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Mowing Services for the Township of East Brunswick
BID #: 45
ISSUED: 3/2/2022
DUE: 3/22/2022
VALUE: TBD
80
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Executive Summary
The Township of East Brunswick is seeking quotations for mowing services at various sites within the township for a three-year period (2022-2024), with the possibility of two one-year extensions. The contract requires the contractor to provide labor, tools, and equipment for mowing and trimming designated areas. Bidders must have a minimum of five years of experience and provide at least three references. Interested contractors can request site visits by contacting the Director of Recreation, Parks and Community Services. Quotes must be submitted by mail or hand delivery to the Municipal Clerk by March 22, 2022, at 10:00 A.M.
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Document Text
--- Document: 2022 Mowing Services for the Township of East Brunswick ---
Township of East Brunswick Phone: (732) 390-6850
1 Civic Center Drive Fax: (732) 238-8848
East Brunswick, New Jersey 08816-1081 www.eastbrunswick.org
TOWNSHIP OF EAST BRUNSWICK
REQUEST FOR QUOTATION
Mowing Services For
The Township of East Brunswick
QUOTE OPENING DATE: March 22, 2022 @ 10:00 A.M.
FAIR AND OPEN PROCESS IN ACCORDANCE WITH
N.J.S.A. 19:44A-20.4 et seq.
Legal Publication Date: East Brunswick Township
Website: March 4, 2022
Page | 2 – RFQ – Mowing Services
A. PROJECT BACKGROUND:
The Township of East Brunswick is accepting quotations for mowing services outlined in this specification for a period of
three (3) years, 2022, 2023 and 2024. The contract may be renewed for up to two, one year extensions upon mutual
agreement of the Township and Contractor.
This contract includes mowing services of the site areas listed on Pages 6 & 7 of this Request For Quotation
document. The Contractor shall furnish a minimum of three (3) references on Page 16, including the contact
person, phone number and email address for each reference upon submission of their bid. The Contractor shall
have a minimum of five (5) years of experience in the field of contract mowing and may provide documentation
to substantiate the required experience. On page 14, the Contractor should submit a cost per cut for each
individual site in addition to providing a Total Price for one overall cut of all sites included.
The Township of East Brunswick reserves the right to select which sites to include or remove in the
recommendation of awarding a contract.
It is the Contractor’s obligation to examine and familiarize themselves with all mowing sites. To request a site
visit to any area included in the contract, the Contractor shall contact the Director of Recreation, Parks and
Community Services at 732-390-6797 weekdays between the hours of 8:30 am – 4:30 pm.
Quotes must be received by the Township’s Designated Contact Person, via mail or hand delivery, by 10:00 a.m. prevailing
time on March 22, 2022. Quotes received after 10:00 a.m. on the Due Date will be returned unopened.
Designated Contact Person:
Nennette Perry, Municipal Clerk
Township of East Brunswick
1 Jean Walling Civic Center Drive
East Brunswick, NJ 08816-1081
It is the Contractor’s obligation to examine and familiarize themselves with all the requirements of this Request for Quotation
prior to submitting a proposal. Contractor may contact the Director of Recreation, Parks and Community Services at 732-
390-6797, weekdays between the hours of 8:30 a.m. and 4:30 p.m., with questions regarding this request.
Page | 3 – RFQ – Mowing Services
B. SCOPE OF WORK:
The Township is issuing this request for quotation via a fair and open process in accordance with N.J.S.A 19:44A-20.4 et
seq.
Scope of Service
1.
Provision of Labor, Tools and Equipment. The Contractor agrees to furnish and pay all necessary expenses for
all labor, tools and equipment in connection with the program of mowing and trimming as designated by the
Township.
2.
Payment to Other Parties. The Contractor shall not obligate the Township to make any payments to another party,
not make any promises or representations to another party for, or in behalf of, the Township without prior written
approval of the Director of Recreation, Parks and Community Services or his authorized representative. No work
shall be done on any grass or brush involved in such payments, promises or representations until such approval of
the Director of Recreation, Parks and Community Services or his authorized representative has been obtained.
3.
Description of Work. The Contractor agrees to trim, edge, mow and blow the grass on certain areas in the manner
specified in this Agreement. The specific areas involved are listed in these Specifications which is incorporated
herein and shall be construed as part of this Agreement. A map depicting the location of each site is available for
review at the Department of Recreation, Parks and Community Services, 334 Dunhams Corner Road, East
Brunswick. Specifications for the work to be performed by the Contract will be as follows:
a.
Mowing. The Contractor will mow the areas listed within Pages 6 & 7 per the cutting schedule. To avoid
damaging the grass, the Contractor will not mow to a height of less than two (2) inches.
b.
