Lease of Golf Carts

The City of East Orange is actively seeking comprehensive proposals from qualified full-service vendors for the long-term lease of a diverse fleet of golf carts and utility vehicles. This essential procurement aims to support the operations of its municipal golf course, strategically located at 440 Parsonage Hill Road in Livingston, New Jersey. The detailed scope of work mandates the provision of brand-new, model year 2023 vehicles, encompassing various specifications such as E-Z-GO RXV – GAS golf carts, Cushman Hauler Pro Elite – Lithium, Cushman Hauler 1200 – Gas, Cushman Hauler 1200x – Gas, Cushman Truckster XD – Diesel, and Cushman Spraytek XP – Diesel utility vehicles. The successful contractor will be responsible for leasing a total of 72 vehicles, comprising 65 golf carts and 7 utility vehicles, ensuring their delivery, and performing comprehensive maintenance, excluding gasoline provision, flat tire changes, and routine cleaning, which will be handled by the City. Additionally, the contractor must supply essential accessories including towing bars, jacks, spare tires, and oil for all gasoline-powered units. The initial contract term is set for thirty-six (36) consecutive months, with the municipality retaining an option to extend for two (2) additional twelve (12) month periods, offering a significant and stable engagement opportunity. An alternate bid item is also specified for 65 PACE 7EX GPS units, complete with advanced features like real-time location tracking, geofencing, speed zone alerts, car shutdown capabilities, and interactive golfer amenities. Bidders for this East Orange golf cart lease project must meet stringent compliance and qualification criteria as mandated by New Jersey state law and municipal requirements. Key statutory obligations include adherence to N.J.S.A. 34-11-56.25 concerning prevailing wages on public works, N.J.S.A. 10:5-31 and N.J.A.C. 17:27 for Equal Employment Opportunity and Affirmative Action, and N.J.S.A. 52:25-24.2 requiring stockholder disclosure for corporations and partnerships. A critical requirement is compliance with the "Public Works Contractor Registration Act" (P.L. 1999, c.238), necessitating the submission of a valid registration certificate from the New Jersey Department of Labor, or the application if the certificate is pending. Furthermore, all prospective vendors must provide proof of business registration (Business Registration Certificate - BRC) issued by the New Jersey Division of Revenue, as per N.J.S.A. 52:32-44. Bidders proposing "or equal" brands or models are specifically required to submit detailed descriptive literature and be prepared to demonstrate their proposed products post-bid to facilitate the City of East Orange's equivalency determination. No mandatory pre-bid meetings or site visits are explicitly stated as requirements for this solicitation. Detailed bid proposals must be submitted in triplicate, comprising one original and two copies, enclosed in a sealed envelope conspicuously marked "Lease of Golf Carts," indicating the bidder's name and address on the exterior. All submissions are to be delivered to the Purchasing Agent at the City of East Orange Municipal Council Chamber, located at 44 City Hall Plaza, East Orange, NJ 07018. The definitive deadline for bid receipt and public opening is Wednesday, June 15, 2022, at 12:00 p.m. prevailing local time. A non-refundable fee of $75.00 per bid packet is required to cover printing and administrative costs, payable to the City of East Orange. Mandatory bid security includes a Proposal Guarantee, which can be a certified check, cashier's check, or a satisfactory bid bond, amounting to 10% of the total bid price, not to exceed $20,000, made payable to the City of East Orange, NJ. Additionally, a Consent of Surety must accompany the bid, confirming the surety's commitment to provide a 100% Performance Bond for the full contract amount. The primary contact for this procurement, as specified in the bid documents, is Ms. Racquel Ferguson, QPA, the Purchasing Agent for the City of East Orange, Division of Procurement.