maintenance plan.
Interested individuals and/or firms must prepare and submit a proposal in accordance with the
procedures and schedules set forth in the Request for Proposals (“RFP”). The City will only review
submissions that include all required information (as determined in the City’s sole discretion), and intends
to qualify individuals and/or firms that possess the professional experience, administrative and staffing
capabilities to provide the proposed services, and agree to meet the defined terms and conditions. The
selection of qualified individuals and/or firms is subject to the bidding provisions of the Local Public
Contracts Law, N.J.S.A. 40A:11-1 et seq., and the New Jersey Campaign Contributions and Expenditures
Reporting Act, N.J.S.A. 19:44A-1 et seq.
A copy of the complete RFP may be obtained anytime via the City’s website (www.orangenj.gov)
or email request to kfisher@orangenj.gov, or at the Department of Administration during regular business
hours (M-F, 8:30a to 4:30p). Responses to the RFP should be hand delivered or sent via mail or courier
(e.g., FedEx, UPS, etc.) to: City of Orange Township, Department of Administration, ATTN: Kim Fisher,
29 North Day Street, Second Floor, Orange, New Jersey, 07050.
All responses must be submitted in sealed envelopes, clearly marked “RFP - 2025 Cloud
Computing Migration & Hosting Services”, and received in the Department of Administration no later
than 1:00p on Thursday, December 27, 2024, at which time all responses will be publicly opened and
read aloud. The City reserves the right to reject any or all submissions, and/or to waive any immaterial
defect as may be permitted by law. Submissions will not be accepted via fax or email.
--- Document: RFP -Cloud -2025 (Updated) ---
Department of Administration
Municipal Building
29 North Day Street, Second Floor
Orange, New Jersey 07050
REQUEST FOR PROPOSALS
Cloud Hosting of all City of Orange Servers, Backup,
Maintenance and Management Solutions
January 1, 2025 - December 31, 2025
SUBMISSION DEADLINE
1:00 PM – January 10, 2025
RFP: Cloud Hosting of all City of Orange
Servers, Backup, Maintenance and
Management Solutions
January 1, 2025 - December 31, 2025
Page 1
Cloud Hosting of all City of Orange Servers, Backup, Maintenance and Management Solutions Overview
This document is a Request for Proposals (“RFP”) to upgrade/replace the City’s Municipal servers, with cloud
hosted proposed backup solutions that address daily, weekly and monthly schedules; and maintain the
infrastructure with ability to do remote technical support or on-site support. This Request for Proposals does
not address any Public Safety infrastructure. Please submit proposals with 3 hard copies, and one digital copy
no later than (Time), prevailing local time on(Date). Email responses will not be accepted. All responses to
the Request for Proposals shall be clearly marked on the outside of the packaging “Cloud Hosting of all City
of Orange Servers, Backup, Maintenance and Management Solutions and submitted in a sealed envelope to:
City of Orange, Attention: Kim Fisher Jr., 29 N Day Street, Orange, New Jersey 07050. Questions and or
clarifications regarding this RFP may be directed by email to: Kim Fisher Jr , kfisher@orangenj.gov.
Requirements
For any server solutions proposed, they must provide high availability. Remote hosting must be provided in a
Tier III Certified Data Center with biometric screening, digital video surveillance and 24 x 7 x 365 on-site
guard staff, not a shared server platform such as Go Daddy or Host Gator. Solutions must have enhanced
security, including protection against virus and malware attacks, and be safe-guarded behind an enterprise
level content management firewall. Expert maintenance and support will be performed by personnel
experienced in virtualized and Cloud environments. Proposals must be designed with the ability to recover
quickly from a disaster. A multi-level backup architecture must be part of the proposal and feature multiple
backup points during the business day, without affecting availability and usability by the staff, and satisfy a 5
years data-retention policy. Licenses for current City firewalls should be reviewed, and if need be updated.
All proposed solutions must provide a migration plan that minimizes any impact on City of Orange operations.
