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Request for Quote - Neilson Plaza Parking Garage Elevator Annual Service Contract
BID #: 25
ISSUED: 3/3/2021
DUE: 4/15/2021
VALUE: TBD
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Executive Summary
The Township of East Brunswick is seeking quotes for an Annual Maintenance Contract for the Neilson Plaza Parking Garage elevators. The contract includes preventative maintenance, 24/7 emergency response, annual safety tests, and repair/replacement of elevator components. The initial contract is for one year with a two-year renewal option. Quotes are due by April 15, 2021, at 11:00 A.M. and should be submitted to Nennette Perry, Municipal Clerk.
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Bid Postings • Request for Quote - Neilson Plaza Parking Gar Skip to Main Content Home Contact Us Accessibility Site Map /QuickLinks.aspx About EB Community Departments Government Recreation & Parks Public Safety Search Township Home Page Recreation & Parks Public Safety Township Clerk Home Bid Postings Print Sign up to receive a text message or email when new bids are added! Print Bid Number: Bid Due 04/15/21 by 11:00 am Bid Title: Request for Quote - Neilson Plaza Parking Garage Elevator Annual Service Contract Category: Request for Quotes Status: Closed Additional Status Information: Quote Due April 15, 2021 by 11:00 a.m. Publication Date/Time: 3/3/2021 12:00 AM Closing Date/Time: 4/15/2021 11:00 AM Related Documents: Neilson Plaza Parking Garage Elevator Annual Service Contract Return To Main Bid Postings Page Live Edit Legal Notices & Public Documents Recreation & Parks Registration Solid Waste & Recycling Taxes, Utilities & Online Payments EB Codebook Ice Arena Contact Us East Brunswick Municipal Building 1 Jean Walling Civic Center Drive | East Brunswick, NJ 08816 Phone Directory | Email Home Contact Us Accessibility Site Map /QuickLinks.aspx Quick Links Bid Opportunities OPRA Requests Job Vacancies CivicReady Alerts Public Documents & Legal Notices /QuickLinks.aspx Government Websites by CivicPlus® Loading Loading Do Not Show Again Close Arrow Left Arrow Right [] Slideshow Left Arrow Slideshow Right Arrow
Document Text
--- Document: Neilson Plaza Parking Garage Elevator Annual Service Contract ---
Request for Quote – Annual Elevator Maintenance Contract – Neilson Plaza Parking Garage
Page | 1
Township of East Brunswick Phone: (732) 390-6850
1 Civic Center Drive Fax: (732) 238-8848
East Brunswick, New Jersey 08816-1081 www.eastbrunswick.org
TOWNSHIP OF EAST BRUNSWICK
REQUEST FOR QUOTATION
NEILSON PLAZA PARKING GARAGE
ELEVATOR ANNUAL SERVICE CONTRACT
QUOTE DEADLINE DATE: April 15, 2021 at 11:00 A.M.
FAIR AND OPEN PROCESS IN ACCORDANCE WITH
N.J.S.A. 19:44A-20.4 et seq.
Legal Publication Date: East Brunswick Township
Website: March 9, 2021
Request for Quote – Annual Elevator Maintenance Contract – Neilson Plaza Parking Garage
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A. PROJECT BACKGROUND:
The Township of East Brunswick (“Township”) wishes to award an Annual Maintenance Contract
for service at the Neilson Plaza Parking Garage for one year with a two one year renewal option.
Quotes must be received by the Township’s Designated Contact Person, via email, mail or hand
delivery, by 11:00 a.m. prevailing time on April 15, 2021. Quotes received after 11:00 a.m. on
the Deadline Date will not be considered.
Designated Contact Person:
Email: nperry@eastbrunswick.org
Nennette Perry, Municipal Clerk
Township of East Brunswick
1 Jean Walling Civic Center Drive
East Brunswick, NJ 08816-1081
It is the Contractor’s obligation to examine and familiarize themselves with all the requirements
of this Request for Quotation prior to submitting a proposal.
B. SCOPE OF WORK:
The Township is issuing this request for quotation via a fair and open process in accordance with
N.J.S.A 19:44A-20.4 et seq.
The contract would include but not be limited to the following:
Maintain the two hydraulic elevators at Neilson Plaza Parking Garage.
