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Annual Tree Planting Services
BID #: 37
ISSUED: 9/23/2021
DUE: 10/12/2021
VALUE: TBD
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Executive Summary
The Township of East Brunswick is seeking quotations for annual fall tree planting services. The contract is for a period of one year, Fall 2021, and may be renewed for up to two additional one-year extensions. The project involves street tree planting of approximately 100 trees of various species. Contractors must provide references and a price breakdown including price per tree species, root barrier, and trunk guard. A one-year guarantee is required on all planted trees. Quotations were due by October 12, 2021.
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Bid Postings • Annual Tree Planting Services Skip to Main Content Home Contact Us Accessibility Site Map /QuickLinks.aspx About EB Community Departments Government Recreation & Parks Public Safety Search Township Home Page Recreation & Parks Public Safety Township Clerk Home Bid Postings Print Sign up to receive a text message or email when new bids are added! Print Bid Title: Annual Tree Planting Services Category: Request for Quotes Status: Closed Publication Date/Time: 9/23/2021 8:00 AM Closing Date/Time: 10/12/2021 11:00 AM Related Documents: 2021 Tree Planting Services Return To Main Bid Postings Page Live Edit Legal Notices & Public Documents Recreation & Parks Registration Solid Waste & Recycling Taxes, Utilities & Online Payments EB Codebook Ice Arena Contact Us East Brunswick Municipal Building 1 Jean Walling Civic Center Drive | East Brunswick, NJ 08816 Phone Directory | Email Home Contact Us Accessibility Site Map /QuickLinks.aspx Quick Links Bid Opportunities OPRA Requests Job Vacancies CivicReady Alerts Public Documents & Legal Notices /QuickLinks.aspx Government Websites by CivicPlus® Loading Loading Do Not Show Again Close Arrow Left Arrow Right [] Slideshow Left Arrow Slideshow Right Arrow
Document Text
--- Document: 2021 Tree Planting Services ---
Page | 1
Township of East Brunswick Phone: (732) 390-6850
1 Civic Center Drive Fax: (732) 238-8848
East Brunswick, New Jersey 08816-1081 www.eastbrunswick.org
TOWNSHIP OF EAST BRUNSWICK
REQUEST FOR QUOTATION
TREE PLANTING SERVICES FOR THE
TOWNSHIP OF EAST BRUNSWICK
QUOTE OPENING DATE: OCTOBER 12, 2021 @ 11:00 A.M.
FAIR AND OPEN PROCESS IN ACCORDANCE WITH
N.J.S.A. 19:44A-20.4 et seq.
Legal Publication Date: East Brunswick Township website
September 24, 2021
Page | 2
A. PROJECT BACKGROUND:
The Township of East Brunswick (“Township”) wishes to conduct their Annual Fall Tree Planting
services outlined in this specification for a period of one (1) year, Fall 2021. The contract may be
renewed for up to two, one year extensions upon mutual agreement of the Township and
Contractor.
This contract includes street tree planting services for Fall 2021 for approximately 100 trees
consisting of 21 various species (subject to change) listed on page 10 of this request for quotation
document. Site locations for each planting will be provided at a later date. The Contractor shall
furnish a minimum of three (3) references including the length of the contract and list the
contact person, phone number and email address for each reference upon submission of their
quote on page 9. On page 10, the Contractor should submit a breakdown which should
include price/tree species, price/root barrier, and price/trunk guard. The Contractor must
provide a one year guarantee on all trees that have been planted at the specified tree planting
locations. The Township of East Brunswick reserves the right to select which sites to include
or remove in the recommendation of awarding a contract.
It is the Contractor’s obligation to examine and familiarize themselves with all street tree planting
sites. To request a site visit to any area included in the contract, the Contractor shall contact the
Director of Recreation, Parks and Community Services at 732-390-6806 weekdays between the
hours of 8:00 am – 4:30 pm.
B. SCOPE OF WORK:
The Township is issuing this request for quotation via a fair and open process in accordance with N.J.S.A
19:44A-20.4 et seq.
SCOPE OF SERVICE
1. Provision of Labor, Tools and Equipment. The Contractor agrees to furnish and pay all
necessary expenses for all labor, tools and equipment in connection with the program of street
tree planting as designated by the Township.
2. Payment to Other Parties. The Contractor shall not obligate the Township to make any
payments to another party, not make any promises or representations to another party for, or in
behalf of, the Township without prior written approval of the Director of Recreation, Parks and
Community Services or his authorized representative.
