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2023 RFQ's for Various Professional Services
BID #: 57
ISSUED: 10/12/2022
DUE: 11/23/2022
VALUE: TBD
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Executive Summary
The Township of East Brunswick is soliciting Qualification Statements for various professional services for the year 2023. The RFQ process allows interested persons and/or firms to submit qualifications for assisting the Township with services, including Appraisal, Architectural, Auditing, Engineering, Legal, Planning, Public Defender, Prosecutor, and Redevelopment consulting. Qualification Statements should demonstrate professional, financial, and administrative capabilities and adherence to Township terms and conditions, providing the greatest benefit to taxpayers. The selection process adheres to the New Jersey Local Unit Pay-to-Play Law.
Instructions and qualification documents are available on the Township website or can be requested from the Township Clerk’s Office. Qualification Statements must be submitted by mail or hand delivery; facsimile or email submissions are not permitted. The deadline for submission is November 23, 2022, at 11:00 a.m. The Township intends to award contracts for these services at its first regular Council Meeting in January 2023, with contracts running through December 31, 2023.
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Document Text
--- Document: [2023] RFQs for 2023 Professionals Services ---
TOWNSHIP OF EAST BRUNSWICK
REQUEST FOR QUALIFICATIONS
UNDER THE FAIR AND OPEN PROCESS
-
FOR
2023 PROFESSIONAL SERVICES
ISSUE DATE: October 12, 2022
DUE DATE: November 23, 2022, at 11:00 a.m.
I s s u e d b y :
T o w n s h i p o f E a s t B r u n s w i c k
1 J e a n W a l l i n g C i v i c C e n t e r
E a s t B r u n s w i c k , N e w J e r s e y 0 8 8 1 6
T e l . ( 7 3 2 ) 3 9 0 - 6 8 5 0
F a x . ( 7 3 2 ) 2 3 8 - 8 8 4 5
w w w . e a s t b r u n s w i c k . o r g
L e g a l P u b l i c a t i o n D a t e : E a s t B r u n s w i c k T o w n s h i p w e b s i t e
O c t o b e r 1 2 , 2 0 2 2
Page 1 of 33
Township of East Brunswick
Request for Qualifications - 2023 Professional Services
THE TOWNSHIP OF EAST BRUNSWICK
REQUEST FOR QUALIFICATIONS
FOR 2023 PROFESSIONAL SERVICES
NOTICE IS HEREBY GIVEN, that the Township of East Brunswick is soliciting Qualification
Statements from interested persons and/or firms for various professional services as indicated below for the
year 2023. Through the Request for Qualification (“RFQ”) process, any person and/or firm interested in
assisting the Township with the services indicated below must prepare and submit a Qualified Statement in
accordance with the procedure and schedule in the RFQs. The Township intends to qualify a person and/or
firm that (a) possesses the professional, financial, and administrative capabilities to provide the proposed
service, and (b) agrees and meets the terms and conditions determined by the Township that provide the
greatest benefit to the taxpayers of East Brunswick.
The selection is subject to the “New Jersey Local Unit Pay-to-Play Law, N.J.S.A. 19:44A-20.4, et
seq. The Township has structured a procurement process that seeks to obtain the desired results, while
establishing a competitive process, to assure that each person and/or firm is provided an equal opportunity to
submit a Qualification Statement in response to the RFQ. The factors to be considered by the Township
include, but not limited to; (i) experience and reputation in the profession; (ii) knowledge of the subject
matter to be addressed under contract; (iii) availability to accommodate any required meetings of the
Township or Township agency; (iv) any other factors demonstrated to be in the best interest of the Township
of East Brunswick.
Instructions and qualification documents are available on the Township website and can be requested through
the Township Clerk’s Office:
Township of East Brunswick
Township Clerk’s Office
Attn: Tamar Lawful
1 Civic Center Drive
East Brunswick, NJ 08816
Tele: 732-390-6850
Email: Tlawful@Eastbrunswick.org
www.Eastbrunswick.org
SUBMISSION DUE DATE:
Wednesday, November 23, 2022, by 11:00 a.m.
The professional services for which the Township seeks Qualification Statement are as follow:
Appraisal Services Architectural Services Township Auditor Engineering Services
Legal Services Professional Planners Public Defender
Prosecutor
Redevelopment Consultant See Appendix A – Scope of Services (Commencing on page 24 to page 33)
Page 2 of 33
Township of East Brunswick
Request for Qualifications - 2023 Professional Services
OBTAINING SUBMISSION PACKAGE
Instructions and qualification documents are available on the Township’s website (www.Eastbrunswick.org
), and can also be obtained through the Township Clerk’s Office during regular business hours, Monday–
Friday, from 8:30 a.m. to 4:30 p.m. The submission package can also be requested by phone and via email:
732-390-6850 / Tlawful@Eastbrunswick.org.
SUBMISSION BY FACSIMILE OR EMAIL – NOT PERMITTED
Qualification Statements will not be accepted by facsimile transmission or email.
SUBMITTING ENVELOPE
Completed Qualification Statements must be submitted in the manner designed and outlined in the
submission package. The envelope or package must be enclosed in a sealed envelope bearing the name and
address of the Respondent, and the name of the specific professional service on the outside, addressed to the
Township of East Brunswick. Please enclosed one (1) original, marked original, and two (2) copies (each
marked copy) of the proposal being submitted.
Note: The Township of East Brunswick will consider proposals only from firms or organizations that have
demonstrated the capability and willingness to provide high quality services in the manner described in this
Request for Qualification.
The Township reserves the right to reject any or all submissions due to any defects or waive informalities and
accept any submissions that in their judgment will be in the best interest of the Township. The Township
shall award the contract or reject all submissions no later than 60 days from receipt of same.
Respondent is required to comply with the affirmative action and non-discrimination provision of N.J.S.A.
10:5-31 et seq. and N.J.A.C. 14:27.
BY THE ORDER OF THE TOWNSHIP COUNCIL OF THE TOWNSHIP OF EAST BRUNSWICK.
Tamar Lawful, RMC
Township Clerk
TOWNSHIP OF EAST BRUNSWICK
Page 3 of 33
Township of East Brunswick
Request for Qualifications - 2023 Professional Services
GLOSSARY
The following definitions shall apply to and are used in this Request for Qualifications:
• “Township” – refers to the Township of East Brunswick, its officers and elected and appointed
officials, employees and advisors and consultants.
• "Due Date" - refers to the date and time by which Qualification Statements must be received by the
Township in order to be considered for award of the contract or position.
• "Qualification Statement" - refers to a Respondent’s complete response to this RFQ.
• "Qualified Respondent" - refers to those Respondents who (in the sole judgment of the Township)
have satisfied the qualification criteria set forth in this RFQ.
• "RFQ" - refers to this Request for Qualifications, including any amendments thereof or supplements
thereto.
• "Respondent" or "Respondents" - refers to the interested individuals and firms that submit
Qualification Statements.
• “Services” – refers to the professional services the Township seeks in this RFQ process.
• “Successful Respondent” – refers to the Respondent selected by the Township to perform the
Services.
