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Legislative Research Officer
BID #: 46
ISSUED: 11/1/2024
DUE: 12/5/2024
VALUE: TBD
100
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Executive Summary
The City of Orange Township is seeking proposals from qualified individuals and firms to provide Legislative Research Officer Services for the Orange Municipal Council. The selected respondent will be approved by a resolution based on an hourly rate of compensation established by the City. The contract term will not exceed one (1) year from the date of the award. Proposals will be evaluated based on the criteria set forth in the Request for Qualifications (RFQ). Qualification Statements must be submitted to the Office of the City Attorney via mail or hand delivery on Thursday, December 5, 2024 at 1:00 p.m.
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Document Text
--- Document: RFQ - Legislative Research Officer -2025 ---
Municipal Council
of the City of Orange Township
City Clerk’s Office
Municipal Building
29 North Day Street, Second Floor
Orange, New Jersey 07050
REQUEST FOR
QUALIFICATIONS
Legislative Research Officer for the City of
Orange Township
Orange Municipal Council
January 1, 2025 - December 31, 2025
SUBMISSION DEADLINE
1:00 PM – December 5, 2024
RFQ: Legislative Research Officer
January 1, 2025 - December 31, 2025
Page 1
PURPOSE OF REQUEST
The City of Orange Township (hereafter the “City”) is requesting proposals from qualified individuals and
firms to provide Legislative Research Officer Services for the Orange Municipal Council. Proposals will be evaluated
in accordance with the criteria set forth in this Request for Qualifications (RFQ). If selected, the governing body will
approve a resolution listing the individual and/or firms as Legislative Research Officer based on an hourly rate of
compensation established by the City of Orange. The contract term will not exceed one (1) year from the date of the
award.
FORM AS TO SELECTION
If selected to provide services, the successful Respondent shall be forwarded a letter of engagement that shall be
binding on the Respondent and/or Respondent’s firm, which includes indemnification, insurance, termination and
licensing provisions. It is also agreed and understood that the acceptance of the representation shall be considered a
release in full of all claims against the City arising out of, or by reason of, the work done and materials furnished under
this award.
RFQ: Legislative Research Officer
January 1, 2025 - December 31, 2025
Page 2
DETAILED REQUIREMENTS OF THE
REQUEST FOR QUALIFICATIONS FOR
LEGISLATIVE RESEARCH OFFICER
GLOSSARY
The following definitions shall apply to and are used in this Request for Qualifications (RFQ):
"City" - refers to the City of Orange Township Municipal government.
"Qualification Statement" - refers to the complete responses to this RFQ submitted by the Respondents.
"Qualified Respondent" - refers to those Respondents who (in the sole judgment of the City) have satisfied the
qualification criteria set forth in this RFQ.
"RFQ" - refers to this Request for Qualifications, including any amendments thereof or supplements thereto.
"Respondent" or "Respondents" - refers to the interested persons and/or firm(s) that submit a Qualification
Statement.
SECTION 1
INTRODUCTION AND GENERAL INFORMATION
1.1.
Introduction and Purpose.
The City is soliciting Qualification Statements from interested persons and/or firms for the provision of services,
as more particularly described herein. Through a Request for Qualification process described herein, persons
and/or firms interested in assisting the City with the provision of such services must prepare and submit a
Qualification Statement in accordance with the procedure and schedule in this RFQ. The City will review
Qualification Statements only from those persons and/or firms that submit a Qualification Statement which
includes all the information required to be included as described herein (in the sole judgment of the City).
The City intends to qualify person(s) and/or firm(s) that (a) possesses the professional, financial and
administrative capabilities to provide the proposed services, and (b) will agree to work under the compensation
terms and conditions determined by the City to provide the greatest benefit to the taxpayers of the City.
1.2.
Procurement Process and Schedule.
The selection is in accordance with the "New Jersey Local Unit Pay-to-Play" Law and municipal ordinances
establishing the “pay-to-play” criteria. The City has structured a procurement process that seeks to obtain the
desired results described above, while establishing a competitive fair and open process to assure that each
person and/or firm is provided an equal opportunity to submit a Qualification Statement in response to the
RFQ. Qualification Statements will be evaluated in accordance with the criteria set forth in Section 2 of this
RFQ, which will be applied in the same manner to each Qualification Statement received.
RFQ: Legislative Research Officer
January 1, 2025 - December 31, 2025
Page 3
Qualification Statements will be reviewed and evaluated by the City Attorney. The Qualification Statements
will be reviewed to determine if the Respondent has met the minimum professional, administrative and financial
areas described in this RFQ. Based upon the totality of the information contained in the Qualification Statement,
including information about the reputation and experience of each Respondent, the members of the City Council
in consultation with the City Attorney will determine which Respondents are qualified (professionally,
administratively and financially).
