RFQ Notice: Fireworks Display - July 4th Celebration

BID #: 191

ISSUED: 3/9/2026

DUE: 4/8/2026

VALUE: $52,000

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Executive Summary

The Township of East Brunswick is seeking quotations for a fireworks display to be held on July 4th, 2026, as part of the Township's Independence Day Celebration, with a rain date of July 5th, 2026. The project budget should not exceed $52,000. The successful vendor will be awarded a contract for 2026, with the option to extend the contract for additional years in 2027 and 2028 based on mutual agreement. Quotes must be submitted by April 8, 2026, at 11:00 a.m.

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Bid Title:
RFQ Notice: Fireworks Display - July 4th Celebration
Category:
Request for Quotes
Status:
Open
Publication Date/Time:
3/9/2026 12:45 PM
Closing Date/Time:
4/8/2026 11:00 AM
Related Documents:
RFQ Specs - 2026 Fireworks Display - July 4th Celebration
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Document Text

--- Document: RFQ Specs - 2026 Fireworks Display - July 4th Celebration ---
  
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   Township of East Brunswick                                                                                      Phone: (732) 390-6850 
          1 Civic Center Drive                                                                                  Fax: (732) 238-8848 
East Brunswick, New Jersey 08816-1081                                                                       www.eastbrunswick.org 
 
 
TOWNSHIP OF EAST BRUNSWICK  
 
REQUEST FOR QUOTATION 
 
 
 
Fireworks Display – July 4th Celebration 
 
QUOTE DEADLINE DATE: APRIL 8, 2026, at 11:00 a.m.  
 
 
FAIR AND OPEN PROCESS IN ACCORDANCE WITH 
N.J.S.A. 19:44A-20.4 et seq. 
 
 
 
 
Legal Publication Date: March 9, 2026 
 
 
 
East Brunswick Township Website 
 
 
 
 
 
 
 


  
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A. PROJECT BACKGROUND: 
 
The Township of East Brunswick (“Township”) wishes to provide aerial fireworks display in 
conjunction with the Township’s Independence Day Celebration.  The fireworks display shall 
occur on July 4th, 2026, with a rain date of July 5th, 2026.  
 
This contract shall include the bidder providing fireworks display, qualified personnel to transport, 
install, discharge, and remove display, provide appropriate safety equipment, provide proof of all 
required insurances, state, and federal licenses.   
 
Quotes must be received by the Township’s Designated Contact Person, via email, mail or hand 
delivery, by 11:00 a.m. prevailing time on April 8, 2026.  Quotes received after 11:00 a.m. on the 
Deadline Date will not be considered. 
 
Proposals should include fireworks program details outlining a show cost not to exceed 
$52,000.00, references and total cost of program.  The working budget has been provided to give 
prospective bidders a level playing field for designing their proposals and to assist in consistency 
during the review process. The Township of East Brunswick reserves the right to lower the 
show budget if necessary.  The successful vendor shall be awarded a contract for 2026 with the 
option to extend the contract for additional years in 2027 and 2028 based upon mutual agreement 
between the Township and Vendor each year.    
  
Designated Contact Person: 
 
Email: tlawful@eastbrunswick.org   
 
Tamar Lawful, Municipal Clerk 
 
 
Township of East Brunswick 
 
1 Jean Walling Civic Center Drive 
 
East Brunswick, NJ 08816-1081 
 
It is the Contractor’s obligation to examine and familiarize themselves with all the requirements 
of this Request for Quotation prior to submitting a proposal.   
  
B. SCOPE OF WORK: 
 
The Township is issuing this request for quotation via a fair and open process in accordance with N.J.S.A 
19:44A-20.4 et seq.  
 