Page 4 of 33
Township of East Brunswick
Request for Qualifications - 2023 Professional Services
SECTION 1
INTRODUCTION AND GENERAL INFORMATION
1.1
Introduction and Purpose.
The Township is soliciting Qualification Statements from interested persons and/or firms for the
provision of the professional services described herein. Through a Request for Qualification process, persons
and/or firms interested in assisting the Township with the provision of such services must prepare and submit
a Qualification Statement in accordance with the procedure and schedule in this RFQ. The Township will
review only Qualification Statements that include all the required information as described herein. The
Township intends to qualify persons and/or firms that (a) possess the professional capabilities to provide the
proposed services; (b) will agree to work under the compensation terms and conditions set forth; and (c) have
demonstrated the capability and willingness to provide high quality services to the Township.
1.2
Procurement Process and Schedule.
The procurement process for professional services being procured are exempt from bidding pursuant to
N.J.S.A. 40A:11-5 (1) (a) (i) The selection of Qualified Respondents is subject to the New Jersey Local Unit
Pay-to-Play Law, N.J.S.A. 19:44A-20.4 et seq. The Township has structured a competitive procurement
process which ensures that anyone interested in providing the services sought has an opportunity to submit a
Qualification Statement in response to this RFQ. The Township will evaluate responses to this RFQ in
accordance with the criteria set forth in Section 5. Based upon the totality of the information contained in the
Qualification Statement, and from the Respondents’ references, the Township will determine which
Respondents are qualified. Each Respondent that meets the requirements of the RFQ (in the sole judgment
of the Township) will be designated as a Qualified Respondent and will be considered for selection by the
Township.
The RFQ process commences with the issuance of this RFQ. The steps involved in the process and the
anticipated completion dates are stated in the Anticipated Procurement Schedule. The Township reserves the
right to, among other things, amend, modify or alter the Procurement Schedule upon notice to all potential
Respondents who have provided contact information to the Clerk upon receipt of this RFQ.
Qualification Statements must be received by the Township’s Designated Contact Person, via
mail or hand delivery, by 11:00 A.M. prevailing time on the Due Date. Qualification Statements
received after 11:00 A.M. on the Due Date will be returned unopened.
DESIGNATED CONTACT:
Township of East Brunswick
Attn: Tamar Lawful, Municipal Clerk
1 Jean Walling Civic Center Drive
East Brunswick, New Jersey 08816-1081
Page 5 of 33
Township of East Brunswick
Request for Qualifications - 2023 Professional Services
ANTICIPATED PROCUREMENT SCHEDULE
ACTIVITY
DATE
1.
Issuance of Request for Qualifications
October 12, 2022
2.
Receipt of Qualification Statements/ Due Date
November 23, 2022
3
Completion of Evaluation of Qualification Statements
December 30, 2022
4.
Award of Professional Services Agreements
January 2023
5.
Term of Contract
January 2023 – December 31, 2023
1.3
Conditions Applicable to RFQ.
Upon submitting a Qualification Statement in response to this RFQ, the Respondent acknowledges
and consents to the following conditions:
•
This document is an RFQ and does not constitute an RFP.
•
This RFQ does not commit the Township to issue an RFP.
•
All costs incurred by the Respondent in connection with responding to this RFQ shall be
borne solely by the Respondent. There shall be no claims whatsoever against the Township,
its staff or consultants for reimbursement or payment of costs or expenses incurred in the
preparation of the Qualification Statement or other information required by the RFQ.
•
The Township reserves the right to reject for any reason any and all responses and
components thereof.
•
The Township reserves the right to reject any Respondent that submits incomplete responses
to this RFQ, or a Qualification Statement that is not responsive to the requirements of this
RFQ.
•
The Township reserves the right, without prior notice, to supplement, amend, or modify this
RFQ, or to request additional information.
•
All Qualification Statements shall become the property of the Township and will not be
returned.
•
All Qualification Statements will be made available to the public at the appropriate time, as
determined by the Township in accordance with law.
•
Any Qualification Statements not received by the Township timely will be rejected.
Page 6 of 33
Township of East Brunswick
Request for Qualifications - 2023 Professional Services
•
The Township shall not be liable for any claims or damages alleged to have been incurred as a
result of this RFQ process, including the Township’s review of Qualification Statements and
its award of contracts.
1.4
Rights of Township.
The Township reserves the following rights with regard to this RFQ and the procurement process in
accordance with the provisions of applicable law:
•
To determine that any Qualification Statement received complies or fails to comply with the
terms of this RFQ.
•
To supplement, amend or otherwise modify the RFQ through issuance of addenda to all
prospective Respondents who have received a copy of this RFQ.
•
To waive any technical non-conformance with the terms of this RFQ.
•
To change or alter the schedule for any events called for in this RFQ upon the issuance of
notice to all prospective Respondents who have received a copy of this RFQ.
•
To conduct investigations of any or all of the Respondents, as the Township deems necessary
or convenient, to clarify the information provided as part of a Qualification Statement, and to
request additional information to support the information included in any Qualification
Statement.
•
To suspend or terminate the procurement process described in this RFQ at any time,
commence a new procurement process, or exercise any other rights provided under applicable
law without any obligation to the Respondents.
The Township shall be under no obligation to complete all or any portion of the procurement process
described in this RFQ.
1.5
Addenda or Amendments to RFQ.
After the issuance of the RFQ, but no later than five (5) business days prior to the Due Date, the
Township may issue an addenda, amendments or answers to written inquiries. Addenda will be noticed by
the Township and will constitute a part of the RFQ. All responses to the RFQ shall be prepared with full
consideration of any addenda issued.
1.6
Proposal Format.
Responses should cover all information requested in Section 3 of this RFQ. Responses that do not
meet the requirements of the RFQ or which are in any way conditional, incomplete, obscure, contain
additions or deletions from requested information, or contain errors may be rejected.
Page 7 of 33
Township of East Brunswick
Request for Qualifications - 2023 Professional Services
SECTION 2
SCOPE OF SERVICES
The Township seeks Qualification Statements from Respondents that have expertise in the provision
of services as outlined in the Notice of Solicitation. Refer to Appendix A for Scope of Services by
particular profession.
SECTION 3
SUBMISSION REQUIREMENTS
3.1
General Requirements.
Respondent’s Qualification Statement must meet or exceed the professional, administrative
and financial qualifications set forth in this Section 3 and shall incorporate the information requested
below.
In addition to the information described below, Respondents are invited to submit supplemental
information that may be useful to the Township in evaluating the Qualification Statement. This information
may include, for example, a firm profile or brochure. Respondents are encouraged to be clear, factual, and
concise in their presentation of information.
3.2
Administrative Information Requirements.
The Respondent shall, as part of its Qualification Statement, provide the following documentation
and information:
1.
An executive summary (not to exceed two (2) pages) of the information contained in all
the other parts of the Qualification Statement.
2. An executed Letter of Intent (See Exhibit A).
3.
Name, address and telephone number of the individual or firm submitting the
Qualification Statement and the name of the key contact person.
4.
A statement that the Respondent has complied with all applicable affirmative action (or
similar) requirements with respect to its business activities (e.g., N.J.S.A. 10:5-31 et seq. and N.J.A.C.
