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Municipal Bond Counsel Services - 2026
BID #: 75
ISSUED: 10/24/2025
DUE: 12/4/2025
VALUE: TBD
100
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Executive Summary
The City of Orange Township is seeking qualification statements from qualified individuals or firms to provide Municipal Bond Counsel Services for the period of January 1, 2026, to December 31, 2026. The selected counsel will provide legal advice and services related to bond ordinances, public finance resolutions, and the issuance of various notes and bonds. Compensation for services includes transactional fees for the issuance of obligations and hourly rates for other services, with the hourly rate of compensation not to exceed $150.00 and for a sum not to exceed a specified amount.
Respondents must demonstrate expertise in Bond Counsel Law Services and a close working relationship with the Law Department, the Department of Administration, and the City's Chief Financial Officer. Qualification Statements must be submitted to the Office of Procurement via mail or hand delivery by 1:00 p.m. on December 4, 2025. Statements will be evaluated based on experience, knowledge of municipal corporations, availability, and other factors in the best interest of the City. A draft city contract is available upon request.
The selection process is in accordance with the “New Jersey Local Unit Pay-to-Play”, Law and municipal ordinances establishing the “pay-to-play” criteria.
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Document Text
--- Document: RFQ - Municipal Bond Counsel Services -2026 ---
Department of Law
Gracia Robert Montilus, City Attorney
Municipal Building
29 North Day Street, Second Floor
Orange, New Jersey 07050
REQUEST FOR
QUALIFICATIONS
M u n i c i p a l
B o n d
C o u n s e l
Services
January 1, 2026 - December 31, 2026
SUBMISSION DEADLINE
1:00 PM – December 4, 2025
ABOUT THE CITY OF ORANGE TOWNSHIP
The City of Orange Township (“City”) is located in Essex County, New Jersey, and is home to approximately 31,000
residents across 4 wards (North, South, East and West). Administration of City government is overseen by an
elected Mayor and a 7-member Municipal Council (1 member from each ward and 3 at-large members), with
day-to-day operations delegated to the City’s several departments. Through the Business Administrator, the
Department of Administration is responsible for, among other things, overseeing the annual development of and
advising the Mayor and Municipal Council on matters involving the City.
INTRODUCTION AND PURPOSE
The City of Orange Township (hereinafter the “City”) is requesting qualification statements from qualified
individual to provide Bond Counsel Services. Qualification Statements will be evaluated in accordance with
the criteria set forth in this Request for Qualifications (RFQ). Using this RFQ, the City intends to establish a
pool of attorneys who will be available to provide legal services as needed during the contract term. One or
more individuals/firms may be selected to provide services. If selected, the governing body will approve a
resolution awarding a contract to the attorney based on an hourly rate of compensation not to exceed $150.00
and for a sum not to exceed a specified amount.
Bond Counsel shall be a licensed attorney at law of New Jersey. Bond Counsel performs and provides legal
advice with regard to the following activities: the preparation of Bond Ordinances and the review of the
adoption proceedings; the preparation and review of public finance resolutions, the preparation and issuance
of Bond Anticipation, Special Emergency, and Tax Anticipation Notes and the preparation and issuance of
General Obligation Bonds. In addition, Bond Counsel is responsible for the preparation and/or review of any
Preliminary Official Statement and Official Statement of the City. Bond Counsel is also responsible for the
preparation and/or review of any application to the Local Finance Board, and attendance at any related
meetings of the Board.
As to the compensation for these services: For services rendered in connection with issuance of temporary
and/or permanent obligations, Bond Counsel will receive a transactional fee. Please include in the response
the proposed base fee for each type of transaction, as well as any additional increment which may apply in
relationship to the par amount of the obligations.
Services rendered that do not result in the issuance of temporary and/or permanent obligations shall be
compensated on an hourly basis. Please set forth the cost details in the response, including the hourly rates of
each of the individuals who will perform services and time estimates for each individual, all expenses and the
total cost of a “not to exceed” amount.
PERIOD OF QUALIFICATION
January 1, 2026 – December 31, 2026.
FORM AS TO SELECTION
If selected to provide services, the successful Respondent shall be required to execute a form contract,
which includes indemnification, insurance, termination and licensing provisions. A complete copy of a draft
City contract is available upon request.
It is also agreed and understood that the acceptance of the final payment shall be considered a release
representation shall be considered a release in full of all claims against the City arising out of, or by reason
of, the work done and materials furnished under this Contract.
GLOSSARY
The following definitions shall apply to and are used in this Request for Qualifications (RFQ):
“City” – refers to the City of Orange Township.
“Qualification Statement” – refers to the complete responses to this RFQ submitted by the Respondents.
“Qualified Respondent” – refers to those Respondents who (in the sole judgment of the City) have satisfied
the qualification criteria set forth in this RFQ.
“RFQ” – refers to this Request for Qualifications, including any amendments thereof or supplements thereto.
“Respondent” or “Respondents” – refers to the interested persons and/or firm(s) that submit a Qualification
Statement.
“Period of Qualification” – refers to the period (January 1, 2026 – December 31, 2026) during which a
successful Respondent will remain eligible for services under the terms of this RFQ.