Scope of Service 
 
1. Description of Work.  Provide a safe and entertaining firework display at the Township’s 
Independence Day Celebration.  The shoot site is intended to be held at the Community Arts Center, 
721 Cranbury Road, East Brunswick, NJ 08816.  A detailed fireworks display proposal shall be 
included with the submission in addition to the budgeted amount/total price on the proposal page 
of this RFQ.  Specifications for the work to be performed by this Contract will be as follows: 
a. Shells – shells shall not be larger than 5” in diameter and a variety of colors and not smaller 
than 3” in diameter.  These parameters are specific, so the fireworks are seen by the public 
over an existing tree line at the shoot site.  


  
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b. Ground Displays – due to the existing tree line at the shoot site, ground displays generally 
are not encouraged to be part of a proposal.  Any ground displays included in the proposal 
should be discussed with the Director of Recreation and Parks before submittal.   
c. Show – shall include an Opening, Main Body, and Finale in a continuous flow with no 
breaks in the shooting for a period between 20 and 30 minutes. Proposals should include 
whether the show will be fired electronically or manually. 
d. Transportation and Security of Fireworks 
i. Shall provide, deliver, and secure fireworks to the designated location of the 
fireworks shooting zone. 
ii. Shall provide copy of hazardous materials on CDL 30 days in advance of shoot. 
iii. Shall transport fireworks in D.O.T. approved and regulated vehicles. 
iv. All devices shall have their EX-numbering, as required by the Bureau of 
Explosives and D.O.T. 
v. Shall provide certification and biography of shooter to Township’s Fire Marshall 
30 days in advance of shoot for Fire Marshall’s inspection and approval. 
vi. Shall provide resume/CV of all assistants to the shooter to the Fire Marshall 5 days 
in advance of shoot for Fire Marshall’s inspection and approval. 
vii. Shall provide a detailed and itemized inventory of shells shipped for the display to 
the Fire Marshall 
viii. Shall inspect and inventory check the delivered shells with the Fire Marshall at a 
mutually agreed upon time, at least 8 hours prior to the shoot time. 
ix. All fireworks packages shall be clearly labeled as to size, type, quantity, and 
country of origin. 
x. Shall provide written procedures outlining plans for delivery, set up, discharge, 
and removal of display. 
xi. Provide all safety equipment and personnel that Township’s Fire Marshall deems 
necessary to shoot safely with 30 days’ notice from Fire Marshall  
xii. Responsible for policing the fireworks display and searching for and disposing of 
unfired fireworks as required under NFPA 1123, 1995 Edition, Section 4-1.12 
xiii. Shall provide a Post Display Release Report that all shells have been removed and 
secured at the end of the show.  The bidder is responsible for policing the fireworks 
display while on site and searching for and disposing of unfired fireworks.  
 
2. Schedule of Event.  The bidder is required to perform the show on July 4, 2026.  Should the Fire 
Marshall, Director of Recreation, Parks and Community Services or Bidder deem the weather unfit 
for a safe show on July 4, 2026, the Contractor will perform contracted show on July 5, 2026. 
 
3. Weather Cancellation/Postponement.  The township shall decide by 12:00pm on July 4, 2026, to 
show or postpone the display until July 5, 2026, with no penalty.  Should the Township decide after 
12:00pm to postpone the display from July 4, 2026, a 5% rescheduling fee shall be made to 
Contractor. 
 
4. Force Majeure.  Neither party shall be in default or liable for any type of damages under this 
Agreement for any Force Majeure Event.  A Force Majeure Event is any such unforeseen act or 
event that is beyond the reasonable control of a party that prevents the Township or the bidder from 
performing and is not the fault of the Township or the bidder (ex. war, government intervention, 
un-navigable waters or waterways, strikes, inclement weather, fire, explosions, civil disturbance, 
act of God or the public enemy, military action, terrorist act, unforeseeable or unpreventable lack 
of materials or equipment, public health emergency, etc.). 
 