17:27 as amended) and evidence of such compliance. (See Exhibit B)
5.
The number of years Respondent has been in practice.
6.
Any judgments within the last three years in which Respondent has been adjudicated liable
for professional malpractice. If any, please provide the docket numbers.
7.
Whether Respondent or its firm is now or has been involved in any bankruptcy or re-
organization proceedings in the last ten years. If so, please provide the docket
Page 8 of 33
Township of East Brunswick
Request for Qualifications - 2023 Professional Services
numbers.
8.
A statement that principals have no immediate relatives who are Township employees or
elected officials.
3.3
Professional Information Requirements.
1.
Respondent shall submit a description of its overall experience in providing the same or similar
Services. At a minimum, the following information should be included as appropriate:
a.
Description and scope of Respondent’s work experience.
b.
Three business references, including contact information.
c.
Explanation of perceived relevance of Respondent’s experience to the RFQ.
2.
Describe those portions of the Respondent’s services, if any, that are sub-contracted. Identify
all subcontractors the Respondent anticipates using in connection with the Services.
3.
Resumes of key employees who will be assigned to provide the Services.
3.4
Services Fees.
1.
Refer to Scope of Services.
2.
Respondents should take careful note of the following:
a.
Respondent shall be reimbursed for out-of-pocket expenses that shall include, but not
be limited to:
(i)
Faxes and conference calls;
(ii)
Payment of filing, application fees, review fees and similar charges;
(iii)
Outside printing, reproduction, binding, collating, graphic services;
(iv)
Messenger service and overnight mail.
Charges incurred under (iii) and (iv) must be pre-approved by the Township.
b.
Respondent shall send monthly invoices to the Township detailing the Services
performed.
c.
The Township shall require that upon performing Services totaling 70 percent of
the encumbered amount, whether or not all Services have been invoiced to the
Township, the Respondent shall provide the Township with an estimate of
additional funds that may be necessary to conclude the matter. Additional funds
must be approved by resolution of the Township Council. The Township expects
its professional service providers to maintain time-management control systems
to ensure compliance with this RFQ requirement.
Page 9 of 33
Township of East Brunswick
Request for Qualifications - 2023 Professional Services
SECTION 4
INSTRUCTIONS TO RESPONDENTS
4.1
Submission of Qualification Statements.
Respondents must submit an original and two copies of its Qualification Statement to the Designated
Contact Person:
Township of East Brunswick
1 Jean Walling Civic Center Drive
East Brunswick, New Jersey 08816-1081
Attn: Tamar Lawful, Municipal Clerk
To be responsive, Qualification Statements must provide all requested information, and must be in
strict conformance with the instructions set forth herein:
1.
Qualification Statements must be received by the Township no later than the Due Date and
must be mailed or hand delivered. Qualification Statements forwarded by facsimile or email
will not be considered. Qualification statements received after the designated time on the
Due Date will be returned, unopened, to the sender. The Respondent is solely responsible for
delays in delivery.
2.
Qualification Statements and all Forms (Exhibits A through J) and other related information
must be stapled or bound and signed by the Respondent. If Respondent is other than a natural
person, the Qualification Statement must be signed by an individual with power to bind the
Respondent.
3.
The name of the Respondent and the position or contract for which the submission is being
made must be printed on the outside of the package containing Respondent's submission. The
Township will, in its sole discretion, determine whether to qualify more than one Respondent
for the Services.
4.
Respondents are reminded that the forms attached to this RFQ must be completed and
submitted with their Qualifications Statements. See also, Exhibit C for a list of documents
that must be submitted with the proposal and those that that successful Respondents must
present to the Township prior to the Township’s executing a contract for services with the
Respondent.
4.2
Legislation Compliance
Respondents are to submit a Certification of Political Contribution pursuant to N.J.S.A. 19:44A-20.4
et seq. with their proposals. A Certification form is provided as Exhibit G.
Page 10 of 33
Township of East Brunswick
Request for Qualifications - 2023 Professional Services
SECTION 5
EVALUATION
The Township's objective in soliciting Qualification Statements is to enable it to select a firm,
individual, or organization that will provide high quality and cost-effective services to the taxpayers of the
Township. The Township will consider Qualification Statements only from firms, individuals, or
organizations that, in the Township's judgment, have demonstrated the capability and willingness to provide
high quality services to the taxpayers of the Township in the manner described in this RFQ. The Township
will consider all relevant factors, including, but not limited to:
1.
Qualifications of firm, specifically as they relate to this Project.
2.
Related project experience of the firm(s) and the individuals who would be assigned to
the Project.
3
Familiarity with the Township.
4.
Available resources to complete project. This criterion would include the analytical,
design tools, personnel, resources or methodologies commonly used by the firm that may be
applicable to the project categories.
5.
Other factors determined to be in the best interest of the Township.
Page 11 of 33
Township of East Brunswick
Request for Qualifications - 2023 Professional Services
Exhibit A
LETTER OF INTENT
(To be prepared on Respondent's Letterhead. No modifications may be made to this letter)
Date:
Township of East Brunswick
1 Jean Walling Civic Center Drive
East Brunswick, New Jersey 08816-1081
Tamar Lawful, Municipal Clerk
Re: Letter of Intent
Dear Ms. Lawful:
The undersigned, as Proposer, has (have) submitted the attached Proposal in response to a Request for
Proposals\Qualifications (RFP\RFQ) for ____________________________ (service), issued by the Township of East
Brunswick dated_______________________________ in connection with the “Scope of Services”. The undersigned
hereby states:
1. The Proposal contains accurate, factual and complete information to the best of our knowledge and belief. The
Proposal is submitted in good faith. I/we understand that any false statement may result in my/our
disqualification.
2. Proposer agrees to participate in good faith in the procurement process described in the RFP and to adhere to
the Township's procurement schedule.
3. Proposer acknowledges that all costs incurred by it (them) in connection with the preparation and submission
of the Proposal, amendments thereto, and any other documents prepared and submitted in response to the RFP,
or any negotiation which results therefrom shall be borne exclusively by the Proposer
4. Proposer hereby declares that the only persons anticipated by Proposer to perform the professional services for
which this Proposal is submitted are named herein and that no person other than those herein named
participated in this Proposal or will participate in any contract to be entered into between Proposer and the
Township. Proposer declares that this Proposal is made without connection with any other person, firm or
parties who has submitted a Proposal, except as expressly set forth below, and that it has been prepared and
submitted in good faith and without collusion or fraud.
5. Proposer acknowledges and agrees that the Township may modify, amend, suspend and/or terminate the
procurement process (in its sole judgment).
6. Proposer acknowledges that if it becomes the Successful Proposer and is awarded a contract to provide the
Services, it shall comply with all applicable affirmative action and equal employment opportunity laws
Signed: _________________________________
Printed: _________________________________
Title: _________________________________
*If a joint venture, partnership or organization other than a natural person is submitting a Proposal, this Letter of
Qualification must be signed by an individual with the authority to bind the organization.
Page 12 of 33
Township of East Brunswick
Request for Qualifications - 2023 Professional Services
Exhibit B
EXHIBIT A - MANDATORY EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE PER
N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27-1.1 et seq.