The RFQ process commences with the issuance of this RFQ. The steps involved in the process and the
anticipated completion dates are set forth in Table 1, Procurement Schedule. The City reserves the right to,
among other things, amend, modify or alter the Procurement Schedule upon notice to potential Respondents.
All communications concerning this RFQ or the RFQ process shall be directed to the City's Designated Contact
Person, in writing.
Qualification Statements must be submitted to, and be received by, the Office of the City Attorney via mail or
hand delivery on Thursday, December 5, 2024 at 1:00 p.m. Qualification Statements will not be accepted by
facsimile or e-mail transmissions.
Subsequent to issuance of this RFQ, the City (through the issuance of addenda to all persons and/or firms that
have received a copy of the RFQ) may modify, supplement or amend the provisions of this RFQ in order to
respond to inquiries received from prospective Respondents or as otherwise deemed necessary or appropriate
by (and in the sole judgment of) the City.
TABLE 1
ANTICIPATED PROCUREMENT SCHEDULE
ACTIVITY DATE
1.1.
Issuance of Request for Qualifications: October 31, 2024.
1.2.
Receipt of Qualification Statements: December 5, 2024.
1.3.
Conditions Applicable to RFQ.
Upon submission of a Qualification Statement in response to this RFQ, the Respondent acknowledges and
consents to the following conditions relative to the submission and review and consideration of its Qualification
Statement:
* This document is a RFQ and does not constitute a Request for Proposals (RFP).
*
This RFQ does not commit the City to issue an RFP.
*
All costs incurred by the Respondent in connection with responding to this RFQ shall be borne solely
by the Respondent.
RFQ: Legislative Research Officer
January 1, 2025 - December 31, 2025
Page 4
*
The City reserves the right (in its sole judgment) to reject for any reason any and all responses and
components thereof and to eliminate any and all Respondents responding to this RFQ from further
consideration for this procurement.
*
The City reserves the right (in its sole judgment) to reject any Respondent that submits incomplete
responses to this RFQ, or a Qualification Statement that is not responsive to the requirements of this
RFQ.
*
The City reserves the right, without prior notice, to supplement, amend, or otherwise modify this RFQ,
or otherwise request additional information.
*
All Qualification Statements shall become the property of the City and will not be returned.
*
All Qualification Statements will be made available to the public at the appropriate time, as determined
by the City (in the exercise of its sole discretion) in accordance with law.
*
The City may request Respondents to send representatives to the City for interviews.
*
Any and all Qualification Statements not received by the City Attorney by 1:00 p.m. on Thursday,
December 5, 2024, will be rejected.
*
Neither the City, nor its officers, officials or employees shall be liable for any claims or damages
resulting from the solicitation or preparation of the Qualification Statement, nor will there be any
reimbursement to Respondents for the cost of preparing and submitting a Qualification Statement or
for participating in this procurement process.
1.4.
Rights of City.
The City reserves, holds and may exercise, at its sole discretion, the following rights and options with regard to
this RFQ and the procurement process in accordance with the provisions of applicable law:
*
To determine that any Qualification Statement received complies or fails to comply with the terms of
this RFQ.
*
To supplement, amend or otherwise modify the RFQ through issuance of addenda to all prospective
Respondents who have received a copy of this RFQ.
*
To waive any technical non-conformance with the terms of this RFQ.
*
To change or alter the schedule for any events called for in this RFQ upon the issuance of notice to all
prospective Respondents who have received a copy of this RFQ.
*
To conduct investigations of any or all of the Respondents, as the City deems necessary or convenient,
to clarify the information provided as part of the Qualification Statement and to request additional
information to support the information included in any Qualification Statement.
RFQ: Legislative Research Officer
January 1, 2025 - December 31, 2025
Page 5
*
To suspend or terminate the procurement process described in this RFQ at any time (in its sole
discretion.) If terminated, the City may determine to commence a new procurement process or exercise
any other rights provided under applicable law without any obligation to the Respondents.
*
The City shall be under no obligation to complete all or any portion of the procurement process
described in this RFQ.
1.5.
Addenda or Amendments to RFQ.
During the period provided for the preparation of responses to the RFQ, the City may issue addenda,
amendments or answers to written inquiries. Those addenda will be noticed by the City and will constitute a
part of the RFQ. All responses to the RFQ shall be prepared with full consideration of the addenda issued prior
to the Qualification Statement submission date.
1.6.
Cost of Qualification Statement Preparation.
Each Qualification Statement and all information required to be submitted pursuant to the RFQ shall
be prepared at the sole cost and expense of the Respondent. There shall be no claims whatsoever against the
City, its officers, officials or employees for reimbursement for the payment of costs or expenses incurred in the
preparation of the Qualification Statement or other information required by the RFQ.
1.7.
Qualification Statement Format.