If a cancellation of the contract by reason of a Force Majeure Event occurs fourteen (14) days or 
less prior to the event date, the Township shall pay for all bidder accrued costs at the time of notice, 
up to a maximum of fifteen percent (15%) of the total contract. The Township shall have the option 
to terminate the contract or reschedule the event to a mutually agreeable date within twelve (12) 


  
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months of the original contract date. The township shall pay the full contract price upon completion 
of the rescheduled event in addition to the fifteen (15%) percent cancellation fee specified above. 
 
If the Township provides notice of Force Majeure cancellation fifteen (15) or more days prior to 
the contracted event date, the Township shall have the right to reschedule or cancel the event, at 
the Township’s sole discretion. If the Township wishes to reschedule the event, the Township shall 
have the right to do so at no cost within twelve (12) months of the originally contracted event date. 
If the Township wishes to terminate the contract, the Township shall pay the bidder ten (10%) 
percent of the total contract as a cancellation fee.   
 
5. Time of Event.  The fireworks display is to begin at 9:30pm.  Bidder must have display set up and 
inspected by Fire Marshall by 7:30pm.  In the event the Bidder is not ready to begin display by 
9:30pm a 5% penalty may be assessed for every 5 minutes in delay to the start of the display. 
 
6. Equipment and Supplies.  Bidder is responsible for providing, maintaining, and transporting all 
equipment and supplies in connection with display in a safe manner in compliance with all State, 
Federal, and D.O.T. rules and regulations. 
 
7. Personnel.  Bidder shall provide qualified employees to perform work required of display and 
provide proof of fireworks/explosives certifications and drivers licenses.  All Bidder employees 
shall dress appropriately for a family-friendly event and in a safe manner for handling explosives.  
Smoking, vaping, and consumption of alcohol are not permitted on Township property – Bidder 
will ensure that all employees will refrain from these activities while on Township property and 
any violator may be removed from facility and face legal charges deemed appropriate by local law 
enforcement.  Bidder must supply at least one employee who can communicate effectively with 
other members of Bidder’s crew and Township officials. 
 
8. Supervision.  The Township Fire Marshall shall have final decision-making responsibility and shall 
oversee all activities related to display.  Fire Marshall shall consult with Bidder, Director of 
Recreation, Parks and Community Services, and Director of Emergency Services throughout the 
day of event to maintain and evaluate a safe setting for display. 
 
9. Accident and Hazard Prevention.  The bidder shall conform to NFPA 1123, Code for Fireworks 
Displays, which shall apply to the construction, handling and use of fireworks and equipment 
intended for outdoor fireworks displays and operations of displays.  The bidder shall always 
exercise precautions and adhere to all Federal, State, and Local rules and regulations concerning 
fireworks/explosives to maintain a safe environment for all employees and celebrating guests.  The 
bidder is responsible to pay for any damage to public property that results from a fireworks display.  
The bidder will safely remove all unused or unexploded devices from the facility after approval 
received from Fire Marshall. 
 
10. Payment to Other Parties.  The Bidder shall not obligate the Township to make any payments to 
another party, not make any promises or representations to another party for, or on behalf of, the 
Township without prior written approval of the Director of Recreation, Parks and Community 
Services or his authorized representative. 
 
11. Provision of Labor, Tools, and Equipment.  The Bidder agrees to furnish and pay all necessary 
expenses for all labor, tools, and equipment in conjunction with the fireworks display. 
 
12. Termination of Contract.  The Township has cause to terminate the contract if the bidder fails to 
fulfil its obligations under the terms of the contract in a timely and proper manner. 
 
13. Proposal Maximum.  Proposal may not exceed $52,000. 
 


  
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14. Payment for Services.  Bidder shall submit an invoice and will be paid in the following manner: 
a. Upon satisfactory performance of services, the bidder shall be paid in full following the 
complete execution of services required.  The invoice must include all fees for explosives 
and personnel and be net of all discounts and penalties assigned or incurred by Township.  
The invoice must be submitted to the Director of Recreation, Parks and Community 
Services and shall be paid within 30 days of completion of display and accurate submittal 
of paperwork, whichever is later. 
 