Trimming. The Contractor will trim the grass around the curbs, trees, bushes, planting beds, utility poles,
sign posts, fences and other objects as required to provide uniform appearance. The trimming must be done
on the same day as the mowing.
c.
Litter and Debris. It is the Contractor’s responsibility to maintain the areas in a neat and attractive
condition. Litter, debris and branches must be collected and placed in trash cans or dumpsters prior to
mowing. When finished mowing, the Contractor will sweep and remove any dirt and grass clippings from
curbs, sidewalks or streets adjoining the areas. Storm drains are to be kept free and clear of grass clippings.
d.
Reporting of Damage. Any vandalism or storm damage to the areas, or to any of the trees, bushes or
objects located in the park area will be reported to the Director of Recreation, Parks and Community
Services, 334 Dunhams Corner road, East Brunswick, NJ (732-390-6797) as soon as possible by the
Contractor.
4.
Work Schedule. The work performed by the Contractor as described in the Agreement shall begin at the
Township’s request, (approx. April 15). Each area awarded, once begun, shall be for a continuous period through
November 14 subject to the provisions of this Agreement. All work areas will be maintained weekly, or twice per
month, according to area, rate of growth and frequency of rainfall. Contractor shall submit a schedule for mowing
to be approved by the Director of Recreation, Parks and Community Services for approval by the Township. The
Township may add or drop areas and regulate the number of mowings during the contract period.
5.
Hours of Work. The Contractor may perform the work on weekdays, Monday thru Friday, between the hours of
7:00 A.M. and 7:00 P.M. The Contractor shall not perform mowings on days when organized programs (Soccer,
Football, etc.) or Special Events are scheduled. The Contractor shall not perform mowing when turf may be damaged
by mowing equipment because of rainfall. The Township will supply the Contractor with a schedule of events and
time of programs and events
Page | 4 – RFQ – Mowing Services
6.
Equipment. The Contractor is responsible for providing, maintaining and transporting all necessary equipment,
and fuel for its use, in connection with the program of mowing and trimming described in this Agreement. All lawn
and grass mower blades must be kept sufficiently sharp to provide a clean and even cut. All other tools and supplies
necessary for performing the work required by this Agreement will be provided by the Contractor.
All areas must be cut with fine quality finish mowers.
7.
Addition / Deletion of Acres. The Township reserves the right to reduce the frequency of an area to be cut or
eliminate an area entirely or add additional acreage; therefore, charges shall be adjusted accordingly.
8.
Personnel. The Contractor’s personnel shall, at all times, present a neat appearance, and all work shall be performed
and all complaints handled with due regard to the Township public relations. The Contractor shall utilize competent
employees in performing the work specified in this contract. At the request of the Township, the Contractor will
replace any person in his or her employ that is incompetent, abusive or disorderly. The Crew Leader must be
available at all times when work is being performed and be able to communicate effectively with Township
employees.
9.
Supervision, Consultation and Reporting. It is agreed that the Director of Recreation, Parks and Community
Services or his authorized representative and the Contractor must mutually understand work priorities, maintenance
methods and management techniques. Upon request and/or necessity, an authorized municipal representative will
accompany the Contractor to work areas to further clarify or describe maintenance methods and procedures. All
work described in this Agreement shall be performed under the guidance of the Director of Recreation, Parks and
Community Services or his authorized representative and subject to his approval. The Contractor will consult with
the Director of Recreation, Parks and Community Services or his authorized representative regarding the details,
scheduling the performance of the mowing and trimming work, and will provide upon the Township’s request,
weekly or monthly reports of work performed.
10.
Obstruction of Streets and Right-of-Ways. The Contractor will arrange to keep sidewalks open for traffic
whenever possible and will block portions of streets only when deemed necessary to protect private property.
Warning signs and barricades shall be furnished and erected by the Contractor when warranted. It is the Contractor’s
responsibility to remove all surplus material and debris from streets as work progresses in order that the public will
have adequate use of the affected streets.
11.
Accident Prevention. The Contractor shall exercise precaution at all times for the protection of persons and
property. Safety provision of all applicable laws and ordinances shall be strictly observed. The Director of
Recreation, Parks and Community Services or his authorized representative may require the Contractor to
discontinue hazardous work practices upon written notice. It is required that the Contractor keep the necessary
guards and protective devices on mowing equipment at locations where work is being performed to prevent injury
to the public or damage to public or private property. The Contractor is responsible to pay for any damage to public
property, buildings, etc. as a result of mowing activities.
12.
Payment for Services. The Contractor will submit monthly invoices and shall be paid according to the following:
a.
Upon satisfactory performance of services, the Contractor shall be paid in monthly installments following
full execution of services required. All invoices must stipulate the site(s) and date(s) mowing was performed
and submitted to the Director of Recreation, Parks and Community Services at 334 Dunhams Corner Road,
East Brunswick, NJ. Payment will be made within 30 days.
