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BID #: N/A
ISSUED: 12/8/2022
DUE: 6/1/2022
VALUE: TBD
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Executive Summary
This collection of municipal bid documents from the Borough of Elmer, New Jersey, showcases a recurring need for various professional services, public works, and maintenance contracts. Common solicitations include municipal auditing, legal services, engineering, water department operations, and trash collection. The bid portal also features construction projects like veterans' memorials and road reconstruction, as well as occasional property sales.
The procurement process emphasizes compliance with New Jersey state laws regarding affirmative action, business registration, and disclosure of ownership. Bidders are frequently required to submit proposal guarantees and performance bonds, especially for public works contracts, and must possess the necessary professional licenses and good standing certificates. While these specific documents represent past solicitations, they illustrate the types of services and projects the Borough regularly procures, requiring competitive proposals and adherence to stringent regulatory requirements.
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Elmer, New Jersey - Upcoming Bids Elmer, New Jersey "The Small Town with the Big Welcome" Home County Notices Office of Emergency Management Zoom Meeting Information Coronavirus Information Welcome Events Calendar Forms and Documents Borough Newsletters Harvest Day 2025 History Elected Officials Borough Council Borough Officers Upcoming Bids Municipal Clerk Land Use Board Borough Ordinances Vital Statistics Taxes Tax Maps Audit Reports Borough Budgets Elmer Public Library Elmer Hospital Police Department Fire Department Elmer Ambulance Water Department Education Greater Elmer Area Historical Society FAQs Stormwater Information Trash and Recycling Public Services Septic Systems Local Merchants Visit Us on Facebook Upcoming Bids Click Here for More Information Professional Services Packet 12/8/2022 Veteran's Memorial 6/1/2022 Water Services 12/2/2021 Water - Licensed Operator 12/2/2021 Professional Services 12/1/2021 Waste and Recycling 10/6/2021 Sale of Property 8/25/2021 Licensed Operations 12/3/2020 Professional Services Water Services Water - Licensed Operator 11/5/2020 State Street 12/4/2019 Water - Road Repairs 12/5/2019 Professional Services 12/5/2019 Excavation and Disposal 6/27/19 Professional Services 11/29/18 Water Services 11/29/18 Professional Services 11/21/17 Water Services 11/21/17 Water Tower Repairs 5/24/17 For more information call Fralinger Engineering at (856) 451-2990. Professional Services 11/3/16 Trash Collection 11/2/16 Water Services 11/3/16 Borough Hall Roof 5/4/16 Water Service 12/2/15 Professional Services 11/5/15 State Street Reconstruction Sidewalks Professional Services Elmer Borough, Salem County, New Jersey web@elmerboroughnj.com Last Update 4/3/2026
Document Text
--- Document: Professional Services Packet 12/8/2022 ---
CONTRACT
FORMS
INSURANCE REQUIREMENTS
1. The Contractor(s) shall provide and pay for insurance coverage of such type and in such
amounts as will completely protect the Contractor and the Borough, its elected officials,
officers, agents, servants, employees and assigns against any and all risks of loss (including costs
of defense) or liability arising out of this Contract.
2. The insurance should be furnished by insurance companies with an “A-(Excellent) VI” or better
rating as published in the most recent editions of Best Insurance Key Rating and shall be
authorized to conduct business in the State of New Jersey.
3. It is recognized that in some instances that insurance may be acceptable which is underwritten
by an insurance company that is not reported in the Best Guide, or the coverage is extended
under a self insurance program. This insurance, or self insurance, must be in conformity with the
rules and regulations of the Commissioner of Insurance of the State of New Jersey. Any
Insurance or self insurance of this type is subject to the review and acceptance by the Boroughs
Risk Manager or Legal Counsel. Furthermore, written proof of acceptability by the Office of the
Commissioner of Insurance may be necessary.
4. The Contractor(s) shall furnish the Borough with Certificate\s of Insurance. Policies for general
Liability must be endorsed to include the Borough of Elmer as an “Additional Insured”. The
Certificate of Insurance shall set out the types of coverage, the limits of liability, describe the
operation by reference to the contract and provide for thirty (30) days written notice to the
Borough of cancellation or non-renewal. All of the Contractors deductibles or retentions shall
be the sole responsibility of the Contractor. Those in excess of $10,000 are to be disclosed and
are subject to approval by the Borough. If requested actual policy copies or incurred loss
information may be required.
