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Professional Budget Consultant - 2026
BID #: 74
ISSUED: 10/24/2025
DUE: 12/4/2025
VALUE: TBD
100
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Executive Summary
The City of Orange Township is seeking Qualification Statements from qualified individuals to provide professional budget consulting services for the 2026 calendar year, spanning from January 1, 2026, to December 31, 2026. Respondents must be licensed by the State of New Jersey as both a Certified Public Accountant and Registered Municipal Accountant, possessing the technical expertise and experience to conduct independent audits of municipalities within the state. The selected consultant will render opinions on the City's financial activities and procedures.
The scope of work includes reviewing budget documents, analyzing revenues and appropriations, preparing budget workbooks, assessing property tax impacts, attending meetings, and providing continuous financial advisory services. Submissions must include detailed information such as experience, budgeting strategies, business structure, resumes, fee schedules, and references.
Interested parties must submit one bound original, five paper copies, and a digital copy of their Qualification Statement by 1:00 PM on December 4, 2025, to the Department of Law, addressed to the City Attorney. Email or fax submissions are not permitted.
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Document Text
--- Document: RFQ - Professional Budget Consultant 2026 ---
Department of Administration
Christopher Hartwyk Business Administrator
Municipal Building
29 North Day Street, Second Floor
Orange, New Jersey 07050
REQUEST FOR
QUALIFICATIONS
P r o f e s s i o n a l B u d g e t C o n s u l t i n g Services
January 1, 2026 - December 31, 2026
SUBMISSION DEADLINE
1:00 PM – December 4, 2025
RFQ: Professional Budget Consulting Services
January 1, 2026 - December 31, 2026
I.
ABOUT THE CITY OF ORANGE TOWNSHIP
The City of Orange Township (“City”) is located in Essex County, New Jersey, and is home to approximately
31,000 residents across 4 wards (North, South, East and West). Administration of City government is
overseen by an elected Mayor and a 7-member Municipal Council (1 member from each ward and 3 at-
large members), with day-to-day operations delegated to the City’s several departments. Through the
Business Administrator, the Department of Administration is responsible for, among other things,
overseeing the annual development of and advising the Mayor and Municipal Council on matters involving
the City’s budget.
II. NATURE/SCOPE OF SERVICE
The City is requesting Qualification Statements from individuals interested in providing professional
budget consulting services to the City. Each respondent to this Request for Qualifications (“RFQ”) must be
licensed by the State of New Jersey as both a Certified Public Accountant and Registered Municipal
Accountant, and must demonstrate the technical expertise and experience necessary to perform independent
audits of municipalities in the State of New Jersey. The successful respondent will be retained for the express
purpose of rendering opinions on activities and procedures related to the City’s financial affairs for the 2026
calendar year (i.e., January 1, 2026, through December 31, 2026), and will be required to execute the City’s
form of agreement, which includes indemnification, insurance, termination and licensing provisions. A
draft agreement is available for review upon request.
A. General Statement of Duties
The successful respondent will work with City Administration to provide the necessary professional
consulting services and resources on a timely basis. The scope of work shall broadly include all professional
budgetary consulting services the City may require, including without limitation:
1.
reviewing the budget document submitted by the Administration for the 2026 calendar
year, including all anticipated revenue items and appropriation requirements;
2.
reviewing all anticipated revenues to determine maximum available revenues that may be
utilized by the City to support the budget, and recommending where, if at all, it may be
fiscally-prudent to anticipate or enhance additional revenue items;
3.
reviewing all supporting documentation submitted by the Administration to support
budget appropriations, including the following:
a.
salary and wage requests;
b.
departmental expense requests;
c.
insurance costs;
d.
statutory costs (e.g., pension contributions, etc.);
e.
solid waste disposal expenses;
f.
debt service obligations; and,
g.
any other relevant matters;
4.
preparing a summarized budget workbook to assist the Municipal Council during the
budget evaluation process;
5.
providing a detailed analysis of property tax impacts on property owners in the City;
6.
attending all Municipal Council meetings and public hearings related to the budget, an
any other meetings as may be requested;
7.
preparing the budget document for submission to the State of New Jersey in the format as
required by the Department of Community Affairs, Division of Local Government
Services; and,
8.
providing continuous budgetary and other financial advisory services throughout 2026
calendar year as requested by the Administration and/or Municipal Council.
