Third Party Administration (TPA) Services for EAP, Medicare Advantage, HSA Banking, and Hospital Plans for 2023

The City of East Orange, New Jersey, is soliciting Requests for Proposal (RFP) for comprehensive Third Party Administration (TPA) Services. This vital contract encompasses the administration of Employee Assistance Program (EAP) services, Medicare Advantage (fully-insured) plans for retirees, Health Savings Account (HSA) banking services, and a Hospital Plan, effective January 1, 2023. The scope of work requires the selected contractor to administer benefits for nine distinct classes, including eight union and one unrepresented class, each eligible for three plans, one of which is a High Deductible Health Plan with HSA. Proposers must demonstrate their capability to provide services "equal to or better than" the City's current Aetna benefits, submitting a detailed listing of any deviations. This procurement is critical for ensuring continuous, high-quality healthcare and support services for municipal employees and retirees. Prospective contractors must satisfy several stringent minimum requirements. Key among these is the ability to administer all class benefits, provide an "Equal to or Better than Letter" detailing adherence to or improvements upon current benefits, and complete specific ASO, EAP, and HSA Workbooks. Contractors are required to comply with New Jersey's Affirmative Action provisions (N.J.S.A. 10:5-31 et seq., N.J.A.C. 17:27-1 et seq.) and Chapter 33, Laws of 1977, mandating disclosure of stockholders owning 10% or more. A current New Jersey Business Registration Certificate (N.J.S.A. 52:32-44) is mandatory, along with certifications regarding debarment and non-collusion. Vendors must also provide information on similar projects completed for up to three New Jersey public agencies within the past five years, demonstrating proven experience and capability in complex benefit administration. Proposals must be sealed and delivered to the Office of the Manager of the City of East Orange, and simultaneously submitted electronically to the designated broker, no later than August 16, 2022, at 3:00 p.m. Electronic submissions must be sent to City Administrator Solomon Steplight at Solomon.steplight@eastorange-nj.gov UNLOCK and to the broker at publicentityRFPsJL@connerstrong.com. UNLOCK Required submission documents include a Proposal Form, Acknowledgement of Addenda, Political Contributions Disclosure Form, Disclosure of Investment in Iran Form, Non-Collusion Affidavit, Stockholder/Partnership Disclosure and Statement of Ownership Form, Appendix A Form (Americans with Disabilities Act of 1990), Affirmative Action Compliance Notice Form, and a New Jersey Business Registration Certificate. Questions must be submitted in writing by July 26, 2022, at 5:00 p.m., with addenda issued by July 29, 2022, at 5:00 p.m. There are no explicit requirements for bid security or performance bonds mentioned in the provided text.