5. The policies and specified limits of coverage must be effective prior to the commencement of
work and must remain in force until the end of the Contract.
6. The Contractor(s) shall obtain and furnish the Borough, certificates of insurance for any
subcontractors showing policies in force with coverage and limits described under these
insurance requirements.
7. The Certificate of Insurance are to be signed by a person authorized by the insuring company to
bind coverage on its behalf. Neither approval by the Borough nor failure to disapprove
Certificates of Insurance furnished by the Contractor shall release the Contractor from full
responsibility for all liability including costs of defense. Insurance is required as a measure of
protection and the Contractor’s liability is not limited thereby.
8. The Certificate of Insurance must be submitted to the Borough and shall be subject to the
approval of the Borough Counsel or Risk Manager.
9. If at any time during the term of the Contract or any extension thereof, if any of the required
policies of insurance should expire, change or be canceled, it will be the responsibility of the
Contractor, prior to the expiration, change or cancellation, to furnish to the Borough a
Certificate of Insurance indicating renewal or a replacement of the policy so that there will be no
lapse in coverage. In the event of any interruption of any coverage for any reason, all payments
and work under the contract shall cease and not be resumed until coverage has been restored
and a current Certificate of Insurance received and approved.
10. Insurance maintained by the Borough shall be considered as Excess over Contractors Insurance.
Insurance maintained by the Borough does not provide protection for contractors liability.
11. Certificates of Insurance shall show the certificate Holder and Additional Insured as
Borough of Elmer
120 South Main Street
Elmer, NJ 08318
SPECIFIC COVERAGE REQUIREMENTS
The following are the minimum mandatory types of coverage to be carried under the preceding
requirements:
General Liability in a comprehensive form, with minimum limits as follows:
Each Occurrence
$1,000,000
Damage to rented or leased property
$ 100,000
Medical Expense
$
5,000
Personal and Adv. Injury
$1,000,000
General Aggregate
$2,000,000
SAMPLE CONTRACT
THIS AGREEMENT made this
day of
, 20 , between the Borough of
Elmer, a governmental corporation of the State of New Jersey, hereinafter referred to as
“BOROUGH” and having its principal offices at 120 South Main Street, Elmer, NJ 08318
And:
Hereinafter referred to as “CONTRACTOR”
WITNESSETH:
That the CONTRACTOR for and in consideration of the payments made to it by the BOROUGH at the
time and in the manner set forth hereinafter set forth does hereby and agree to provide and deliver the
services of
in strict accordance with requirements attached
and set forth and in accordance with the proposal of the CONTRACTOR, a copy of which is attached
hereto and made a part hereof and as submitted to the BOROUGH and awarded to the CONTRACTOR.
The Notice to Bidders, Specifications, Requirements, General Conditions, any Supplemental Conditions,
if any, are all incorporated by reference and comprise the Contract Documents.
Signed Mandatory Equal Employment Opportunity Language, Certificate of Employee Information
Report as required by NJSA 19:5-31 et seq. and Business Registration Certificate shall accompany the
submittal and further attached to the Contract document when executed.
In consideration of the faithful performance on this contract, its covenants and agreements entered into
and the acceptance thereof by the BOROUGH, The BOROUGH does hereby agree to pay to the
Contractor in accordance with the payment schedule established in the RFP and upon presentation of a
verified voucher.
IN WITNESS WHEREOF the parties have caused these presents to be signed by their duly authorized
officers and sealed with their seals, the day and year first above written.
ATTEST:
BOROUGH OF ELMER
WITNESS:
CONTRACTOR
Name and Title
MANDATORY EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE
N.J.S.A.10:5-31 ET SEQ. (P.L. 1975, c. 127)
N.J.A.C. 17:27
During the performance of this Contract, the Contractor agrees as follows:
The contractor r subcontractor, where applicable, will not discriminate against any employee or
applicant for employment because of age, race, creed, color, national origin, ancestry, marital status,
affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Except with
respect to affectional or sexual orientation and gender identity or expression, the Contractor will ensure
that equal employment opportunity is afforded to such applicants in recruitment and employment and
that employees are treated during employment, without regard to their age, race, creed, color, national
origin, ancestry marital status, affectional or sexual orientation, gender identity or expression, disability,
nationality or sex. Such equal employment opportunity shall include, but not be limited to the following:
employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or
termination; rates of pay or other forms of compensation; and selection for training, including
apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and
applicants for employment, notices to be provided by the Public Agency Compliance Officer setting forth
provisions of this nondiscrimination clause.