B. Term of Appointment
The successful respondent shall be appointed for a period of 12 months, beginning January 1, 2026,
and continuing through December 31, 2026.
RFQ: Professional Budget Consulting Services
January 1, 2026 - December 31, 2026
Page 2
III. M A N D A T O R Y M I N I M U M QUALIFICATIOINS
At minimum, respondents must demonstrate the following to be considered:
A. at least 10 years of experience providing professional financial consulting services to governmental
entities, of which, at least 5 shall be in providing such services to New Jersey municipalities;
B. current, valid licensure by the State of New Jersey as a Certified Public Accountant and as a
Registered Municipal Accountant; and,
C. demonstrated knowledge of the City’s current financial state.
IV. S U B M I S S I O N REQUIREMENTS
There is no limit to the amount of information or supporting documentation a respondent may submit,
however it is strongly suggested that submissions not exceed 30 pages. It should also be noted that the City
is not obligated to search for clarification through additional or unformatted information accompanying the
formatted response. Where conflicting information is provided, the City may, at its option, either request
clarification or consider the information unresponsive. Notwithstanding, all Qualification Statements shall
include at least the following information:
A. a cover page identifying the RFQ title and listing the respondent’s contact information (e.g., name,
address, telephone/fax, email, etc.);
B. an executive summary highlighting key points of the respondent’s submission, including all
pricing proposals;
C. a description of the respondent’s experience, particularly in providing professional budget
consulting services to governmental entities;
D. a discussion of what the respondent believes the City’s intended budgeting strategy is, identifying
any gaps between that strategy and the strategy respondent would recommend;
E.
a description of the respondent’s business structure (e.g., sole proprietor, corporation, LLC,
partnership, etc.) and ownership, including the number of years the respondent has conducted
business under his/her/its present name;
F.
resumes of all principals and professional staff who would work directly with the City, as well as
copies of valid New Jersey Certified Public Accountant and Registered Municipal Accountant
licenses, as applicable;
G. a list of any subcontractors the respondent proposes to utilize in providing services to the City, as
well as the information listed under items 5 and 6 above for each subcontractor;
H. a proposed fee schedule, including detailed breakdowns on all fee and cost components, as well as
an estimate of the City’s total annual spend for all services provided;
I.
at least 2 references who can reflect on the respondent’s prior municipal experience, including:
1.
name of municipality;
2.
contact person and title; and,
3.
telephone number and email address;
J.
a list of any judgments, claims or suits pending or outstanding against the respondent, with
explanations regarding the nature and status of each;
K. a statement regarding whether the respondent is now or was ever involved in any bankruptcy or
reorganization proceedings during the last 10 years, with explanations of any such circumstances;
L. proof of errors and omissions insurance with a policy limit of at least $1,000,000.00 per occurrence
(the successful respondent will be required to provide a Certificate of Insurance naming the City as
an additional insured);
M. a signed Mandatory Equal Employment Opportunity Compliance Statement;
N. a copy of a Federal Letter of Approval of Equal Employment Opportunity Policies, or New Jersey
Certificate of Employee Information Report, or completed AA-302 Employee Information Report;
O. a signed Americans with Disabilities Act Compliance Statement;
P.
a completed Non-Collusion Affidavit;
RFQ: Professional Budget Consulting Services
January 1, 2026 - December 31, 2026
Page 3
Q. a completed Business Ownership Disclosure for the respondent and each proposed subcontractor;
R. a completed Political Contribution Disclosure for each principal with 10% or greater
ownership interest in the respondent and/or any proposed subcontractor; and,
S.
a valid New Jersey Business Registration Certificate for the respondent and each
proposed subcontractor.
Each respondent must submit 1 bound original, 5 paper copies, and a digital copy of the complete
Qualification Statement, no later than 1:00 PM, prevailing time, on December 4, 2025, addressed to:
City of Orange Township
Department of Law
ATTN: Gracia Robert Montilus, Esq., City Attorney
29 North Day Street, Second
Floor Orange, New Jersey
07050
The Qualification Statement and all required forms must be signed in ink by the respondent, or a person
authorized to do so on his/her/its behalf.
Submissions may be sent by mail, courier service (e.g., FedEx, UPS, etc.), or delivered by hand—email
or fax is not permitted. Qualification Statements received after the submission deadline will be rejected without
notice. All questions regarding this RFQ must be submitted in writing to the City Attorney at the address above.