Server Inventory
The City of Orange has (____) servers at (No. of) locations ( Name of location), supporting 250 users. The
specifications for the current servers are included as an attachment.
Existing- Production servers currently include:
Domain Controller - Provides Active Directory, DHCP and DNS.
Secondary Domain Controller- Serves as a Secondary Domain Controller.
File Server - All data will be migrated to the new File Server.
Tax Server - All applications and data will be migrated to the new Tax Server.
Exchange Server - All business emails must be cloud hosted on Exchange Server 2016
Finance Server - All applications and data will be migrated to the new File Server.
Application Server - Spatial Data Logic. Microsoft Server 2016 Standard Edition.
RFP: Cloud Hosting of all City of Orange
Servers, Backup, Maintenance and
Management Solutions
January 1, 2025 - December 31, 2025
Recreation Server - All data will be migrated and consolidated to the new File Server. Microsoft Server
2016 Standard Edition
Backup Server - Performs Replication and Backup services. Microsoft Server 2016 Standard Edition
Police Server - CAD SERVER 1 Microsoft Server 2016
CAD SERVER 2 Microsoft Server 2016
CAD SERVER 3 Microsoft Server 2016
Fire Department Server - Application Server - Microsoft Server 2016
Technical Requirements for Secured Remote Hosting
· Cloud Hosted Server infrastructure must be hosted out of a Tier III Certified Data Center with biometric
screening, digital video surveillance and 24 x 7 x 365 days on-site guard staff.
Server infrastructure must be hosted behind an enterprise level content management firewall.
Virtualized server infrastructure must be on a virtualization platform such as Hyper V.
· Server infrastructure must have a disaster recovery plan in place.
· Maintenance of server infrastructure must be by experienced, qualified Cisco Certified Networking
Associate (CCNA) and Microsoft Certified Solutions Expert (MCSE or MCITP) engineers.
· 24 x 7 x 365 days support for the server infrastructure should be available as an optional part of the
contract.
· Ongoing future support of the server infrastructure must be included as part of the monthly hosting of
the City’s virtualized server infrastructure.
· Virtualized Hosting must be done on independent virtualized servers, not a shared server platform such
as Go Daddy or Host Gator.
Overall Company Qualifications and Experience
1) Provide a narrative on your firm, including years in business, experience in virtualization of servers, and
principals who will work on this project with their background/experience.
2) Provide all necessary contact information for your organization.
3) Provide 3 references. References must be organizations for which the virtualized servers are currently
in use. Include contact name, email, phone number and website.
4) Describe the process you will use to execute the project. Include a typical project plan and project
timeline. Identify points of client interaction and the client’s role in the project.
5) For all server updates include your timeline, i.e. Critical and Non-Critical updates.
6) Describe different services offered by your organization and the approximate share of business devoted
to web design.
7) Provide a brief bio listing qualification of each employee that would contribute to the virtualization of
the City’s server infrastructure. Please note experience with similar projects.
RFP: Cloud Hosting of all City of Orange
Servers, Backup, Maintenance and
Management Solutions
January 1, 2025 - December 31, 2025
8) Provide any additional information about your organization that you feel is relevant to the decision-
making process.
Fees
Proposal should include a detailed list of “one-time” fees and a detailed list of recurring fees. Please be very
explicit in listing and describing services and the corresponding fees. Proposal fees should be broken down
to list major fee categories.
PROPOSAL EVALUATION
PROPOSAL EVALUATION COMMITTEE
• The proposals will be evaluated by an Evaluation Committee composed of members of affected
departments together with representative(s) from the Purchasing Department. On occasion, the
Evaluation Committee may choose to make use of the expertise of outside consultant in an advisory
role.
ORAL PRESENTATION AND/OR CLARIFICATION OF PROPOSAL
After the submission of the proposals, unless requested by the City, contact with the City is limited to status
inquiries only and such inquiries are only to be directed to the Purchasing Agent, (Name). Any further contact
or information about the proposal to the buyer or any other City official connected with the solicitation will
be considered an impermissible supplementation of the vendor’s request for proposal.