SECTION I
INTRODUCTION AND GENERAL INFORMATION
1.1
Introduction and Purpose
The City of Orange Township is soliciting Qualification Statements from interested persons and/or
firms to provide professional services, as more particularly described herein. Through a Request for
Qualification process described herein, person and/or firms interested in assisting the City with the provision
of such services must prepare and submit a Qualification Statement in accordance with the procedure and
schedule in this RFQ. The City of Orange Township will review Qualification Statements only from those
persons and/or firms that submit a Qualification Statement which includes all information required to be
included as described herein (in the sole judgment of the City). The City intends to qualify person(s) and/or
firm(s) that (a) possess the professional, financial and administrative capabilities to provide the proposed
services, and (b) will agree to work under the level of compensation, terms and conditions determined by the
City to provide the greatest benefit to the taxpayers of the City.
1.2
Procurement Process and Schedule
The selection process is in accordance with the “New Jersey Local Unit Pay-to-Play”, Law and
municipal ordinances establishing the “pay-to-play” criteria. The City has structured a procurement process
that seeks to obtain the desired results described above, while establishing a competitive fair and open process
to assure that each person and/or firm is provided an equal opportunity to submit a Qualification Statement in
response to the RFQ. Qualification Statements will be evaluated in accordance with the criteria set forth in
Section 2 of this RFQ, which will be applied in the same manner to each Qualification Statement received.
Qualification Statements will be reviewed and evaluated by the City Attorney of the City of Orange
Township. The Qualification Statements will be reviewed to determine if the Respondent has met the
minimum professional, administrative and financial areas described in this RFQ. Based upon the totality of
the information contained in the Qualification Statement, including information about the reputation and
experience of each Respondent, the City Attorney will evaluate and determine which Respondents are
qualified (professionally, administratively and financially) to be submitted to the Municipal Council for
approval.
The RFQ process commences with the issuance of this RFQ. The steps involved in the process and
the anticipated completion dates are set forth in Table 1, Procurement Schedule. The City reserves the right
to, among other things, amend, modify or alter the Procurement Schedule upon notice to all potential
Respondents.
All communications concerning this RFQ or the RFQ process shall be directed to the City’s
Designated Contact Person, in writing.
Qualification Statements must be submitted to, and be received by the Office of Procurement, via mail
or hand delivery, by 1:00 p.m. on Thursday, December 4, 2025. Qualification Statements will not be
accepted by facsimile or e-mail transmissions. Qualification Statement shall be opened in the City Attorney’s
Office, located on the 2nd floor of Orange City Hall, Orange, New Jersey.
TABLE I
ANTICIPATED PROCUREMENT SCHEDULE
ACTIVITY DATE
1.
Publication of Request for Qualifications October 23, 2025.
2.
Commence Issuance of Request for Qualification Packages October 23, 2025.
3.
Receipt of Qualification Statement December 4, 2025.
Conditions Applicable to RFQ.
Upon submission of a Qualification Statement in response to this RFQ, the Respondent
acknowledges and consents to the following conditions relative to the submission and review and
consideration of its Qualification Statement:
This document is an RFQ and does not constitute a Request for Proposals (RFP)
This RFQ does not commit the City to issue an RFQ.
All costs incurred by the Respondent in connection with responding to this RFQ shall be borne
solely by the Respondent.
The City reserves the right (in its sole judgment) to reject for any reason any and all responses and
to eliminate any and all Respondents responding to this RFQ from further consideration for this
procurement.
The City reserves the right, without prior notice, to supplement, amend, or otherwise modify this
RFQ, or otherwise request additional information.
All Qualification Statements shall become the property of the City and will not be returned.
All Qualification Statements will be made available to the public at the appropriate time, as
determined by the City (in the exercise of its sole discretion) in accordance with law.
The City may request Respondents to send representatives to the City for interviews.
Any and all Qualification Statements not received by the City’s Law Department Procurement by
1:00 p.m. on Thursday, December 4, 2025, will be rejected.
Neither the City, nor its officers, officials or employees shall be liable for any claims or damages
resulting from the solicitation or preparation of the Qualification Statement, nor will there be any
reimbursement to Respondents for the cost of preparing and submitting a Qualification Statement
or for participating in this procurement process.
Rights of City
The City reserves the right to reject any and all submissions, if necessary, or to waive any informalities
in submissions and to accept any item, items or services in the submissions that are in the best interest of the
City. The City of Orange Township reserves the right to terminate services upon notice to the submitter.
Addenda or Amendments to RFQ
During the period provided for the preparation of responses to the RFQ, the City may issue addenda,
amendments or answers to written inquiries. Those addenda will be noticed by the City and will constitute a
part of the RFQ. All responses to the RFQ shall be prepared with full consideration of the addenda issued
prior to the Qualification Statement submission date.
Qualification Statement Format
Qualification Statements must cover all information requested in this RFQ. Qualification Statements
which in the judgment of the City fail to meet the requirements of the RFQ or which are in any way
conditional, incomplete, obscure, contain additions or deletions from requested information, or contain errors
may be rejected.
SECTION 2
SCOPE OF SERVICES
2.1
It is the City’s intent to solicit Qualification Statements from Respondents that have expertise
in providing professional legal services as described below and as set forth in the attached Notice of
Solicitation for Responses. Respondents must demonstrate that they will have the continuing capabilities to
perform these services.