3. Description of Work. Specifications must incorporate the most recent street tree care industry
standards (e.g. ANSI Z60.1 & A300) for plant material, handling, shipping, street tree
planting/transplanting, and maintenance. Majority of planting locations will be street trees
between the sidewalk and curb which may involve underground or overhead utilities. The
Contractor agrees to mark out planting locations, plant specified street trees, install 8’ of 12”
root barriers, install arbor guards/trunk wraps, stake street trees, mulch and clean up all debris
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from each street tree planting site that is indicated on certain areas in the manner specified in
this Agreement. A map depicting the location of each site is available for review at the
Department of Recreation, Parks and Community Services, 334 Dunhams Corner Road, East
Brunswick. Specifications for the work to be performed by the Contract will be as follows:
a. Mark out. The Contractor will call NJ One Call for a mark out for each planting
location that will be provided per the schedule in order to avoid any damage to utilities.
b. Planting. The Contractor will perform digging, installation of 8’of 12” Root Barrier,
planting of trees (guidelines pgs. 11 & 12), stakes & mulching, installation of arbor
guards/trunk wraps (ex. pg. 13) at each specified location which will be provided by the
township.
c. Litter and Debris. It is the Contractor’s responsibility to maintain the areas in a neat
and attractive condition. Dirt, litter, debris and branches must be collected and taken
with you to discard.
d. Reporting of Damage. Any damage to the areas, or to any of the street trees, bushes
or objects located at work sites indicated will be reported to the Director of Recreation,
Parks and Community Services, 334 Dunhams Corner Road, East Brunswick, NJ (732-
390-6806) as soon as possible by the Contractor. The Contractor is responsible for
applying top soil & seed to any location with extensive damage to residential lawns.
Any irrigation damages at specified planting sites are the responsibility of the
Contractor.
4. Work Schedule. The Contractor is required to have the ability to begin project no later
than November 1st. Contractor shall submit a schedule for street tree planting to be approved
by the Director of Recreation, Parks and Community Services for approval by the Township.
5. Hours of Work. The Contractor may perform the work on Monday thru Friday, between the
hours of 7:00 AM and 6:00 PM, and Saturday, between the hours of 9:00 AM – 6:00 PM.
6. Equipment. The Contractor is responsible for providing, maintaining and transporting all
necessary equipment, and fuel for its use, in connection with the program of street tree planting
described in this Agreement. All tools and supplies necessary for performing the work required
by this Agreement will be provided by the Contractor.
7. Addition / Deletion of Street Trees. The Township reserves the right to reduce the amount
of street trees or planting sites; therefore, charges shall be adjusted accordingly. The Contractor
shall submit a price per street tree in the event planting areas are added or reduced.
8. Personnel. The Contractor’s personnel shall, at all times, present a neat appearance, and all
work shall be performed and all complaints handled with due regard to the Township public
relations. The Contractor shall utilize competent employees in performing the work specified
in this contract. At the request of the Township, the Contractor will replace any person in his
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or her employ that is incompetent, abusive or disorderly. The Crew Leader must be available
at all times when work is being performed and be fluent in the English language.
7. Supervision, Consultation and Reporting. It is agreed that the Director of Recreation, Parks
and Community Services or his authorized representative and the Contractor must mutually
understand work priorities, maintenance methods and management techniques. Upon request
and/or necessity, an authorized municipal representative will accompany the Contractor to
work areas to further clarify or describe maintenance methods and procedures. All work
described in this Agreement shall be performed under the guidance of the Director of
Recreation, Parks and Community Services or his authorized representative and subject to his
approval. The Contractor will consult with the Director of Recreation, Parks and Community
Services or his authorized representative regarding the details, scheduling the performance of
the street tree planting work, and will provide upon the Township’s request, daily reports of
work performed.
8. Obstruction of Streets and Right-of-Ways. The Contractor will arrange to keep sidewalks
open for traffic whenever possible and will block portions of streets only when deemed
necessary to protect private property. Warning signs and barricades shall be furnished and
erected by the Contractor when warranted. It is the Contractor’s responsibility to remove all
surplus material and debris from streets as work progresses in order that the public will have
adequate use of the affected streets.
9. Accident Prevention. The Contractor shall exercise precaution at all times for the protection
of persons and property. Safety provision of all applicable laws and ordinances shall be strictly
observed. The Director of Recreation, Parks and Community Services or his authorized
representative may require the Contractor to discontinue hazardous work practices upon written
notice. It is required that the Contractor keep the necessary guards and protective devices on
street tree planting equipment at locations where work is being performed to prevent injury to
the public or damage to public or private property. The Contractor is responsible to pay for
any damage to public property, buildings, etc. as a result of street tree planting activities.