The contractor or subcontractor, where applicable, will in all solicitations or advertisements for
employee’s placed by or on behalf of the contractor, state that all qualified applicants will receive
consideration for employment without regard to age, race, creed, color, national origin, ancestry,
marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or
sex.
The contractor or subcontractor will send to each labor union with which it has a collective bargaining
agreement, a notice, to be provided by the agency contracting officer, advising the labor union of the
contractor’s commitments under this chapter and shall post copies of the notice in conspicuous places
available to employees and applicants for employment.
The contractor or subcontractor, where applicable agrees to comply with any regulations promulgated
by the Treasurer pursuant to N.J.S.A. 10:5-31 et seq., as amended and supplemented from time to time
and the Americans with Disabilities Act.
The contractor or subcontractor agrees to make good faith efforts to meet targeted county employment
goals established in accordance with N.J.A.C. 17:27-5.2.
The contractor or subcontractor agrees to inform in writing its appropriate recruitment agencies
including, but not limited to, employment agencies, placement bureaus, colleges, universities, and labor
unions, that it does not discriminate on the basis of age, race, creed, color, national origin, ancestry,
marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or
sex, and that it will discontinue the use of any recruitment agency which engages in direct or indirect
discriminatory practices.
The contractor or subcontractor agrees to revise any of its testing procedures, if necessary to assure
that all personnel testing conforms with the principles of job-related testing, as established by the
statutes and court decisions of the state of New Jersey and as established by applicable Federal law and
applicable Federal court decisions.
In conforming with the targeted employment goals, the contractor or subcontractor agrees to review to
all procedures relating to transfer, upgrading, downgrading and layoff to ensure that all such actions are
taken without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or
sexual orientation, gender identity or expression, disability, nationality or sex, consistent with the
statutes and court decisions of the State of New jersey, and applicable federal law and applicable
Federal court decisions.
The contractor shall submit to the public agency, after notification of award by prior to execution of a
goods and services contract, one of the following three documents:
Letter of Federal Affirmative Action Plan Approval
Certificate of Employee Information report
Employee Information report Form AA302 (electronically provided by the Division and distributed to the
public agency through the Divisions website at www.state.nj.us/treasury/contract_compliance)
The contractor and its subcontractors shall furnish such reports or other documents to the Division of
Public Contracts Equal Employment Opportunity Compliance as may be requested by the office from
time to time in order to carry out the purposes of these regulations, and public agencies shall furnish
such information as may be requested by the Division of Public Contracts Equal Employment
Opportunity Compliance for conducting a compliance investigation pursuant to Subchapter 10 of the
Administrative Code at N.J.A.C. 17:27.
Name:
Signature:
Title:
Date:
BID CHECK LIST
FAILURE TO SUBMIT ANY OF THESE ITEMS IS MANDATORY CAUSE FOR REJECTION OF RFP
1. Professional License (shall be licensed for a period of not less than five (5) years)
2. Certificate of Good Standing
3. Proposed 2023 Compensation
____
4. Resume including the following information
(a) Full name and business address;
(b) A listing of all post high school education of the applicant;
(c) Dates of licensure in the State of New Jersey and any other state;
(d) A listing of any professional affiliations or membership in any professional societies
or organizations with an indication as to any offices held therein;
(e) The number of licensed professionals employed by/affiliated with the business
entity or the business entity which employs the applicant;
(f) A listing of all special accreditations held by the individual licensed professional or
business entity;
(g) A listing of all previous public entities served by the business entity or licensed
professional, indicating the dates of service and the position held.
5. Copy of New Jersey Business Registration Certificate
6.
