RFQ Notice: Elevator Maintenance at the Transportation and Commerce Center

The Township of East Brunswick, New Jersey, is soliciting Request for Quotations (RFQ) for annual elevator maintenance services at its Transportation and Commerce Center parking facility. This contract entails comprehensive maintenance for two hydraulic elevators, encompassing a broad scope of preventative maintenance tasks. Key responsibilities include liberation of mechanical components, inspection and adjustment of brake systems, door operation inspection and adjustment, accurate floor stop leveling, safety device testing and verification, motor and controller inspection, and ensuring pit and machine room compliance. Additionally, the contractor will be responsible for 24-hour emergency call responses, with repairs performed during regular business hours included in the contract price; work beyond the scope or during overtime hours will be invoiced separately. The selected vendor must also conduct an annual safety test, witnessed by a NJ state licensed elevator inspector, and provide written proposals for performance improvement and shutdown reduction. The scope extends to the repair or replacement of numerous critical elevator components when conditions warrant, including but not limited to controllers, hoisting motors, hydraulic pumps, operating valves, car and counterweight safeties, overspeed governors, buffers, limit/landing/leveling switches, anti-creep devices, operating buttons, door interlocks, and various electrical and mechanical parts. Contractors interested in this municipal bid must employ trained individuals and supervisors who are qualified to properly adjust and maintain hydraulic elevator equipment in a safe operating condition. While specific licenses like NJ Public Works Contractor Registration are not explicitly named, the requirement for an annual safety test to be witnessed by a NJ state licensed elevator inspector is critical. Evaluation criteria include experience, technical expertise, professional execution, reputation in the field, knowledge of the Township and the subject matter, availability for meetings, and the compensation proposal. Furthermore, contractors must possess a valid New Jersey Business Registration Certificate (N.J.S.A. 52:32-44) for themselves and any subcontractors, and are required to complete a W-9 Form. No mandatory pre-bid meetings or site visits are specified in the documentation. Submissions for this Request for Quotation must be received by the Township’s Designated Contact Person, Tamar Lawful, Municipal Clerk, via email at tlawful@eastbrunswick.org, UNLOCK mail, or hand delivery. The firm deadline for quotes is October 15, 2026, at 11:00 A.M. prevailing time, with late submissions not being considered. Contractors must submit a Certificate of Insurance prior to the commencement of work, naming the Township of East Brunswick as additionally insured, with minimum coverage including Worker’s Compensation and Employer’s Liability ($1,000,000), General Liability ($3,000,000 per person/accident, $3,000,000 aggregate for property damage), Automobile Liability ($3,000,000 per person/accident, $3,000,000 property damage), and Errors and Omissions Insurance ($2,000,000 per occurrence, $4,000,000 aggregate). Required forms also include a Statement of Ownership Disclosure, Non-Collusion Affidavit, and Certification of Political Contributions for quotes exceeding $17,500. The contract term is two years, commencing November 1, 2026, and concluding October 31, 2028, with quarterly invoicing to the Township’s Transportation and Commerce Center.