15. Permits.  The bidder will contact the Clerk’s office and apply for a Fireworks Permit.  Also, a 
permit  
must be obtained from Fire District No. 1. 
 
C. QUALIFICATIONS: 
 
1. The bidder shall meet and submit all necessary documents to satisfy all Federal, State, and Local 
certifications and requirements to perform a fireworks/explosive display in NJ.  All requirements 
of the Central Jersey Joint Insurance Fund shall be adhered to as required.  
 
2. The bidder shall have a minimum of five (5) years of experience in the fireworks/explosives field 
and provide documentation indicating this experience and any award recipients.   
 
3. The bidder must have a 100% accident-free history in transportation and discharging of fireworks 
during the past five (5) years and provide documentation indicating this safety record.   
 
4. The bidder must have a 100% performance rating in honoring contracts for shows during the past 
five (5) years and shall provide documentation indicating the successful completion of all shows 
during this time. 
 
5. Bidder shall provide references of past displays within the Northeast region within the past 5 years. 
 
 
D. FAIR AND OPEN CRITERIA: 
 
STANDARDIZED SUBMISSION REQUIREMENTS & SELECTION CRITERIA 
 
1. The solicitation of qualifications for any contract to be determined in excess of $17,500, and for 
which a bid solicitation shall not be required under the Local Public Contracts Law shall be 
advertised by the Township on the Township website at least ten (10) days prior to the date set for 
the receipt of said quote. The published notice shall set forth a description of the requested goods 
or services, the time, date and place that proposals must be submitted, the contact information for 
obtaining a proposal document, and a statement that the proposals are being solicited through the 
fair and open process, in accordance with N.J.S.A. 19:44A-20.4 et seq.  
 
2. The Township shall review the responses to the request for quotes and appoint or award a 
contract to a business entity for the goods or services advertised subsequent to such review. 
Contracts awarded under this process shall be publicly announced and awarded. The resolution 
awarding the contract shall state that the contract was awarded after a fair and open process and 
shall state the number of responses received.  
 
3. Contracts subject to the fair and open process delineated herein are subject to additional 
Requirements and any other applicable laws including, but not limited to, the Local Public 
Contracts Law. 
 
 
 


  
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E. SELECTION CRITERIA: 
 
Quotations will be evaluated on the basis of the most advantageous, price and other factors considered. 
The evaluation will consider:  
a. Experience, technical expertise, professional execution and reputation in the field;  
b. Knowledge of the Township of East Brunswick and the subject matter to be addressed under the 
contract;  
c. Availability to accommodate any required meetings of the Township and the ability to work well 
with the Township;  
d. Compensation proposal;  
e. Other factors if demonstrated to be in the best interest of the Township of East Brunswick; 
f. Creative vision, display impact, exciting/new components to the show, appreciation, and respect 
for the program. 
 
 
F. 
INSURANCE REQUIREMENTS: 
 
1. Indemnification 
 
The contractor agrees to indemnify and save harmless the Township, its officers, agents and employees, 
hereinafter referred to as indemnitees, from all suits, including attorney’s fees and costs of litigation, 
actions, loss damage, expense, cost of claims, of any character or on account of any act, claim or amount 
arising or recovered under Worker’s Compensation law, or arising out of failure of the Contractor or those 
acting under Contractor to conform to any statutes, ordinances, regulations, law or court decree. It is the 
intent of the parties to this contract that the indemnities shall, in all instances, except for loss or damage 
resulting from the sole negligence of the indemnitee, be indemnified against all liability, loss or damage of 
any nature whatsoever.  An executed hold harmless agreement in favor of the member entity must be signed 
by the fireworks bidder.  A ‘Null and Void’ clause in favor of the bidder as part of the hold harmless 
agreement will not be accepted by the Township.  Any additional hold harmless/indemnification language 
in any agreement contradictory to the Township’s insurance fund requirements shall be removed. 
2. Insurance Requirements: 
 
A. Worker’s Compensation and Employer’s Liability Insurance 
This insurance shall be maintained in full force during the life of this contract by the contractor covering 
all employees engaged in performance of this contract pursuant to N.J.S.A. 34:15-12(a) and N.J.A.C. 
12:235-1.6. Minimum Employer’s Liability $1,000,000.00. 
 
