Human Resource Management Information System

The City of East Orange, New Jersey, is soliciting proposals for a comprehensive Human Resource Management Information System (HRMIS). This competitive contract aims to procure a robust system encompassing integrated payroll, human resources, benefits administration, general ledger interface, and time and attendance functionalities. The municipality, which manages approximately 1,000 full-time and part-time employees, alongside an additional 500 temporary/seasonal staff, seeks to replace its current antiquated, paper-heavy processes and existing systems (Edmunds & Associates for payroll, B-Swift for insurance) with a modernized solution. The complete scope of work demands a system capable of improved data interfacing, superior reporting capabilities, and the efficient capture of historical employee data. Key requirements include managing diverse pay codes, adhering to varying union contract policies (such as longevity calculations), and streamlining benefit accrual tracking and reporting. Prospective contractors must possess at least five years of demonstrated experience in analyzing human resources data, including time & attendance, staffing, payroll, and benefits, coupled with a proven ability to develop strategic plans and solutions based on metric measurements. Resumes of all key personnel assigned to the project are mandatory, highlighting their experience in successfully completing contracts of similar scope and size. Compliance with New Jersey state requirements is critical, encompassing N.J.S.A. 10:5-31 et seq. (Affirmative Action), N.J.A.C. 17:27 et seq. (Contract Compliance and Equal Employment Opportunities in Public Contract), N.J.S.A. 52:25-24.2 (Disclosure of Ownership), and the submission of a valid N.J. Business Registration Certificate. A highly recommended pre-proposal conference was conducted on Tuesday, July 24, 2018, at 11:00 AM, at the Municipal Council Chamber, 44 City Hall Plaza, East Orange, NJ, to address potential bidders' concerns. Detailed submission instructions mandate that proposals be submitted with one original, three hard copies, and one electronic copy. Responses were initially due on Tuesday, August 7, 2018, at 11:00 AM; however, Addendum #1 officially rescheduled the final submission deadline to Tuesday, September 4, 2018, at 11:00 AM. All submissions must be enclosed in a sealed envelope, clearly marked "HUMAN RESOURCE MANAGEMENT INFORMATION SYSTEM," and addressed to the Purchasing Agent at the Division of Procurement, 44 City Hall Plaza, East Orange, NJ 07018. Required accompanying documentation includes a Non-Collusion Affidavit, Stockholder Disclosure Certification, Insurance Requirement Acknowledgement Form, Affirmative Action Compliance Notice, Business Registration Certificate, Letter of Qualification, and Letter of Intent. Proposals must remain firm for a period of sixty days following the submission date. For any inquiries regarding this solicitation, interested parties should contact Lisa L. Jackson, Purchasing Agent, at (973) 266-5162.