GOODS, PROFESSIONAL SERVICE AND GENERAL SERVICE CONTRACTS
During the performance of this contract, the contractor agrees as follows:
The contractor or subcontractor, where applicable, will not discriminate against any employee or
applicant for employment because of age, race, creed, color, national origin, ancestry, marital status,
affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Except with
respect to affectional or sexual orientation and gender identity or expression, the contractor will take
affirmative action to ensure that such applicants are recruited and employed, and that employees are treated
during employment, without regard to their age, race, creed, color, national origin, ancestry, marital status,
affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Such action
shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment
or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection
for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to
employees and applicants for employment, notices to be provided by the Public Agency Compliance Officer
setting forth provisions of this nondiscrimination clause.
The contractor or subcontractor, where applicable will, in all solicitations or advertisements for
employees placed by or on behalf of the contractor, state that all qualified applicants will receive
consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital
status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex.
The contractor or subcontractor, where applicable, will send to each labor union or representative or
workers with which it has a collective bargaining agreement or other contract or understanding, a notice, to
be provided by the agency contracting officer advising the labor union or workers' representative of the
contractor's commitments under this act and shall post copies of the notice in conspicuous places available to
employees and applicants for employment.
The contractor or subcontractor, where applicable, agrees to comply with any regulations promulgated by the
Treasurer pursuant to N.J.S.A. 10:5-31 et seq., as amended and supplemented from time to time and the
Americans with Disabilities Act.
The contractor or subcontractor agrees to make good faith efforts to employ minority and women
workers consistent with the applicable county employment goals established in accordance with N.J.A.C.
l7:27-5.2, or a binding determination of the applicable county employment goals determined by the Division,
pursuant to N.J.A.C. 17:27-5.2.
The contractor or subcontractor agrees to inform in writing its appropriate recruitment agencies
including, but not limited to, employment agencies, placement bureaus, colleges, universities, labor unions,
that it does not discriminate on the basis of age, creed, color, national origin, ancestry, marital status,
affectional or sexual orientation, gender identity or expression, disability, nationality or sex, and that it will
discontinue the use of any recruitment agency which engages in direct or indirect discriminatory practices.
Page 13 of 33
Township of East Brunswick
Request for Qualifications - 2023 Professional Services
The contractor or subcontractor agrees to revise any of its testing procedures, if necessary, to assure
that all personnel testing conforms with the principles of job-related testing, as established by the statutes and
court decisions of the State of New Jersey and as established by applicable Federal law and applicable
Federal court decisions.
Exhibit B, Continued
In conforming with the applicable employment goals, the contractor or subcontractor agrees to review
all procedures relating to transfer, upgrading, downgrading and layoff to ensure that all such actions are taken
without regard to age, creed, color, national origin, ancestry, marital status, affectional or sexual orientation,
gender identity or expression, disability, nationality or sex, consistent with the statutes and court decisions of
the State of New Jersey, and applicable Federal law and applicable Federal court decisions.
The contractor shall submit to the public agency, after notification of award but prior to execution of a
goods and services contract, one of the following three documents:
Letter of Federal Affirmative Action Plan Approval
Certificate of Employee Information Report
Employee Information Report Form AA302
The contractor and its subcontractors shall furnish such reports or other documents to the Div. of
Contract Compliance & EEO as may be requested by the office from time to time in order to carry out the
purposes of these regulations, and public agencies shall furnish such information as may be requested by the
Div. of Contract Compliance & EEO for conducting a compliance investigation pursuant to Subchapter 10
of the Administrative Code at N.J.A.C. 17:27-1.1 et seq.
Page 14 of 33
Township of East Brunswick
Request for Qualifications - 2023 Professional Services
Exhibit C
CHECKLIST FOR ITEMS TO BE SUBMITTED WITH QUALIFICATIONS STATEMENT
Read,
Acknowledged,
Signed & Submitted
Respondent’s Initial
FAILURE TO SUBMIT ANY OF THESE ITEMS IS MANDATORY CAUSE
FOR REJECTION OF RFP\RFQ
1
Letter of Intent (Ex. A)
2
Affirmative Action Letter, Certificate or Employee Information
Report AA-302 (Ex. B) (Submit Copy of State Certificate of
Employee Information Report Prior to
Contract Award)
3
Disclosure Statement (Ex. D)
4
Non-Collusion Affidavit (Ex. E)
5
Certification of Political Contributions (Ex. G)
6
Proposal Form (Ex. H)
7
Acknowledgement of Receipt of Addenda (Ex. I)
8
Disclosure of Investment Activities in Iran (Ex. J)
DOCUMENTS REQUIRED PRIOR TO CONTRACT EXECUTION
1
Business Registration Certificate (BRC) from the State of New Jersey
Department of Treasury, Division of Revenue) (N.J.S.A. 52:32-44)
(SUBMISSION OF CERTIFICATE WITH RESPONSE
PREFERRED)
2
Certificate of Insurance Evidencing Comprehensive Liability,
Property/Casualty ($2 million aggregate/$1million per occurrence) (or
less if Umbrella coverage is present); Workers Compensation
(statutory limits); and Professional Malpractice (if applicable) ($2
million aggregate/$1 million per occurrence) naming Township as
additional insured.
READ ONLY
1
Americans With Disability Act of 1990 Language (Ex. F)
Signature: The undersigned hereby acknowledges that he/she has submitted the
required documents with the Qualifications Statement and will submit the remaining
required documents prior to execution of a contract with the Township.
Name of Respondent/ Firm: ____________________________________________
Print Name and Title: _________________________________________________
Signature: __________________________________________________________
Date: __________________________
Page 15 of 33
Township of East Brunswick
Request for Qualifications - 2023 Professional Services
EXHIBIT D
STATEMENT OF OWNERSHIP DISCLOSURE
N.J.S.A. 52:25-24.2 (P.L. 1977, c.33, as amended by P.L. 2016, c.43)
This statement shall be completed, certified to, and included with all bid and proposal submissions. Failure to submit the
required information is cause for automatic rejection of the bid or proposal.
Name of Organization: _________________________________________________________
Organization Address: __________________________________________________________
Part I - Check the box that represents the type of business organization:
□Sole Proprietorship (skip Parts II and III, execute certification in Part IV)
□ Non-Profit Corporation (skip Parts II and III, execute certification in Part IV)
□ For-Profit Corporation (any type) □Limited Liability Company (LLC)
□ Partnership □ Limited Partnership □ Limited Liability Partnership (LLP)
□ Other (be specific): __________________________________________
Part II
□ The list below contains the names and addresses of all stockholders in the corporation who own 10 percent or more if its
stock, of any class, or of all individual partners in the partnership who own a 10 percent or greater interest therein, or of all
members in the limited liability company who own a 10 percent or greater interest therein, as the case may be. (COMPLETE
THE LIST BELOW IN THIS SECTION)
OR
□ No one stockholder in the corporation owns 10 percent or more of its stock, of any class, or no individual partner in the
partnership owns a 10 percent or greater interest therein, or no member in the limited liability company owns a 10 percent or
greater interest therein, as the case may be. (SKIP TO PART IV)
(Please attach additional sheets if more space is needed):
Name of Individual or Business Entity
Home Address (for Individuals) or Business
Address
Page 16 of 33
Township of East Brunswick
Request for Qualifications - 2023 Professional Services
Part III - DISCLOSURE OF 10% OR GREATER OWNERSHIP IN THE STOCKHOLDERS, PARTNERS OR LLC
MEMBERS LISTED IN PART II
If a bidder has a direct or indirect parent entity which is publicly traded, and any person holds a 10 percent or greater
beneficial interest in the publicly traded parent entity as of the last annual federal Security and Exchange Commission
(SEC) or foreign equivalent filing, ownership disclosure can be met by providing links to the website(s) containing the last
annual filing(s) with the federal Securities and Exchange Commission (or foreign equivalent) that contain the name and address of
each person holding a 10% or greater beneficial interest in the publicly traded parent entity, along with the relevant page numbers
of the filing(s) that contain the information on each such person. Attach additional sheets if more space is needed.