 
 
B. General Liability Insurance 
This insurance shall have limits of not less than $3,000,000.00 any one person and $3,000,000.00 any 
one accident for bodily injury and $3,000,000.00 aggregate for property damage, and shall be 
maintained in force during the life of the contract. 


  
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C. Automobile Liability Insurance 
This insurance covering contractor for claims arising from owned, hired and non-owned vehicles with 
limits of not less than $3,000,000.00 any one person and $3,000,000.00 any one accident for bodily 
injury and $3,000,000.00 each accident for property damage, shall be maintained in force during the 
life of this contract by the contractor. 
D. Professional Liability/Malpractice Insurance Policy (if applicable) 
Coverage in the amount of $2,000,000.00/occurrence, $4,000,000.00 aggregate and assurance that each 
such policy for each staff member remains full and in effect while providing services for Township. 
The contractor shall provide the Township with a Certificate of Insurance naming the Township of East 
Brunswick as additionally insured, evidencing the existence of required insurance prior to the 
commission of work. Rain Date shall also be shown on the description section of the Certificate of 
Insurance.  Said insurance must include coverage for complete operations, contractual insurance and 
independent contractor or subcontractor insurance, where and if applicable. 
E. Errors and Omissions Insurance 
a. The contractor shall purchase and maintain during the entire period of this contract, errors and 
omissions insurance that shall protect the contractor and the Township from any and all claims 
that may arise out of or result from the contractor’s performance of this contract. Specifically, 
the errors and omissions insurance shall have limits of not less than $2,000,000.00 dollars per 
occurrence and $4,000,000.00 dollars in the aggregate. 
 
b. Certificates of the Required Insurance 
Certificates as listed above shall be submitted along with the contract as evidence covering 
Errors and Omissions insurance. Such coverage shall be with acceptable insurance companies 
operating on an admitted basis in the State of New Jersey. 
The contractor shall provide the Township with a Certificate of Insurance naming the 
Township, its employees, officers, and agents as additionally insured, and evidencing the 
existence of required insurance prior to the commission of work. 
The Township will not accept Mutual Limitation of Liability terms. 
F. OTHER REQUIREMENTS: 
 
1. Proof of N.J. Business Registration Certificate N.J.S.A. 52:32-44 
 
Pursuant to N.J.S.A. 52:32-44, the Township is prohibited from entering into a contract with an entity unless 
the bidder/respondent/contractor, and each subcontractor that is required by law to be named in a 
bid/proposal/contract has a valid Business Registration Certificate on file with the Division of Revenue and 
Enterprise Services within the Department of the Treasury. 
Prior to contract award or authorization, the contractor shall provide the Contracting Agency with its proof 
of business registration and that of any named subcontractor(s). 
Subcontractors named in a bid or proposal shall provide proof of business registration to the bidder, who in 
turn, shall provide it to the Contracting Agency prior to the time of contract, purchase order, or other 
contracting document is awarded or authorized. 
 
During the course of contract performance: 