V. SUBMISSION EVALUATION & CONTRACT AWARD
The Administration’s objective in soliciting Qualification Statements is to enable the City to select
professionals that will provide high quality and cost-effective services. The City Attorney will review all
timely submissions for completeness and minimum compliance, and only those that demonstrate the
capability and willingness to provide high quality services in the manner required will be evaluated by the
Administration.
A. Evaluation Methodology
Each submission will be evaluated to determine if the respondent has met the professional and
administrative requirements described in this RFQ, with greater consideration given to:
1.
the extent to which the submission complies with the requirements set forth under Section IV
above;
2.
the extent to which the respondent’s approach to budgeting strategies fits with the City’s financial
goals—the respondent should describe his/her/its specific approach and how it will meet the City’s
needs;
3.
the respondent’s prior experience; and,
4.
the respondent’s cost proposal—the successful respondent will be that who proposes the greatest
value to the City, and whose pricing is appropriate to the work scope, which may not necessarily be
the respondent with the lowest proposed cost.
The successful respondent shall be determined by an evaluation of the Qualification Statement submitted, and
the City is under no obligation to explain the results of the evaluation process to any respondent or other third
party.
B. Contract Award
A contract will be awarded a professional service agreement under a “fair and open” process as defined
under the New Jersey Campaign Contributions and Expenditures Reporting Act, N.J.S.A. 19:44A-1 et seq. The
Municipal Council will take action on this RFQ within 60 days of the submission deadline.
[REMAINDER OF PAGE INTENTIONALLY BLANK]
RFQ: Professional Budget Consulting Services
January 1, 2026 - December 31, 2026
Page 4
VI. GENERAL TERMS & CONDITIONS
The following are general terms and conditions applicable to this RFQ that may not be explained
elsewhere.
A. City’s Rights
The City reserves the right to modify all procurement schedules with notice to applicable potential
respondents. Furthermore, the City reserves, holds and may exercise, at its sole discretion, the following rights
and options with regard to this RFQ and the procurement process:
1.
the right to investigate any respondent as the City deems necessary or convenient to
clarify the information provided as part of the Qualification Statement, and to request
additional information to support the information included in any submission;
2.
the right to suspend or terminate the procurement process described in this RFQ at any
time, and if terminated, the right to commence a new procurement process without any
obligation to the Respondents;
3.
the right to reject any or all submissions, and/or to waive any immaterial deficiencies
in any Qualification Statement, should it be deemed in the City’s best interest; and,
4.
all other rights provided under applicable law.
B. Cost of Preparation & Submission
Each Qualification Statement and all information required to be submitted pursuant to the RFQ
shall be prepared at the respondent’s sole cost and expense. Any claims against the City, its officers, official
s or employees for reimbursement of costs or expenses associated with preparation of the Qualification
Statement or other information required by the RFQ will be rejected.
C. Disposition of Submission
By responding to this RFQ, respondents acknowledge that all submissions shall become property of the
City and will not be returned. In accordance with the law, the successful respondent’s entire submission will
become publicly available following the contract award.
[REMAINDER OF PAGE INTENTIONALLY BLANK]
REQUEST FOR QUALIFICATIONS
P r o f e s s i o n a l B u d g e t C o n s u l t i n g Services
January 1, 2026 - December 31, 2026
S U B M I S S I O N CHECKLIST
This checklist must be completed and submitted along with all Qualification Statements. A
submission that does not contain all items listed in the checklist will be rejected.
Qualification Statement
Proof of Required Insurance Coverage
Mandatory Equal Employment Opportunity Compliance Statement
Federal Letter of Approval of Equal Employment Opportunity Policies, New Jersey Certificate of
Employee Information Report or AA-302 Employee Information Report
Americans with Disabilities Act Compliance Statement
Non-Collusion Affidavit
Business Ownership Disclosure
Political Contribution Disclosure
New Jersey Business Registration Certificate*
Authorized signatures on all documents (and notarized, as applicable)
1 bound original, 5 paper copies, and 1 electronic copy of entire submission
* NOTE: N.J.S.A. 52:32-44 prohibits the City from entering any contract for goods or services unless the other
party to the contract provides a copy of valid business registration certificates for itself and any subcontractors
it intends to utilize in providing services.
