Professional Architectural, Engineering, Technology Planning, and Design Services for Emergency Operations Center Two-Site Evaluation and Buildout Design

The City of Orange Township, located in Essex County, New Jersey, is soliciting Request for Proposals (RFP) from highly qualified professional architectural, engineering, technology planning, and public safety facility design firms. This critical engagement involves comprehensive services for the proposed Emergency Operations Center (EOC) project, situated within the Orange Police Headquarters / Freddie Polhill Law and Justice Complex at 29 North Park Street. The extensive scope of work requires firms to conduct a thorough two-site evaluation of potential EOC locations within the Police Headquarters—specifically, a second-floor room and the current Police dispatch area connected to an adjacent vacant office. This initial phase includes verifying existing conditions, preparing a comparative feasibility analysis, developing concept alternatives, providing detailed cost estimates, and ultimately recommending the preferred site and scope. Subsequent phases, authorized by the City, will entail preparing final design and procurement documents, bid support, construction administration, and grant documentation support, all aimed at creating a scalable EOC for multi-agency coordination during diverse emergency scenarios. Prospective contractors must be professional architectural, engineering, technology planning, and public safety facility design firms holding current licenses and authorizations to practice within the State of New Jersey. Essential qualifications emphasize extensive experience with Emergency Operations Centers, public safety facilities, dispatch/communications centers, municipal renovations, and projects involving complex system upgrades such as emergency power, HVAC, electrical, IT, audio/visual, and security integration. Demonstrable experience with grant-funded public projects and an understanding of related compliance requirements are also crucial. A mandatory pre-proposal site walk is scheduled for Thursday, August 6, 2026, at 10:00 AM, at the Orange Police Headquarters. Strict adherence to public safety facility access and security instructions is required, and attendance is compulsory; proposals from non-attending firms may be deemed non-responsive by the City of Orange Township. Detailed submission instructions mandate that proposals include one signed original, three hard copies, and one electronic PDF copy on a USB flash drive. The sealed package must be distinctly labeled with "RFP No. 2026-OEM-EOC-01 - Emergency Operations Center Two-Site Evaluation and Buildout Design." The original deadline for proposal submission was Wednesday, August 26, 2026, at 11:00 AM, but Addendum No. 1 has formally extended this to Friday, September 4, 2026, at 10:00 AM. Proposals must be delivered to the City of Orange Township, City Hall, Office of the City Clerk/Purchasing Division, located at 29 North Day Street, Orange, NJ 07050. All written questions regarding this RFP must be submitted by Wednesday, August 12, 2026, at 4:00 PM. The designated City contact for inquiries is Christopher Hartwyk from the Office of the Business Administrator, accessible via email at CHartwyk@OrangeNJ.Gov, UNLOCK ensuring all communications adhere to the official procurement process.