  
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 (1) The contractor shall not enter into a contract with a subcontractor unless the subcontractor first 
provides the contractor with a valid proof of business registration. 
(2) The contractor shall maintain and submit to the Contracting Agency a list of subcontractors and 
their addresses that may be updated from time to time. 
(3) The contractor and any subcontractor providing goods or performing services under the 
contract, and each of their affiliates, shall collect and remit to the Director of the Division of 
Taxation in the 
Department of Treasury, the use tax due pursuant to the Sales and Use Tax Act, (N.J.S.A. 54:32B-
1 et seq.) on all sales of tangible personal property delivered in the State. Any questions in this 
regard can be directed to the Division of Taxation at (609) 292-6400. Form NJ-REG can be filed 
online at  www.state.nj.us/treasury/revenue/busregcert.shtml. 
Before final payment is made under the contract, the contractor shall submit to the Contracting Agency a 
complete and accurate list of all subcontractors used and their addresses. Pursuant to N.J.S.A. 54:49-4.1, a 
business organization that fails to provide a copy of a business registration as required, or that provides 
false business registration information, shall be liable for a penalty of $25.00 for each day of violation, not 
to exceed $50,000, for each proof of business registration not properly provided under a contract with a 
contracting agency. 
2. Form W-9 
Successful contractor shall complete W-9 Form and submit to the Municipal Clerk prior to contract award.  
The form is available at the following link: www.irs.gov/pub/irs-pdf/fw9.pdf 
1. For  Quotations in Excess of $17,500 Certification Of Political Contributions - Pay to Play – 
Notice of Disclosure Requirement 
Township Ordinance No. 06-13 Establishing Restrictions on the Award of Contracts to Professional Entities 
and Certain Other Entities Who Make Certain Political Contributions, and pursuant to Section 3 (a) thereof, 
requires that Respondents that provide quotations in excess of $17,500 confirm that they have not made 
any contributions in violation of Section 1 of Ordinance No. 06-13.  
H. PAYMENTS  
 
The Contractor shall invoice the Department of Recreation, Parks and Community Services of the 
Township and payment will be processed in a timely manner upon receipt of accurate and complete 
paperwork.  
 
 
 
 
 
 
 
 
 
 
 
 
Fireworks Display – July 4th, 2026, Celebration 
 


  
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QUOTATION FORM 
   
Township of East Brunswick  
1 Jean Walling Civic Center 
Middlesex County, New Jersey 08816 
 
Attn:  Municipal Clerk 
FOR QUOTATION OF; ________________________________________________________________ 
 
ADDRESS: ___________________________________________________________________________ 
 
We, the Undersigned Service Provider, acting through our authorized officers and intending to be legally 
bound, agree that this Quotation proposal shall constitute an offer by the Undersigned to enter into a 
Contract and with the Township of East Brunswick to furnish the necessary goods, services, material and/or 
equipment called for in the Quotation.  This Quotation shall be irrevocable for sixty (60) calendar days 
from the date of receipt hereof. 
We further declare that we have carefully examined the Instructions of the Quotation, Specifications, and 
Quotation Documents herein referred to and propose to furnish, deliver, install and/or provide all necessary 
services  specified and in the manner and time prescribed.    
Total Price  
 
 
$__________________________  More details attached:  Yes or No  
 
Name of Provider: ____________________________________________________________________  
Address: ______________________________________________________________________  
Phone Number: _____________________ E-Mail:______________________________________ 
 
**If a corporation, give the State of Incorporation, using the phrase: "A corporation organized under the 
laws of ______________________________________." 
If a partnership, give names of the partners, using also the phrase: "Co-partners trading and doing business 
under the firm name and style of_________________________________________________.” 
If an individual using a trade name, give individual name, also using the phrase: 
"An individual doing business under the firm name and style of _________________________.” 
 
\ 
 
 
 
 
 
 
By: ___________________________________ 
 
 
 
 
 
 
(Signature of Individual, Partner or Officer of Provider) 
 
 
 
 
 
 
___________________________________ 
 
 
 
 
 
 
Title 


  
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List of Agencies with Elected Officials Required for Political Contribution Disclosure 
N.J.S.A. 19:44A-20.26 
 
County Name:  Middlesex 
 
Township of East Brunswick Mayor: 
 
Dr. Brad Cohen 
 
Members of Governing Body: 
 
Dinesh Behal  
 
Kevin McEvoy 
 
James Wendell 
Dana Winston 
Dana Zimbicki