A proposal submitter may be required to give an oral presentation to the Evaluation Committee concerning its
proposal. The Evaluation Committee may also require a vendor to submit written responses to questions
regarding its proposal.
The purpose of such communication with a vendor, either through an oral presentation or a letter of
clarification, is to provide an opportunity for the vendor to clarify or elaborate on its proposal. Original
proposals submitted, however, cannot be supplemented, changed, or corrected in any way. No comments
regarding other proposals are permitted. Vendors may not attend presentations made by their competitors.
The Purchasing Agent will be the sole point of contact regarding any request for an oral presentation or
written clarification.
(Name)
Purchasing Agent
(Phone No.)
(Email Address)
RFP: Cloud Hosting of all City of Orange
Servers, Backup, Maintenance and
Management Solutions
January 1, 2025 - December 31, 2025
EVALUATION CRITERIA
The following evaluation criteria categories, not necessarily listed in order of significance, will be used to
evaluate proposals received in response to this RFP. The evaluation criteria categories may be used to develop
more detailed evaluation criteria to be used in the evaluation process:
A) The vendor’s general approach and plans in meeting the requirements of this RFP. (10 points)
B) The vendor’s detailed approach and plans to perform the services required by the Scope of Work of this
RFP. (10 points)
C) The vendor’s documented experience in successfully completing virtualization to cloud environment
contracts of a similar size and scope to the work as required by this RFP (10 points)
D) The qualifications and experience of the vendor’s management, supervisory or other key personnel
assigned to the contract, with emphasis on documented experience in successfully completing work
virtualization to cloud environment on contracts of similar size and scope to the work required by this RFP.
(10 points)
E) The overall ability of the vendor to mobilize, undertake and successfully complete the contract. This
judgment will include, but not be limited to, the following factors: the number and qualifications of
management, supervisory and other staff proposed by the vendor to complete the contract, the availability and
commitment to the contract of the vendor’s management, supervisory and other staff proposed, and the
vendor’s day to day service commitment. (10 points)
F) The vendor’s documented experience with working with Public agencies as required by the scope of this
RFP. (20 points)
G) The vendor’s detailed response to the cost is required by this RFP. (30 points)
PROPOSAL DISCREPANCIES
In evaluating the proposals, discrepancies between words and figures will be resolved in favor of words.
Discrepancies between unit prices and totals of unit prices will be resolved in favor of unit prices.
Discrepancies in the multiplication of units of work and unit prices will be resolved in favor of the unit prices.
Discrepancies between the indicated total of multiplied unit prices and units of work and the actual total will
be resolved in favor of the actual total. Discrepancies between the indicated sum of any column of figures and
the correct sum thereof will be resolved in favor of the corrected sum of the column of figures.
The City of Orange reserves the right to reject any to all proposals or to waive any informality
included in the proposal.
Please submit one (1) original and two (2) copies of the RFQ.
END OF GENERAL INSTRUCTIONS
REQUEST FOR PROPOSALS
Cloud Hosting of all City of Orange Servers, Backup,
Maintenance and Management Solutions
January 1, 2025 - December 31, 2025
SUBMISSION CHECKLIST
This checklist must be completed and submitted along with all Qualification Statements. A submission that
does not contain all items listed in the checklist will be rejected.
Qualification Statement
Proof of Required Insurance Coverage
Mandatory Equal Employment Opportunity Compliance Statement
Federal Letter of Approval of Equal Employment Opportunity Policies, New Jersey Certificate of
Employee Information Report or AA-302 Employee Information Report
Americans with Disabilities Act Compliance Statement
Non-Collusion Affidavit
Business Ownership Disclosure
Political Contribution Disclosure
New Jersey Business Registration Certificate*
Authorized signatures on all documents (and notarized, as applicable)
Letter of Intent
Letter of Qualification
1 bound original and 2 paper copies.
* NOTE: N.J.S.A. 52:32-44 prohibits the City from entering any contract for goods or services unless the other party to the
contract provides a copy of valid business registration certificates for itself and any subcontractors it intends to utilize
in providing services.
