Addendum No. 1: Armed and Unarmed Security Guard Services

This document, Addendum No. 1, pertains to the City of East Orange's Invitation to Bid for Armed and Unarmed Security Guard Services. The original bid was publicly advertised in the Newark Star Ledger on Friday, May 24, 2024, with the highly anticipated Bid Opening firmly scheduled for Friday, June 14, 2024, at 11:00 a.m. The core objective of the solicitation is to procure comprehensive security services utilizing both armed and unarmed personnel to safeguard various municipal properties and assets throughout the City of East Orange. This addendum specifically clarifies and modifies a crucial aspect of the Scope of Work, providing essential updates for all prospective contractors. The general scope for these services typically includes deterrence of criminal activity, response to incidents, access control, surveillance, and ensuring the safety of city employees and the public within designated areas. The primary purpose of this Addendum No. 1 is to formally instruct all prospective bidders to disregard a previously stated clause found under Section 3.2, No. 17 of the Scope of Work in the original bid document. This disregarded statement concerned vendor responsibility for thefts, explicitly stating: “Vendor shall be responsible for any thefts occurring when an authorized City location is closed and during weekend (all day Saturday and all day Sunday), without proper documentation and/or where such thefts result from the negligence of the vendor’s employees, the replacement cost or the value thereof shall be borne by the vendor. The City reserves the right to deduct the value thereof from the next succeeding payment to the vendor.” The removal of this clause significantly alters the financial liability framework for security service providers. While this addendum does not detail contractor qualifications, licenses such as NJ Public Works Contractor Registration, or specific experience requirements, these critical details remain outlined in the comprehensive original Invitation to Bid document. All relevant bid documents, including this Addendum No. 1, are readily available for immediate access and download on the City of East Orange's official municipal website, www.eastorange-nj.gov. Prospective bidders are advised to review all materials diligently to ensure full compliance with updated requirements. The submission deadline and bid opening for this important project remain as originally advertised: Friday, June 14, 2024, at 11:00 a.m. Bidders must ensure their proposals incorporate all clarifications presented in this addendum. For any additional inquiries or concerns regarding the bid process or the contents of this addendum, interested parties are directed to contact Racquel C. Ferguson or the Division of Procurement directly at the provided telephone number: (973) 266-5162. No email or fax contact information is provided in this addendum.