Signed Affirmative Action Statement
7. Corporate Disclosure Statement Pursuant to N.J.S.A. 40A:11-16
8. Non-Collusion Affidavit
This Checklist must be signed and return with all items:
Print Name of Entity:
Date:
Print Name and Title:
Signature:
Name of Business:
Principal Place of Business:
DISCLOSURE STATEMENT
Partnership
Corporation
Sole Proprietorship
I certify that the list below contains the names and home addresses of all stock
holders holding 10% or more of the issued and outstanding stock of the undersigned. If
one or more of the below is itself a corporation or partnership, I have annexed the
names and addresses of anyone owning a 10% or greater interest therein.
I certify that no one stockholder owns 10% or more of the issued and outstanding
stock of the undersigned.
Please check appropriate boxes above and sign below
Stockholder Name
Street Address
City and State
I further certify that no officer or employee of the Borough of Elmer has any interest,
direct or indirect in this corporation or partnership or in this contract.
I certify that the foregoing statements made by me are true. I am aware that if any of
the foregoing statements made by me are willfully false, I am subject to punishment.
SWORN and SUBSCRIBED To
BEFORE ME THIS
DAY
OF
, 20
Signature of Notary Public:
Signature:
Notary public of:
Print Name:
My Commission Expires:
Title of Person Signing
NON-COLLUSION AFFIDAVIT
(State of New Jersey)
County of
I,
of
in the County
of
and the State of
,
Of full age, being duly sworn according to law on my oath, depose and say, that:
I am
of the firm of
, the
contractor submitting the enclosed RFP, and that I executed said RFP with full with full authority
to do so, that said bidder has not directly or indirectly entered into any agreement, participated
in any collusion, or otherwise taken any action in restraint of free, competitive bidding in
connection with the above named project, and that all statements contained within and in this
affidavit are true and correct, and made with full knowledge that the Borough of Elmer relies
upon the truth of the statements contained I said proposal and in the statements contained in
this affidavit in awarding the contract for said proposal.
I warrant that no requirement or commitment was made in reference to any political
contribution to any party, person, or elected official and that no undisclosed benefits of any kind
were promised to anyone connected with Borough government or any political party in
reference hereto.
I further warrant that no person or selling agency has been employed or retained to solicit or
secure such contract upon agreement or understanding for a commission, percentage,
brokerage or contingent fee, except bona fide employees or bona fide established commercial
or selling agencies maintained by
Name of Contractor
I further warrant and represent that I have never been convicted of or acknowledged nor
admitted to any payment of kickbacks or unlawful gifts to any government official or employee
for which conduct the Borough of Elmer deems me disqualified from doing business with
Woolwi9ch Borough under such circumstances.
I also understand that the above disqualification does not apply to any vendor who cooperates
with the prosecution and gives supporting testimony on behalf of the prosecution in the course
of a judicial inquiry.
SWORN and SUBSCRIBED To
BEFORE ME THIS
DAY
OF
, 20
Signature of Notary Public:
Signature of Affiant:
Notary public of:
Print Name:
My Commission Expires:
Title of Person Signing
AFFIRMATIVE ACTION INFORMATION
Please complete the following:
Company Name
Our Company has an Affirmative Action Plan Approval:
YES
No
a) If yes, submit a photographic copy of the approval
Our Company has a New Jersey Certificate of Employee Information Report:
YES
No
a) If yes, submit a photographic copy of the Certificate
Our company has neither of the above, therefore send us Form AA-302 (Affirmative Action
Employee Information Report)
Send AA- 302
I certify that the above information is correct to the best of my knowledge.
Name:
Signature:
Title:
Date:
--- Document: Veteran's Memorial 6/1/2022 ---
ADVERTISEMENT FOR BIDS
Advertisement Date: Thursday, May 12, 2022
Bid Receipt Date:
Wednesday, June 1, 2022
The Borough of Elmer, Salem County, NJ (Owner) will receive sealed bids until 10:00 AM
on Wednesday, June 1, 2022, for the VETERANS MEMORIAL, at which time they will be
publicly opened and read aloud at 120 South Main St, Elmer, NJ 08318. Bids shall be
submitted to the attention of Sarah D. Walker, Clerk, Borough of Elmer, Municipal Building,
120 South Main Street, Elmer, NJ 08318.
The work to be performed under this contract shall include construction of a new memorial
and related site work. Generally, the contract will include a new masonry wall with the
installation of donated block veneer. Plaques and Mosaics will be provided by the Borough
for installation on the wall. An existing howitzer and anchor have been removed from the
site and will be returned for placement by the contractor. A new paver area will be built with
applicable site amenities. Remove and replace water service and meter pit andinstall new
yard hydrant, install benches and litter receptacles, install river rock in planting area, traffic
control, soil erosion and sediment control, and all other associated work and items as
indicated in the bid documents.