The undersigned hereby acknowledges the above listed requirements.
For
(Individual or Firm Name)
By:
(Signature)
(Date)
(Printed Name)
(Title)
M A N D A T O R Y E Q U A L E M P L O Y M E N T O P P O R T U N I T Y C O M P L I A N C E STATEMENT
N.J.S.A. 10:5-31 et seq. (P.L.1975, c.127); N.J.A.C. 17:27
Goods, Professional Service and General Service Contracts
During the performance of this contract, , (“contractor” or “subcontractor”,
as appropriate), agrees as follows:
The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant
for employment because of age, race, creed, color, national origin, ancestry, marital status, affectional
or sexual orientation, gender identity or expression, disability, nationality or sex. Except with respect to
affectional or sexual orientation and gender identity or expression, the contractor will ensure that equal
employment opportunity is afforded to such applicants in recruitment and employment, and that
employees are treated during employment, without regard to their age, race, creed, color, national origin,
ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability,
nationality or sex. Such equal employment opportunity shall include, but not be limited to the following:
employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or
termination; rates of pay or other forms of compensation; and selection for training, including
apprenticeship. The contractor agrees to post in conspicuous places, available to employees and
applicants for employment, notices to be provided by the City of Orange Township (“City”) setting forth
provisions of this nondiscrimination clause.
The contractor or subcontractor, where applicable, will, in all solicitations or advertisements for
employees placed by or on behalf of the contractor, state that all qualified applicants will receive
consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital
status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex.
The contractor or subcontractor, where applicable, will send to each labor union or representative or
workers with which it has a collective bargaining agreement or other contract or understanding, a notice, to
be provided by the City advising the labor union or workers’ representative of the contractor’s commitments
under the law, and shallpost copies of the notice in conspicuous places available to employees and applicants
for employment.
The contractor or subcontractor, where applicable, agrees to comply with any regulations promulgated by
the Treasurer pursuant to N.J.S.A. 10:5-31 et seq., as amended and supplemented from time to time and the
Americans with Disabilities Act.
The contractor or subcontractor agrees to make good faith efforts to employ minority and women
workers consistent with the applicable county employment goals established in accordance with N.J.A.C.
l7:27-5.2.
The contractor or subcontractor agrees to inform in writing its appropriate recruitment agencies including,
but not limited to, employment agencies, placement bureaus, colleges, universities, labor unions, that it
does not discriminate on the basis of age, creed, color, national origin, ancestry, marital status, affecti
onal or sexual orientation, gender identity or expression, disability, nationality or sex, and that it will
discontinue the use of any recruitment agency which engages in direct or indirect discriminatory
practices.
The contractor or subcontractor agrees to revise any of its testing procedures, if necessary, to assure that
all personnel testing conforms with the principles of job-related testing, as established by the statutes and
court decisions of the State of New Jersey and as established by applicable Federal law and applicable
Federal court decisions.
In conforming with the applicable employment goals, the contractor or subcontractor agrees to review
all procedures relating to transfer, upgrading, downgrading and layoff to ensure that all such actions are
taken without regard to age, creed, color, national origin, ancestry, marital status, affectional or sexual
orientation, gender identity or expression, disability, nationality or sex, consistent with the statutes and
court decisions of the State of New Jersey, and applicable Federal law and applicable Federal court
decisions.
The contractor or subcontractor shall submit to the public agency, after notification of award but
prior to execution of a goods and services contract, 1 of the following 3 documents:
1. Federal Letter of Approval of Equal Employment Opportunity Policies;
2. Certificate of Employee Information Report; or,
3. Completed Employee Information Report Form AA302.
[REMAINDER OF PAGE INTENTIONALLY BLANK]
M A N D A T O R Y E Q U A L E M P L O Y M E N T O P P O R T U N I T Y C O M P L I A N C E S T A T E M E N T (cont’d)
N.J.S.A. 10:5-31 et seq. (P.L.1975, c.127); N.J.A.C. 17:27
Goods, Professional Service and General Service Contracts
The contractor or subcontractor shall furnish such reports or other documents to the City as may be
requested from time to time in order to carry out the purposes of these regulations, and the City
may furnish such information as may be requested by the New Jersey Division of Purchase &
Property, Contract Compliance Administration Unit, EEO Monitoring Program for purposes of
conducting a compliance investigation pursuant to N.J.A.C. 17:27-10 et seq.
