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East BrunswickRed Risk

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False Alarm Billing and Tracking System

BID #: 68

ISSUED: 1/24/2023

DUE: 2/2/2023

VALUE: $17,500

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Executive Summary

The Township of East Brunswick is seeking quotes for a false alarm billing and tracking service to assist in enforcing its Alarm Ordinance. This includes tracking responsible parties, registering alarm systems, billing and notification of permit and false alarm fees, maintaining a database, tracking false alarm occurrences, collecting fees and penalties, generating reports, and ensuring timely access to false alarm information. Quotes were due by February 2, 2023, at 2:00 p.m.

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Bid Postings • False Alarm Billing and Tracking System
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Bid Title:
False Alarm Billing and Tracking System
Category:
Request for Quotes
Status:
Closed
Publication Date/Time:
1/24/2023 11:00 AM
Closing Date/Time:
2/2/2023 11:00 AM
Related Documents:
Contract for False Alarm Billing and Tracking Services - Deadline February 2, 2023 at 2 p.m.
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1 Jean Walling Civic Center Drive | East Brunswick, NJ 08816
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Document Text

--- Document: Contract for False Alarm Billing and Tracking Services - Deadline February 2, 2023 at 2 p.m. ---
   Township of East Brunswick
   Phone: (732) 390-6850 
     1 Civic Center Drive    
Fax: (732) 238-8848 
East Brunswick, New Jersey 08816-1081 
 www.eastbrunswick.org 
TOWNSHIP OF EAST BRUNSWICK 
REQUEST FOR QUOTATION 
CONTRACT FOR FALSE ALARM BILLING 
AND TRACKING SERVICES
QUOTE DEADLINE DATE: February 2, 2023 @ 2:00
P.M.
FAIR AND OPEN PROCESS IN ACCORDANCE 
WITH N.J.S.A. 19:44A-20.4 et seq. 
Legal Publication Date:  East Brunswick Township 
website January 24, 2023
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A. PROJECT BACKGROUND:
The Township of East Brunswick (“Township”) wishes to purchase a false alarm tracking and 
billing service. The Township of East Brunswick Council has enacted ordinances related to alarm 
systems and false alarms titled Chapter 43 Alarm Systems. Due to the implementation of the 
Alarm Ordinance, the TOWNSHIP is authorized to engage a third-party CONTRACTOR to assist 
the TOWNSHIP in the enforcement of the Alarm Ordinance so that persons and organizations 
that use alarm systems can be held accountable for false alarms through a system of fees 
and penalties. The Department of Public Safety, Administrative Division is responsible for working in 
conjunction with said third-party to ensure proper billing and tracking.  
Quotes must be received by the Township’s Designated Contact Person, via email, mail or hand delivery, 
by 2:00 p.m. prevailing time on January 20, 2023. Quotes received after the 2:00 p.m. on the
Deadline Date will not be considered. 
Designated Contact Person: 
Email: tlawful@eastbrunswick.org
Tamar Lawful, Municipal Clerk
Township of East Brunswick 
1 Jean Walling Civic Center Drive 
East Brunswick, NJ 08816-1081 
It is the Contractor’s obligation to examine and familiarize themselves with all the requirements 
of this Request for Quotation prior to submitting a proposal.   
B. SCOPE OF WORK:
The Township is issuing this request for quotation via a fair and open process in accordance with N.J.S.A 
19:44A-20.4 et seq. 
The purpose of this Scope of Work is to describe the duties and responsibilities of the CONTRACTOR 
and TOWNSHIP. 
The Alarm Management Services ("CONTRACTOR") shall assist the TOWNSHIP in enforcing its Alarm 
Ordinance to include tracking of responsible persons (including individuals, businesses and government 
agencies) who use alarm systems, registering of alarm systems, billing and notification of permit and false 
alarm fees in accordance with the Alarm Ordinance and at the direction and under the supervision of 
TOWNSHIP's Alarm Administrator, maintenance of a database of persons who use alarm systems, 
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tracking of false alarm occurrences, collection of fees, the collection and enforcement of penalties for 
violations, generating performance and outcome reports and assuring the availability to TOWNSHIP of 
timely false alarm information.
Upon conception of the contract, the CONTRACTOR shall not collect any initial registrations fees from 
responsible persons (including individuals, businesses and government agencies) who had previously been 
registered with Public Safety Corporation, T/A CryWolf Alarms Systems.