10. Payment for Services. The Contractor will submit an invoice and shall be paid according to
the following:
a. Upon satisfactory performance of services, the Contractor shall be paid in full following
complete execution of services required. All invoices must stipulate the number of
street trees that were planted and number of root barriers that were installed and
submitted to the Director of Recreation, Parks and Community Services at 334
Dunhams Corner Road, East Brunswick, NJ. Payment will be made within 30 days.
11. Liquidated Damages. If the Contractor fails to perform the work in the manner specified by
this Agreement, the Township may, at its option, assess the Contractor for each day that the
work is not performed. Before assessing liquidated damages, the Township will notify the
Contractor of the problem and allow the Contractor twenty-four (24) hours to take corrective
action. The assessment will be two hundred fifty dollars ($250) per day. If, after further written
notice, the Contractor fails to take corrective action, the Township may terminate this
Agreement and enter into an agreement with another Contractor, or may perform the work
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itself. The cost of performing the work will be deducted from any amount due under the
Payment for Service schedule.
12. Termination of Contract. The Township of East Brunswick has cause to terminate contract
if contractor shall fail to perform its obligations under the contract in a timely & proper manner
or if contractor shall violate any of the requirements of the contract scope of services. In
addition, the contractor must be able to provide the species of street trees indicated in the Tree
Planting Quote Table (pg. 10).
C. QUALIFICATIONS:
The Contractor shall have a minimum of five (5) years of experience in the field of street tree
planting and provide documentation to substantiate the required experience.
D. FAIR AND OPEN CRITERIA:
STANDARDIZED SUBMISSION REQUIREMENTS & SELECTION CRITERIA
1. The solicitation of qualifications for any contract to be determined in excess of $17,500, and for
which a bid solicitation shall not be required under the Local Public Contracts Law shall be
advertised by the Township on the Township website at least ten (10) days prior to the date set for
the receipt of said quote. The published notice shall set forth a description of the requested goods
or services, the time, date and place that proposals must be submitted, the contact information for
obtaining a proposal document, and a statement that the proposals are being solicited through the
fair and open process, in accordance with N.J.S.A. 19:44A-20.4 et seq.
2. The Township shall review the responses to the request for quotes and appoint or award a
contract to a business entity for the goods or services advertised subsequent to such review.
Contracts awarded under this process shall be publicly announced and awarded. The resolution
awarding the contract shall state that the contract was awarded after a fair and open process and
shall state the number of responses received.
3. Contracts subject to the fair and open process delineated herein are subject to additional
Requirements and any other applicable laws including, but not limited to, the Local Public
Contracts Law.
E. SELECTION CRITERIA:
Quotations will be evaluated on the basis of the most advantageous, price and other factors considered.
The evaluation will consider:
a. Experience, qualifications, reputation in the field, and past performance with the township will be
considered;
b. Knowledge of the Township of East Brunswick and the subject matter to be addressed under the
contract;
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d. Compensation proposal;
e. Other factors if demonstrated to be in the best interest of the Township of East Brunswick;
f. Ability to provide tree species requested (see page 10);
g. Ability to complete street tree plantings within requested time period.
F.
INSURANCE REQUIREMENTS:
1. Indemnification
The contractor agrees to indemnify and save harmless the Township, its officers, agents and employees,
hereinafter referred to as indemnitees, from all suits, including attorney’s fees and costs of litigation,
actions, loss damage, expense, cost of claims, of any character or on account of any act, claim or amount
arising or recovered under Worker’s Compensation law, or arising out of failure of the Contractor or those
acting under Contractor to conform to any statutes, ordinances, regulations, law or court decree. It is the
intent of the parties to this contract that the indemnities shall, in all instances, except for loss or damage
resulting from the sole negligence of the indemnitee, be indemnified against all liability, loss or damage of
any nature whatsoever.
2. Insurance Requirements:
A. Worker’s Compensation and Employer’s Liability Insurance
This insurance shall be maintained in full force during the life of this contract by the contractor covering
all employees engaged in performance of this contract pursuant to N.J.S.A. 34:15-12(a) and N.J.A.C.
12:235-1.6. Minimum Employer’s Liability $1,000,000.00.