The undersigned hereby acknowledges the above listed requirements.
For
(Individual or Firm Name)
By:
(Signature)
(Date)
(Printed Name)
(Title)
MANDATORY EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE STATEMENT
N.J.S.A. 10:5-31 et seq. (P.L.1975, c.127); N.J.A.C. 17:27
Goods, Professional Service and General Service Contracts
During the performance of this contract,
, (“contractor” or “subcontractor”,
as appropriate), agrees as follows:
The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for
employment because of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual
orientation, gender identity or expression, disability, nationality or sex. Except with respect to affectional or
sexual orientation and gender identity or expression, the contractor will ensure that equal employment
opportunity is afforded to such applicants in recruitment and employment, and that employees are treated
during employment, without regard to their age, race, creed, color, national origin, ancestry, marital status,
affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Such equal
employment opportunity shall include, but not be limited to the following: employment, upgrading, demotion,
or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of
compensation; and selection for training, including apprenticeship. The contractor agrees to post in
conspicuous places, available to employees and applicants for employment, notices to be provided by the City
of Orange Township (“City”) setting forth provisions of this nondiscrimination clause.
The contractor or subcontractor, where applicable, will, in all solicitations or advertisements for employees
placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for
employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or
sexual orientation, gender identity or expression, disability, nationality or sex.
The contractor or subcontractor, where applicable, will send to each labor union or representative or workers
with which it has a collective bargaining agreement or other contract or understanding, a notice, to be provided
by the City advising the labor union or workers’ representative of the contractor’s commitments under the law,
and shall post copies of the notice in conspicuous places available to employees and applicants for employment.
The contractor or subcontractor, where applicable, agrees to comply with any regulations promulgated by the
Treasurer pursuant to N.J.S.A. 10:5-31 et seq., as amended and supplemented from time to time and the Americans
with Disabilities Act.
The contractor or subcontractor agrees to make good faith efforts to employ minority and women workers
consistent with the applicable county employment goals established in accordance with N.J.A.C. l7:27-5.2.
The contractor or subcontractor agrees to inform in writing its appropriate recruitment agencies including, but
not limited to, employment agencies, placement bureaus, colleges, universities, labor unions, that it does not
discriminate on the basis of age, creed, color, national origin, ancestry, marital status, affectional or sexual
orientation, gender identity or expression, disability, nationality or sex, and that it will discontinue the use of
any recruitment agency which engages in direct or indirect discriminatory practices.
The contractor or subcontractor agrees to revise any of its testing procedures, if necessary, to assure that all
personnel testing conforms with the principles of job-related testing, as established by the statutes and court
decisions of the State of New Jersey and as established by applicable Federal law and applicable Federal court
decisions.
In conforming with the applicable employment goals, the contractor or subcontractor agrees to review all
procedures relating to transfer, upgrading, downgrading and layoff to ensure that all such actions are taken
without regard to age, creed, color, national origin, ancestry, marital status, affectional or sexual orientation,
gender identity or expression, disability, nationality or sex, consistent with the statutes and court decisions of
the State of New Jersey, and applicable Federal law and applicable Federal court decisions.
The contractor or subcontractor shall submit to the public agency, after notification of award but prior to
execution of a goods and services contract, 1 of the following 3 documents:
1. Federal Letter of Approval of Equal Employment Opportunity Policies;
2. Certificate of Employee Information Report; or,
3. Completed Employee Information Report Form AA302.
[REMAINDER OF PAGE INTENTIONALLY BLANK]
MANDATORY EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE STATEMENT (cont’d)
N.J.S.A. 10:5-31 et seq. (P.L.1975, c.127); N.J.A.C. 17:27
Goods, Professional Service and General Service Contracts
The contractor or subcontractor shall furnish such reports or other documents to the City as may be requested
from time to time in order to carry out the purposes of these regulations, and the City may furnish such
information as may be requested by the New Jersey Division of Purchase & Property, Contract Compliance
Administration Unit, EEO Monitoring Program for purposes of conducting a compliance investigation pursuant
to N.J.A.C. 17:27-10 et seq.