The undersigned hereby acknowledges the above listed requirements.
For
(Individual or Firm Name)
By:
(Signature)
(Date)
(Printed Name)
(Title)
MANDATORY AMERICANS WITH DISABILITIES ACT COMPLIANCE STATEMENT
42 U.S.C. §§ 12101 et seq.
Goods, Professional Service and General Service Contracts
During the performance of this contract, , (“contractor”), agrees as follows:
The provisions of Tile 11 of the Americans With Disabilities Act of 1990 (“Act”), 42 U.S.C. §§ 12101 et
seq., which prohibit discrimination on the basis of disability by public entities in all services,
programs, and activities provided or made available by public entities, and the rules and regulations
promulgated pursuant there unto, are made part of this contract. In providing any aid, benefit, or service
on behalf of the City of Orange Township (“City”) pursuant to this contract, the contractor agrees that
performance shall be in strict compliance with the Act. In the event that the contractor or subcontractor,
or its agents, servants, employees, or subcontractors violates or are alleged to have violated the Act
during the performance of this contract, the contractor shall defend the City in any action or
administrative proceeding commenced pursuant to this Act. The contractor shall indemnify, protect,
and save harmless the City, its agents, servants, and employees from and against any and all suits, claims,
losses, demands, or damages, of whatever kind or nature arising out of or claimed to arise out of the alleged
violation. The contractor shall, at its own expense, appear, defend, and pay any and all charges for legal
services and any and all costs and other expenses arising from such action or administrative proceeding or
incurred in connection therewith. In any complaints brought pursuant to the City’s grievance procedure,
the contractor agrees to abide by any decision of the City rendered pursuant to said grievance
procedure. If any action or administrative proceeding results in an award of damages against the City,
or if the City incurs any expenses to cure a violation of the Act pursuant to its grievance procedure,
the contractor shall satisfy and discharge the same at its own expense.
The City shall, as soon as practicable after a claim has been made against it, give written notice thereof
to the contractor along with full and complete particulars of the claim. If any action or administrative
proceeding is brought against the City or any of its agents, servants and employees, the City shall
expeditiously forward or have forwarded to the contractor every demand, complaint, notice summons,
pleading, or other process received by the City and/or its representatives.
It is expressly agreed and understood that any approval by the City of the services provided by the
contractor pursuant to this contract will not relieve the contractor of the obligation to comply with the
Act and to defend, indemnify, protect, and save harmless the City pursuant hereto.
It is further agreed and understood that the City assumes no obligation to indemnify or save harmless
the contractor, its agents, servants, employees and subcontractors for any claim which may arise out
of their performance of this contract. Furthermore, the contractor expressly understands and agrees that
the provisions of this indemnification shall in no-way limit the contractor’s obligations assumed in the
contract, and shall not be construed to relieve the contractor from any liability or preclude the City
from taking any other actions available to it under any other provisions of the contract or the law.
The undersigned hereby acknowledges the above listed requirements.
For
(Individual or Firm Name)
By:
(Signature)
(Date)
(Printed Name)
(Title)
N O N - C O L L U S I O N AFFIDAVIT
STATE OF NEW JERSEY
:
COUNTY OF : ss.
I, , on behalf of the firm of ,
upon my oath or affirmation, hereby depose and say:
1.
That I executed the documents submitted herein with full authority so to do;
2.
That neither I nor the firm has directly or indirectly entered into any Agreement, participated
in any collusion, or otherwise taken any action in restraint of fair and open competition in
connection with this contract;
3.
That all statements contained in the documents submitted herewith, and in this Affidavit are
true and correct, and made with full knowledge that the City of Orange Township will rely upon
the truth of the statements contained therein in making determinations regarding award of
this contract; and,
4.
that no person or selling agency has been employed to solicit or secure this engagement
agreement or understanding for a commission, percentage, brokerage or contingent fee,
except bona fide employees or Bona fide established commercial selling agencies of the
proposer. See N.J.S.A. 52:34-25.
The undersigned hereby acknowledges the above listed requirements.
For
(Individual or Firm Name)
By:
(Signature)
(Date)
(Printed Name)
(Title)
Sworn before me on this day of , 202_.
