Third Party Administrator Services

The City of East Orange is seeking proposals for comprehensive Third Party Administrator Services through a competitive contracting process, as per N.J.S.A. 40A:11-4.1(k) et seq. This solicitation aims to secure a qualified firm to manage various claims and litigation against the City, its officers, and employees. The extensive scope of work includes oversight of legal areas such as the Tort Claims Act (N.J.S.A. 59:1-1 et seq.), Conscientious Employee Protection Act (CEPA, N.J.S.A. 34:19-1 et seq.) claims, Law Against Discrimination (LAD, N.J.S.A. 10:5-1 et seq.) claims, 42 U.S.C. sec. 1983 actions, contract disputes, and governmental action challenges. Additionally, the awarded contractor will manage Workers’ Compensation claims and lawsuits under N.J.S.A. 34:15-1 et seq., alongside vital Safety and Risk Management activities. Key deliverables include reviewing and analyzing claims experience, providing reports and presentations to City representatives, and introducing programs to aggressively manage healthcare costs related to workers' compensation. The selected firm will work closely with City officials, employees, agents, and the City’s insurance and excess liability carriers. Prospective contractors must meet stringent professional, administrative, and financial qualifications. This includes demonstrating compliance with New Jersey statutes such as Affirmative Action (N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27 et seq.), Contract Compliance, Equal Employment Opportunities, and Disclosure of Ownership (N.J.S.A. 52:25-24.2), in addition to possessing a valid N.J. Business Registration Certificate. Respondents are required to detail their overall experience, particularly with municipal government clients over the past three years, provide resumes of key personnel, and show a proven record of representing municipal entities. Mandatory insurance coverages include Workers’ Compensation, Employer’s Liability with limits of $1,000,000 per occurrence and $1,000,000 aggregate, and Professional Liability insurance with limits of $1,000,000 per occurrence and $3,000,000 aggregate. A highly recommended pre-proposal conference is scheduled for Tuesday, June 25, 2024, at 11:00 AM in the Municipal Council Chamber at 44 City Hall Plaza, East Orange, NJ 07018. Sealed RFP responses are due on Tuesday, July 9, 2024, by 11:00 AM, at the Municipal Council Chamber, Municipal Building, 44 City Hall Plaza, East Orange, New Jersey 07018, where proposals will be publicly opened. Submissions must include one original, two copies, and an additional copy on a USB, with the outer envelope clearly marked "THIRD PARTY ADMINISTRATOR SERVICES." A non-refundable fee of $25.00 is required for RFP packets picked up onsite to cover printing and administrative expenses. Proposals must remain firm for sixty (60) days following the submission date. All inquiries regarding the RFP meaning or intent must be submitted in writing, and official interpretations or clarifications will be issued via formal written Addenda. For general questions, contact Racquel Ferguson, Q.P.A., Purchasing Agent, at (973) 266-5162. The City reserves the right to reject any or all proposals and to waive any minor informalities. The initial contract term is for three years, with an option for two additional one-year extensions.