The undersigned hereby acknowledges the above listed requirements.
For
(Individual or Firm Name)
By:
(Signature)
(Date)
(Printed Name)
(Title)
MANDATORY AMERICANS WITH DISABILITIES ACT COMPLIANCE STATEMENT
42 U.S.C. §§ 12101 et seq.
Goods, Professional Service and General Service Contracts
During the performance of this contract,
, (“contractor”), agrees as follows:
The provisions of Tile 11 of the Americans With Disabilities Act of 1990 (“Act”), 42 U.S.C. §§ 12101 et seq., which
prohibit discrimination on the basis of disability by public entities in all services, programs, and activities
provided or made available by public entities, and the rules and regulations promulgated pursuant there unto,
are made part of this contract. In providing any aid, benefit, or service on behalf of the City of Orange Township
(“City”) pursuant to this contract, the contractor agrees that performance shall be in strict compliance with the
Act. In the event that the contractor or subcontractor, or its agents, servants, employees, or subcontractors
violates or are alleged to have violated the Act during the performance of this contract, the contractor shall
defend the City in any action or administrative proceeding commenced pursuant to this Act. The contractor
shall indemnify, protect, and save harmless the City, its agents, servants, and employees from and against any
and all suits, claims, losses, demands, or damages, of whatever kind or nature arising out of or claimed to arise
out of the alleged violation. The contractor shall, at its own expense, appear, defend, and pay any and all charges
for legal services and any and all costs and other expenses arising from such action or administrative proceeding
or incurred in connection therewith. In any complaints brought pursuant to the City’s grievance procedure, the
contractor agrees to abide by any decision of the City rendered pursuant to said grievance procedure. If any
action or administrative proceeding results in an award of damages against the City, or if the City incurs any
expenses to cure a violation of the Act pursuant to its grievance procedure, the contractor shall satisfy and
discharge the same at its own expense.
The City shall, as soon as practicable after a claim has been made against it, give written notice thereof to the
contractor along with full and complete particulars of the claim. If any action or administrative proceeding is
brought against the City or any of its agents, servants and employees, the City shall expeditiously forward or have
forwarded to the contractor every demand, complaint, notice summons, pleading, or other process received by
the City and/or its representatives.
It is expressly agreed and understood that any approval by the City of the services provided by the contractor
pursuant to this contract will not relieve the contractor of the obligation to comply with the Act and to defend,
indemnify, protect, and save harmless the City pursuant hereto.
It is further agreed and understood that the City assumes no obligation to indemnify or save harmless the
contractor, its agents, servants, employees and subcontractors for any claim which may arise out of their
performance of this contract. Furthermore, the contractor expressly understands and agrees that the provisions
of this indemnification shall in no-way limit the contractor’s obligations assumed in the contract, and shall not
be construed to relieve the contractor from any liability or preclude the City from taking any other actions
available to it under any other provisions of the contract or the law.
The undersigned hereby acknowledges the above listed requirements.
For
(Individual or Firm Name)
By:
(Signature)
(Date)
(Printed Name)
(Title)
NON-COLLUSION AFFIDAVIT
STATE OF NEW JERSEY
:
COUNTY OF
: ss.
I,
, on behalf of the firm of
, upon
my oath or affirmation, hereby depose and say:
1.
That I executed the documents submitted herein with full authority so to do;
2.
That neither I nor the firm has directly or indirectly entered into any Agreement, participated
in any collusion, or otherwise taken any action in restraint of fair and open competition in
connection with this contract;
3.
That all statements contained in the documents submitted herewith, and in this Affidavit are
true and correct, and made with full knowledge that the City of Orange Township will rely upon the
truth of the statements contained therein in making determinations regarding award of this
contract; and,
4.
that no person or selling agency has been employed to solicit or secure this engagement
agreement or understanding for a commission, percentage, brokerage or contingent fee,
except bona fide employees or Bona fide established commercial selling agencies of the proposer.
See N.J.S.A. 52:34-25.