Qualification Statements must cover all information requested in this RFQ. Qualification Statements
which in the judgment of the City fail to meet the requirements of the RFQ or which are in any way conditional,
incomplete, obscure, contain additions or deletions from requested information, or contain errors may be
rejected.
SECTION 2
SCOPE OF SERVICES
It is the intent of the City to solicit Qualification Statements from Respondents that have expertise in the
provision of Legislative Research Services to the Orange Municipal Council as described below and as set forth
in the attached Notice of Solicitation for Responses. Respondents must demonstrate that they will have the
continuing capabilities to perform these services.
The City is seeking an individual or firm that will provide Legislative Research Services to the Orange Municipal
Council as directed by the City Council in accordance with municipal ordinance.
The Legislative Research Officer shall perform the duties set forth in the Orange Municipal Code governing the
Legislative Research Officer position.
RFQ: Legislative Research Officer
January 1, 2025 - December 31, 2025
Page 6
SECTION 3
SUBMISSION REQUIREMENTS
3.0.
Minimum Qualifications:
Minimum Qualifications and Response Requirements
In order for an individual’s or firm’s proposal to be considered by the City, interested parties submitting proposals
in response to this solicitation must meet the following:
A.
Must have at least 10 years of experience in all phases of municipal law and extensive knowledge
experience in the application of Title 40 and 40A of New Jersey;
3.1.
General Requirements.
The Qualification Statement submitted by the Respondent must meet or exceed the professional, administrative
and financial qualifications set forth in this Section 3 and shall incorporate the information requested below.
In addition to the information required as described below, a Respondent may submit supplemental information
that it feels may be useful in evaluating its Qualification Statement. Respondents are encouraged to be clear, factual,
and concise in their presentation of information.
3.2.
Administrative Information Requirements.
All statements of qualifications and proposals for this RFQ shall include at a minimum the following information:
1.
Names of the individuals who will perform the required tasks;
a.
Identify the person who will be primarily responsible for these services required by the City of Orange
Township;
b.
Identify persons who will serve as backup to the primary person. Attach a resume of both the primary
and backup contact persons.
2.
List of references;
a.
Provide the names and addresses and telephone numbers of persons who can verify your experience and
record of success.
3.
Ability to provide services in a timely manner;
a.
Describe staffing;
b. Describe familiarity with the services required in the City of Orange Township;
RFQ: Legislative Research Officer
January 1, 2025 - December 31, 2025
Page 7
c.
Identify the business address of the key staff that will be responsible for providing services under the
contract.
4. Whether or not the respondent has any disciplinary matters pending or has had a suspension of license. If
so, provide an explanation concerning the disciplinary matter and/or suspension.
5. Certification that the respondent is not currently suspended from the practice of law.
6. Respondent shall provide a brief description of any conflicts of interests.
SECTION 4
INSTRUCTIONS TO RESPONDENTS
Submission of Qualification Statements.
Respondents must submit an original and five (5) copies of their Qualification Statement to the Designated
Contact Person:
Qualification Statements must be received by the City no later than Thursday, December 5, 2024 at 1:00 p.m.,
and must be mailed or hand-delivered. Qualification Statements forwarded by facsimile or e-mail will not be
accepted.
To be responsive, Qualification Statements must provide all requested information, and must be in strict
conformance with the instructions set forth herein. Qualification Statements and all related information must be
bound, and signed and acknowledged by the Respondent.
SECTION 5
EVALUATION
The City's objective in soliciting Qualification Statements is to enable it to select a Respondent that will provide
high quality and cost effective services to the citizens of Orange. The City will consider Qualification Statements
only from Respondents that, in the City's sole judgment, have demonstrated the capability and willingness to
provide high quality services to the citizens of the City in the manner described in this RFQ.
Qualification statements will be evaluated by the City on the basis of which is most advantageous, experience
and other factors considered. The evaluation will consider:
1.
Experience and reputation in the field; and
2.
Knowledge of the municipal corporations; and
3.
Availability to accommodate the required meetings of the City; and
4.
Pertinent government experience; and
5.
Other factors demonstrated to be in the best interest of the City.
RFQ: Legislative Research Officer
January 1, 2025 - December 31, 2025
Page 8
The City will select the most advantageous Qualification Statements based on all of the evaluation factors set
forth in this RFQ. The City will make the award(s) that is in the best interest of the City.
Each Qualification Statement must satisfy the objectives and requirements detailed in this RFQ except as
otherwise stated. Successful Respondents shall be determined by an evaluation of the total content of the
Qualification Statement submitted. The City reserves the right to not select any of the Qualification Statements.
The City shall not be obligated to explain the results of the evaluation process to any Respondent
SECTION 6
GENERAL TERMS AND CONDITIONS
1.
The City reserves the right to reject any or all Qualification Statements, if necessary, or to waive any
informalities in the Qualification Statements, and, unless otherwise specified by the Respondent, to
accept any item, items or services in the Qualification statement should it be deemed in the best interest
of the City to do so.
