Global Positioning/Vehicle Fleet Management System

The City of East Orange is soliciting proposals for the implementation of a comprehensive Global Positioning/Vehicle Fleet Management System (GP/FMS) through a competitive contracting process, adhering to N.J.S.A. 40A:11-4.1(a), et seq. This vital project aims to equip approximately 150-200 City-owned passenger, light-duty, and heavy-duty vehicles with advanced GPS telematics devices to significantly enhance fleet and driver performance. The scope of work encompasses the provision, on-site installation, testing, and ongoing support for all necessary hardware and software related to the fleet telematics system. Key objectives include reducing fuel consumption, increasing fleet visibility, minimizing vehicle idling, shortening travel times, reducing downtime, improving driving habits, enhancing emergency response, and ensuring daily emissions compliance. The system must also be capable of evaluating vehicle diagnostics and health, focusing on engine management and maintenance processes to lower operating costs and mitigate carbon emissions across the fleet. Prospective contractors must demonstrate requisite experience, specifically possessing at least five years of proven experience in On-Board Diagnostics (OBD) and acute knowledge of analyzing remotely transmitted data. Respondents are required to provide a comprehensive Qualification Statement detailing their firm's principal activities, personnel numbers, location, and a list of three clients for whom similar services have been provided. Contractors must confirm appropriate federal and state licenses, comply with mandatory EEO/Affirmative Action requirements (N.J.S.A. 10:5-31 et seq.), adhere to ownership disclosure regulations (N.J.S.A. 52:25-24.2), and provide proof of a valid New Jersey Business Registration Certificate (N.J.S.A. 52:32-44). Necessary insurance coverage, including General Liability, Automotive Liability, and Professional Liability/Errors and Omissions, with specified limits of at least $1,000,000 per occurrence/aggregate, must also be evidenced. No mandatory pre-bid meetings or site visits are indicated within this solicitation document. Sealed RFP responses are due by Tuesday, October 17, 2023, at 11:00 AM, and must be delivered to the City Council Chamber, 44 City Hall Plaza, East Orange, NJ 07019. Submissions must be clearly marked 'CCRFP FOR GLOBAL POSITIONING/VEHICLE FLEET MANAGEMENT SYSTEM' and include one original, three hard copies, and one electronic copy on a thumb-drive. The checklist provided indicates 'Bid Bond with Consent of Surety' as a submission item but explicitly marks it as 'N/A', suggesting no bid security is required for this specific solicitation. Proposals must remain firm for sixty (60) days following the submission date. Questions regarding this competitive contract RFP should be directed to Racquel C. Ferguson, Q.P.A., Purchasing Agent, who can be reached at (973) 266-5162 or via fax at (862) 444-0101. A non-refundable fee of $25.00 is charged for RFP packets picked up directly from the Division of Procurement.