Perform Preventative Maintenance in accordance with our Maintenance Control Program.
Respond to Emergency Calls – 24 hours per day and if necessary, work to repair the elevator is
included in the scope of the contract and the work is performed during the regular
business hours there is no additional cost.
If the necessary work to repair the elevator is beyond the scope of the contract such work
will be invoiced separately at current billing rate.
If service is performed during overtime hours such work will be invoiced separately at
current billing rate from portal to portal plus travel expenses.
Perform an Annual Safety Test witnessed by a NJ state licensed elevator inspector.
Provide Written Proposals and Recommendations to improve elevator performance and
reduce shutdowns.
Request for Quote – Annual Elevator Maintenance Contract – Neilson Plaza Parking Garage
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Repair or Replace the following when conditions warrant in the judgment of the company:
Controller, Selector, Dispatch, Signal and Relay Panels
Hoisting Motors
Selector Motors and Drives
Worms, Gears, Bearings and Rotating Elements
Brake Coils, Linings, Shoes and Pins
Brushes, Commutators, Windings and Coils
Contacts, Relays, Resistors, and Transistors
Solid State Panels, Boards and Control Devices
Traveling Cables and Wiring
Hydraulic Pumps, motors and belts
Operating Valves, both manual and automatic
Plunger seals on non-inverted cylinders
Mufflers and Silencers
Pipe and Pipe fittings Located Above Ground
Car and Counterweight Safeties
Overspeed Governors and their Cables
Buffers and their Contacts
Limit, Landing, Leveling and Slow Down Switches
Anti-Creep Devices
Operating Buttons and Switches, Including Key Type
Hatch Door Interlocks and Gate Door Contacts
Door and Gate Operating Equipment
Door Protective Devices
Load Weighing and Dispatching Devices
Compensating Cables or Chains
Drive, Deflector and Compensating Sheaves
C. QUALIFICATIONS:
Employ trained individuals and supervisors that are qualified to keep the equipment
properly adjusted, maintain the hydraulic elevator equipment in proper and safe operating
condition.
Request for Quote – Annual Elevator Maintenance Contract – Neilson Plaza Parking Garage
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D. FAIR AND OPEN CRITERIA:
STANDARDIZED SUBMISSION REQUIREMENTS & SELECTION CRITERIA
1. The solicitation of qualifications for any contract to be determined in excess of $17,500,
and for which a bid solicitation shall not be required under the Local Public Contracts Law
shall be advertised by the Township on the Township website at least ten (10) days prior
to the date set for the receipt of said quote. The published notice shall set forth a description
of the requested goods or services, the time, date and place that proposals must be
submitted, the contact information for obtaining a proposal document, and a statement that
the proposals are being solicited through the fair and open process, in accordance with
N.J.S.A. 19:44A-20.4 et seq.
2. The Township shall review the responses to the request for quotes and appoint or award a
contract to a business entity for the goods or services advertised subsequent to such review.
Contracts awarded under this process shall be publicly announced and awarded. The
resolution awarding the contract shall state that the contract was awarded after a fair and
open process and shall state the number of responses received.
3. Contracts subject to the fair and open process delineated herein are subject to additional
Requirements and any other applicable laws including, but not limited to, the Local Public
Contracts Law.
E. SELECTION CRITERIA:
Quotations will be evaluated on the basis of the most advantageous, price and other factors
considered. The evaluation will consider:
a. Experience, technical expertise, professional execution and reputation in the field;
b. Knowledge of the Township of East Brunswick and the subject matter to be addressed
under the contract;
c. Availability to accommodate any required meetings of the Township and the ability to work
well with the Township;
d. Compensation proposal;
e. Other factors if demonstrated to be in the best interest of the Township of East Brunswick;
f. Creative vision, display impact, appreciation and respect for the program.