Page | 5 – RFQ – Mowing Services
14.
Liquidated Damages. If the Contractor fails to perform the work in the manner specified by this Agreement, the
Township may, at its option, assess the Contractor for each day that the work is not performed. Before assessing
liquidated damages, the Township will notify the Contractor of the problem and allow the Contractor twenty-four
(24) hours to take corrective action. The assessment will be two hundred fifty dollars ($250) per day. If, after further
written notice, the Contractor fails to take corrective action, the Township may terminate this Agreement and enter
into an agreement with another Contractor, or may perform the work itself. The cost of performing the work will
be deducted from any amount due under the Payment for Service schedule.
Page | 6 – RFQ – Mowing Services
A P P E N D I X
MOWING CONTRACT SITES
Site 1.
Heavenly Farms
Location:
440 Dunhams Corner Road, E.B., N.J.
Frequency of Cut:
Once a week
Area:
Approximately 17+ acres
Site 2.
Community Arts Center
Location:
721 Cranbury Road, E.B., N.J.
Frequency of Cut:
Once a week
Area:
Approximately 8 acres
Site 3.
Summerhill Road Water Tower
Location:
Summerhill Road, Brunswick Square Mall, E.B., N.J.
Frequency of Cut:
Every 14 Days
Area:
Approximately 40,000 square feet
Site 4.
Yates Drive Former Water Tower
Location:
Yates Drive, E.B., N.J.
Frequency of Cut:
Every 14 Days
Area:
Approximately 17,000 square feet
NOTE:
At Yates Drive Water Tower, sidewalks must be edged when cut.
Site 5.
Fern Road Water Tower
Location:
Fern Road, E.B., N.J.
Frequency of Cut:
Every 14 Days
Area:
Approximately 6,000 square feet
Site 6.
Pump Station
Location:
Tices Lane, E.B., N.J.
Frequency of Cut:
Every 14 Days
Area:
Approximately 40,000 square feet
Site 7.
East Brunswick Public Safety Training Facility
Location:
23 Harts Lane, E.B., N.J.
Frequency of Cut:
Every 14 Days
Area:
Approximately 70,000 square feet
Site 8.
Transportation Center
Location:
551 Old Bridge Turnpike, East Brunswick, NJ
Frequency of Cut:
Every 14 Days
Area:
Approximately ½ acre.
NOTE:
Area includes sidewalk area along Old Bridge Turnpike from the bus entrance
traffic light to the car entrance. Service for this location also includes one Spring
Clean Up with mulch.
Page | 7 – RFQ – Mowing Services
Site 9.
Buckingham Drive Detention Basin
Location:
Buckingham Drive, East Brunswick NJ
Frequency of Cut:
Every 14 Days
Area:
Approximately 1 acre
Sites 10-20 Sewer Pump Stations
Frequency of Cut:
Every 14 Days
Locations:
Cleveland Avenue
4,200 sq ft
Society Hill
15,000 sq ft
Kingswood Station
1,800 sq ft
Clark Woods
5,100 sq ft
Dutch Road
1,300 sq ft
Ryders Lane
5,000 sq ft
Fern Road
1,200 sq ft
Harts Lane
5,800 sq ft
Gage Road
6,500 sq ft
Perry Road
6,200 sq ft
New Brunswick Ave
14,500 sq ft
Site 21
Ryders Lane Detention Basin
Location:
Ryders Lane, East Brunswick NJ - Block 738.14 / Lot 45.01
Frequency of Cut:
Every 14 Days
Area:
Approximately 2 Acres
Site 22
NJ Turnpike Area
Location:
Weston Mills Road and Naricon Place
Frequency of Cut:
Every 14 Days
Area:
Approximately 1 Acre
Page | 8 – RFQ – Mowing Services
C. QUALIFICATIONS:
1. Contractor shall meet and submit all necessary documents to satisfy all Federal, State, and Local certifications and
requirements. All requirements of the Central Jersey Joint Insurance Fund shall be adhered to as required.
2. Contractor shall have a minimum of five (5) years of experience and provide documentation indicating this
experience and any award recipients.
3. Contractor shall provide references within the past 5 years.
D. FAIR AND OPEN CRITERIA:
STANDARDIZED SUBMISSION REQUIREMENTS & SELECTION CRITERIA
1. The solicitation of qualifications for any contract to be determined in excess of $17,500, and for which a bid
solicitation shall not be required under the Local Public Contracts Law shall be advertised by the Township on the
Township website at least ten (10) days prior to the date set for the receipt of said quote. The published notice shall
set forth a description of the requested goods or services, the time, date and place that proposals must be submitted,
the contact information for obtaining a proposal document, and a statement that the proposals are being solicited
through the fair and open process, in accordance with N.J.S.A. 19:44A-20.4 et seq.
