Planning Board Application

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ISSUED: 9/1/2012

DUE: TBD

VALUE: TBD

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Executive Summary

This document outlines the application process for land use approvals before the Downe Township Combined Planning Board, encompassing variances, subdivisions, and site plans. It details a multi-step procedure beginning with a consultation with the Zoning Officer for clearances, followed by the submission of comprehensive applications to the Planning Board Secretary. Applicants are required to submit specific forms, such as Form #1 for general applications, alongside professionally prepared plot plans and additional forms (Forms #2-5) for variance requests. Critical submission deadlines mandate that applications be filed either 20 or 30 days prior to a regularly scheduled board meeting, depending on the nature of the application. The document also includes a detailed fee schedule, as per Planning Board Ordinance 03-2012, specifying application fees and required escrow deposits that vary based on the project type and scale. Key contacts for the application process are the Zoning Officer for initial guidance and the Planning Board Secretary for formal submission and procedural inquiries. The instructions emphasize strict adherence to all documentation requirements, including public notification for certain applications, to ensure a smooth review and approval process and avoid potential delays or denials.

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--- Document: Planning Board Application Document ---
DOWNE TOWNSHIP
EST
1773
SULLIVAN
Downe Township Combined Planning Board
Municipal Complex, 288 Main Street
(T) 856-447-3100 (F) 856-447-3223
Scott Burnley, Zoning Officer
Douglas Cook, Chairman
Nicole Marlette, Planning Board Secretary

INSTRUCTIONS FOR PLANNING BOARD APPLICANTS:
(Revision date: 9/2012)

1. Your first step is to meet with the Downe Township Zoning Officer. Office hours:
Thursday, 9:00 AM - 12:00 Noon. File zoning application and receive
clearances/permits or denials.

2. If the zoning application is denied in writing, stating reasons therein, the applicant
may seek relief from the Combined Planning Board. The applicant must complete the
attached application (Form#1) and file it with the Planning Board Secretary.

3. In the case of individuals, they, or their attorney, should complete the Application
and Notice of Hearing Forms (See Item 7 descriptions below) in full. Applications by
corporations will only be accepted from attorneys.

4. For all Applications, please obtain 14 copies of the sketch or plot plan, preferably
prepared by a professionally licensed Land Surveyor, of the premises showing, in
detail, the existing boundary lines and location of structures, on the premises in
question and adjacent properties, with scale and all distances between buildings and
side lines indicated. Also, indicate any changes sought to be made. If plot plan is
deficient, the Application may be rejected.

5. An Applicant shall submit the 14 required copies of all plans, together with Form #1-
APPLICATION to the Combined Planning Board Secretary at least 20 days prior to a
regularly scheduled meeting for minor site plans, minor subdivisions and variance
applications and 30 days prior to a regularly scheduled meeting for major site plans,
major subdivisions and resource extraction applications.

6. For Applications other than minor subdivisions, please obtain from the Tax Assessor,
a list of all persons owning property within 200 feet of the premises in question. Tax
Assessor fee: $10.00.

7. If you are applying for a variance, you will need to file the following forms in addition
to Form #1-
a. FORM #2 - Notice of Hearing to Property Owners within 200 feet.
b. FORM #3 - Affidavit of mailing together with Certified Receipt cards from the
Post Office.
c. FORM #4 - Submit zoning Variance newspaper publication notices to the
approved newspapers and provide proof of publication to the
Planning Board Secretary.
d. FORM #5 - Newspaper Advertisement

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8. This note is to all applicants as a courtesy from the Tax Assessor's Office to eliminate
any misunderstanding and clarify the "DEED" procedure.

Please be certain that once your subdivision has been approved by the Downe
Township Combined Planning Board you must submit your new deed(s) to the
Planning Board Secretary prior to having them recorded at the Cumberland County
Clerk's Office. The deed(s) will then be signed by the Board Chairman and the Board
Secretary as confirmation of the Board's approval. These signatures must be on the
deed before they are recorded.