2.
Each Qualification Statement must be signed by the person authorized to do so.
3.
Qualification Statements may be hand delivered or mailed consistent with the provisions of the legal
notice to Respondents. In the case of mailed Qualification Statements, the City assumes no
responsibility for Qualification Statements received after the designated date and time and will return
late Qualification Statements unopened. Qualification Statements will not be accepted by facsimile or
e-mail.
4.
In accordance with Affirmative Action Law, P.L. 1975/ c.127 (N.J.A.C. 17:27) with implementation of
July 10, 1978, successful Respondents must agree to submit individual employer certifications and
numbers or complete Affirmative Action employee information report (form AA-302). Also, during the
period of engagement, the contractor agrees as follows: (a) The contractor or subcontractor where
applicable, will not discriminate against any employee because of age, race, creed, color, national
origin, ancestry, marital status or affectional or sexual orientation. The contractor will take affirmative
action to ensure that such applicants are recruited and employed and that employees are treated during
employment, without regard to their age, race, creed, color, national origin, ancestry, marital status,
sex or handicap. Such action shall include, but not be limited to the following: employment, upgrading,
demotion or transfer, recruitment or recruitment advertising; layoff or termination; rates of pay or
other forms of compensation; and section for training, including apprenticeship. The contractor agrees
to post in conspicuous places, available to employees and applicants for employment, notice to be
provided by the Public Agency Compliance Officer setting forth provisions of this nondiscrimination
clause: (b) the contractor or subcontractor, where applicable, will in all solicitations or advertisements
for employees placed by or on behalf of the contractor, state that all qualified applicants will receive
consideration for employment without regard to age, race, creed, color, national origin, ancestry,
marital status, sex or handicap; (c)the contractor or subcontractor, where applicable, will send to each
labor union or representative or workers with which it has a collective bargaining agreement or other
contract or understanding, a notice, to be provided by the agency contracting officer advising the labor
RFQ: Legislative Research Officer
January 1, 2025 - December 31, 2025
Page 9
union or worker's representative of the contractor's commitments under this act and shall post copies
of the notice; (d) the contractor or subcontractor, where applicable, agrees to comply with any
regulations promulgated by the treasurer pursuant to the P.L. 1975, c.127, as amended and
supplemented from time to time.
5.
No Respondent shall influence, or attempt to influence, or cause to be influenced, any City officer or
employee to use his/her official capacity in any manner which might tend to impair the objectivity or
independence of judgment of said officer or employee.
6.
No Respondent shall cause or influence, or attempt to cause or influence, any City officer or employee to
use his/her official capacity to secure unwarranted privileges or advantages for the proposer or any other
person.
7.
Should any difference arise between the contracting parties as to the meaning or intent of these
instructions or specifications, the City Attorney’s decision shall be final and conclusive.
8.
The City shall not be responsible for any expenditure of monies or other expenses incurred by the
Respondent in making its proposal.
END OF GENERAL INSTRUCTIONS
REQUEST FOR QUALIFICATIONS
Legislative Research of Officer for the City of Orange Township
Orange Municipal Council
City Clerk’s Office
January 1, 2025 - December 31, 2025
SUBMISSION CHECKLIST
This checklist must be completed and submitted along with all Qualification Statements. A submission that
does not contain all items listed in the checklist will be rejected.
Qualification Statement
Proof of Required Insurance Coverage
Mandatory Equal Employment Opportunity Compliance Statement
Federal Letter of Approval of Equal Employment Opportunity Policies, New Jersey Certificate of
Employee Information Report or AA-302 Employee Information Report
Americans with Disabilities Act Compliance Statement
Non-Collusion Affidavit
Business Ownership Disclosure
Political Contribution Disclosure
New Jersey Business Registration Certificate*
Authorized signatures on all documents (and notarized, as applicable)
Letter of Intent
Letter of Qualification
1 bound original and 2 paper copies.
* NOTE: N.J.S.A. 52:32-44 prohibits the City from entering any contract for goods or services unless the other party to the
contract provides a copy of valid business registration certificates for itself and any subcontractors it intends to utilize
in providing services.
The undersigned hereby acknowledges the above listed requirements.
For
(Individual or Firm Name)
By:
(Signature)
(Date)
(Printed Name)
(Title)
MANDATORY EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE STATEMENT
N.J.S.A. 10:5-31 et seq. (P.L.1975, c.127); N.J.A.C. 17:27
Goods, Professional Service and General Service Contracts
During the performance of this contract,
, (“contractor” or “subcontractor”,
as appropriate), agrees as follows:
The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for
employment because of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual
orientation, gender identity or expression, disability, nationality or sex. Except with respect to affectional or
sexual orientation and gender identity or expression, the contractor will ensure that equal employment
opportunity is afforded to such applicants in recruitment and employment, and that employees are treated
during employment, without regard to their age, race, creed, color, national origin, ancestry, marital status,
affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Such equal
employment opportunity shall include, but not be limited to the following: employment, upgrading, demotion,
or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of
compensation; and selection for training, including apprenticeship. The contractor agrees to post in
conspicuous places, available to employees and applicants for employment, notices to be provided by the City
of Orange Township (“City”) setting forth provisions of this nondiscrimination clause.