C. QUALIFICATIONS:
D. FAIR AND OPEN CRITERIA:
STANDARDIZED SUBMISSION REQUIREMENTS & SELECTION CRITERIA 
1.
The solicitation of qualifications for any contract to be determined in excess of $17,500, and for
which a bid solicitation shall not be required under the Local Public Contracts Law shall be
advertised by the Township on the Township website at least ten (10) days prior to the date set for
the receipt of said quote. The published notice shall set forth a description of the requested goods
or services, the time, date and place that proposals must be submitted, the contact information for
obtaining a proposal document, and a statement that the proposals are being solicited through the
fair and open process, in accordance with N.J.S.A. 19:44A-20.4 et seq.
2.
The Township shall review the responses to the request for quotes and appoint or award a
contract to a business entity for the goods or services advertised subsequent to such review.
Contracts awarded under this process shall be publicly announced and awarded. The resolution
awarding the contract shall state that the contract was awarded after a fair and open process and
shall state the number of responses received.
3.
Contracts subject to the fair and open process delineated herein are subject to additional
Requirements and any other applicable laws including, but not limited to, the Local Public
Contracts Law.
E. SELECTION CRITERIA:
Quotations will be evaluated on the basis of the most advantageous, price and other factors considered. 
The evaluation will consider:  
a. Experience, technical expertise, professional execution and reputation in the field;
b. Knowledge of the Township of East Brunswick and the subject matter to be addressed under the
contract;
c. Availability to accommodate any required meetings of the Township and the ability to work well
with the Township;
d. Compensation proposal;
e. Other factors if demonstrated to be in the best interest of the Township of East Brunswick;
f. Creative vision, display impact, appreciation and respect for the program.
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Experience, technical expertise, professional execution and reputation in the field.
The inclusion of references is recommended.


F.
INSURANCE REQUIREMENTS:
1.
Indemnification
The contractor agrees to indemnify and save harmless the Township, its officers, agents and employees, 
hereinafter referred to as indemnitees, from all suits, including attorney’s fees and costs of litigation, 
actions, loss damage, expense, cost of claims, of any character or on account of any act, claim or amount 
arising or recovered under Worker’s Compensation law, or arising out of failure of the Contractor or those 
acting under Contractor to conform to any statutes, ordinances, regulations, law or court decree. It is the 
intent of the parties to this contract that the indemnities shall, in all instances, except for loss or damage 
resulting from the sole negligence of the indemnitee, be indemnified against all liability, loss or damage of 
any nature whatsoever. 
2.
Insurance Requirements:
A. Worker’s Compensation and Employer’s Liability Insurance
This insurance shall be maintained in full force during the life of this contract by the contractor covering 
all employees engaged in performance of this contract pursuant to N.J.S.A. 34:15-12(a) and N.J.A.C. 
12:235-1.6. Minimum Employer’s Liability $1,000,000.00. 
B. General Liability Insurance
This insurance shall have limits of not less than $3,000,000.00 any one person and $3,000,000.00 any 
one accident for bodily injury and $3,000,000.00 aggregate for property damage, and shall be 
maintained in force during the life of the contract. 
C. Automobile Liability Insurance
This insurance covering contractor for claims arising from owned, hired and non-owned vehicles with 
limits of not less than $3,000,000.00 any one person and $3,000,000.00 any one accident for bodily 
injury and $3,000,000.00 each accident for property damage, shall be maintained in force during the 
life of this contract by the contractor. 
D. Professional Liability/Malpractice Insurance Policy (if applicable)
Coverage in the amount of $2,000,000.00/occurrence, $4,000,000.00 aggregate and assurance that each 
such policy for each staff member remains full and in effect while providing services for Township. 
The contractor shall provide the Township with a Certificate of Insurance naming the Township of East 
Brunswick as additionally insured, evidencing the existence of required insurance prior to the 
commission of work. Rain Date shall also be shown on the description section of the Certificate of 
Insurance.  Said insurance must include coverage for complete operations, contractual insurance and 
independent contractor or subcontractor insurance, where and if applicable. 
E. Errors and Omissions Insurance
a.
The contractor shall purchase and maintain during the entire period of this contract, errors and
omissions insurance that shall protect the contractor and the Township from any and all claims
that may arise out of or result from the contractor’s performance of this contract. Specifically,
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the errors and omissions insurance shall have limits of not less than $2,000,000.00 dollars per 
occurrence and $4,000,000.00 dollars in the aggregate. 
b.
Certificates of the Required Insurance
Certificates as listed above shall be submitted along with the contract as evidence covering
Errors and Omissions insurance. Such coverage shall be with acceptable insurance companies
operating on an admitted basis in the State of New Jersey.
The contractor shall provide the Township with a Certificate of Insurance naming the
Township, its employees, officers, and agents as additionally insured, and evidencing the
existence of required insurance prior to the commission of work.
The Township will not accept Mutual Limitation of Liability terms.
F. OTHER REQUIREMENTS:
1.
Proof of N.J. Business Registration Certificate N.J.S.A. 52:32-44
Pursuant to N.J.S.A. 52:32-44, the Township is prohibited from entering into a contract with an entity unless 
the bidder/respondent/contractor, and each subcontractor that is required by law to be named in a 
bid/proposal/contract has a valid Business Registration Certificate on file with the Division of Revenue and 
Enterprise Services within the Department of the Treasury. 
Prior to contract award or authorization, the contractor shall provide the Contracting Agency with its proof 
of business registration and that of any named subcontractor(s). 
Subcontractors named in a bid or proposal shall provide proof of business registration to the bidder, who in 
turn, shall provide it to the Contracting Agency prior to the time of contract, purchase order, or other 
contracting document is awarded or authorized. 
During the course of contract performance: 
(1) The contractor shall not enter into a contract with a subcontractor unless the subcontractor first
provides the contractor with a valid proof of business registration.
(2) The contractor shall maintain and submit to the Contracting Agency a list of subcontractors and
their addresses that may be updated from time to time.
(3) The contractor and any subcontractor providing goods or performing services under the
contract, and each of their affiliates, shall collect and remit to the Director of the Division of
Taxation in the
Department of Treasury, the use tax due pursuant to the Sales and Use Tax Act, (N.J.S.A. 54:32B-
1 et seq.) on all sales of tangible personal property delivered in the State. Any questions in this 
regard can be directed to the Division of Taxation at (609) 292-6400. Form NJ-REG can be filed 
online at  www.state.nj.us/treasury/revenue/busregcert.shtml. 
Before final payment is made under the contract, the contractor shall submit to the Contracting Agency a 
complete and accurate list of all subcontractors used and their addresses. Pursuant to N.J.S.A. 54:49-4.1, a 
business organization that fails to provide a copy of a business registration as required, or that provides 
false business registration information, shall be liable for a penalty of $25.00 for each day of violation, 
not 
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to exceed $50,000, for each proof of business registration not properly provided under a contract with a 
contracting agency. 
2.
Form W-9
Successful contractor shall complete W-9 Form and submit to the Municipal Clerk prior to contract award.  
The form is available at the following link: www.irs.gov/pub/irs-pdf/fw9.pdf 
1.
For  Quotations in Excess of $17,500 Certification Of Political Contributions - Pay to Play –
Notice of Disclosure Requirement
Township Ordinance No. 06-13 Establishing Restrictions on the Award of Contracts to Professional Entities 
and Certain Other Entities Who Make Certain Political Contributions, and pursuant to Section 3 (a) thereof, 
requires that Respondents that provide quotations in excess of $17,500 confirm that they have not made 
any contributions in violation of Section 1 of Ordinance No. 06-13.   
H. PAYMENTS
The Contractor shall conduct all necessary billing and collection of fees and shall be responsible for 
remitting payment to the Township on a monthly basis via ACH.
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Company Name:____________________________________________ 
QUOTATION FORM 
Township of East Brunswick  
1 Civic Center Drive 
East Brunswick Township, New Jersey 08816-1081 
Attn:  Municipal Clerk 
FOR QUOTATION OF: PAINT STRIPPING MACHINE 
ADDRESS: ___________________________________________________________________________ 
     ___________________________________________________________________________
We, the Undersigned Service Provider, acting through our authorized officers and intending to be legally 
bound, agree that this Quotation proposal shall constitute an offer by the Undersigned to enter into a 
Contract and with the Township of East Brunswick to furnish the necessary goods, services, material and/or 
equipment called for in the Quotation.  This Quotation shall be irrevocable for sixty (60) calendar days 
from the date of receipt hereof. 
We further declare that we have carefully examined the Instructions of the Quotation, Specifications, and 
Quotation Documents herein referred to and propose to furnish, deliver, install and/or provide all necessary 
services  specified and in the manner and time prescribed.    
Total Price  
 