9. FEE SCHEDULE: according to Planning Board Ordinance 03-2012

APPLICATION FEES AND ESCROW DEPOSITS SCHEDULE

APPLICATION TYPE
FEES
ESCROW DEPOSIT

Conceptual Plan Review $200.00 $1,000.00
Minor Subdivision 1-3 lots $150.00 $1,000.00
Minor Subdivision with variances $250.00 $1,000.00
Major Subdivisions 4-25 lots $200.00 plus 20.00 per lot $1,000.00
26-100 lots $200.00 plus 20.00 per lot $2,000.00
100+ lots $200.00 plus 20.00 per lot $3,000.00
Single Home $100.00 $750.00
Commercial & Industrial $750.00 $2,000.00
Site Plans
Minor Site Plan $250.00 $1,000.00
Major Site Plan $500.00 $2,000.00
Variances Other than "D" Variances $150.00 $500.00
For "D" Variances $250.00 $500.00
Conditional Use Permits $150.00 $500.00
Zoning Permits
New Single Family Dwelling, Mobile Home $40.00
Accessory Structure or Addition $15.00
Commercial $80.00
Industrial $100.00
Alterations NOT involving additional lot coverage
Residential $15.00
Commercial $25.00
Industrial $40.00
Alterations involving additional lot coverage
Residential $25.00
Residential, multi-family... $35.00
Commercial $50.00
Industrial $65.00
Sign Permit
Temporary $10.00
25 sf $20.00
50 sf $30.00
(+) 50 sf $40.00
Yard Sale Permit;
2 consecutive days, limit 6 permits in one year period $5.00
Miscellaneous Fees
Tax Assessor fee for list of persons within 200 feet of
premises in question. $10.00
Appeals $150.00 $500.00

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FORM #1

DOWNE TOWNSHIP COMBINED PLANNING
BOARD PLANNING BOARD APPLICATION
Please type or print all information.

TO: Downe Township Combined Planning Board

(Strike inapplicable terms and insert all required information. Failure to complete this
Application and abide by all Notice provisions will result in postponement of Hearing
or denial of relief requested.)
1.
Applicant(s)
Address:
Telephone:
Email address:
Attorney for Applicant
Address:
Telephone:
Email address:

2. I am the owner of Block___________________, Lot _________________on the Tax Map of
the Township of Downe, said property having the following street address:

3. The land has frontage on_______________________________Street/Road
Length of___________________feet and a depth of_________________feet.

4. I have filed 14 copies of a plot plan or sketch for the premises with the Secretary
of the Downe Township Combined Planning Board and with the Zoning Officer,
which may be examined at the Municipal Building Complex, 288 Main Street,
Newport, New Jersey. On the plot plan or sketch, I have indicated existing
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locations of boundary lines, all structures, rights of way, egresses/ingresses, and
changes requested to be granted herein.
5. The land is in a___________________Zone. The present use of this land is:

6. I desire to make the following changes: (Please describe how existing use will be
changed or modified.)

7. The changes requested are/are not (circle one) permitted in this zone by the
Zoning Ordinance of the Township of Downe. If permitted, set forth each section
of the Ordinance by which such use is permitted.

8. I desire the Combined Planning Board to grant the following relief:
(Check one or more)

VARIANCE SUBDIVISION/SITE PLAN
(Check applicable description)

"A" Minor
"B" Preliminary Major
"C" Final Major
"D"
Conditional Use
Temporary Use

Appeal of Decision by Zoning Officer
Interpretation of Zoning Map or Ordinance
Other
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If seeking an Appeal from the action of the Zoning Officer or for the relief, specify
in detail:

The Applicant also seeks any other applicable variances or waivers which would be
required by the terms and provisions of the Ordinances of the Township of Downe to
obtain the relief requested herein.

9. Set forth the reasons why the Combined Planning Board should grant your
Application. Specify, in detail, all facts and reasons that are the basis for your
Application.

10. Set forth any previous Application made to this Board for the above-described
property, indicating date and result.

Date Applicant

FOR OFFICE USE ONLY:

A Hearing on this Application will be held at 7:00 pm on Tuesday,
_____________________________________ at the Municipal Building Complex, 288 Main
Street, Newport, New Jersey 08345.

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TOWNSHIP OF DOWNE
MINOR SUBDIVISION REVIEW CHECKLIST
PLAT REQUIREMENTS

NAME OF DEVELOPMENT:
NAME OF OWNER:
NAME OF PROFESSIONAL(S):
DATE: PRELIMINARY REVIEW:
FINAL REVIEW:

Block: C = COMPLY
Lot #: X = DOES NOT COMPLY
Address: N.A. = NOT APPLICABLE
Zone: * = SEE REPORT
Applicant: ENC = EXISTING NON-CONFORMITY
Owner: W = WAIVER REQUEST
TBD = TO BE DETERMINED

Requirements of a Preliminary Subdivision Plat (Article VII § 711A)

1. Key Map with North Arrow not less than 1" = 2000'
2. Tax Map Sheet, Block and Lot, Graphic Scale, and Date
3. Name and address of owner and person preparing the Plat
4. Names of all adjoining owners
5. Signature and seal of a Licensed Professional Land Surveyor
6. Classification of Zoning District and all setback lines
7. Legal Description and Street Address
8. Show all existing and proposed lot lines
9. All existing structures within 200'
10. All waterways, drainage structures and its purpose, and flood hazard
area
11. Existing/proposed streets, easements and rights of way
12. Existing and proposed utility easements (Show all utilities on map)
13. Shortest distance between existing structures and property lines
14. Location of existing structures
15. Wetlands Determination
16. Other

