Global Positioning/Vehicle Fleet Management System

The City of East Orange, New Jersey, is soliciting proposals for a Global Positioning/Vehicle Fleet Management System (GPS/FMS) through a Competitive Contract Request for Proposal (CCRFP). This project aims to implement an information and data management system to equip approximately 150-200 City-owned vehicles, including passenger, light-duty, and heavy-duty types, with advanced telematics devices. The comprehensive scope of work includes the provision and installation of all necessary hardware and software, along with ongoing support. Key objectives are to enhance fleet and driver performance, specifically targeting reduced fuel consumption, increased fleet visibility, minimized vehicle idling, shorter travel times, improved emergency response capabilities, better driver habits, fewer collisions, and adherence to daily emissions compliance. The system must incorporate Automatic Vehicle Locator (AVL) technology, provide robust vehicle diagnostics and health monitoring to extend vehicle lifecycles, and emphasize engine management and repair processes for cost reduction and carbon emission control. The successful vendor will also be responsible for installation, testing, training, and negotiating any required communication provider contracts to ensure a fully functional solution. Prospective contractors are required to demonstrate significant experience, with the principal assigned to the project possessing at least five years of proven expertise in On-Board Diagnostics (OBD) and a profound understanding of analyzing remotely transmitted data. Bidders must also provide proof of licensure for rendering services within the State of New Jersey, either for the firm itself or the individual overseeing the work. Mandatory compliance with various New Jersey statutes is enforced, including N.J.S.A. 10:5-31 et seq. for EEO/Affirmative Action, N.J.S.A. 52:25-24.2 for Ownership Disclosure, and N.J.S.A. 52:32-44 for a valid New Jersey Business Registration Certificate. Respondents must submit a qualification statement detailing their overall experience, specific project descriptions, and contact information for at least three clients for whom similar services have been provided within the last three years, along with resumes of key personnel to be assigned to the City. No mandatory pre-bid meetings or site visits are indicated in the provided documentation. All proposals must be submitted in a sealed envelope clearly marked "CCRFP FOR GLOBAL POSITIONING/VEHICLE FLEET MANAGEMENT SYSTEM" and addressed to the Purchasing Agent. The submission package must include one (1) original, three (3) physical copies, and one (1) electronic copy on a thumb-drive. The absolute deadline for submission was Tuesday, October 17, 2023, at 11:00 AM, at the City Council Chamber, 44 City Hall Plaza, East Orange, NJ 07019. The RFP explicitly notes that a Bid Bond with Consent of Surety is "N/A" on the checklist, suggesting it is not required for this solicitation. The primary contact for this solicitation is Racquel C. Ferguson, Q.P.A., Purchasing Agent, who can be reached at (973) 266-5162 for questions regarding the RFP. The contract duration is specified as three years, with an option for two (2) one-year extensions, subject to mutual agreement.