Website (URL) containing the last annual SEC (or foreign equivalent) filing
Page #’s
Please list the names and addresses of each stockholder, partner or member owning a 10 percent or greater interest in any
corresponding corporation, partnership and/or limited liability company (LLC) listed in Part II other than for any publicly traded
parent entities referenced above. The disclosure shall be continued until names and addresses of every non-corporate
stockholder, and individual partner, and member exceeding the 10 percent ownership criteria established pursuant to N.J.S.A.
52:25-24.2 has been listed. Attach additional sheets if more space is needed.
Stockholder/Partner/Member and Corresponding
Entity Listed in Part II
Home Address (for Individuals) or Business Address
Part IV - Certification
I, being duly sworn upon my oath, hereby represent that the foregoing information and any attachments
thereto to the best of my knowledge are true and complete. I acknowledge: that I am authorized to execute
this certification on behalf of the bidder/proposer; that the Township of East Brunswick is relying on the
information contained herein and that I am under a continuing obligation from the date of this certification
through the completion of any contracts with Township of East Brunswick to notify the Township of East
Brunswick in writing of any changes to the information contained herein; that I am aware that it is a criminal
offense to make a false statement or misrepresentation in this certification, and if I do so, I am subject to
criminal prosecution under the law and that it will constitute a material breach of my agreement(s) with the,
permitting the Township of East Brunswick to declare any contract(s) resulting from this certification void
and unenforceable.
Full Name (Print):
Title:
Signature:
Date:
Page 17 of 33
Township of East Brunswick
Request for Qualifications - 2023 Professional Services
Exhibit E
NON-COLLUSION AFFIDAVIT
I, ________________________________ of the City of ___________ _____,
In the County of _______________________, and the State of _________________, of full age, being duly sworn according to
law on my oath depose and say that:
I
am
____________________________________________________________of
the
firm
of
_____________________________________________________________, the Proposer herein, and I executed the Proposer with
full authority to do so; that the Proposer has not directly or indirectly, entered into any agreement, participated in any collusion, or
otherwise taken any action in restraint of free, competitive proposing in connection with the above-named Vendor, and that all
statements contained in the Proposal and in this affidavit are true and correct, and made with full knowledge that the Township of
East Brunswick relies upon the truth of the statements contained in the Proposal and the statement in this affidavit in awarding the
contract.
I further warrant that no person or selling agency has been employed or retained to solicit or secure a contract upon an
agreement or understanding for a commission, percentage, brokerage or contingent fee, except bona fide employees or bona fide
established commercial or selling agencies maintained by __________________________________. (Name of Vendor)
____________________________
Signature
____________________________
Print or Type Name and Title
Page 18 of 33
Township of East Brunswick
Request for Qualifications - 2023 Professional Services
Exhibit F
AMERICANS WITH DISABLITIES ACT OF 1990
EQUAL OPPORTUNITY FOR INDIVIDUALS WITH DISABLITY
The RESPONDENT and the TOWNSHIP OF EAST BRUNSWICK (herein referred to as the
TOWNSHIP) do hereby agree that the provisions of Title 11 of the Americans With Disabilities Act of 1990
(the “Act”) (42 U.S.C. S12101 et seq.), which prohibits discrimination on the basis of disability by public
entities in all services, programs and activities provided or made available by public entities, and the rules
and regulation promulgated pursuant thereunto, are made a part of this contract. In providing any aid,
benefit, or service on behalf of the TOWNSHIP pursuant to this contract, the RESPONDENT agrees that the
performance shall be in strict compliance with the Act. In the event the RESPONDENT, its agents, servants,
employees, or subcontractors violate or are alleged to have violated the Act during the performance of this
contract, the RESPONDENT shall defend the TOWNSHIP in any action or administrative proceeding
commenced pursuant to this Act. The RESPONDENT shall indemnify, protect, and save harmless the
TOWNSHIP, its agents, servants, and employees from and against any and all suits, claims, losses, demands,
or damages of whatever kind or nature arising out of the alleged violation. The RESPONDENT shall, at its
own expense, appear, defend, and pay any and, all charges for legal services and any and all costs and other
expenses arising from such action or administrative proceeding or incurred in connection therewith. In any
and all complaints brought pursuant to the TOWNSHIP’S grievance procedure, the RESPONDENT agrees to
abide by any decision of the TOWNSHIP, which is rendered pursuant to, said grievance procedure. If any
action or administrative proceeding result in an award of damages against the TOWNSHIP or if the
TOWNSHIP incurs any expense to cure a violation of the ADA which has been brought pursuant to its
grievance procedure the RESPONDENT shall satisfy and discharge the same at its own expense.
The TOWNSHIP shall, as soon as practicable after a claim has been made against it, give written
notice thereof to the RESPONDENT along with full and complete particulars of the claim. If any action or
administrative proceeding is brought against the TOWNSHIP or any of its agents, servants, and employees,
the TOWNSHIP shall expeditiously forward or have forwarded to the RESPONDENT every demand,
complaint, notice, summons, pleading, or other process received by the TOWNSHIP or its representatives.
It is expressly agreed and understood that any approval by the TOWNSHIP of the services provided
by the RESPONDENT pursuant to this contract will not relieve the RESPONDENT of the obligation to
comply with the Act and to defend, indemnify, protect, and save harmless the TOWNSHIP pursuant to this
paragraph.
It is further agreed and understood that the TOWNSHIP assumes no obligation to indemnify or save
harmless the RESPONDENT, its agents, servants, employees and subcontractors for any claim which may
arise out of their performance of this Agreement. Furthermore, the RESPONDENT expressly understands
and agrees that the provisions of this indemnification clause shall in no way limit the RESPONDENT’S
obligations assumed in this Agreement, nor shall they be construed to relieve the RESPONDENT from any
liability, nor preclude the TOWNSHIP from taking any other actions available to it under any other
provisions of this Agreement or otherwise at law.
Page 19 of 33
Township of East Brunswick
Request for Qualifications - 2023 Professional Services
Exhibit G
CERTIFICATION OF POLITICAL CONTRIBUTIONS
Name of Business Entity: ___________________________________________________
(Proposer)
___________________________________________________
___________________________________________________
___________________________________________________
Contact Person:
___________________________________________________
(Name and Title)
Proposal Submitted for:
____________________________________________________
(i.e., Township Engineer; Labor Counsel, etc.)