The contractor or subcontractor, where applicable, will, in all solicitations or advertisements for employees
placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for
employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or
sexual orientation, gender identity or expression, disability, nationality or sex.
The contractor or subcontractor, where applicable, will send to each labor union or representative or workers
with which it has a collective bargaining agreement or other contract or understanding, a notice, to be provided
by the City advising the labor union or workers’ representative of the contractor’s commitments under the law,
and shall post copies of the notice in conspicuous places available to employees and applicants for employment.
The contractor or subcontractor, where applicable, agrees to comply with any regulations promulgated by the
Treasurer pursuant to N.J.S.A. 10:5-31 et seq., as amended and supplemented from time to time and the Americans
with Disabilities Act.
The contractor or subcontractor agrees to make good faith efforts to employ minority and women workers
consistent with the applicable county employment goals established in accordance with N.J.A.C. l7:27-5.2.
The contractor or subcontractor agrees to inform in writing its appropriate recruitment agencies including, but
not limited to, employment agencies, placement bureaus, colleges, universities, labor unions, that it does not
discriminate on the basis of age, creed, color, national origin, ancestry, marital status, affectional or sexual
orientation, gender identity or expression, disability, nationality or sex, and that it will discontinue the use of
any recruitment agency which engages in direct or indirect discriminatory practices.
The contractor or subcontractor agrees to revise any of its testing procedures, if necessary, to assure that all
personnel testing conforms with the principles of job-related testing, as established by the statutes and court
decisions of the State of New Jersey and as established by applicable Federal law and applicable Federal court
decisions.
In conforming with the applicable employment goals, the contractor or subcontractor agrees to review all
procedures relating to transfer, upgrading, downgrading and layoff to ensure that all such actions are taken
without regard to age, creed, color, national origin, ancestry, marital status, affectional or sexual orientation,
gender identity or expression, disability, nationality or sex, consistent with the statutes and court decisions of
the State of New Jersey, and applicable Federal law and applicable Federal court decisions.
The contractor or subcontractor shall submit to the public agency, after notification of award but prior to
execution of a goods and services contract, 1 of the following 3 documents:
1. Federal Letter of Approval of Equal Employment Opportunity Policies;
2. Certificate of Employee Information Report; or,
3. Completed Employee Information Report Form AA302.
[REMAINDER OF PAGE INTENTIONALLY BLANK]
MANDATORY EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE STATEMENT (cont’d)
N.J.S.A. 10:5-31 et seq. (P.L.1975, c.127); N.J.A.C. 17:27
Goods, Professional Service and General Service Contracts
The contractor or subcontractor shall furnish such reports or other documents to the City as may be requested
from time to time in order to carry out the purposes of these regulations, and the City may furnish such
information as may be requested by the New Jersey Division of Purchase & Property, Contract Compliance
Administration Unit, EEO Monitoring Program for purposes of conducting a compliance investigation pursuant
to N.J.A.C. 17:27-10 et seq.
The undersigned hereby acknowledges the above listed requirements.
For
(Individual or Firm Name)
By:
(Signature)
(Date)
(Printed Name)
(Title)
MANDATORY AMERICANS WITH DISABILITIES ACT COMPLIANCE STATEMENT
42 U.S.C. §§ 12101 et seq.
Goods, Professional Service and General Service Contracts
During the performance of this contract,
, (“contractor”), agrees as follows:
The provisions of Tile 11 of the Americans With Disabilities Act of 1990 (“Act”), 42 U.S.C. §§ 12101 et seq., which
prohibit discrimination on the basis of disability by public entities in all services, programs, and activities
provided or made available by public entities, and the rules and regulations promulgated pursuant there unto,
are made part of this contract. In providing any aid, benefit, or service on behalf of the City of Orange Township
(“City”) pursuant to this contract, the contractor agrees that performance shall be in strict compliance with the
Act. In the event that the contractor or subcontractor, or its agents, servants, employees, or subcontractors
violates or are alleged to have violated the Act during the performance of this contract, the contractor shall
defend the City in any action or administrative proceeding commenced pursuant to this Act. The contractor
shall indemnify, protect, and save harmless the City, its agents, servants, and employees from and against any
and all suits, claims, losses, demands, or damages, of whatever kind or nature arising out of or claimed to arise
out of the alleged violation. The contractor shall, at its own expense, appear, defend, and pay any and all charges
for legal services and any and all costs and other expenses arising from such action or administrative proceeding
or incurred in connection therewith. In any complaints brought pursuant to the City’s grievance procedure, the
contractor agrees to abide by any decision of the City rendered pursuant to said grievance procedure. If any
action or administrative proceeding results in an award of damages against the City, or if the City incurs any
expenses to cure a violation of the Act pursuant to its grievance procedure, the contractor shall satisfy and
discharge the same at its own expense.