2. The Township shall review the responses to the request for quotes and appoint or award a contract to a business
entity for the goods or services advertised subsequent to such review. Contracts awarded under this process shall be
publicly announced and awarded. The resolution awarding the contract shall state that the contract was awarded
after a fair and open process and shall state the number of responses received.
3. Contracts subject to the fair and open process delineated herein are subject to additional Requirements and any other
applicable laws including, but not limited to, the Local Public Contracts Law.
E. SELECTION CRITERIA:
Quotations will be evaluated on the basis of the most advantageous, price and other factors considered. The evaluation will
consider:
a. Experience, technical expertise, professional execution and reputation in the field;
b. Knowledge of the Township of East Brunswick and the subject matter to be addressed under the contract;
c. Availability to accommodate any required meetings of the Township and the ability to work well with the Township;
d. Compensation proposal;
e. Other factors if demonstrated to be in the best interest of the Township of East Brunswick;
F.
INSURANCE REQUIREMENTS:
1. Indemnification
The contractor agrees to indemnify and save harmless the Township, its officers, agents and employees, hereinafter referred
to as indemnitees, from all suits, including attorney’s fees and costs of litigation, actions, loss damage, expense, cost of
claims, of any character or on account of any act, claim or amount arising or recovered under Worker’s Compensation law,
or arising out of failure of the Contractor or those acting under Contractor to conform to any statutes, ordinances, regulations,
law or court decree. It is the intent of the parties to this contract that the indemnities shall, in all instances, except for loss or
damage resulting from the sole negligence of the indemnitee, be indemnified against all liability, loss or damage of any
nature whatsoever.
Page | 9 – RFQ – Mowing Services
2. Insurance Requirements:
A. Worker’s Compensation and Employer’s Liability Insurance
This insurance shall be maintained in full force during the life of this contract by the contractor covering all employees
engaged in performance of this contract pursuant to N.J.S.A. 34:15-12(a) and N.J.A.C.
12:235-1.6. Minimum Employer’s Liability $1,000,000.00.
B. General Liability Insurance
This insurance shall have limits of not less than $3,000,000.00 any one person and $3,000,000.00 any one accident for
bodily injury and $3,000,000.00 aggregate for property damage, and shall be maintained in force during the life of the
contract.
C. Automobile Liability Insurance
This insurance covering contractor for claims arising from owned, hired and non-owned vehicles with limits of not less
than $3,000,000.00 any one person and $3,000,000.00 any one accident for bodily injury and $3,000,000.00 each
accident for property damage, shall be maintained in force during the life of this contract by the contractor.
D. Professional Liability/Malpractice Insurance Policy (if applicable)
Coverage in the amount of $2,000,000.00/occurrence, $4,000,000.00 aggregate and assurance that each such policy for
each staff member remains full and in effect while providing services for Township.
The contractor shall provide the Township with a Certificate of Insurance naming the Township of East Brunswick as
additionally insured, evidencing the existence of required insurance prior to the commission of work. Rain Date shall
also be shown on the description section of the Certificate of Insurance. Said insurance must include coverage for
complete operations, contractual insurance and independent contractor or subcontractor insurance, where and if
applicable.
E. Errors and Omissions Insurance
a. The contractor shall purchase and maintain during the entire period of this contract, errors and omissions
insurance that shall protect the contractor and the Township from any and all claims that may arise out of or
result from the contractor’s performance of this contract. Specifically, the errors and omissions insurance shall
have limits of not less than $2,000,000.00 dollars per occurrence and $4,000,000.00 dollars in the aggregate.
b. Certificates of the Required Insurance
Certificates as listed above shall be submitted along with the contract as evidence covering Errors and Omissions
insurance. Such coverage shall be with acceptable insurance companies operating on an admitted basis in the
State of New Jersey.
The contractor shall provide the Township with a Certificate of Insurance naming the Township, its employees,
officers, and agents as additionally insured, and evidencing the existence of required insurance prior to the
commission of work.
The Township will not accept Mutual Limitation of Liability terms.
Page | 10 – RFQ – Mowing Services
F. OTHER REQUIREMENTS:
1. Proof of N.J. Business Registration Certificate N.J.S.A. 52:32-44
Pursuant to N.J.S.A. 52:32-44, the Township is prohibited from entering into a contract with an entity unless the
bidder/respondent/contractor, and each subcontractor that is required by law to be named in a bid/proposal/contract has a
valid Business Registration Certificate on file with the Division of Revenue and Enterprise Services within the Department
of the Treasury.
Prior to contract award or authorization, the contractor shall provide the Contracting Agency with its proof of business
registration and that of any named subcontractor(s).