Request for Quote – Annual Elevator Maintenance Contract – Neilson Plaza Parking Garage
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F. INSURANCE REQUIREMENTS:
1. Indemnification
The contractor agrees to indemnify and save harmless the Township, its officers, agents and
employees, hereinafter referred to as indemnitees, from all suits, including attorney’s fees and
costs of litigation, actions, loss damage, expense, cost of claims, of any character or on account of
any act, claim or amount arising or recovered under Worker’s Compensation law, or arising out of
failure of the Contractor or those acting under Contractor to conform to any statutes, ordinances,
regulations, law or court decree. It is the intent of the parties to this contract that the indemnities
shall, in all instances, except for loss or damage resulting from the sole negligence of the
indemnitee, be indemnified against all liability, loss or damage of any nature whatsoever.
2. Insurance Requirements:
A. Worker’s Compensation and Employer’s Liability Insurance
This insurance shall be maintained in full force during the life of this contract by the contractor
covering all employees engaged in performance of this contract pursuant to N.J.S.A. 34:15-
12(a) and N.J.A.C.
12:235-1.6. Minimum Employer’s Liability $1,000,000.00.
B. General Liability Insurance
This insurance shall have limits of not less than $3,000,000.00 any one person and
$3,000,000.00 any one accident for bodily injury and $3,000,000.00 aggregate for property
damage, and shall be maintained in force during the life of the contract.
C. Automobile Liability Insurance
This insurance covering contractor for claims arising from owned, hired and non-owned
vehicles with limits of not less than $3,000,000.00 any one person and $3,000,000.00 any one
accident for bodily injury and $3,000,000.00 each accident for property damage, shall be
maintained in force during the life of this contract by the contractor.
D. Professional Liability/Malpractice Insurance Policy (if applicable)
Coverage in the amount of $2,000,000.00/occurrence, $4,000,000.00 aggregate and assurance
that each such policy for each staff member remains full and in effect while providing services
for Township.
The contractor shall provide the Township with a Certificate of Insurance naming the
Township of East Brunswick as additionally insured, evidencing the existence of required
insurance prior to the commission of work. Rain Date shall also be shown on the description
section of the Certificate of Insurance. Said insurance must include coverage for complete
Request for Quote – Annual Elevator Maintenance Contract – Neilson Plaza Parking Garage
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operations, contractual insurance and independent contractor or subcontractor insurance,
where and if applicable.
E. Errors and Omissions Insurance
a. The contractor shall purchase and maintain during the entire period of this contract,
errors and omissions insurance that shall protect the contractor and the Township from
any and all claims that may arise out of or result from the contractor’s performance of
this contract. Specifically, the errors and omissions insurance shall have limits of not
less than $2,000,000.00 dollars per occurrence and $4,000,000.00 dollars in the
aggregate.
b. Certificates of the Required Insurance
Certificates as listed above shall be submitted along with the contract as evidence
covering Errors and Omissions insurance. Such coverage shall be with acceptable
insurance companies operating on an admitted basis in the State of New Jersey.
The contractor shall provide the Township with a Certificate of Insurance naming the
Township, its employees, officers, and agents as additionally insured, and evidencing
the existence of required insurance prior to the commission of work.
The Township will not accept Mutual Limitation of Liability terms.
F. OTHER REQUIREMENTS:
1. Proof of N.J. Business Registration Certificate N.J.S.A. 52:32-44
Pursuant to N.J.S.A. 52:32-44, the Township is prohibited from entering into a contract with an
entity unless the bidder/respondent/contractor, and each subcontractor that is required by law to
be named in a bid/proposal/contract has a valid Business Registration Certificate on file with the
Division of Revenue and Enterprise Services within the Department of the Treasury.
Prior to contract award or authorization, the contractor shall provide the Contracting Agency with
its proof of business registration and that of any named subcontractor(s).
Subcontractors named in a bid or proposal shall provide proof of business registration to the bidder,
who in turn, shall provide it to the Contracting Agency prior to the time of contract, purchase order,
or other contracting document is awarded or authorized.
During the course of contract performance:
(1) The contractor shall not enter into a contract with a subcontractor unless the
subcontractor first provides the contractor with a valid proof of business registration.
(2) The contractor shall maintain and submit to the Contracting Agency a list of
subcontractors and their addresses that may be updated from time to time.
Request for Quote – Annual Elevator Maintenance Contract – Neilson Plaza Parking Garage
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(3) The contractor and any subcontractor providing goods or performing services under the
contract, and each of their affiliates, shall collect and remit to the Director of the Division
of Taxation in the
Department of Treasury, the use tax due pursuant to the Sales and Use Tax Act, (N.J.S.A.