The City shall, as soon as practicable after a claim has been made against it, give written notice thereof to the
contractor along with full and complete particulars of the claim. If any action or administrative proceeding is
brought against the City or any of its agents, servants and employees, the City shall expeditiously forward or have
forwarded to the contractor every demand, complaint, notice summons, pleading, or other process received by
the City and/or its representatives.
It is expressly agreed and understood that any approval by the City of the services provided by the contractor
pursuant to this contract will not relieve the contractor of the obligation to comply with the Act and to defend,
indemnify, protect, and save harmless the City pursuant hereto.
It is further agreed and understood that the City assumes no obligation to indemnify or save harmless the
contractor, its agents, servants, employees and subcontractors for any claim which may arise out of their
performance of this contract. Furthermore, the contractor expressly understands and agrees that the provisions
of this indemnification shall in no-way limit the contractor’s obligations assumed in the contract, and shall not
be construed to relieve the contractor from any liability or preclude the City from taking any other actions
available to it under any other provisions of the contract or the law.
The undersigned hereby acknowledges the above listed requirements.
For
(Individual or Firm Name)
By:
(Signature)
(Date)
(Printed Name)
(Title)
NON-COLLUSION AFFIDAVIT
STATE OF NEW JERSEY
:
COUNTY OF
: ss.
I,
, on behalf of the firm of
, upon
my oath or affirmation, hereby depose and say:
1.
That I executed the documents submitted herein with full authority so to do;
2.
That neither I nor the firm has directly or indirectly entered into any Agreement, participated
in any collusion, or otherwise taken any action in restraint of fair and open competition in
connection with this contract;
3.
That all statements contained in the documents submitted herewith, and in this Affidavit are
true and correct, and made with full knowledge that the City of Orange Township will rely upon the
truth of the statements contained therein in making determinations regarding award of this
contract; and,
4.
that no person or selling agency has been employed to solicit or secure this engagement
agreement or understanding for a commission, percentage, brokerage or contingent fee,
except bona fide employees or Bona fide established commercial selling agencies of the proposer.
See N.J.S.A. 52:34-25.
The undersigned hereby acknowledges the above listed requirements.
For
(Individual or Firm Name)
By:
(Signature)
(Date)
(Printed Name)
(Title)
Sworn before me on this
day of
, 202_.
(Notary Public)
BUSINESS OWNERSHIP DISCLOSURE
Pursuant to N.J.S.A. 52:25-24.2, the City of Orange Township (“City”) is prohibited from awarding a contract to any business
entity unless, the business entity provides the City with a statement setting forth the names and addresses of all
individuals with 10.00% or more ownership interest therein at the time of proposal.
A. Business Entity Name & Organization
Legal Name of Business Entity:
Type of Entity:
“C” Corporation
“S” Corporation
Limited Liability Company
General Partnership
Limited Partnership
Limited Liability Partnership
B. Ownership Information
No single person or entity has 10.00% or greater ownership interest in the business entity.
Names and addresses for all persons or entities with at least 10.00% ownership interest in the business entity, along
with corresponding ownership interest percentages, are as follows (attach additional sheets as necessary):
Name
Address
Ownership %
If any owner identified above is a business entity list the names and addresses of all persons and/or entities owning at
least 10.00% of each such entity, repeating this process until the names and addresses of all non-businesses owning at
least 10.00% of the business and all related entities are disclosed (attach additional sheets as necessary):
Name
Address
Ownership %
If the business entity has a direct or indirect parent entity which is publicly traded, and any person holds a 10.00%
or greater beneficial interest in the publicly traded parent entity as of the last annual federal Security and Exchange
Commission (“SEC”) or foreign equivalent filing, ownership disclosure can be met by providing links to the
website(s) containing the last annual filing(s) with the SEC (or foreign equivalent) that contain the name and
address of each person holding a 10.00% or greater beneficial interest in the publicly traded parent entity, along
with the relevant page numbers of the filing(s) that contain the information on each such person (attach additional
sheets if necessary):
URL of Last Annual SEC (or foreign equivalent) Filing
Page #
BUSINESS OWNERSHIP DISCLOSURE CERTIFICATION (cont’d)
C. General Disclosures
The following questions must be answered as to the business entity and all parties identified in Part B above (“owner”).
To the extent the answer to any question is “yes”, a separate explanation identifying the relevant party(ies) and the
circumstances involved must be appended to this Disclosure.