Subcontractors named in a bid or proposal shall provide proof of business registration to the bidder, who in turn, shall provide
it to the Contracting Agency prior to the time of contract, purchase order, or other contracting document is awarded or
authorized.
During the course of contract performance:
(1) The contractor shall not enter into a contract with a subcontractor unless the subcontractor first provides the
contractor with a valid proof of business registration.
(2) The contractor shall maintain and submit to the Contracting Agency a list of subcontractors and their addresses
that may be updated from time to time.
(3) The contractor and any subcontractor providing goods or performing services under the contract, and each of
their affiliates, shall collect and remit to the Director of the Division of Taxation in the
Department of Treasury, the use tax due pursuant to the Sales and Use Tax Act, (N.J.S.A. 54:32B-1 et seq.) on all
sales of tangible personal property delivered in the State. Any questions in this regard can be directed to the Division
of
Taxation
at
(609)
292-6400.
Form
NJ-REG
can
be
filed
online
at
www.state.nj.us/treasury/revenue/busregcert.shtml.
Before final payment is made under the contract, the contractor shall submit to the Contracting Agency a complete and
accurate list of all subcontractors used and their addresses. Pursuant to N.J.S.A. 54:49-4.1, a business organization that fails
to provide a copy of a business registration as required, or that provides false business registration information, shall be
liable for a penalty of $25.00 for each day of violation, not to exceed $50,000, for each proof of business registration not
properly provided under a contract with a contracting agency.
2. Form W-9
Successful contractor shall complete W-9 Form and submit to the Municipal Clerk prior to contract award. The form is
available at the following link: www.irs.gov/pub/irs-pdf/fw9.pdf
3. Certification Of Political Contributions - Pay to Play – Notice of Disclosure Requirement
Township Ordinance No. 06-13 Establishing Restrictions on the Award of Contracts to Professional Entities and Certain
Other Entities Who Make Certain Political Contributions, and pursuant to Section 3 (a) thereof, requires that Respondents
confirm that they have not made any contributions in violation of Section 1 of Ordinance No. 06-13.
Business entities are advised of their responsibility to file an annual disclosure statement of political contributions with the
New Jersey Election Law Enforcement Commission (ELEC) pursuant to N.J.S.A.
19:44A-20.27 if they receive contracts in excess of $50,000 from public entities in a calendar year.
Business entities are responsible for determining if filing is necessary. Additional information on this requirement is available
from ELEC at 888-313-3532 or at www.elec.state.nj.us.
Page | 11 – RFQ – Mowing Services
H. PAYMENTS
The Contractor shall invoice the Department Recreation, Parks and Community Services of the Township and payment will
be processed in a timely manner upon receipt of accurate and complete paperwork.
I. QUESTIONS
Any person who has questions or who needs additional information should contact Nennette Perry, Municipal Clerk, at (732)
390-6850.
Page | 12 – RFQ – Mowing Services
EXHIBIT A - MANDATORY EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE PER
N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27-1.1 et seq.
GOODS, PROFESSIONAL SERVICE AND GENERAL SERVICE CONTRACTS
During the performance of this contract, the contractor agrees as follows:
The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for
employment because of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation,
gender identity or expression, disability, nationality or sex. Except with respect to affectional or sexual orientation and gender
identity or expression, the contractor will take affirmative action to ensure that such applicants are recruited and employed,
and that employees are treated during employment, without regard to their age, race, creed, color, national origin, ancestry,
marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Such action shall
include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment
advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including
apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment,
notices to be provided by the Public Agency Compliance Officer setting forth provisions of this nondiscrimination clause.
The contractor or subcontractor, where applicable will, in all solicitations or advertisements for employees placed by
or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to
age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or
expression, disability, nationality or sex.
The contractor or subcontractor, where applicable, will send to each labor union or representative or workers with
which it has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the agency
contracting officer advising the labor union or workers' representative of the contractor's commitments under this act and
shall post copies of the notice in conspicuous places available to employees and applicants for employment.
The contractor or subcontractor, where applicable, agrees to comply with any regulations promulgated by the Treasurer
pursuant to N.J.S.A. 10:5-31 et seq., as amended and supplemented from time to time and the Americans with Disabilities
Act.
The contractor or subcontractor agrees to make good faith efforts to employ minority and women workers consistent
with the applicable county employment goals established in accordance with N.J.A.C. l7:27-5.2, or a binding determination
of the applicable county employment goals determined by the Division, pursuant to N.J.A.C. 17:27-5.2.
The contractor or subcontractor agrees to inform in writing its appropriate recruitment agencies including, but not
limited to, employment agencies, placement bureaus, colleges, universities, labor unions, that it does not discriminate on the
basis of age, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or
expression, disability, nationality or sex, and that it will discontinue the use of any recruitment agency which engages in
direct or indirect discriminatory practices.