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TOWNSHIP OF DOWNE
MINOR SITE PLAN REVIEW CHECKLIST
PLAT REQUIREMENTS

NAME OF DEVELOPMENT:
NAME OF OWNER:
NAME OF PROFESSIONAL(S):
DATE: PRELIMINARY REVIEW:
FINAL REVIEW:

Block: C = COMPLY
Lot #: X = DOES NOT COMPLY
Address: N.A. = NOT APPLICABLE
Zone: * = SEE REPORT
Applicant: ENC = EXISTING NON-CONFORMITY
Owner: W = WAIVER REQUEST
TBD = TO BE DETERMINED

Requirements of a Minor Site Plan ( Article VII§ 711B(2))

1. Existing schools, special districts, and areas proposed for public use
2. Location of proposed buildings with spot elevations
3. Proposed uses of land and buildings including proposed grades
4. Location of proposed off street parking and loading areas
5. All buffered landscaped areas and driveway access (locations and
dimensions)
6. Square footage of each building and number of employees
7. Signage
8. List of names of stockholders/partners
9. NJDEP Wetlands delineation within 200' of site

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FORM #2

DOWNE TOWNSHIP COMBINED PLANNING BOARD
NOTICE OF HEARING TO PROPERTY OWNERS CENTER

TO WHOM IT MAY CONCERN:

In compliance with the Zoning Ordinance of the Township of Downe, County of
Cumberland, State of New Jersey, Notice is hereby served upon you that:

APPLICANT:
LOCATION:

does hereby propose, through this detailed description, to:

I (we) have submitted an Application to the Combined Planning Board of the
Township of Downe. Any persons affected by this Application may have an opportunity
to be heard at the meeting to be held on Tuesday, __________________________________ at 7:00
pm in the Municipal Building Complex 288 Main Street, Newport, New Jersey 08345.

All documents relating to this Application may be inspected between the hours of
9:00 am and 12:00 noon on Thursdays in the Office of the Zoning Officer, at the
Municipal Building Complex.

Applicant/Attorney for Applicant

NOTE:
This Notice must be personally served or sent Certified Mail at least ten (10)
days before the date of the Hearing. Proof of Service must be given to the Secretary of
the Board before the night of the Hearing.

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FORM #3

DOWNE TOWNSHIP COMBINED PLANNING BOARD
AFFIDAVIT OF MAILING

STATE OF NEW JERSEY )
SS
COUNTY OF CUMBERLAND )

___________________________________________________________, being duly sworn upon his/her oath deposes
and says:

On __________________________________________, I sent copies of the foregoing Notice of
the Application for Variance by Certified Mail, Return Receipt Requested, to the persons
whose names and addresses appear on the attached list, as well as all Receipts returned
to me by the Post Office.

___________________________________________________________
Applicant/Attorney for Applicant

Sworn to and subscribed before _________________________________________

this___________________day of___________________________.

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FORM #4

DOWNE TOWNSHIP COMBINED PLANNING BOARD
ZONING VARIANCE

DATE:
TO:

TAKE NOTICE THAT

will apply to the Downe Township Combined Planning Board at 7:00 pm on Tuesday, at
the Municipal Building Complex, 288 Main Street, Newport, New Jersey for the purpose
of a Zoning Variance to:

The property, which is the subject of such Application, is located at:

and is also known as Block _____________________, Lot ______________________

You may, at that time, appear and state any objections you may have to such
Application.

Applicant / Attorney for Applicant

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FORM #5

TOWNSHIP OF DOWNE COMBINED PLANNING BOARD
NOTICE OF APPLICATION

Please take notice that on ___________________________________________ at 7:00 PM, the Township
of Downe Combined Planning Board will hear an application for a variance in the name of
_________________________________________ of _________________________________________________
(Applicant Name) (Applicant Address)
for the purpose of a non-conforming use of property located at
____________________________________________________________________________________

and designated as Block ______________________, Lot(s) __________________________________ on the
Tax Map of Downe Township.
____________________________________________________________________________________
The applicant desires to make the following changes:
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________

Along with any and all variances and waivers which may be required.

All documents relating to this application may be inspected by the public for a period of
15 days prior to the date of the Public Hearing, between the hours of 9:00 AM and 4:00
PM at the Township of Downe Municipal Building Complex located at 288 Main Street,
Newport, NJ, 08345.

_________________________________________
Name of Applicant

REMINDER:
Ask for Proof of Publication when placing notice in the newspaper.

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