B. General Liability Insurance
This insurance shall have limits of not less than $1,500,000.00 any one person and $1,500,000.00 any
one accident for bodily injury and $1,500,000.00 aggregate for property damage, and shall be
maintained in force during the life of the contract.
C. Automobile Liability Insurance
This insurance covering contractor for claims arising from owned, hired and non-owned vehicles with
limits of not less than $1,500,000.00 any one person and $1,500,000.00 any one accident for bodily
injury and $1,500,000.00 each accident for property damage, shall be maintained in force during the
life of this contract by the contractor.
D. Professional Liability/Malpractice Insurance Policy (if applicable)
Coverage in the amount of $2,000,000.00/occurrence, $4,000,000.00 aggregate and assurance that each
such policy for each staff member remains full and in effect while providing services for Township.
The contractor shall provide the Township with a Certificate of Insurance naming the Township of East
Brunswick as additionally insured, evidencing the existence of required insurance prior to the
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commission of work. Said insurance must include coverage for complete operations, contractual
insurance and independent contractor or subcontractor insurance, where and if applicable.
E. Errors and Omissions Insurance
a. The contractor shall purchase and maintain during the entire period of this contract, errors and
omissions insurance that shall protect the contractor and the Township from any and all claims
that may arise out of or result from the contractor’s performance of this contract. Specifically,
the errors and omissions insurance shall have limits of not less than $2,000,000.00 dollars per
occurrence and $4,000,000.00 dollars in the aggregate.
b. Certificates of the Required Insurance
Certificates as listed above shall be submitted along with the contract as evidence covering
Errors and Omissions insurance. Such coverage shall be with acceptable insurance companies
operating on an admitted basis in the State of New Jersey.
The contractor shall provide the Township with a Certificate of Insurance naming the
Township, its employees, officers, and agents as additionally insured, and evidencing the
existence of required insurance prior to the commission of work.
The Township will not accept Mutual Limitation of Liability terms.
F. OTHER REQUIREMENTS:
1. Proof of N.J. Business Registration Certificate N.J.S.A. 52:32-44
Pursuant to N.J.S.A. 52:32-44, the Township is prohibited from entering into a contract with an entity unless
the bidder/respondent/contractor, and each subcontractor that is required by law to be named in a
bid/proposal/contract has a valid Business Registration Certificate on file with the Division of Revenue and
Enterprise Services within the Department of the Treasury.
Prior to contract award or authorization, the contractor shall provide the Contracting Agency with its proof
of business registration and that of any named subcontractor(s).
Subcontractors named in a bid or proposal shall provide proof of business registration to the bidder, who in
turn, shall provide it to the Contracting Agency prior to the time of contract, purchase order, or other
contracting document is awarded or authorized.
During the course of contract performance:
(1) The contractor shall not enter into a contract with a subcontractor unless the subcontractor first
provides the contractor with a valid proof of business registration.
(2) The contractor shall maintain and submit to the Contracting Agency a list of subcontractors and
their addresses that may be updated from time to time.
(3) The contractor and any subcontractor providing goods or performing services under the
contract, and each of their affiliates, shall collect and remit to the Director of the Division of
Taxation in the
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Department of Treasury, the use tax due pursuant to the Sales and Use Tax Act, (N.J.S.A. 54:32B-
1 et seq.) on all sales of tangible personal property delivered in the State. Any questions in this
regard can be directed to the Division of Taxation at (609) 292-6400. Form NJ-REG can be filed
online at www.state.nj.us/treasury/revenue/busregcert.shtml.
Before final payment is made under the contract, the contractor shall submit to the Contracting Agency a
complete and accurate list of all subcontractors used and their addresses. Pursuant to N.J.S.A. 54:49-4.1, a
business organization that fails to provide a copy of a business registration as required, or that provides
false business registration information, shall be liable for a penalty of $25.00 for each day of violation, not
to exceed $50,000, for each proof of business registration not properly provided under a contract with a
contracting agency.
2. Form W-9
Successful contractor shall complete W-9 Form and submit to the Municipal Clerk prior to contract award.
The form is available at the following link: www.irs.gov/pub/irs-pdf/fw9.pdf
3. Certification Of Political Contributions - Pay to Play – Notice of Disclosure Requirement
Township Ordinance No. 06-13 Establishing Restrictions on the Award of Contracts to Professional Entities
and Certain Other Entities Who Make Certain Political Contributions, and pursuant to Section 3 (a) thereof,
requires that Respondents confirm that they have not made any contributions in violation of Section 1 of
Ordinance No. 06-13.