The contractor or subcontractor agrees to revise any of its testing procedures, if necessary, to assure that all personnel
testing conforms with the principles of job-related testing, as established by the statutes and court decisions of the State of
New Jersey and as established by applicable Federal law and applicable Federal court decisions.
Continued
In conforming with the applicable employment goals, the contractor or subcontractor agrees to review all procedures
relating to transfer, upgrading, downgrading and layoff to ensure that all such actions are taken without regard to age, creed,
color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability,
nationality or sex, consistent with the statutes and court decisions of the State of New Jersey, and applicable Federal law and
applicable Federal court decisions.
Page | 13 – RFQ – Mowing Services
The contractor shall submit to the public agency, after notification of award but prior to execution of a goods and
services contract, one of the following three documents:
Letter of Federal Affirmative Action Plan Approval
Certificate of Employee Information Report
Employee Information Report Form AA302
The contractor and its subcontractors shall furnish such reports or other documents to the Div. of Contract Compliance
& EEO as may be requested by the office from time to time in order to carry out the purposes of these regulations, and public
agencies shall furnish such information as may be requested by the Div. of Contract Compliance & EEO for conducting a
compliance investigation pursuant to Subchapter 10 of the Administrative Code at N.J.A.C. 17:27-1.1 et seq.
Page | 14 – RFQ – Mowing Services
Mowing Services for the Township of East Brunswick
QUOTATION FORM
Township of East Brunswick
1 Jean Walling Civic Center
Middlesex County, New Jersey 08816
Attn: Municipal Clerk
QUOTATION OF: ________________________________________________________________
ADDRESS: ____________________________________________
FOR: Mowing Services for the Township of East Brunswick
We, the Undersigned Service Provider, acting through our authorized officers and intending to be legally bound, agree that
this Quotation proposal shall constitute an offer by the Undersigned to enter into a Contract and with the Township of East
Brunswick to furnish the necessary goods, services, material and/or equipment called for in the Quotation. This Quotation
shall be irrevocable for sixty (60) calendar days from the date of receipt hereof.
We further declare that we have carefully examined the Instructions of the Quotation, Specifications, and Quotation
Documents herein referred to and propose to furnish, deliver, install and/or provide all necessary services specified and in
the manner and time prescribed.
Site 1
Heavenly Farms
Cost Per Cut
$________
Site 2
Community Arts Center
Cost Per Cut
$________
Site 3 – 6
Summerhill Rd, Yates Dr., Fern Rd Water Towers
& Tices Ln Pump Station
Cost Per Cut
$________
Site 7
Public Safety Training Facility Cost Per Cut
$________
Site 8
Transportation Center
Cost Per Cut
$________
Site 9
Buckingham Drive Basin
Cost Per Cut
$________
Sites 10 – 20
Sewer Pump Stations
Cost Per Cut
$________
Site 21
Ryders Lane Detention Basin
Cost Per Cut
$________
Site 22
New Jersey Turnpike Area
Cost Per Cut
$________
TOTAL PRICE
$__________________________
Name of Provider: ____________________________________________________________________
Address: ______________________________________________________________________
Phone Number: _____________________ E-Mail:______________________________________
Page | 15 – RFQ – Mowing Services
**If a corporation, give the State of Incorporation, using the phrase: "A corporation organized under the laws of
______________________________________."
If a partnership, give names of the partners, using also the phrase: "Co-partners trading and doing business under the firm
name and style of_________________________________________________.”
If an individual using a trade name, give individual name, also using the phrase:
"An individual doing business under the firm name and style of _________________________.”
\
By: ___________________________________
(Signature of Individual, Partner or Officer of Provider)
___________________________________
Title
Page | 16 – RFQ – Mowing Services
References
1.
Owner:_________________________________________________________________
Telephone Number:_______________________________________________________
Email:__________________________________________________________________
Contact Person / Title:_____________________________________________________
Work Completed:_________________________________________________________
2.
Owner:_________________________________________________________________
Telephone Number:_______________________________________________________
Email:__________________________________________________________________
Contact Person / Title:_____________________________________________________
Work Completed:_________________________________________________________
3.
Owner:_________________________________________________________________
Telephone Number:_______________________________________________________
Email:__________________________________________________________________
Contact Person / Title:_____________________________________________________
Work Completed:_________________________________________________________
Page | 17 – RFQ – Mowing Services
STATEMENT OF OWNERSHIP DISCLOSURE
N.J.S.A. 52:25-24.2 (P.L. 1977, c.33, as amended by P.L. 2016, c.43)
This statement shall be completed, certified to, and included with all bid and proposal submissions. Failure to submit
the required information is cause for automatic rejection of the bid or proposal.
