NOTICE OF CLARIFICATION

This document, issued by the City of East Orange, New Jersey, serves as a crucial clarification notice for various ongoing municipal procurement solicitations, specifically Request for Quotes (RFQs). The core purpose of this notice is to standardize and clarify proposal submission requirements across these RFQs, ensuring all potential contractors understand the necessary documentation and procedures. While the notice does not detail a specific project, it applies universally to all current RFQs posted by the City, aiming to streamline the submission process for vendors engaging in "Doing Business" with East Orange, thereby enhancing efficiency and compliance in municipal procurement. This clarification is vital for any vendor preparing bids for East Orange opportunities. No specific contractor qualifications, licenses (such as NJ Public Works Contractor Registration), or experience requirements are outlined within this particular clarification notice. It primarily addresses administrative aspects of proposal submission rather than pre-qualification criteria for contractors. Similarly, the document does not reference any mandatory pre-bid meetings or site visits, as its scope is limited to clarifying general submission protocols. The emphasis is on the logistical aspects of submitting responses to existing Request for Quotes, ensuring compliance with copy counts and deadlines, rather than outlining project-specific prerequisites for bidders. Vendors are instructed that all proposals must be submitted by the designated acceptance time and date specified on the cover page of each individual Request for Quote (RFQ). Specifically for this clarification, the overarching closing date/time was November 22, 2022, at 11:59 PM. Submitting firms are required to provide an original proposal along with four (4) copies. The notice explicitly states that minor discrepancies in copy counts (one more/less than specified within the body of a specific RFQ) will not be a cause for concern. For any questions or concerns regarding these submission clarifications, interested parties were advised to call or email the relevant contact, though specific contact details are not provided in this excerpt beyond a general directive.