The Law Department of the City of Orange Township is seeking legal support for a law firm with
substantial experience in Bond Counsel Law Services. Bond Counsel Services will have a close working
relationship with the Law Department, the Department of Administration, and the City’s Chief Financial
Officer. Bond Counsel Services shall include, but not limited to:
1. On an as needed basis, prepares, reviews and opines on bond ordinances related to capital projects;
2. Assists in reviews and updates of official statements associated with debt issuances;
3. Attends bid openings and assist in analyzing bids to determine final award;
4. Assists in relationship management with rating agencies;
5. Provides advice on legal and financial matters to ensure City’s fiscal strength;
6. Provides legal opinions on sale of bonds and notes; and
7. Attends meeting when requested.
Counsel may also be called upon to provide other types of legal services of a specialized nature.
SECTION 3
SUBMISSION REQUIREMENTS
3.1
General Requirements
The Qualification Statement submitted by the Respondent must meet or exceed the professional,
administrative and financial qualification set forth in this Section 3 and shall incorporate the information
requested below.
In addition to the information required as described below, a Respondent may submit supplemental
information that it feels may be useful in evaluating its Qualification Statement. Respondents are encouraged
to be clear, factual, and concise in their presentation of information.
3.2
Administrative Information Requirements.
The Respondent shall, as part of its Qualification Statement, provide the following information:
1.
An executive summary (not to exceed two (2) pages) of the information contained in all the other
parts of the Qualification Statement.
2.
An executed Letter of Qualification.
3.
Name, address and telephone number of the Respondent submitting a Qualification Statement
pursuant to this RFQ, and the name of the key contact person.
4.
A description of the business organization (i.e., corporation, partnership, joint venture, etc.) of
each Respondent, its ownership and its organizational structure.
(a) Provide the names and business addresses of all Principals of the Respondent submitting the
Qualification Statement. For purposes of this RFQ, “Principals” means person possessing an
ownership interest in the Respondent. If the Respondent is a corporation, “Principals” shall
include each investor who has any operational control over the Respondent, and every
stockholder having an ownership interest of 10% or more in the firm.
(b) If a Respondent is a partially owned or a fully-owned subsidiary of another firm, identify the
parent company and describe the nature and extent of the parents’ approval rights over the
activities of the Respondent submitting a Qualification Statement. Describe the approval
process.
(c) If the Respondent is a partnership or a joint venture or similar organization, provide
comparable information as required in (b) above for each member of the partnership, joint
venture or similar organization.
(d) A statement that the Respondent has complied with all applicable affirmative action (or
similar) requirements with respect to its business activities, together with evidence of such
compliance.
5.
The number of years Respondent has been in business under the present name.
6.
The number of years Respondent has been under the current management.
7.
Any judgments within the last three (3) years in which Respondent has been adjudicated liable for
professional malpractice. If yes, please explain.
8.
Whether the Respondent is now or has been involved in any bankruptcy or reorganization
proceeding in the last ten (10) years. If yes, please explain.
9.
Confirm appropriate federal and state licenses to perform activities.
10.
An executed letter of intent.
3.3
Professional Information Requirements
a.
Respondent shall submit a description of its overall experience in providing the type of services
sought in the RFQ. At a minimum, the following information on past experience should be included as
appropriate to the RFQ:
1. Description and scope of work by Respondent.
2. Name, address and contact information of references.
3. Explanation of perceived relevance of the experience to the RFQ.
b.
Brief description of Respondent’s relevant clients including municipal government clients
during the last three (3) years.
c.
Resumes of key employees.
d.
Names and resumes of attorneys who will be assigned to provide legal services to the City.
e.
A narrative statement of the Respondent’s understanding of the City’s needs and goals.
f.
Limits of Malpractice insurance coverage.
g.
List all immediate relatives of Principal(s) of Respondent who are City employees or elected
officials of the City. For purposes of the above, “immediate relative” means a spouse, parent, stepparent,
brother, sister, child, stepchild, direct-line aunt or uncle, grandparent, grandchild and in-laws.
h.
Proof by way of a Certificate of Insurance reflecting the firm’s coverage for a minimum of
$500,000 of Professional Liability Insurance.
i.
A listing of all other engagements where services of the types being proposed were provided
in the past five (5) years. This should include other municipal governments and other levels of government.
Contact information for the recipients of the similar services must be provided. The City may obtain
references from any of the parties listed.
SECTION 4
INSTRUCTIONS TO RESPONDENTS
4.1
Submission of Qualification Statements
Respondents must submit an original and two (2) copies of their Qualification Statement to the
Designated Contact Person:
Qualification Statements must be received by the City no later than 1:00 p.m. on Thursday, December
4, 2025, and must be mailed or hand-delivered. Qualification Statements forwarded by facsimile or e-mail
will not be accepted.
To be responsive, Qualification Statements must provide all requested information, and must be in
strict conformance with the instructions set forth herein. Qualification Statements and all related information
must be bound, and signed and acknowledged by the Respondent.