Business entities are advised of their responsibility to file an annual disclosure statement of political
contributions with the New Jersey Election Law Enforcement Commission (ELEC) pursuant to N.J.S.A.
19:44A-20.27 if they receive contracts in excess of $50,000 from public entities in a calendar year.
Business entities are responsible for determining if filing is necessary. Additional information on this
requirement is available from ELEC at 888-313-3532 or at www.elec.state.nj.us.
H. PAYMENTS
The Contractor shall invoice the Department of the Township and payment will be processed in a timely
manner.
I. QUESTIONS
Any person who has questions or who needs additional information should contact Nennette Perry,
Municipal Clerk, at (732) 390-6850.
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TOWNSHIP OF EAST BRUNSWICK
REFERENCE FORM FOR:______________________________________
Reference #1:
Contact Person: ______________________________________________________________
Phone #:____________________________________________________________________
Email address:________________________________________________________________
Reference #2:
Contact Person: ______________________________________________________________
Phone #:____________________________________________________________________
Email address:________________________________________________________________
Reference #3:
Contact Person: ______________________________________________________________
Phone #:____________________________________________________________________
Email address:________________________________________________________________
Page | 10
TREE PLANTING SERVICES
QUOTATION FORM
Township of East Brunswick
1 Jean Walling Civic Center
Middlesex County, New Jersey 08816
Attn: Municipal Clerk
FOR QUOTATION OF; ________________________________________________________________
ADDRESS: ___________________________________________________________________________
We, the Undersigned Service Provider, acting through our authorized officers and intending to be legally
bound, agree that this Quotation proposal shall constitute an offer by the Undersigned to enter into a
Contract and with the Township of East Brunswick to furnish the necessary goods, services, material and/or
equipment called for in the Quotation. This Quotation shall be irrevocable for sixty (60) calendar days
from the date of receipt hereof.
We further declare that we have carefully examined the Instructions of the Quotation, Specifications, and
Quotation Documents herein referred to and propose to furnish, deliver, install and/or provide all necessary
services specified and in the manner and time prescribed.
Total Price
$__________________________ More details attached: Yes or No
Name of Provider: ____________________________________________________________________
Address: ______________________________________________________________________
Phone Number: _____________________ E-Mail:______________________________________
**If a corporation, give the State of Incorporation, using the phrase: "A corporation organized under the
laws of ______________________________________."
If a partnership, give names of the partners, using also the phrase: "Co-partners trading and doing business
under the firm name and style of_________________________________________________.”
If an individual using a trade name, give individual name, also using the phrase:
"An individual doing business under the firm name and style of _________________________.”
\
By: ___________________________________
(Signature of Individual, Partner or Officer of Provider)
___________________________________
Title
Page | 11
TREE PLANTING QUOTE - FALL 2021
LABOR, EQUIPMENT AND MATERIAL TO FURNISH AND PLANT STREET TREES
ACCORDING TO THE ATTACHED TREE PLANTING SPECIFICATIONS.
ALL TREES MUST BE 2” – 2 ½” CALIPER B&B TREE FORM
SPECIES
QTY.
PRICE/TREE
TOTAL
AMUR MAPLE – RED SLIPPERS
HACKBERRY “MAGNIFICA’
4
HEDGE MAPLE – QUEEN ELIZABETH
1
LACEBARK ELM ‘ALLEE’
LONDON PLANE – ‘BLOODGOOD’
OKAME CHERRY
5
RED MAPLE ‘BOWHALL’ or “ARMSTRONG
6
RED MAPLE ‘RED SUNSET’
SHADBLOW ‘CUMULUS’
23
GOLDEN RAIN
WHITE DOGWOOD
2
HORNBEAM ‘FASTIGIATA’
WHITE OAK
REDBUD FOREST PANSEY
2
TREE LILAC
22
TRIDENT MAPLE
31
GINKGO AUTUMN GOLD - MALE
PINK KOUSA DOGWOOD ‘HEARTTRHOB’
1
CAROLINA SILVERBELL
JERSEY BELLE
KOUSA DOGWOOD ‘STELLAR PINK’
SARGENT CHERRY
3
TOTAL FOR TREES
100
ROOT BARRIERS – 8’ L & 12” D
79
TRUNK WRAP/PROTECTORS
100
GRAND TOTAL
N/A
N/A
DATE
NAME
COMPANY NAME
ADDRESS
PHONE NUMBER
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Mar 31, 2026
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Apr 30, 2026
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