HUMAN RESOURCES MANAGEMENT INFORMATION SYSTEM

The City of East Orange, New Jersey, is actively seeking comprehensive proposals for a cutting-edge Human Resources Management Information System (HRMIS) through a competitive contracting process. This vital solicitation, documented as RFP-HUMAN RESOURCES MANAGEMENT INFORMATION SYSTEM, aims to procure a unified, web-based, multi-functional governmental administrative software solution. The extensive scope of work requires a single vendor to deliver integrated Time and Attendance, Human Resources, and Payroll functionalities, designed to efficiently manage approximately 1,050 full and part-time municipal employees, plus an additional 500 seasonal staff. Key system capabilities include advanced biometric and remote sign-in options, real-time tracking of work hours, leave balances (vacation, sick, personal), and flexible pay rules customized for various labor contracts and personnel policies. The HRMS component will encompass full online onboarding, robust compensation management with automated longevity and step increases, precise position control, comprehensive benefits administration including adherence to Chapter 78, P.L. 2012, ACA, FMLA, and pension calculations, alongside performance evaluation and employee separation processes. The overarching goal is to streamline administrative workflows, enhance reporting accuracy, and provide secure, user-friendly employee and manager self-service portals across all integrated modules, with a strong emphasis on data conversion and integration with the City's existing payroll system. To qualify for this significant municipal project, prospective contractors must demonstrate a minimum of five (5) years of proven experience in complex human resources data analysis, encompassing time and attendance, staffing, payroll, and benefits, coupled with a demonstrated ability to develop strategic plans and data-driven solutions. Mandatory compliance requirements include adherence to New Jersey statutes such as N.J.S.A. 10:5-33 et seq. (Affirmative Action), N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27 et seq. (Contract Compliance and Equal Employment Opportunities in Public Contract), and N.J.S.A. 52:25-24.2 (Disclosure of Ownership), along with the Americans with Disabilities Act of 1990. Proposers must furnish evidence of appropriate federal and state licenses, a valid New Jersey Business Registration Certificate, and a duly executed Non-Collusion Affidavit. A highly recommended Pre-Proposal Conference is scheduled for Wednesday, May 8, 2019, at 12:00 PM, located at the Municipal Council Chamber, 44 City Hall Plaza, East Orange, NJ 07018, providing a crucial opportunity for clarification and discussion with City representatives. Detailed proposals must be submitted as sealed responses by the firm deadline of Wednesday, May 22, 2019, at 12:00 PM (noon), to the Municipal Council Chamber, Municipal Building, 44 City Hall Plaza, East Orange, New Jersey 07018. Each submission must include one (1) original, three (3) physical copies, and one (1) electronic copy, with the outer envelope clearly marked "HUMAN RESOURCE MANAGEMENT INFORMATION SYSTEM REQUEST FOR PROPOSAL" and addressed to the Purchasing Agent. A non-refundable fee of $25.00 per RFP packet is applicable for physical copies obtained on-site, payable to the CITY OF EAST ORANGE. All proposals must remain firm and unalterable for a period of sixty (60) days following the submission date. Critical insurance provisions include Professional Liability coverage of at least $1,000,000 per claim and $3,000,000 aggregate, General Liability of $1,000,000 per occurrence and $1,000,000 aggregate, and Automotive Liability of $1,000,000 per occurrence and $1,000,000 aggregate, in addition to Workers Compensation. Inquiries regarding this solicitation should be directed to Lisa L. Jackson, Q.P.A., Purchasing Agent, Division of Procurement, at (973) 266-5162, or via fax at (862) 444-0101.