SECTION 5
EVALUATION
5.1
The City’s objective in soliciting Qualification Statements is to enable it to select a Respondent
that will provide high quality and cost effective services to the citizens of City of Orange Township. The
City will consider Qualification Statements only from Respondents that, in the City’s sole judgment, have
demonstrated the capability and willingness to provide high quality services to the citizens of the City in the
manner described in this RFQ.
Qualification Statements will be evaluated by the City on the basis of which is the most advantageous,
experience and other factors considered. The evaluation will consider:
1.
Experience and reputation in the field;
2.
Knowledge of the municipal corporation;
3.
Availability to accommodate the required meetings of the City;
4.
Experience in the areas of law described in Section 2 of this RFQ;
5.
Pertinent government experience; and
6.
Other factors demonstrated to be in the best interest of the City.
The City will select the most advantageous Qualification Statements based on all of the evaluation
factors set forth in the RFQ. The City will make the award(s) that is in the best interest of the City.
Each Qualification Statements must satisfy the objectives and requirements detailed in this RFQ
except as otherwise stated. Successful Respondents shall be determined by an evaluation of the total content
of the Qualification Statement submitted. The City reserves the right to not select any of the Qualification
Statements.
The City shall not be obligated to explain the results of the evaluation process to any Respondent.
SECTION 6
GENERAL TERMS AND CONDITIONS
1. The City reserves the right to reject any or all Qualification Statements, if necessary, or to waive any
information in the Qualification Statements, and, unless otherwise specified by the Respondent, to accept
any item, items or services in the Qualification statement should it be deemed in the best interest of the
City to do so.
2. Each Qualification Statement must be signed by the person authorized to do so.
3. Qualification Statements may be hand delivered or mailed consistent with the provisions of the legal
notice to Respondents. In the case of mailed Qualification Statements, the City assumes no
responsibility for Qualification Statements received after the designated date and time and will return
late Qualification Statements unopened. Qualification Statements will not be accepted by facsimile
or e-mail.
4. In accordance with Affirmative Action Law, P.L. 1975/ c.127 (N.J.A.C. 17:27) with implementation
of July 10, 1978, successful Respondents must agree to submit individual employer certifications and
numbers or complete Affirmative Action employee information report (form AA-302). Also, during
the period of engagement, the respondent for contractor wherever stated agrees as follows: (a) the
respondent where applicable, will not discriminate against any employee because of age, race, creed,
color, national origin, ancestry, marital status or affectional or sexual orientation. The respondent will
take affirmative action to ensure that such applicants are recruited and employed and that employees
are treated during employment, without regard to their age, race, creed, color, national origin, ancestry,
marital status, sex or handicap. Such action shall include, but not be limited to the following:
employment, upgrading, demotion or transfer, recruitment or recruitment advertising; layoff or
termination, rates of pay or other forms of compensation; and section for training, including
apprenticeship. The respondent agrees to post in conspicuous places, available to employees and
applicants for employment, notice to be provided by the Public Agency Compliance Officer setting
forth provisions of this nondiscrimination clause; (b) the respondent, where applicable, will in all
solicitations or advertisements for employees placed by or on behalf of the respondent, state that all
qualified applicants will receive consideration for employment without regard to age, race, creed,
color, national origin, ancestry, marital status, sex or handicap; (c) the respondent, where applicable,
will send to each labor union or representative or workers with which it has a collective bargaining
agreement or other respondent understanding, a notice, to be provided by the agency contracting
officer advising the labor union or worker’s representative of the respondent’s commitments under
this act and shall post copies of the notice; (d) the contractor, where applicable, agrees to comply with
any regulations promulgated by the treasurer pursuant to the P.L. 1975, c.127, as amended and
supplemented from time to time.
5. No Respondent shall influence, or attempt to influence, or cause to be influenced, any City officer or
employee to use his/her official capacity in any manner which might tend to impair the objectivity or
independence of judgment of said officer or employee.
6. No Respondent shall cause or influence, or attempt to cause or influence, any City officer or employee
to use his/her official capacity to secure unwarranted privileges or advantages for the respondents or
any other person.
7. Should any difference arise between the contracting parties as to the meaning or intent of these
instructions or specifications, the City’s decision shall be final and conclusive.
8. The City shall not be responsible for any expenditure of monies or other expenses incurred by the
Respondent in making its proposal.
9. The award of a contract will be subject to City of Orange’s “Contractor Pay-to-Play Reform”
Ordinance §4-70, et seq.
10. Pursuant to N.J.S.A. 52:32-44, Respondents should submit a copy of their Business Registration
Certificate with their Qualification Statement.
END OF GENERAL INSTRUCTIONS
REQUEST FOR QUALIFICATIONS
M u n i c i p a l
B o n d
C o u n s e l Services
January 1, 2026 - December 31, 2026
S U B M I S S I O N CHECKLIST
This checklist must be completed and submitted along with all Qualification Statements. A
submission that does not contain all items listed in the checklist will be rejected.
Qualification Statement
Proof of Required Insurance Coverage
Mandatory Equal Employment Opportunity Compliance Statement
Federal Letter of Approval of Equal Employment Opportunity Policies, New Jersey Certificate of
Employee Information Report or AA-302 Employee Information Report
Americans with Disabilities Act Compliance Statement
Non-Collusion Affidavit
Business Ownership Disclosure
Political Contribution Disclosure
New Jersey Business Registration Certificate*
Authorized signatures on all documents (and notarized, as applicable)
Letter of Intent
Letter of Qualification
1 bound original and 2 paper copies.