(Notary Public)
BUSINESS OWNERSHIP DISCLOSURE
Pursuant to N.J.S.A. 52:25-24.2, the City of Orange Township (“City”) is prohibited from awarding a contract to any business
entity unless, the business entity provides the City with a statement setting forth the names and addresses of all
individuals with 10.00% or more ownership interest therein at the time of proposal.
A.
Business Entity Name & Organization
Legal Name of Business Entity:
Type of Entity:
“C” Corporation
“S” Corporation
Limited Liability Company
General Partnership
Limited Partnership
Limited Liability Partnership
B.
Ownership Information
No single person or entity has 10.00% or greater ownership interest in the business entity.
Names and addresses for all persons or entities with at least 10.00% ownership interest in the business entity, along
with corresponding ownership interest percentages, are as follows (attach additional sheets as necessary):
Name
Address
Ownership %
If any owner identified above is a business entity list the names and addresses of all persons and/or entities owning at
least 10.00% of each such entity, repeating this process until the names and addresses of all non-businesses owning at
least 10.00% of the business and all related entities are disclosed (attach additional sheets as necessary):
Name
Address
Ownership %
If the business entity has a direct or indirect parent entity which is publicly traded, and any person holds a 10.00%
or greater beneficial interest in the publicly traded parent entity as of the last annual federal Security and Exchange
Commission (“SEC”) or foreign equivalent filing, ownership disclosure can be met by providing links to the
website(s) containing the last annual filing(s) with the SEC (or foreign equivalent) that contain the name and
address of each person holding a 10.00% or greater beneficial interest in the publicly traded parent entity, along
with the relevant page numbers of the filing(s) that contain the information on each such person (attach additional
sheets if necessary):
URL of Last Annual SEC (or foreign equivalent) Filing
Page #
B U S I N E S S O W N E R S H I P D I S C L O S U R E C E R T I F I C A T I O N (cont’d)
C.
General Disclosures
The following questions must be answered as to the business entity and all parties identified in Part B above (“owner”).
To the extent the answer to any question is “yes”, a separate explanation identifying the relevant party(ies) and the
circumstances involved must be appended to this Disclosure.
Has the business or any owner been a party in litigation brought within the last 5 years involving laws
governing hours of labor, minimum wage standards, discrimination in wages or child labor?
Yes
No
Has the business or any owner ever been charged with, convicted of, under indictment, on parole, on
probation or a plaintiff in, any criminal or civil offense other than a minor motor vehicle violation?
Yes
No
Has the business or any owner ever been subject to, or have pending, any disciplinary action by any
administration, governmental or regulatory body?
Yes
No
Has the business or any owner ever been subject to any order resulting from any criminal, civil or
administrative proceeding brought by any administrative governmental, or regulatory agency?
Yes
No
Has the business or any owner ever been denied any license on the grounds of moral turpitude by any
administrative, governmental or regulatory agency?
Yes
No
Has the business or any owner been informed that it/he/she is the target of any current investigation
with respect to possible violations of state or federal securities, antitrust or criminal laws?
Yes
No
Has the business or any owner ever been denied a business-related license or had any such license
suspended or revoked by any administrative, governmental or regulatory agency?
Yes
No
Has the business or any owner ever been debarred, suspended or disqualified from contracting with
any federal, state or municipal agency?
Yes
No
Has the business or any owner ever been in receivership or adjudicated bankrupt?
Yes
No
Has the business or any owner ever been in default on a personal or business loan?
Yes
No
D. Certification
I hereby certify that the foregoing information and any attachments hereto are true and complete. I acknowledge that:
(a) I am authorized to execute this certification on behalf of the business entity and all parties listed in Parts A and B
above; (b) the City will rely on the information contained herein and the business and all owners are under a continuing
obligation to notify the City in writing of any changes to the information contained herein; and, (c) I am aware that it is
a criminal offense to make a false statement or misrepresentation in this certification, and if I do, the City will reject this
submission and I may be subject to prosecution.
For
(Individual or Firm Name)
By:
(Signature)
(Date)
(Printed Name)
(Title)
P O L I T I C A L C O N T R I B U T I O N DISCLOSURE
Pursuant to N.J.S.A. 19:44A-20.26, this form must be submitted not later than 10 days prior to the award of
any contract with the City of Orange Township (“City”).