Has the business or any owner been a party in litigation brought within the last 5 years involving laws
governing hours of labor, minimum wage standards, discrimination in wages or child labor?
Yes
No
Has the business or any owner ever been charged with, convicted of, under indictment, on parole, on
probation or a plaintiff in, any criminal or civil offense other than a minor motor vehicle violation?
Yes
No
Has the business or any owner ever been subject to, or have pending, any disciplinary action by any
administration, governmental or regulatory body?
Yes
No
Has the business or any owner ever been subject to any order resulting from any criminal, civil or
administrative proceeding brought by any administrative governmental, or regulatory agency?
Yes
No
Has the business or any owner ever been denied any license on the grounds of moral turpitude by any
administrative, governmental or regulatory agency?
Yes
No
Has the business or any owner been informed that it/he/she is the target of any current investigation
with respect to possible violations of state or federal securities, antitrust or criminal laws?
Yes
No
Has the business or any owner ever been denied a business-related license or had any such license
suspended or revoked by any administrative, governmental or regulatory agency?
Yes
No
Has the business or any owner ever been debarred, suspended or disqualified from contracting with
any federal, state or municipal agency?
Yes
No
Has the business or any owner ever been in receivership or adjudicated bankrupt?
Yes
No
Has the business or any owner ever been in default on a personal or business loan?
Yes
No
D. Certification
I hereby certify that the foregoing information and any attachments hereto are true and complete. I acknowledge that:
(a) I am authorized to execute this certification on behalf of the business entity and all parties listed in Parts A and B
above; (b) the City will rely on the information contained herein and the business and all owners are under a continuing
obligation to notify the City in writing of any changes to the information contained herein; and, (c) I am aware that it is
a criminal offense to make a false statement or misrepresentation in this certification, and if I do, the City will reject this
submission and I may be subject to prosecution.
For
(Individual or Firm Name)
By:
(Signature)
(Date)
(Printed Name)
(Title)
POLITICAL CONTRIBUTION DISCLOSURE
Pursuant to N.J.S.A. 19:44A-20.26, this form must be submitted not later than 10 days prior to the award of any contract
with the City of Orange Township (“City”).
A. Instructions
All persons and business entities contracting with the City must disclose contributions to:
1.
any continuing political committee (i.e., political action committee); and/or,
2.
any candidate committee of a candidate for, or holder of, an elective office of the
City, the County of Essex, another public entity within the County of Essex, and/or
the legislative district where the City is located, (see Part B below).
The disclosure must list reportable contributions to any of the committees that exceed $200.00 per election cycle, made
during the 12 months prior to award of the contract. See N.J.S.A. 19:44A-8; N.J.S.A. 19:44A-16. For business entities, this
requirement applies to:
•
individuals with an ownership interest or control of more than 10.00% of the
profits or assets of the business entity;
•
all principals, partners, officers, or directors of the business entity and their
respective spouses;
•
any subsidiaries directly or indirectly controlled by the business entity;
•
any New Jersey-based IRS Code § 527 organization, directly or indirectly controlled
by the business entity and filing as a continuing political committee (i.e., PAC).
When the contractor is a natural person, “a contribution by that person’s spouse or child, residing therewith, shall be
deemed to be a contribution [by the contractor].” N.J.S.A. 19:44A-20.26(b).
Any contractor that fails to comply with these disclosure provisions shall be subject to a fine imposed by the New Jersey
Election Law Enforcement Commission in an amount based upon the amount that the contractor failed to report.
The enclosed list of agencies is provided to assist the contractor in identifying those public agencies whose elected official
and/or candidate campaign committees are affected by the disclosure requirement. It is the contractor’s responsibility
to identify the specific committees to which contributions may have been made and need to be disclosed. The disclosed
information may exceed the minimum requirement.
The enclosed form, a content-consistent facsimile, or an electronic data file containing the required details (along with a
signed cover sheet) may be used as the contractor’s submission and is disclosable to the public under the Open Public
Records Act, N.J.S.A. 47:1A-1 et seq.