* NOTE: N.J.S.A. 52:32-44 prohibits the City from entering any contract for goods or services unless the other
party to the contract provides a copy of valid business registration certificates for itself and any subcontractors
it intends to utilize in providing services.
The undersigned hereby acknowledges the above listed requirements.
For
(Individual or Firm Name)
By:
(Signature)
(Date)
(Printed Name)
(Title)
M A N D A T O R Y E Q U A L E M P L O Y M E N T O P P O R T U N I T Y C O M P L I A N C E STATEMENT
N.J.S.A. 10:5-31 et seq. (P.L.1975, c.127); N.J.A.C. 17:27
Goods, Professional Service and General Service Contracts
During the performance of this contract, , (“contractor” or “subcontractor”,
as appropriate), agrees as follows:
The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant
for employment because of age, race, creed, color, national origin, ancestry, marital status, affectional
or sexual orientation, gender identity or expression, disability, nationality or sex. Except with respect to
affectional or sexual orientation and gender identity or expression, the contractor will ensure that equal
employment opportunity is afforded to such applicants in recruitment and employment, and that
employees are treated during employment, without regard to their age, race, creed, color, national origin,
ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability,
nationality or sex. Such equal employment opportunity shall include, but not be limited to the following:
employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or
termination; rates of pay or other forms of compensation; and selection for training, including
apprenticeship. The contractor agrees to post in conspicuous places, available to employees and
applicants for employment, notices to be provided by the City of Orange Township (“City”) setting forth
provisions of this nondiscrimination clause.
The contractor or subcontractor, where applicable, will, in all solicitations or advertisements for
employees placed by or on behalf of the contractor, state that all qualified applicants will receive
consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital
status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex.
The contractor or subcontractor, where applicable, will send to each labor union or representative or
workers with which it has a collective bargaining agreement or other contract or understanding, a notice, to
be provided by the City advising the labor union or workers’ representative of the contractor’s commitments
under the law, and shall post copies of the notice in conspicuous places available to employees and applicants
for employment.
The contractor or subcontractor, where applicable, agrees to comply with any regulations promulgated by
the Treasurer pursuant to N.J.S.A. 10:5-31 et seq., as amended and supplemented from time to time and the
Americans with Disabilities Act.
The contractor or subcontractor agrees to make good faith efforts to employ minority and women
workers consistent with the applicable county employment goals established in accordance with N.J.A.C.
l7:27-5.2.
The contractor or subcontractor agrees to inform in writing its appropriate recruitment agencies including,
but not limited to, employment agencies, placement bureaus, colleges, universities, labor unions, that it
does not discriminate on the basis of age, creed, color, national origin, ancestry, marital status, affecti
onal or sexual orientation, gender identity or expression, disability, nationality or sex, and that it will
discontinue the use of any recruitment agency which engages in direct or indirect discriminatory
practices.
The contractor or subcontractor agrees to revise any of its testing procedures, if necessary, to assure that
all personnel testing conforms with the principles of job-related testing, as established by the statutes and
court decisions of the State of New Jersey and as established by applicable Federal law and applicable
Federal court decisions.
In conforming with the applicable employment goals, the contractor or subcontractor agrees to review
all procedures relating to transfer, upgrading, downgrading and layoff to ensure that all such actions are
taken without regard to age, creed, color, national origin, ancestry, marital status, affectional or sexual
orientation, gender identity or expression, disability, nationality or sex, consistent with the statutes and
court decisions of the State of New Jersey, and applicable Federal law and applicable Federal court
decisions.
The contractor or subcontractor shall submit to the public agency, after notification of award but prior
to execution of a goods and services contract, 1 of the following 3 documents:
1. Federal Letter of Approval of Equal Employment Opportunity Policies;
2. Certificate of Employee Information Report; or,
3. Completed Employee Information Report Form AA302.
[REMAINDER OF PAGE INTENTIONALLY BLANK]
M A N D A T O R Y E Q U A L E M P L O Y M E N T O P P O R T U N I T Y C O M P L I A N C E S T A T E M E N T (cont’d)
N.J.S.A. 10:5-31 et seq. (P.L.1975, c.127); N.J.A.C. 17:27
Goods, Professional Service and General Service Contracts
The contractor or subcontractor shall furnish such reports or other documents to the City as may be
requested from time to time in order to carry out the purposes of these regulations, and the City
may furnish such information as may be requested by the New Jersey Division of Purchase &
Property, Contract Compliance Administration Unit, EEO Monitoring Program for purposes of
conducting a compliance investigation pursuant to N.J.A.C. 17:27-10 et seq.
The undersigned hereby acknowledges the above listed requirements.