54:32B-1 et seq.) on all sales of tangible personal property delivered in the State. Any
questions in this regard can be directed to the Division of Taxation at (609) 292-6400. Form
NJ-REG can be filed online at www.state.nj.us/treasury/revenue/busregcert.shtml.
Before final payment is made under the contract, the contractor shall submit to the Contracting
Agency a complete and accurate list of all subcontractors used and their addresses. Pursuant to
N.J.S.A. 54:49-4.1, a business organization that fails to provide a copy of a business registration
as required, or that provides false business registration information, shall be liable for a penalty of
$25.00 for each day of violation, not to exceed $50,000, for each proof of business registration not
properly provided under a contract with a contracting agency.
2. Form W-9
Successful contractor shall complete W-9 Form and submit to the Municipal Clerk prior to contract
award. The form is available at the following link: www.irs.gov/pub/irs-pdf/fw9.pdf
1. For Quotations in Excess of $17,500 Certification Of Political Contributions - Pay to
Play – Notice of Disclosure Requirement
Township Ordinance No. 06-13 Establishing Restrictions on the Award of Contracts to
Professional Entities and Certain Other Entities Who Make Certain Political Contributions, and
pursuant to Section 3 (a) thereof, requires that Respondents that provide quotations in excess of
$17,500 confirm that they have not made any contributions in violation of Section 1 of Ordinance
No. 06-13.
H. PAYMENTS
The Contractor shall invoice the Department of the Township, Parking Utility and be paid within
thirty days.
Request for Quote – Annual Elevator Maintenance Contract – Neilson Plaza Parking Garage
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NEILSON PLAZA PARKING GARAGE
ELEVATOR ANNUAL SERVICE CONTRACT
QUOTATION FORM
Township of East Brunswick
1 Jean Walling Civic Center
Middlesex County, New Jersey 08816
Attn: Municipal Clerk
FOR QUOTATION OF; __________________________________________________________
ADDRESS:
______________________________________________________________________________
We, the Undersigned Service Provider, acting through our authorized officers and intending to be
legally bound, agree that this Quotation proposal shall constitute an offer by the Undersigned to
enter into a Contract and with the Township of East Brunswick to furnish the necessary goods,
services, material and/or equipment called for in the Quotation. This Quotation shall be
irrevocable for sixty (60) calendar days from the date of receipt hereof.
We further declare that we have carefully examined the Instructions of the Quotation,
Specifications, and Quotation Documents herein referred to and propose to furnish, deliver, install
and/or provide all necessary services specified and in the manner and time prescribed.
Maintenance
Years 1 and 2 per month charge
$_________________
Years 3 per month charge
$_________________
Year 4 per month charge
$_________________
Emergency Billing Rate
$_________________
Name of Bidder:
____________________________________________
Address:
____________________________________________
Phone Number:
____________________________________________
E-Mail Address:
____________________________________________
Request for Quote – Annual Elevator Maintenance Contract – Neilson Plaza Parking Garage
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**If a corporation, give the State of Incorporation, using the phrase: "A corporation organized
under the laws of ______________________________________."
If a partnership, give names of the partners, using also the phrase: "Co-partners trading and doing
business under the firm name and style of
_________________________________________________.”
If an individual using a trade name, give individual name, also using the phrase:
"An individual doing business under the firm name and style of _________________________.”
By: ___________________________________
(Signature of Individual, Partner or Officer of Provider)
___________________________________
Title
Request for Quote – Annual Elevator Maintenance Contract – Neilson Plaza Parking Garage
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Request for Quote – Annual Elevator Maintenance Contract – Neilson Plaza Parking Garage
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Request for Quote – Annual Elevator Maintenance Contract – Neilson Plaza Parking Garage
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List of Agencies with Elected Officials Required for Political Contribution Disclosure
N.J.S.A. 19:44A-20-26
County Name:
Middlesex
Township of East Brunswick:
Mayor Brad Cohen
Members of the Governing Body:
Sharon Sullivan
Kevin McEvoy
Michael Spadafino
James Wendell
Dinesh Behal
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First Discovered
Mar 31, 2026
Last Info Update
Apr 1, 2026
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