 
$__________________________ More details attached:  Yes or No  
Name of Provider: ____________________________________________________________________ 
Address: ______________________________________________________________________  
Phone Number: _____________________ E-Mail:______________________________________ 
**If a corporation, give the State of Incorporation, using the phrase: "A corporation organized under the 
laws of ______________________________________." 
If a partnership, give names of the partners, using also the phrase: "Co-partners trading and doing business 
under the firm name and style of_________________________________________________.” 
If an individual using a trade name, give individual name, also using the phrase: 
"An individual doing business under the firm name and style of _________________________.” 
By: ___________________________________ 
(Signature of Individual, Partner or Officer of Provider) 
___________________________________ 
Title 
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List of Agencies with Elected Officials Required for Political Contribution Disclosure
N.J.S.A. 19:44A-20.26
County Name:  Middlesex
Township of East Brunswick Mayor:
Dr. Brad Cohen
Members of Governing Body:
Dinesh Behal 
Kevin McEvoy 
James Wendell 
Dana Winston 
Dana Zimbicki

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"...Pursuant to N.J.S.A. 54:49-4.1, a business organization that fails to provide a copy of a business registration as required, or that provides false business registration information, shall be liable for a penalty of $25.00 for each day of violation, not to exceed $50,000, for each proof of business registration not properly provided under a contract with a contracting agency...."

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