For
(Individual or Firm Name)
By:
(Signature)
(Date)
(Printed Name)
(Title)
MANDATORY AMERICANS WITH DISABILITIES ACT COMPLIANCE STATEMENT
42 U.S.C. §§ 12101 et seq.
Goods, Professional Service and General Service Contracts
During the performance of this contract, , (“contractor”), agrees as follows:
The provisions of Tile 11 of the Americans With Disabilities Act of 1990 (“Act”), 42 U.S.C. §§ 12101 et seq.,
which prohibit discrimination on the basis of disability by public entities in all services, programs, and
activities provided or made available by public entities, and the rules and regulations promulgated pursuant there
unto, are made part of this contract. In providing any aid, benefit, or service on behalf of the City of Orange
Township (“City”) pursuant to this contract, the contractor agrees that performance shall be in strict compliance
with the Act. In the event that the contractor or subcontractor, or its agents, servants, employees, or
subcontractors violates or are alleged to have violated the Act during the performance of this contract, the
contractor shall defend the City in any action or administrative proceeding commenced pursuant to this Act.
The contractor shall indemnify, protect, and save harmless the City, its agents, servants, and employees from and
against any and all suits, claims, losses, demands, or damages, of whatever kind or nature arising out of or claimed
to arise out of the alleged violation. The contractor shall, at its own expense, appear, defend, and pay any and
all charges for legal services and any and all costs and other expenses arising from such action or
administrative proceeding or incurred in connection therewith. In any complaints brought pursuant to the City’s
grievance procedure, the contractor agrees to abide by any decision of the City rendered pursuant to said
grievance procedure. If any action or administrative proceeding results in an award of damages against the City,
or if the City incurs any expenses to cure a violation of the Act pursuant to its grievance procedure, the
contractor shall satisfy and discharge the same at its own expense.
The City shall, as soon as practicable after a claim has been made against it, give written notice thereof to the
contractor along with full and complete particulars of the claim. If any action or administrative proceeding is
brought against the City or any of its agents, servants and employees, the City shall expeditiously forward or have
forwarded to the contractor every demand, complaint, notice summons, pleading, or other process received by the
City and/or its representatives.
It is expressly agreed and understood that any approval by the City of the services provided by the contractor
pursuant to this contract will not relieve the contractor of the obligation to comply with the Act and to defend,
indemnify, protect, and save harmless the City pursuant hereto.
It is further agreed and understood that the City assumes no obligation to indemnify or save harmless the
contractor, its agents, servants, employees and subcontractors for any claim which may arise out of their
performance of this contract. Furthermore, the contractor expressly understands and agrees that the provisions of
this indemnification shall in no-way limit the contractor’s obligations assumed in the contract, and shall not be
construed to relieve the contractor from any liability or preclude the City from taking any other actions
available to it under any other provisions of the contract or the law.
The undersigned hereby acknowledges the above listed requirements.
For
(Individual or Firm Name)
By:
(Signature)
(Date)
(Printed Name)
(Title)
NON-COLLUSION AFFIDAVIT
STATE OF NEW JERSEY
:
COUNTY OF :ss.
I, , on behalf of the firm of , upon
my oath or affirmation, hereby depose and say:
1.
That I executed the documents submitted herein with full authority so to do;
2.
That neither I nor the firm has directly or indirectly entered into any Agreement, participated in any
collusion, or otherwise taken any action in restraint of fair and open competition in connection
with this contract;
3.
That all statements contained in the documents submitted herewith, and in this Affidavit are true and
correct, and made with full knowledge that the City of Orange Township will rely upon the truth of the
statements contained therein in making determinations regarding award of this contract; and,
4.
That no person or selling agency has been employed to solicit or secure this engagement
agreement or understanding for a commission, percentage, brokerage or contingent fee, except
bona fide employees or Bona fide established commercial selling agencies of the proposer. See N.J.S.A.
52:34-25.
The undersigned hereby acknowledges the above listed requirements.
For
(Individual or Firm Name)
By:
(Signature)
(Date)
(Printed Name)
(Title)
Sworn before me on this day of , 202_.
(Notary Public)
BUSINESS OWNERSHIP DISCLOSURE
Pursuant to N.J.S.A. 52:25-24.2, the City of Orange Township (“City”) is prohibited from awarding a contract to any
business entity unless, the business entity provides the City with a statement setting forth the names and
addresses of all individuals with 10.00% or more ownership interest therein at the time of proposal.
A.
Business Entity Name & Organization
Legal Name of Business Entity:
Type of Entity:
“C” Corporation
“S” Corporation
Limited Liability Company
General Partnership
Limited Partnership
Limited Liability Partnership
B.
Ownership Information
No single person or entity has 10.00% or greater ownership interest in the business entity.
Names and addresses for all persons or entities with at least 10.00% ownership interest in the business
entity, along with corresponding ownership interest percentages, are as follows (attach additional sheets as
necessary):
Name
Address
Ownership %
If any owner identified above is a business entity list the names and addresses of all persons and/or entities
owning at least 10.00% of each such entity, repeating this process until the names and addresses of all non-
businesses owning at least 10.00% of the business and all related entities are disclosed (attach additional
sheets as necessary):
Name
Address
Ownership %
If the business entity has a direct or indirect parent entity which is publicly traded, and any person holds a
10.00% or greater beneficial interest in the publicly traded parent entity as of the last annual federal Security and
Exchange Commission (“SEC”) or foreign equivalent filing, ownership disclosure can be met by providing
links to the website(s) containing the last annual filing(s) with the SEC (or foreign equivalent) that contain
the name and address of each person holding a 10.00% or greater beneficial interest in the publicly traded
parent entity, along with the relevant page numbers of the filing(s) that contain the information on each such
person (attach additional sheets if necessary):
URL of Last Annual SEC (or foreign equivalent) Filing
Page #
B U S I N E S S O W N E R S H I P D I S C L O S U R E C E R T I F I C A T I O N (cont’d)
C.