Date of Proposal:
____________________________________________________
STATE OF NEW JERSEY )
ss:
COUNTY OF __________
)
_______________________., being duly sworn, upon his/her oath deposes and says:
I am _________________________ of the Proposer referenced above.
(title)
I have read Township of East Brunswick Ordinance No. 06-13 Establishing Restrictions on the
Award of Contracts to Professional Entities and Certain Other Entities Who Make Certain Political
Contributions, and pursuant to Section 3 (a) thereof, and I state that the Proposer has not made any
contributions in violation of Section 1 of Ordinance No. 06-13 and amended by Ord. 19-23.
______________________________________
(Signature)
.
Page 20 of 33
Township of East Brunswick
Request for Qualifications - 2023 Professional Services
Exhibit H
PROPOSAL FORM
COMPLETE IF REQUIRED BY SCOPE OF SERVICES
To the Municipal Clerk of the Township of East Brunswick for:
____________________________________________
Write or type the service of interest
The Proposer whose signature is below declares that he/she has reviewed the RFP\RFQ. In the event this
Proposal is accepted, and the Township awards a contract to this Proposer for the Services, Proposer agrees
to perform the Services as set forth under Section 2 of the RFP\RFQ following total amount:
$ _________________________________________
(Proposal amount in numbers)
__________________________________________
(Proposal amount in words)
Name of Proposer (Print)
Title
Signature
Date
Page 21 of 33
Township of East Brunswick
Request for Qualifications - 2023 Professional Services
Exhibit I
ACKNOWLEDGEMENT OF RECEIPT OF ADDENDA
The undersigned hereby acknowledges receipt of the following Addenda:
Addendum Number
Dated
_________________________
___________________
_________________________
___________________
Acknowledged for ___________________________________
Name of Proposer
By_________________________________________________
Signature of Authorized Representative
Name_______________________________________________
(Print)
Title________________________________________________
Page 22 of 33
Township of East Brunswick
Request for Qualifications - 2023 Professional Services
Exhibit J
TOWNSHIP OF EAST BRUNSWICK
DISCLOSURE OF INVESTMENT ACTIVITIES IN IRAN
BID/RFP/RFQ Solicitation: _______________________________ Bidder/Offeror: _______________________________
Part 1: Certification
BIDDERS ARE TO COMPLETE PART 1 BY CHECKING EITHER BOX
Failure to check one of the Boxes will render the Proposal Non-Responsive.
Pursuant to Public Law 2012, c. 25, any person or entity that submits a bid or proposal or otherwise proposes to enter into or renew a contract
must complete the certification below to attest, under penalty of perjury, that neither the person or entity, nor any of its parents, subsidiaries,
or affiliates, is identified on the Department of the Treasury’s Chapter 25 list as a person or entity engaging in investment activities in Iran.
The Chapter 25 list is found on the Division’s website at http://www.state.nj.us/treasury/purchase/pdf/Chapter25List.pdf. Bidders must
review this list prior to completing the below certification. Failure to complete the certification may render a bidder’s proposal non-
responsive. If the Director finds a person or entity to be in violation of the law, s/he shall take action as may be appropriate and provided by
law, rule or contract, including but not limited to, imposing sanctions, seeking compliance, recovering damages, declaring the party in default
and seeking debarment or suspension of the party.
PLEASE CHECK THE APPROPRIATE BOX:
I certify, pursuant to Public Law 2012, c. 25, that neither the bidder listed above nor any of the bidder’s parents,
subsidiaries, or affiliates is listed on the N.J. Department of the Treasury’s list of entities determined to be engaged in
prohibited activities in Iran pursuant to P.L. 2012, c. 25 (“Chapter 25 List”). I further certify that I am the person listed
above, or I am an officer or representative of the entity listed above and am authorized to make this certification on its
behalf. I will skip Part 2 and sign and complete the Certification below.
OR
I am unable to certify as above because the bidder and/or one or more of its parents, subsidiaries, or affiliates is listed on the
Department’s Chapter 25 List. I will provide a detailed, accurate and precise description of the activities in Part 2 below,
sign and complete the Certification below.
PART 2: PLEASE PROVIDE FURTHER INFORMATION RELATED TO INVESTMENT ACTIVITIES IN IRAN
You must provide a detailed, accurate and precise description of the activities of the bidding person/entity, or one of its parents, subsidiaries or
affiliates, engaging in the investment activities in Iran on additional sheets provided by you.
Certification: I, being duly sworn upon my oath, hereby represent and state that the foregoing information and any attachments thereto
to the best of my knowledge are true and complete. I attest that I am authorized to execute this certification on behalf of the above-
referenced person or entity. I acknowledge that East Brunswick Township is relying on the information contained herein and thereby
acknowledge that I am under a continuing obligation from the date of this certification through the completion of any contracts with the
Township to notify the Township in writing of any changes to the answers of information contained herein. I acknowledge that I am
aware that it is a criminal offense to make a false statement or misrepresentation in this certification, and if I do so, I recognize that I am
subject to criminal prosecution under the law and that it will also constitute a material breach of my agreement(s) with East Brunswick
Township, New Jersey and that the Township at its option may declare any contract(s) resulting from this certification void and
unenforceable.
Full Name (Print)___________________________________ Signature: ______________________________________
Title _____________________________________________ Date: ____________________
*This form need not be submitted. It is provided for use in assuring compliance with all required documentation.
Page 23 of 33
Township of East Brunswick
Request for Qualifications - 2023 Professional Services
TOWNSHIP OF EAST BRUNSWICK
SEALED SUBMISSION LABEL FOR REQUEST FOR QUALIFICATIONS
Please Tape This Label To The Front Of Your Sealed Submission
DO NOT OPEN
IMPORTANT - SEALED SUBMISSION ENCLOSED
NAME COMPANY: _______________________________________
ADDRESS: _______________________________________
_______________________________________
_______________________________________
TO: TOWNSHIP OF EAST BRUNSWICK
ATTN: MUNCIPAL CLERK
1 CIVIC CENTER DRIVE
EAST BRUNSWICK, NJ 08816-1081
TITLE OF SUBMISSION:
____________________________________________________________
____________________________________________________________
Page 24 of 33
Township of East Brunswick
Request for Qualifications - 2023 Professional Services
APPENDIX A
SCOPE OF SERVICES
APPRAISAL SERVICES:
The Township seeks Qualification Statements from Respondents that have expertise in the
provision of Appraisal Services in connection with:
• Appraisal Services – Various Projects
• Appraisal Services – Tax Appeals and
• Commercial Property Valuation
Respondents must state in their responses which of the Services they are interested in
providing. Respondents should be able to demonstrate that they have and will continue to have
the capabilities to perform the Services.
Scope of Service
The Township shall expect the successful Respondents to:
a.
Perform Appraisal Services as requested by the Township and its Officials.
b.
Attend meetings of the Township Council as requested.
c.
Attend all other meetings that the Township shall require.
d.
Provide advice and review to the Township and its officers and employees of
as needed.
e.
Provide services usual and customary for appraisers.