The undersigned hereby acknowledges the above listed requirements.
For
(Individual or Firm Name)
By:
(Signature)
(Date)
(Printed Name)
(Title)
Sworn before me on this
day of
, 202_.
(Notary Public)
BUSINESS OWNERSHIP DISCLOSURE
Pursuant to N.J.S.A. 52:25-24.2, the City of Orange Township (“City”) is prohibited from awarding a contract to any business
entity unless, the business entity provides the City with a statement setting forth the names and addresses of all
individuals with 10.00% or more ownership interest therein at the time of proposal.
A. Business Entity Name & Organization
Legal Name of Business Entity:
Type of Entity:
“C” Corporation
“S” Corporation
Limited Liability Company
General Partnership
Limited Partnership
Limited Liability Partnership
B. Ownership Information
No single person or entity has 10.00% or greater ownership interest in the business entity.
Names and addresses for all persons or entities with at least 10.00% ownership interest in the business entity, along
with corresponding ownership interest percentages, are as follows (attach additional sheets as necessary):
Name
Address
Ownership %
If any owner identified above is a business entity list the names and addresses of all persons and/or entities owning at
least 10.00% of each such entity, repeating this process until the names and addresses of all non-businesses owning at
least 10.00% of the business and all related entities are disclosed (attach additional sheets as necessary):
Name
Address
Ownership %
If the business entity has a direct or indirect parent entity which is publicly traded, and any person holds a 10.00%
or greater beneficial interest in the publicly traded parent entity as of the last annual federal Security and Exchange
Commission (“SEC”) or foreign equivalent filing, ownership disclosure can be met by providing links to the
website(s) containing the last annual filing(s) with the SEC (or foreign equivalent) that contain the name and
address of each person holding a 10.00% or greater beneficial interest in the publicly traded parent entity, along
with the relevant page numbers of the filing(s) that contain the information on each such person (attach additional
sheets if necessary):
URL of Last Annual SEC (or foreign equivalent) Filing
Page #
BUSINESS OWNERSHIP DISCLOSURE CERTIFICATION (cont’d)
C. General Disclosures
The following questions must be answered as to the business entity and all parties identified in Part B above (“owner”).
To the extent the answer to any question is “yes”, a separate explanation identifying the relevant party(ies) and the
circumstances involved must be appended to this Disclosure.
Has the business or any owner been a party in litigation brought within the last 5 years involving laws
governing hours of labor, minimum wage standards, discrimination in wages or child labor?
Yes
No
Has the business or any owner ever been charged with, convicted of, under indictment, on parole, on
probation or a plaintiff in, any criminal or civil offense other than a minor motor vehicle violation?
Yes
No
Has the business or any owner ever been subject to, or have pending, any disciplinary action by any
administration, governmental or regulatory body?
Yes
No
Has the business or any owner ever been subject to any order resulting from any criminal, civil or
administrative proceeding brought by any administrative governmental, or regulatory agency?
Yes
No
Has the business or any owner ever been denied any license on the grounds of moral turpitude by any
administrative, governmental or regulatory agency?
Yes
No
Has the business or any owner been informed that it/he/she is the target of any current investigation
with respect to possible violations of state or federal securities, antitrust or criminal laws?
Yes
No
Has the business or any owner ever been denied a business-related license or had any such license
suspended or revoked by any administrative, governmental or regulatory agency?
Yes
No
Has the business or any owner ever been debarred, suspended or disqualified from contracting with
any federal, state or municipal agency?
Yes
No
Has the business or any owner ever been in receivership or adjudicated bankrupt?
Yes
No
Has the business or any owner ever been in default on a personal or business loan?
Yes
No
D. Certification
I hereby certify that the foregoing information and any attachments hereto are true and complete. I acknowledge that:
(a) I am authorized to execute this certification on behalf of the business entity and all parties listed in Parts A and B
above; (b) the City will rely on the information contained herein and the business and all owners are under a continuing
obligation to notify the City in writing of any changes to the information contained herein; and, (c) I am aware that it is
a criminal offense to make a false statement or misrepresentation in this certification, and if I do, the City will reject this
submission and I may be subject to prosecution.