General Disclosures
The following questions must be answered as to the business entity and all parties identified in Part B above
(“owner”). To the extent the answer to any question is “yes”, a separate explanation identifying the relevant
party(ies) and the circumstances involved must be appended to this Disclosure.
Has the business or any owner been a party in litigation brought within the last 5 years
involving laws governing hours of labor, minimum wage standards, discrimination in
wages or child labor?
Yes
No
Has the business or any owner ever been charged with, convicted of, under indictment, on
parole, on probation or a plaintiff in, any criminal or civil offense other than a minor motor
vehicle violation?
Yes
No
Has the business or any owner ever been subject to, or have pending, any disciplinary action
by any administration, governmental or regulatory body?
Yes
No
Has the business or any owner ever been subject to any order resulting from any criminal,
civil or administrative proceeding brought by any administrative governmental, or
regulatory agency?
Yes
No
Has the business or any owner ever been denied any license on the grounds of moral turpitude
by any administrative, governmental or regulatory agency?
Yes
No
Has the business or any owner been informed that it/he/she is the target of any current
investigation with respect to possible violations of state or federal securities, antitrust or
criminal laws?
Yes
No
Has the business or any owner ever been denied a business-related license or had any such
license suspended or revoked by any administrative, governmental or regulatory agency?
Yes
No
Has the business or any owner ever been debarred, suspended or disqualified from
contracting with any federal, state or municipal agency?
Yes
No
Has the business or any owner ever been in receivership or adjudicated bankrupt?
Yes
No
Has the business or any owner ever been in default on a personal or business loan?
Yes
No
D. Certification
I hereby certify that the foregoing information and any attachments hereto are true and complete. I
acknowledge that:
(a) I am authorized to execute this certification on behalf of the business entity and all parties listed in Parts A
and B above; (b) the City will rely on the information contained herein and the business and all owners are
under a continuing obligation to notify the City in writing of any changes to the information contained herein;
and, (c) I am aware that it is a criminal offense to make a false statement or misrepresentation in this
certification, and if I do, the City will reject this submission and I may be subject to prosecution.
For
(Individual or Firm Name)
By:
(Signature)
(Date)
(Printed Name)
(Title)
P O L I T I C A L C O N T R I B U T I O N DISCLOSURE
Pursuant to N.J.S.A. 19:44A-20.26, this form must be submitted not later than 10 days prior to the award of
any contract with the City of Orange Township (“City”).
A. Instructions
All persons and business entities contracting with the City must disclose contributions to:
1.
any continuing political committee (i.e., political action committee); and/or,
2.
any candidate committee of a candidate for, or holder of, an elective offic
e of the City, the County of Essex, another public entity within the County
of Essex, and/or the legislative district where the City is located, (see Part
B below).
The disclosure must list reportable contributions to any of the committees that exceed $200.00 per election
cycle, made during the 12 months prior to award of the contract. See N.J.S.A. 19:44A-8; N.J.S.A. 19:44A-16.
For business entities, this requirement applies to:
•
individuals with an ownership interest or control of more than 10.00%
of the profits or assets of the business entity;
•
all principals, partners, officers, or directors of the business entity and
their respective spouses;
•
any subsidiaries directly or indirectly controlled by the business entity;
•
any New Jersey-based IRS Code § 527 organization, directly or indirectly
controlled by the business entity and filing as a continuing political
committee (i.e., PAC).
When the contractor is a natural person, “a contribution by that person’s spouse or child, residing therewith,
shall be deemed to be a contribution [by the contractor].” N.J.S.A. 19:44A-20.26(b).
Any contractor that fails to comply with these disclosure provisions shall be subject to a fine imposed by the
New Jersey Election Law Enforcement Commission in an amount based upon the amount that the contractor
failed to report.
The enclosed list of agencies is provided to assist the contractor in identifying those public agencies whose elected
official and/orcandidate campaigncommittees are affected by the disclosure requirement. It is the contractor’s
responsibility to identify the specific committees to which contributions may have been made and need to be
disclosed. The disclosed information may exceed the minimum requirement.
The enclosed form, a content-consistent facsimile, or an electronic data file containing the required details
(along with a signed cover sheet) may be used as the contractor’s submission and is disclosable to the public
under the Open Public Records Act, N.J.S.A. 47:1A-1 et seq.
B.