A. Instructions
All persons and business entities contracting with the City must disclose contributions to:
1.
any continuing political committee (i.e., political action committee); and/or,
2.
any candidate committee of a candidate for, or holder of, an elective offic
e of the City, the County of Essex, another public entity within the County
of Essex, and/or the legislative district where the City is located, (see Part
B below).
The disclosure must list reportable contributions to any of the committees that exceed $200.00 per election
cycle, made during the 12 months prior to award of the contract. See N.J.S.A. 19:44A-8; N.J.S.A. 19:44A-16.
For business entities, this requirement applies to:
•
individuals with an ownership interest or control of more than 10.00%
of the profits or assets of the business entity;
•
all principals, partners, officers, or directors of the business entity and
their respective spouses;
•
any subsidiaries directly or indirectly controlled by the business entity;
•
any New Jersey-based IRS Code § 527 organization, directly or indirectly
controlled by the business entity and filing as a continuing political
committee (i.e., PAC).
When the contractor is a natural person, “a contribution by that person’s spouse or child, residing therewith,
shall be deemed to be a contribution [by the contractor].” N.J.S.A. 19:44A-20.26(b).
Any contractor that fails to comply with these disclosure provisions shall be subject to a fine imposed by the
New Jersey Election Law Enforcement Commission in an amount based upon the amount that the contractor
failed to report.
The enclosed list of agencies is provided to assist the contractor in identifying those public agencies whose elected
official and/orcandidate campaigncommittees are affected by the disclosure requirement. It is the contractor’s
responsibility to identify the specific committees to which contributions may have been made and need to be
disclosed. The disclosed information may exceed the minimum requirement.
The enclosed form, a content-consistent facsimile, or an electronic data file containing the required details
(along with a signed cover sheet) may be used as the contractor’s submission and is disclosable to the public
under the Open Public Records Act, N.J.S.A. 47:1A-1 et seq.
B.
List of Agencies & Elected Officials Required for Disclosure
State:
Governor, and Legislative Leadership
Committees Legislative Districts:
21, 27, 28, 29, 34, 36, and 40
1 State Senator and 2 members of the General Assembly per district
County:
County Executive; Commissioners; County Clerk; Sheriff; Surrogate; Registrar
of Deeds Municipalities (mayor and members of governing body, regardless of title):
Belleville Township
Irvington Township
City of Orange Township
Bloomfield Township
Livingston Township
Roseland Borough
Caldwell Borough
Maplewood Township
South Orange Village
Cedar Grove Township
Millburn Township
Verona Township
City of East Orange
Montclair Township
West Caldwell Township
Essex Fells Borough
City of Newark
West Orange Township
Fairfield Township
North Caldwell Borough
Glen Ridge Borough
Nutley Township
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P O L I T I C A L C O N T R I B U T I O N D I S C L O S U R E (cont’d)
B. List of Agencies & Elected Officials Required for Disclosure (cont’d)
Boards of Education (members of the board):
Belleville Public School District
Irvington Public School District
Roseland Public School District
Bloomfield Public School District
Livingston Public School District
S o u t h O r a n g e - M a p l e w o o d PSD
Caldwell-West Caldwell PSD
Millburn Public School District
Verona Public School District
Cedar Grove Public School District
Newark Public School District
West Essex Regional PSD
Essex Fells Public School District
North Caldwell Public School District
West Orange Public School District
Fairfield Public School District
Nutley Public School District
Glen Ridge Public School District
Orange Public School District
C. Contractor Information
Legal Name of Business Entity:
Address:
D. Reportable Contribution Disclosure
Pursuant to N.J.S.A. 19:44A-20.26, this disclosure must include all reportable political contributions (more than $200.00
per election cycle) over the 12 months prior to submission (attach additional sheets as necessary).
No reportable contributions.
Contributor
Recipient
Date
Amount
E.
Certification
The undersigned, being authorized, hereby certifies that the submission provided herein complies with the provisions
of N.J.S.A. 19:44A-20.26 and as represented by the Instructions accompanying this form.
By:
(Signature)
(Date)
(Printed Name)
(Title)
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Contacts
Gracia Robert Montilus, Esq.
City Attorney · Department of Law
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Timeline
First Discovered
Mar 31, 2026
Last Info Update
Apr 30, 2026
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