B. List of Agencies & Elected Officials Required for Disclosure
State:
Governor, and Legislative Leadership Committees
Legislative Districts:
21, 27, 28, 29, 34, 36, and 40
1 State Senator and 2 members of the General Assembly per district
County:
County Executive; Commissioners; County Clerk; Sheriff; Surrogate; Registrar of Deeds
Municipalities (mayor and members of governing body, regardless of title):
Belleville Township
Irvington Township
City of Orange Township
Bloomfield Township
Livingston Township
Roseland Borough
Caldwell Borough
Maplewood Township
South Orange Village
Cedar Grove Township
Millburn Township
Verona Township
City of East Orange
Montclair Township
West Caldwell Township
Essex Fells Borough
City of Newark
West Orange Township
Fairfield Township
North Caldwell Borough
Glen Ridge Borough
Nutley Township
[CONTINUED ON NEXT PAGE]
POLITICAL CONTRIBUTION DISCLOSURE (cont’d)
B. List of Agencies & Elected Officials Required for Disclosure (cont’d)
Boards of Education (members of the board):
Belleville Public School District
Irvington Public School District
Roseland Public School District
Bloomfield Public School District
Livingston Public School District
South Orange-Maplewood PSD
Caldwell-West Caldwell PSD
Millburn Public School District
Verona Public School District
Cedar Grove Public School District
Newark Public School District
West Essex Regional PSD
Essex Fells Public School District
North Caldwell Public School District
West Orange Public School District
Fairfield Public School District
Nutley Public School District
Glen Ridge Public School District
Orange Public School District
C. Contractor Information
Legal Name of Business Entity:
Address:
D. Reportable Contribution Disclosure
Pursuant to N.J.S.A. 19:44A-20.26, this disclosure must include all reportable political contributions (more than $200.00
per election cycle) over the 12 months prior to submission (attach additional sheets as necessary).
No reportable contributions.
Contributor
Recipient
Date
Amount
E. Certification
The undersigned, being authorized, hereby certifies that the submission provided herein complies with the provisions
of N.J.S.A. 19:44A-20.26 and as represented by the Instructions accompanying this form.
By:
(Signature)
(Date)
(Printed Name)
(Title)
LETTER OF QUALIFICATION
Date
Attn: Honorable Adrienne K. Wooten
Council President
City of Orange Township
29 N. Day Street
Orange, NJ 07050
RE:
Request for Qualifications
Dear Mr. Montilus:
The undersigned has reviewed our Qualification Statement submitted in response to the Request for
Qualifications (RFQ) issued by the City of Orange (“City”), dated October 31, 2024, in connection with the City’s need
for ___________________________________ Services.
We affirm that the contents of our Qualification Statement (which Qualification Statement is incorporated
herein by reference) are accurate, factual and complete to the best of our knowledge and belief and that the Qualification
Statement is submitted in good faith upon express understanding that any false statement may result in the
disqualification of (Name of Respondent).
(Respondent shall sign and complete the spaces provided below. If a joint venture, appropriate officers of each
company shall sign.)
Signature of Chief
Signature of Chief
Executive Officer
Financial Officer
Typed Name and Title
Typed name and Title
(Type Name of Firm) *
(Type Name of Firm)*
Dated:
Dated:
*
If a joint venture, partnership or other formal organization is submitting a RFQ, each participant
shall execute this Letter of Qualification.
LETTER OF INTENT
Date
Attn: Honorable Adrienne K. Wooten
Council President
City of Orange Township
29 N. Day Street
Orange, NJ 07050
RE:
Request for Qualifications
Dear Council President Wootens:
The undersigned has reviewed our Qualification Statement submitted in response to the Request for
Qualifications (RFQ) issued by the City of Orange (“City”), dated October 31, 2024, in connection with the City’s need
for___________________________ Services.
(Name of Respondent)__ HEREBY STATES:
1.
The Qualification Statement contains accurate, factual and complete information.
2.
(Name of Respondent) agrees to participate in good faith in the procurement process as described in
the RFQ and to adhere to the City’s procurement schedule.
3.
(Name of Respondent) acknowledges that all costs incurred by it in connection with the preparation
and submission of the Qualification Statement and any proposal prepared and submitted in response to the RFQ, or
any negotiation which results therefrom shall be borne exclusively by the Respondent.
4.
(Name of Respondent) hereby declares that the only persons participating in this Qualification
Statement as Principals are named herein and that no person other than those herein mentioned has any participation
in the Qualification Statement or in any contract to be entered into with respect thereto. Additional persons may
subsequently be included as participating Principals, but only if acceptable to the City.
5.
(Name of Respondent)declares that this Qualification Statement is made without connection with any
other person, firm or parties who has submitted a Qualification Statement, except as expressly set forth below and that
it has been prepared and has been submitted in good faith and without collusion or fraud.
6.
(Name of Respondent) acknowledges and agrees that the City may modify, amend, suspend and/or
terminate the procurement process (in its sole judgment). In any case, the City shall not have any liability to the
Respondent for any costs incurred by the Respondent with respect to the procurement activities described in this RFQ.
7.
(Name of Respondent) acknowledges that any contract executed with respect to the provision of [insert services]
must comply with all applicable affirmative action and similar laws. Respondent hereby agrees to take such actions as are required
in order to comply with such applicable laws. (Respondent shall sign and complete the space provided below. If a joint venture,
appropriate officers of each company shall sign.)
(Signature of Chief Executive Officer)
(Typed Name and Title)
(Type Name of Firm)
Dated:___________
*If a joint venture, partnership or other formal organization is submitting a RFQ, each participant shall execute this
Letter of Intent.
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First Discovered
Mar 31, 2026
Last Info Update
Apr 28, 2026
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