For
(Individual or Firm Name)
By:
(Signature)
(Date)
(Printed Name)
(Title)
POLITICAL CONTRIBUTION DISCLOSURE
Pursuant to N.J.S.A. 19:44A-20.26, this form must be submitted not later than 10 days prior to the award of any contract
with the City of Orange Township (“City”).
A. Instructions
All persons and business entities contracting with the City must disclose contributions to:
1.
any continuing political committee (i.e., political action committee); and/or,
2.
any candidate committee of a candidate for, or holder of, an elective office of the
City, the County of Essex, another public entity within the County of Essex, and/or
the legislative district where the City is located, (see Part B below).
The disclosure must list reportable contributions to any of the committees that exceed $200.00 per election cycle, made
during the 12 months prior to award of the contract. See N.J.S.A. 19:44A-8; N.J.S.A. 19:44A-16. For business entities, this
requirement applies to:
•
individuals with an ownership interest or control of more than 10.00% of the
profits or assets of the business entity;
•
all principals, partners, officers, or directors of the business entity and their
respective spouses;
•
any subsidiaries directly or indirectly controlled by the business entity;
•
any New Jersey-based IRS Code § 527 organization, directly or indirectly controlled
by the business entity and filing as a continuing political committee (i.e., PAC).
When the contractor is a natural person, “a contribution by that person’s spouse or child, residing therewith, shall be
deemed to be a contribution [by the contractor].” N.J.S.A. 19:44A-20.26(b).
Any contractor that fails to comply with these disclosure provisions shall be subject to a fine imposed by the New Jersey
Election Law Enforcement Commission in an amount based upon the amount that the contractor failed to report.
The enclosed list of agencies is provided to assist the contractor in identifying those public agencies whose elected official
and/or candidate campaign committees are affected by the disclosure requirement. It is the contractor’s responsibility
to identify the specific committees to which contributions may have been made and need to be disclosed. The disclosed
information may exceed the minimum requirement.
The enclosed form, a content-consistent facsimile, or an electronic data file containing the required details (along with a
signed cover sheet) may be used as the contractor’s submission and is disclosable to the public under the Open Public
Records Act, N.J.S.A. 47:1A-1 et seq.
B. List of Agencies & Elected Officials Required for Disclosure
State:
Governor, and Legislative Leadership Committees
Legislative Districts:
21, 27, 28, 29, 34, 36, and 40
1 State Senator and 2 members of the General Assembly per district
County:
County Executive; Commissioners; County Clerk; Sheriff; Surrogate; Registrar of Deeds
Municipalities (mayor and members of governing body, regardless of title):
Belleville Township
Irvington Township
City of Orange Township
Bloomfield Township
Livingston Township
Roseland Borough
Caldwell Borough
Maplewood Township
South Orange Village
Cedar Grove Township
Millburn Township
Verona Township
City of East Orange
Montclair Township
West Caldwell Township
Essex Fells Borough
City of Newark
West Orange Township
Fairfield Township
North Caldwell Borough
Glen Ridge Borough
Nutley Township
[CONTINUED ON NEXT PAGE]
POLITICAL CONTRIBUTION DISCLOSURE (cont’d)
B. List of Agencies & Elected Officials Required for Disclosure (cont’d)
Boards of Education (members of the board):
Belleville Public School District
Irvington Public School District
Roseland Public School District
Bloomfield Public School District
Livingston Public School District
South Orange-Maplewood PSD
Caldwell-West Caldwell PSD
Millburn Public School District
Verona Public School District
Cedar Grove Public School District
Newark Public School District
West Essex Regional PSD
Essex Fells Public School District
North Caldwell Public School District
West Orange Public School District
Fairfield Public School District
Nutley Public School District
Glen Ridge Public School District
Orange Public School District
C. Contractor Information
Legal Name of Business Entity:
Address:
D. Reportable Contribution Disclosure
Pursuant to N.J.S.A. 19:44A-20.26, this disclosure must include all reportable political contributions (more than $200.00
per election cycle) over the 12 months prior to submission (attach additional sheets as necessary).