Name of Organization: _________________________________________________________
Organization Address: __________________________________________________________
Part I - Check the box that represents the type of business organization:
□Sole Proprietorship (skip Parts II and III, execute certification in Part IV)
□ Non-Profit Corporation (skip Parts II and III, execute certification in Part IV)
□ For-Profit Corporation (any type) □Limited Liability Company (LLC)
□ Partnership □ Limited Partnership □ Limited Liability Partnership (LLP)
□ Other (be specific): __________________________________________
Part II
□ The list below contains the names and addresses of all stockholders in the corporation who own 10 percent or more
if its stock, of any class, or of all individual partners in the partnership who own a 10 percent or greater interest therein, or
of all members in the limited liability company who own a 10 percent or greater interest therein, as the case may be.
(COMPLETE THE LIST BELOW IN THIS SECTION)
OR
□ No one stockholder in the corporation owns 10 percent or more of its stock, of any class, or no individual partner in
the partnership owns a 10 percent or greater interest therein, or no member in the limited liability company owns a 10
percent or greater interest therein, as the case may be. (SKIP TO PART IV)
(Please attach additional sheets if more space is needed):
Name of Individual or Business Entity
Home Address (for Individuals) or Business Address
Page | 18 – RFQ – Mowing Services
Part III - DISCLOSURE OF 10% OR GREATER OWNERSHIP IN THE STOCKHOLDERS, PARTNERS OR LLC MEMBERS LISTED
IN PART II
If a bidder has a direct or indirect parent entity which is publicly traded, and any person holds a 10 percent or greater
beneficial interest in the publicly traded parent entity as of the last annual federal Security and Exchange Commission
(SEC) or foreign equivalent filing, ownership disclosure can be met by providing links to the website(s) containing the last
annual filing(s) with the federal Securities and Exchange Commission (or foreign equivalent) that contain the name and
address of each person holding a 10% or greater beneficial interest in the publicly traded parent entity, along with the
relevant page numbers of the filing(s) that contain the information on each such person. Attach additional sheets if more
space is needed.
Website (URL) containing the last annual SEC (or foreign equivalent) filing
Page #’s
Please list the names and addresses of each stockholder, partner or member owning a 10 percent or greater interest in
any corresponding corporation, partnership and/or limited liability company (LLC) listed in Part II other than for any
publicly traded parent entities referenced above. The disclosure shall be continued until names and addresses of every
non-corporate stockholder, and individual partner, and member exceeding the 10 percent ownership criteria established
pursuant to N.J.S.A. 52:25-24.2 has been listed. Attach additional sheets if more space is needed.
Stockholder/Partner/Member and Corresponding
Entity Listed in Part II
Home Address (for Individuals) or Business
Address
Part IV - Certification
I, being duly sworn upon my oath, hereby represent that the foregoing information and any attachments thereto
to the best of my knowledge are true and complete. I acknowledge: that I am authorized to execute this
certification on behalf of the bidder/proposer; that the Township of East Brunswick is relying on the information
contained herein and that I am under a continuing obligation from the date of this certification through the
completion of any contracts with Township of East Brunswick to notify the Township of East Brunswick in
writing of any changes to the information contained herein; that I am aware that it is a criminal offense to make
a false statement or misrepresentation in this certification, and if I do so, I am subject to criminal prosecution
under the law and that it will constitute a material breach of my agreement(s) with the, permitting the Township
of East Brunswick to declare any contract(s) resulting from this certification void and unenforceable.
Page | 19 – RFQ – Mowing Services
Full Name (Print):
Title:
Signature:
Date:
Page | 20 – RFQ – Mowing Services
NON-COLLUSION AFFIDAVIT
I, ________________________________ of the City of ___________ _____,
In the County of _______________________, and the State of _________________, of full age, being duly sworn according
to law on my oath depose and say that:
I
am
____________________________________________________________of
the
firm
of
_____________________________________________________________, the Proposer herein, and I executed the
Proposer with full authority to do so; that the Proposer has not directly or indirectly, entered into any agreement,
participated in any collusion, or otherwise taken any action in restraint of free, competitive proposing in connection with
the above-named Vendor, and that all statements contained in the Proposal and in this affidavit are true and correct, and
made with full knowledge that the Township of East Brunswick relies upon the truth of the statements contained in the
Proposal and the statement in this affidavit in awarding the contract.
