SOURCE CAPTURE EXHAUST SYSTEM FOR EAST ORANGE FIRE DEPARTMENT

The City of East Orange, New Jersey, is soliciting bids for the furnishing and installation of a comprehensive Source Capture Exhaust System for its Fire Department. This critical project aims to enhance air quality and safety across four key fire station locations: Headquarters at 468 Main St., House #2 at 60 Main St./Dr. Martin Luther King Dr., House #3 at 321 Dodd St., and House #5 at 205 Elmwood Ave. The scope of work involves outfitting 13 fire vehicles with an advanced auto-start and auto-disconnect exhaust removal system. Each system must be designed to capture 100% of vehicle exhaust gases and particulate directly at the tailpipe, preventing their release into the bay area. The complete installation includes all necessary components such as tailpipe modifications, tracks, fans, control panels, and ductwork, ensuring full operational capability. The successful vendor will also be responsible for the removal of existing exhaust systems. Key technical requirements include exhaust fans sized to provide at least 600 CFM per truck, magnetic collection nozzles for undercarriage tailpipes that provide a complete seal, and automatic activation upon vehicle ignition, along with a minimum 5-year warranty on all installed equipment including fans/blowers, control boxes, electrical, and labor. Prospective contractors must demonstrate substantial qualifications and adhere to stringent licensing requirements to be considered for this project. Bidders are mandated to have a minimum of ten years of permanency in the market selling the quoted exhaust removal systems. Furthermore, the installation of the system must be executed by a factory-authorized team that specializes in emergency response exhaust systems, with the crew possessing at least ten years of relevant installation experience. Required documentation includes a Public Works Contractor Registration Certificate, a valid Business Registration Certificate from the New Jersey Division of Revenue, a Non-Collusion Affidavit, a Statement of Ownership disclosing 10% or greater interest holders, a Disclosure of Investment Activities in Iran form, and Affirmative Action Evidence. Bidders must also provide valid insurance certifications, specifically Worker's Compensation and General Liability insurance with limits of not less than $1,000,000.00 per person and per accident for bodily injury, and $3,000,000.00 aggregate for property damages, naming the City of East Orange as an additional insured. There are no mandatory pre-bid meetings or site visits specified in the provided document. Detailed submission instructions require sealed proposals to be presented in quadruplicate (one original and three copies). Each envelope must be clearly marked "SOURCE CAPTURE EXHAUST SYSTEM FOR EAST ORANGE FIRE DEPARTMENT" and "BID," bearing the bidder's name and address, and addressed to the Purchasing Agent, City of East Orange, Division of Procurement, 44 City Hall Plaza, East Orange, New Jersey 07018, Attn: Lisa L. Jackson, QPA. The firm submission deadline is Thursday, October 15, 2020, at 11:00 a.m. prevailing local time, at which point bids will be publicly opened and read aloud in the East Orange City Hall Council Chamber. A Proposal Guarantee in the form of a Certified Check, Cashier’s Check, or Satisfactory Bid Bond, amounting to 10% of the total bid (not exceeding $20,000) and payable to the City of East Orange, is mandatory. Additionally, a Consent of Surety with Power of Attorney for the full bid amount from a New Jersey-authorized surety company is required with the bid submission, affirming the provision of a 100% Performance Bond upon contract execution. A non-refundable fee of $75.00 per bid packet is required for documents picked up on-site, payable to the City of East Orange. All inquiries or clarifications regarding the specifications must be submitted in writing at least seven business days prior to the bid opening.