Note: All appraisers who will be providing services for the Township must be licensed in
the State of New Jersey, as applicable.
Contract Term:
The term of the contracts between the Township and the successful Respondents will be
for one (1) year. The Township anticipates awarding contracts for the Services at its first regular
Council Meeting in January. The Township shall reserve the right to terminate the contract
without cause on 15 days’ notice.
Service Fee:
Respondent shall specifically acknowledge agreement to provide services for a fee of
$175.00 per hour.
Page 25 of 33
Township of East Brunswick
Request for Qualifications - 2023 Professional Services
ARCHITECTURAL SERVICES:
The Township seeks Qualification Statements from Respondents that have expertise in the provision
of Architectural Services – Special Projects.
Scope of Service
The selected Architect(s) will be required to perform the basis architectural and engineering
services to be specified more fully in a contract agreement to be negotiated after selection. The
contract agreement will provide for payment for all phases of work completed with options to
proceed through all phases or to discontinue work as circumstances may dictate. Upon the
initial selection of an Architect based upon qualifications, with which negotiations will proceed,
a Scope of Work will be developed.
Contract Term:
The term of the contracts between the Township and the successful Respondents will be
for one (1) year. The Township anticipates awarding contracts for the Services at its first regular
Council Meeting in January. The Township shall reserve the right to terminate the contract
without cause on 15 days’ notice.
Service Fee:
Respondent shall provide a quote at the time requested for specific services.
Page 26 of 33
Township of East Brunswick
Request for Qualifications - 2023 Professional Services
TOWNSHIP AUDITOR:
The Township seeks Qualification Statements from Respondents that have expertise in
the provision of Township Auditor. Respondents must be able to demonstrate that they have
and will continue to have the capabilities to perform the Services.
Scope of Service:
The Township shall expect the successful Respondent to provide auditor services as follows:
-
Audit of the Township's accounts and records supporting the Township's
December 31, 2022, financial statements including: current fund, trust funds
(all), general capital, water utility (operating and capital), sewer utility fund
(operation and capital), parking utility fund (operating and capital), swimming
pool utility fund (operating and capital), police training facility utility operating
fund and fixed assets account group; Deferred Compensation 457 and LOSAP.
-
Perform tests of internal controls and compliance with statutory requirements.
-
If applicable, performance of a federal and or state single audit in
accordance with OMB Circular A-133 and N J OMB Circular 04-04.
-
Preparation of the Township's audited statutory financial statements;
-
Issuance of a separate report on the Municipal Court;
-
Issuance of a separate report on the animal control report;
-
Review of annual budget;
-
Provide as needed accounting and tax guidance throughout the year;
-
Meet with the Mayor, Administration, Council as needed and requested;
-
Advise on legislative changes which may require record changes during the year;
-
Attend meetings of the Township Council when requested;
-
Attend all other meetings that the Township shall require;
-
Provide financial and budgetary advice to the Township as needed or requested.
Contract Term:
The term of the contract between the Township and the successful Respondent will be one
(1) year. The Township anticipates awarding a contract for the Services at its first regular
Council Meeting in January. The Township shall reserve the right to terminate the contact
without cause on 15 days’ notice.
Service Fee: Respondent shall provide a quote for services for the year.
Page 27 of 33
Township of East Brunswick
Request for Qualifications - 2023 Professional Services
ENGINEERING SERVICES:
The Township seeks Qualification Statements from Respondents that have expertise in the
provision of Engineering Services.
The Township intends to qualify engineers and
engineering firms for the provision of Services as:
• Township Engineer
• Zoning Board of Adjustment Engineer
• Engineering Services
[Special Projects Environmental, Traffic Signal & Intersection Design, Road, Sewer, Water, Traffic, Parking,
Parking Decks Planning Board Engineer]
Respondents must note in their responses which of the Services they are interested in
providing. Respondents also must be able to demonstrate that they have and will continue to
have the capabilities to perform the Services.
Respondents to this RFQ shall be able to demonstrate that they have and will continue to have
the capabilities to perform the Services.
Scope of service:
The Township shall expect the successful Respondents to:
a.
Perform Engineering Services as requested by the Township, Planning Board or
Zoning Board.
b.
Attend meetings of the Township Council or the Boards as requested.
c.
Attend all other meetings that the Township or the Boards shall require.
d.
Provide all services usual and customary to engineers.
Note: All engineers who will be performing services for the Township must be licensed by the
State of New Jersey.
Contract Term:
The term of the contract between the Township and the successful Respondent will be for
one (1) year. The Township anticipates awarding a contract for the Services at its first regular
Council Meeting in January. The Township will qualify Respondents for the Planning and
Zoning Boards. Each Board will award its own contract for a one (1) year term. The Township
and Boards will reserve the right to terminate a contract without cause on 15 days’ notice.
Service Fee:
Respondents shall specifically acknowledge agreement to provide the Services for a fee of
$175.00 per hour for the Chief or Primary Engineer. Fees for other personnel shall be set
forth on a schedule to be included with Respondent’s proposal, which schedule shall
show a fee scale that assumes $175.00 as the maximum fee, and trends downward based
on the level of expertise of the employee (supervisor, draftsperson, surveyor, clerical, etc.)
Page 28 of 33
Township of East Brunswick
Request for Qualifications - 2023 Professional Services
LEGAL SERVICES:
The Township seeks Qualification Statements from Respondents that have expertise in the
provision of Legal Services. The Township intends to qualify several attorneys and law firms
for the provision of Services for the following:
• Township Attorney
• Special Legal Counsel/Conflict Attorney
• Bond Counsel
• Tax Appeal Counsel
• Labor Relations Counsel
• Labor Relations - Library
• Special/Conflict Labor Relations Counsel
• Planning Board Attorney
• Zoning Board of Adjustment Attorney
• Redevelopment Counsel
• Library Board Attorney and Conflict Attorney
Respondents must state in their responses the Services they are interested in providing.
Respondents also must be able to demonstrate that they have and will continue to have the
capabilities to perform the Services.
The Township shall expect the successful Respondents to:
a.
Perform the legal services requested by the Township.
b.
Attend meetings of the Township Council as requested.
c.
Attend all other meetings that the Township shall require;
d.
Prepare legal opinions and legal memoranda when requested;
e.
Provide legal advice and review to the Township as needed.
Note: All attorneys who will be performing legal services for the Township must be licensed to
practice law in the State of New Jersey. Attorneys are reminded that conflicts may arise in
connection with their private practice and their services for the Township and are advised to
familiarize themselves with the Supreme Court Advisory Committee on Professional Ethics
Opinion No. 697, 188 N.J. 549 (2006), which discusses conflicts of interest and application of
R.P.C. 1.8(k).
Contract Term:
The term of the contracts between the Township and the successful Respondents will be for one (1)
year. The Township anticipates awarding contracts for the Services at its first regular Council Meeting
in January. The Township shall reserve the right to terminate a contact without cause on 15 days’
notice.
Service Fee:
Respondent shall specifically acknowledge agreement to provide the Services for the fee of
$175.00 per hour.