I further warrant that no person or selling agency has been employed or retained to solicit or secure a contract
upon an agreement or understanding for a commission, percentage, brokerage or contingent fee, except bona fide
employees
or
bona
fide
established
commercial
or
selling
agencies
maintained
by
__________________________________. (Name of Vendor)
____________________________
Signature
____________________________
Print or Type Name and Title
Page | 21 – RFQ – Mowing Services
Exhibit F
AMERICANS WITH DISABLITIES ACT OF 1990
EQUAL OPPORTUNITY FOR INDIVIDUALS WITH DISABLITY
The RESPONDENT and the TOWNSHIP OF EAST BRUNSWICK (herein referred to as the TOWNSHIP) do
hereby agree that the provisions of Title 11 of the Americans With Disabilities Act of 1990 (the “Act”) (42 U.S.C. S12101
et seq.), which prohibits discrimination on the basis of disability by public entities in all services, programs and activities
provided or made available by public entities, and the rules and regulation promulgated pursuant thereunto, are made a part
of this contract. In providing any aid, benefit, or service on behalf of the TOWNSHIP pursuant to this contract, the
RESPONDENT agrees that the performance shall be in strict compliance with the Act. In the event the RESPONDENT, its
agents, servants, employees, or subcontractors violate or are alleged to have violated the Act during the performance of this
contract, the RESPONDENT shall defend the TOWNSHIP in any action or administrative proceeding commenced pursuant
to this Act. The RESPONDENT shall indemnify, protect, and save harmless the TOWNSHIP, its agents, servants, and
employees from and against any and all suits, claims, losses, demands, or damages of whatever kind or nature arising out of
the alleged violation. The RESPONDENT shall, at its own expense, appear, defend, and pay any and, all charges for legal
services and any and all costs and other expenses arising from such action or administrative proceeding or incurred in
connection therewith. In any and all complaints brought pursuant to the TOWNSHIP’S grievance procedure, the
RESPONDENT agrees to abide by any decision of the TOWNSHIP, which is rendered pursuant to, said grievance procedure.
If any action or administrative proceeding result in an award of damages against the TOWNSHIP or if the TOWNSHIP
incurs any expense to cure a violation of the ADA which has been brought pursuant to its grievance procedure the
RESPONDENT shall satisfy an discharge the same at its own expense.
The TOWNSHIP shall, as soon as practicable after a claim has been made against it, give written notice thereof to
the RESPONDENT along with full and complete particulars of the claim. If any action or administrative proceeding is
brought against the TOWNSHIP or any of its agents, servants, and employees, the TOWNSHIP shall expeditiously forward
or have forwarded to the RESPONDENT every demand, complaint, notice, summons, pleading, or other process received
by the TOWNSHIP or its representatives.
It is expressly agreed and understood that any approval by the TOWNSHIP of the services provided by the
RESPONDENT pursuant to this contract will not relieve the RESPONDENT of the obligation to comply with the Act and
to defend, indemnify, protect, and save harmless the TOWNSHIP pursuant to this paragraph.
It is further agreed and understood that the TOWNSHIP assumes no obligation to indemnify or save harmless the
RESPONDENT, its agents, servants, employees and subcontractors for any claim which may arise out of their performance
of this Agreement. Furthermore, the RESPONDENT expressly understands and agrees that the provisions of this
indemnification clause shall in no way limit the RESPONDENT’S obligations assumed in this Agreement, nor shall they be
construed to relieve the RESPONDENT from any liability, nor preclude the TOWNSHIP from taking any other actions
available to it under any other provisions of this Agreement or otherwise at law.
Page | 22 – RFQ – Mowing Services
Page | 23 – RFQ – Mowing Services
Page | 24 – RFQ – Mowing Services
List of Agencies with Elected Officials Required for Political Contribution Disclosure
N.J.S.A. 19:44A-20.26
County Name: Middlesex
State: Governor, and Legislative Leadership Committees can be found on the state legislature website:
https://www.njleg.state.nj.us
County Commissioners, County Clerk, Sheriff and Surrogate can be found on the County website:
https://www.middlesexcountynj.gov/government
Legislative District No can be found on the NJ Legislature website:
https://www.njleg.state.nj.us/legislative-roster?district=18
State Senator and two Members of the General Assembly can be found on the NJ Legislative roster for District
18 website:
https://www.njleg.state.nj.us/legislative-roster?district=18
Senator, Patrick J. Diegan Jr.
Assemblyman, Sterley S. Stanley
Assemblyman, Robert Karabinchak
Township of East Brunswick Mayor:
Dr. Brad Cohen
Members of Governing Body:
James Wendell
Kevin McEvoy
Sharon Sullivan
Dinesh Behal
Dana Zimbicki
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liquidated damages
Evidence Detected
"...If the Contractor fails to perform the work in the manner specified by this Agreement, the Township may, at its option, assess the Contractor for each day that the work is not performed...."
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Contacts
Nennette Perry
Municipal Clerk
(***) ***-****
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Timeline
First Discovered
Mar 31, 2026
Last Info Update
Apr 30, 2026
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