No reportable contributions.
Contributor
Recipient
Date
Amount
E. Certification
The undersigned, being authorized, hereby certifies that the submission provided herein complies with the provisions
of N.J.S.A. 19:44A-20.26 and as represented by the Instructions accompanying this form.
By:
(Signature)
(Date)
(Printed Name)
(Title)
LETTER OF QUALIFICATION
Date
Attn: ________
City of Orange Township
29 N. Day Street
Orange, NJ 07050
RE:
Request for Proposals
Dear Mr. _______________:
The undersigned has reviewed our Qualification Statement submitted in response to the Request for
Qualifications (RFQ) issued by the City of Orange (“City”), dated __________________, 2024, in connection with the
City’s need for ___________________________________ Services.
We affirm that the contents of our Qualification Statement (which Qualification Statement is incorporated
herein by reference) are accurate, factual and complete to the best of our knowledge and belief and that the Qualification
Statement is submitted in good faith upon express understanding that any false statement may result in the
disqualification of (Name of Respondent).
(Respondent shall sign and complete the spaces provided below. If a joint venture, appropriate officers of each
company shall sign.)
Signature of Chief
Signature of Chief
Executive Officer
Financial Officer
Typed Name and Title
Typed name and Title
(Type Name of Firm) *
(Type Name of Firm)*
Dated:
Dated:
*
If a joint venture, partnership or other formal organization is submitting a RFQ, each participant
shall execute this Letter of Qualification.
LETTER OF INTENT
Date
Attn: ________
City of Orange Township
29 N. Day Street
Orange, NJ 07050
RE:
Request for Qualifications
Dear Mr. _______________:
The undersigned has reviewed our Qualification Statement submitted in response to the Request for Proposals
(RFP) issued by the City of Orange (“City”), dated ____________________, 2024, in connection with the City’s need
for___________________________ Services.
(Name of Respondent)__ HEREBY STATES:
1.
The Qualification Statement contains accurate, factual and complete information.
2.
(Name of Respondent) agrees to participate in good faith in the procurement process as described in
the RFQ and to adhere to the City’s procurement schedule.
3.
(Name of Respondent) acknowledges that all costs incurred by it in connection with the preparation
and submission of the Qualification Statement and any proposal prepared and submitted in response to the RFQ, or
any negotiation which results therefrom shall be borne exclusively by the Respondent.
4.
(Name of Respondent) hereby declares that the only persons participating in this Qualification
Statement as Principals are named herein and that no person other than those herein mentioned has any participation
in the Qualification Statement or in any contract to be entered into with respect thereto. Additional persons may
subsequently be included as participating Principals, but only if acceptable to the City.
5.
(Name of Respondent)declares that this Qualification Statement is made without connection with any
other person, firm or parties who has submitted a Qualification Statement, except as expressly set forth below and that
it has been prepared and has been submitted in good faith and without collusion or fraud.
6.
(Name of Respondent) acknowledges and agrees that the City may modify, amend, suspend and/or
terminate the procurement process (in its sole judgment). In any case, the City shall not have any liability to the
Respondent for any costs incurred by the Respondent with respect to the procurement activities described in this RFQ.
7.
(Name of Respondent) acknowledges that any contract executed with respect to the provision of [insert services]
must comply with all applicable affirmative action and similar laws. Respondent hereby agrees to take such actions as are required
in order to comply with such applicable laws. (Respondent shall sign and complete the space provided below. If a joint venture,
appropriate officers of each company shall sign.)
(Signature of Chief Executive Officer)
(Typed Name and Title)
(Type Name of Firm)
Dated:___________
*If a joint venture, partnership or other formal organization is submitting a RFQ, each participant shall execute this
Letter of Intent.
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Department of Administration
hidden@email.com
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Timeline
First Discovered
Mar 31, 2026
Last Info Update
Apr 30, 2026
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