List of Agencies & Elected Officials Required for Disclosure
State:
Governor, and Legislative Leadership
Committees Legislative Districts:
21, 27, 28, 29, 34, 36, and 40
1 State Senator and 2 members of the General Assembly per district
County:
County Executive; Commissioners; County Clerk; Sheriff; Surrogate; Registrar
of Deeds Municipalities (mayor and members of governing body, regardless of title):
Belleville Township
Irvington Township
City of Orange Township
Bloomfield Township
Livingston Township
Roseland Borough
Caldwell Borough
Maplewood Township
South Orange Village
Cedar Grove Township
Millburn Township
Verona Township
City of East Orange
Montclair Township
West Caldwell Township
Essex Fells Borough
City of Newark
West Orange Township
Fairfield Township
North Caldwell Borough
Glen Ridge Borough
Nutley Township
[CONTINUED ON NEXT
PAGE]
P O L I T I C A L C O N T R I B U T I O N D I S C L O S U R E (cont’d)
B. List of Agencies & Elected Officials Required for Disclosure (cont’d)
Boards of Education (members of the board):
Belleville Public School District
Irvington Public School District
Roseland Public School District
Bloomfield Public School District
Livingston Public School District
S o u t h O r a n g e - M a p l e w o o d PSD
Caldwell-West Caldwell PSD
Millburn Public School District
Verona Public School District
Cedar Grove Public School District
Newark Public School District
West Essex Regional PSD
Essex Fells Public School District
North Caldwell Public School District
West Orange Public School District
Fairfield Public School District
Nutley Public School District
Glen Ridge Public School District
Orange Public School District
C. Contractor Information
Legal Name of Business Entity:
Address:
D. Reportable Contribution Disclosure
Pursuant to N.J.S.A. 19:44A-20.26, this disclosure must include all reportable political contributions (more than $200.00
per election cycle) over the 12 months prior to submission (attach additional sheets as necessary).
No reportable contributions.
Contributor
Recipient
Date
Amount
E.
Certification
The undersigned, being authorized, hereby certifies that the submission provided herein complies with the provisions
of N.J.S.A. 19:44A-20.26 and as represented by the Instructions accompanying this form.
By:
(Signature)
(Date)
(Printed Name)
(Title)
LETTER OF QUALIFICATION
Date
Attn: Gracia Robert Montilus
City Attorney
City of Orange Township
29 N. Day Street
Orange, NJ 07050
RE:
Request for Qualifications
Dear Mr. Montilus:
The undersigned has reviewed our Qualification Statement submitted in response to the Request for
Qualifications (RFQ) issued by the City of Orange (“City”), dated October 23, 2025, in connection with the
City’s need for ___________________________________ Services.
We affirm that the contents of our Qualification Statement (which Qualification Statement is
incorporated herein by reference) are accurate, factual and complete to the best of our knowledge and belief
and that the Qualification Statement is submitted in good faith upon express understanding that any false
statement may result in the disqualification of (Name of Respondent).
(Respondent shall sign and complete the spaces provided below. If a joint venture, appropriate officers of
each company shall sign.)
Signature of Chief
Signature of Chief
Executive Officer
Financial Officer
Typed Name and Title
Typed name and Title
(Type Name of Firm) *
(Type Name of Firm)*
Dated:
Dated:
*
If a joint venture, partnership or other formal organization is submitting a RFQ, each participant
shall execute this Letter of Qualification.
LETTER OF INTENT
Date
Attn: Gracia Robert Montilus
City Attorney
City of Orange Township
29 N. Day Street
Orange, NJ 07050
RE:
Request for Qualifications
Dear Mr. Montilus:
The undersigned has reviewed our Qualification Statement submitted in response to the Request for
Qualifications (RFQ) issued by the City of Orange (“City”), dated October 23, 2025, in connection with the
City’s need for___________________________ Services.
(Name of Respondent)__ HEREBY STATES:
1.
The Qualification Statement contains accurate, factual and complete information.
2.
(Name of Respondent) agrees to participate in good faith in the procurement process as
described in the RFQ and to adhere to the City’s procurement schedule.
3.
(Name of Respondent) acknowledges that all costs incurred by it in connection with the
preparation and submission of the Qualification Statement and any proposal prepared and submitted in
response to the RFQ, or any negotiation which results therefrom shall be borne exclusively by the Respondent.
4.
(Name of Respondent) hereby declares that the only persons participating in this Qualification
Statement as Principals are named herein and that no person other than those herein mentioned has any
participation in the Qualification Statement or in any contract to be entered into with respect thereto.
Additional persons may subsequently be included as participating Principals, but only if acceptable to the
City.
5.
(Name of Respondent)declares that this Qualification Statement is made without connection
with any other person, firm or parties who has submitted a Qualification Statement, except as expressly set
forth below and that it has been prepared and has been submitted in good faith and without collusion or fraud.
6.
(Name of Respondent) acknowledges and agrees that the City may modify, amend, suspend
and/or terminate the procurement process (in its sole judgment). In any case, the City shall not have any
liability to the Respondent for any costs incurred by the Respondent with respect to the procurement activities
described in this RFQ.
7.
(Name of Respondent) acknowledges that any contract executed with respect to the provision
of [insert services] must comply with all applicable affirmative action and similar laws. Respondent hereby
agrees to take such actions as are required in order to comply with such applicable laws. (Respondent shall
sign and complete the space provided below. If a joint venture, appropriate officers of each company shall
sign.)
(Signature of Chief Executive Officer)
(Typed Name and Title)
(Type Name of Firm)
Dated:___________
*If a joint venture, partnership or other formal organization is submitting a RFQ, each participant shall execute
this Letter of Intent.
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Gracia Robert Montilus
City Attorney · Department of Law
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Timeline
First Discovered
Mar 31, 2026
Last Info Update
Apr 30, 2026
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