Page 29 of 33
Township of East Brunswick
Request for Qualifications - 2023 Professional Services
PROFESSIONAL PLANNER:
The Township seeks Qualification Statements from Respondents that have expertise in the
provision of Planner Services. The Township intends to qualify planners and planning firms
for the provision of Services as
• Planning Board Planner
• Zoning Board of Adjustment Planner
• Township Planner – Special
• Special/Conflict Planner
Respondents must note in their responses which of the Services they are interested in
providing. Respondents also must be able to demonstrate that they have and will continue to
have the capabilities to perform the Services.
Scope of Service:
Respondents to this RFQ shall be able to demonstrate that they have and will continue to have
the capabilities to perform the Services.
The Township shall expect the successful Respondents to:
a.
Perform Planning Services as requested by the Mayor and the Director of the
Department of Planning and Engineering.
b.
Present to the Planning Board for review and recommendation to the Township
Council, if required.
c.
Present to the Township Council for its consideration.
d.
Attend meetings of the Township Council.
e.
Attend such other meetings as the Mayor and Township Council shall require.
f.
Provide all services usual and customary to planners.
g.
Such other services as the Mayor and/or the Director of the Department of
Planning and Engineering shall require or deem necessary or appropriate.
Note: All planners who will be performing services for the Township must be licensed by
the State of New Jersey.
Contract Term:
The term of the contract between the Township and the successful Respondent will be for
one (1) year. The Township anticipates awarding a contract for the Services at its
Reorganization Meeting. The Township Council will qualify Respondents for this position.
The Township Council reserves the right to terminate a contract without cause on 15 days’
notice.
Service Fee:
Respondents shall specifically acknowledge agreement to provide the Services for a fee of
$175.00 per hour for the Primary Planner Fees for other personnel shall be set forth on a
schedule to be included with Respondent’s proposal, which schedule shall show a fee scale
that assumes $175.00 as the maximum fee, and trends downward based on the level of
expertise of the employee (supervisor, clerical, etc.).
Page 30 of 33
Township of East Brunswick
Request for Qualifications - 2023 Professional Services
PUBLIC DEFENDER:
The Township seeks Qualification Statements from Respondents that have expertise in the
provision of Public Defender. The Township may appoint one or two attorneys to serve as
Public Defender(s). If one Public Defender is appointed, that attorney shall provide eight (8)
days of service per month, and be paid $250 per court session, not to exceed $2000 per month.
If two Public Defenders are appointed, each shall provide four (4) days of service per month,
and be paid $250 per court session, not to exceed $1000 each per month. Respondents must be
able to demonstrate that they have and will continue to have the capabilities to perform the
Services.
The Township shall expect the successful Respondents to:
a.
Perform the Services of Public Defender in accordance with the rules of the
Municipal Court of the Township and the laws of the State of New Jersey,
including, but not limited to, N.J.S.A. 2B:24-1 et seq.
b.
Appear at sessions of the Municipal Court of the Township as required.
c.
Perform services as usual and customary for Public Defenders.
Note: All attorneys who will be performing legal services for the Township must be licensed to
practice law in the State of New Jersey. Attorneys are reminded that conflicts may arise in
connection with their private practice and their position as Public Defender and are advised to
familiarize themselves with the Supreme Court Advisory Committee on Professional Ethics
Opinion No. 697, 188 N.J. 549 (2006), which discusses conflicts of interest and application of
R.P.C. 1.8(k).
Contract Term:
The term of the contracts between the Township and the successful Respondents will be for one (1)
year. The Township anticipates awarding contracts for the Services at its first regular Council Meeting
in January. The Township shall reserve the right to terminate a contact without cause on 15 days’
notice.
Service Fee:
Respondent shall specifically acknowledge agreement to provide the Services for the fee of
$250.00 per court session. If one Public Defender is appointed, his/her fee shall not exceed
$2000 per month. If two Public Defenders are appointed, each Public Defender’s monthly
fee shall not exceed $1,000 per month.
Page 31 of 33
Township of East Brunswick
Request for Qualifications - 2023 Professional Services
PROSECUTOR:
The Township seeks Qualification Statements from Respondents that have expertise as a
Municipal Prosecutor. The Township may consider Respondents for two Municipal Prosecutor
positions, one of which shall be the position of Municipal Prosecutor and Municipal
Prosecutor DWI\DUI pursuant to
N.J.S.A. 2B:25-4(f). Respondents must be able to demonstrate that they have and will continue
to have the capabilities to perform the Services.
Scope of Service:
The Township shall expect the successful Respondents to
a.
Perform the duties of and meet the qualifications for Municipal Prosecutors in
accordance with the rules of the Municipal Court of the Township and the laws of
the State of New Jersey, including, but not limited to, N.J.S.A. 2B:25-1 et seq.
b.
Prosecute matters on behalf of the Township in the Municipal Court of the
Township as required.
c.
Provide all services usual and customary to Municipal Prosecutors.
Note: All attorneys who will be performing legal services for the Township must be licensed to
practice law in the State of New Jersey. Attorneys are reminded that conflicts may arise in
connection with their private practice and their position with the Township and are advised to
familiarize themselves with the Supreme Court Advisory Committee on Professional Ethics
Opinion No. 697, 188 N.J. 549 (2006), which discusses conflicts of interest and application of
R.P.C. 1.8(k).
Contract Term:
The term of the contract between the Township and the successful Respondent will be for
one (1) year. The Township anticipates awarding contracts for the Services at its first regular
Council Meeting in January.
Service Fee:
Respondents shall specifically acknowledge their agreement to provide the Services of a
Municipal Prosecutor for a fee of $350.00 per court session, regular or special scheduled by
the Court Administrator. No payment will be made for legal work performed outside of
the court sessions.
Page 32 of 33
Township of East Brunswick
Request for Qualifications - 2023 Professional Services
REDEVELOPMENT CONSULTANT:
Scope of Service:
The Redevelopment Consultant shall provide advice and prepare reports,
presentations and research on redevelopment for the Mayor, Township Council,
Business Administrator, Township Attorney, Director of Planning and Engineering
and Redevelopment Agency on Redevelopment as requested.
The Redevelopment Consultant shall prepare plans and other supportive
documentation. The consultant shall assist and advise the Township on
redevelopment rules and regulations.
The Redevelopment Consultant shall also represent the Township as directed in
meetings with state agencies, Middlesex County, and other municipalities.
The Redevelopment Consultant shall assist the Director of Planning and
Engineering, and Township Attorney in Redevelopment planning related matters as
needed.
The Redevelopment Consultant advises the Township as necessary and shall have the
capabilities to prepare maps, reports and public presentations.
The Redevelopment Consultant shall provide consulting services and general advice to
the Township of East Brunswick in connection as it pertains to the commercial and
residential redevelopment.
Contract Term:
The term of the contract between the Township and the successful Respondent will
be for one (1) year. The Township anticipates awarding contracts for the Services at
its first regular Council Meeting in January.
Service Fee:
Respondents shall specifically acknowledge agreement to provide the Services for a
Monthly retainer.
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Contacts
Tamar Lawful
Township Clerk · Township Clerk’s Office
hidden@email.com
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Timeline
First Discovered
Mar 31, 2026
Last Info Update
Apr 30, 2026
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