Underground Facility Locating and Marking Services

The City of East Orange Water Commission (EOWC) is actively soliciting sealed proposals for comprehensive Underground Facility Locating and Marking Services. This critical project involves the precise identification and marking of underground water supply systems, sanitary sewers, and storm sewers managed by the East Orange Water Department (EOWD). The geographical scope of services is extensive, encompassing not only the City of East Orange but also EOWC assets located in Short Hills (Trunk Mains) and the Wyoming Avenue Storage Tank area (Maplewood and South Orange), in addition to the extensive distribution mains within East Orange. The EOWD maintains a robust infrastructure, including approximately 115 miles of water main and serves over 64,000 residents across 9,845 customer accounts. The awarded contract will span an initial period of two years, with the valuable option for an additional one-year renewal based on performance and mutual agreement. Prospective contractors must demonstrate a strong understanding of the project and possess significant experience in similar work, particularly with public water utilities managing similarly aged infrastructure. Key personnel qualifications and their availability are paramount. Mandatory submission documents include a Bidder Qualification Form, a Statement of Bidders Qualifications, and a Qualification Affidavit. Furthermore, bidders are required to provide a New Jersey Public Works Contractor Registration Certificate, a valid Business Registration Certificate (BRC) from the NJ Division of Revenue, a Non-Collusion Affidavit, and evidence of Affirmative Action compliance (either a Letter of Federal Approval, a Certificate of Employee Information Report, or a completed Employee Information Report Form AA302). A Stockholder Disclosure Certification (N.J.S.A. 52:25-24.2) detailing any stockholder owning 10% or more interest is also mandatory. Comprehensive insurance coverage is required, including General Liability ($1,000,000 per person/$1,000,000 per accident for bodily injury, $3,000,000 aggregate for property damages), Workers' Compensation, Automobile Insurance ($1,000,000 for injuries/accidental death, $1,000,000 property damage), and Professional Liability ($1,000,000 per claim/$3,000,000 aggregate) if applicable. Relevant distribution system maps are available for inspection at the East Orange Water Department, located at 99 South Grove St., East Orange, NJ 07018. Sealed proposals, consisting of one original and three copies, must be submitted to the Purchasing Agent in the Council Chambers at East Orange City Hall, 44 City Hall Plaza, East Orange, New Jersey 07018. The absolute deadline for submission is Thursday, October 24, 2024, at 11:00 AM, at which time bids will be publicly opened and read aloud. The submission envelope must be conspicuously marked with "UNDERGROUND FACILITY LOCATING AND MARKING SERVICES." A mandatory Proposal Guarantee, in the form of a Certified Check, Cashier’s Check, or Bid Bond, totaling 10% of the bid amount (not exceeding $20,000) and payable to the City of East Orange, is required with the proposal. Additionally, a Consent of Surety for 100% of the bid price must accompany the submission, with a 100% Performance Bond mandated upon execution of the contract. All bids must be presented exclusively on the official Proposal Forms provided. For any interpretations or clarifications, written requests must be received by the owner's representative at least seven business days prior to the bid opening date. The primary contact for this procurement is Racquel C. Ferguson, Q.P.A., within the Division of Procurement.