The Owner reserves the right to reject any and all Bids, and to waive any informalities,
defects or irregularities in the Bids on any basis he deems to be in his best interest. The
right is reserved, as the interest of the Owner may require, to revise or amend the Contract
Documents prior to the date set for opening of Bids. Such revisions will be announced by
Addenda to the Contract Documents. Copies of all such Addenda issued will be sent to all
parties receiving copies of the Contract Documents.
Copies of Bid and Contract Documents, including Information for Bidders, Bid Forms,
Contract Drawings and Specifications, may be examined at the office of Consulting
Engineer Services (CES) located at 645 Berlin-Cross Keys Road, Suite 1, Sicklerville, NJ
08081 (856-228-2200), between the hours of 9:00 a.m. and 4:00 p.m. Copies of Contract
documents will be provided upon payment of a non-refundable fee of $50.00 for each set of
plans and specifications. Contract documents will not be mailed.
A Proposal guarantee (certified check, cashiers check, or surety bid bond) in the amount of
ten percent (10%) of the bidders maximum bid price, but in no case in excess of $20,000
shall be submitted with each Bid. A Performance Bond in an amount equal to 100% of the
Bid will be required prior to the award of Contract.
Proposal guarantees shall be returned to all except the three (3) lowest Bidders within ten
(10) days (excepting Saturdays, Sundays and Holidays) following the opening of bids.
Upon the successful execution of a Contract with the accepted Bidder or upon rejection of
all bids, the remaining Proposal guarantees shall be returned within ten (10) days
(excepting Saturdays, Sundays and Holidays). In no case shall Proposal guarantees of the
three (3) lowest bidders be withheld for a period in excess of sixty (60) days following the
opening of bids.
Proposals may be withdrawn up to the opening of bids. The Proposals of the three (3)
lowest bidders shall not be withdrawn for a period of sixty (60) days following the opening of
bids.
Successful bidders on this work will be required to comply with the New Jersey Public Law
1975, Chapter 127, which concerns non-discrimination in employment, and State of New
Jersey Prevailing Wage Act, P.L. 1963, c. 150 and all amendments thereto.
The Borough of Elmer reserves the right to waive any informality in any bid and to reject any
or all bids.
DATED:
May 12, 2022
BY:
Borough of Elmer
--- Document: Water Services 12/2/2021 ---
PUBLIC NOTICE
BOROUGH OF ELMER, SALEM COUNTY
NOTICE TO SUBMIT BIDS FOR REPAIRS, INSTALLATION OF SERVICES, AND
REPAIRING STREET DAMAGE DUE TO ROADWAY EXCAVATION FOR THE ELMER
BOROUGH WATER DEPARTMENT
Notice is hereby given by the Borough of Elmer, County of Salem, that sealed bids will be received
by the Borough Clerk on Thursday, December 2, 2021, on or before 11:00 A.M. prevailing time
in the Council Chambers of the Borough Hall, 120 South Main Street, Elmer, New Jersey, for
Repairs, Installation of Services, and Repairing Street Damage due to Roadway Excavation for the
Elmer Borough Water Department for the period of January 1, 2022 to December 31, 2022.
All sealed bids must be submitted on bid forms to be provided by the Borough of Elmer which
together with bid specifications may be obtained from Sarah D. Walker, Borough Clerk, 120 South
Main Street, Elmer, New Jersey, Mondays 10:00 A.M. to 2:00 P.M., or call (856) 358-4010 x110
or email clerk@elmerboroughnj.com for an appointment.
All bids must be received in sealed envelopes bearing the name and address of the bidder and the
words "Repairs, Installation of Services, and Repairing Street Damage Due to Roadway
Excavation for the Elmer Water Department" on the outside and addressed to Sarah D. Walker,
Borough Clerk, P.O. Box 882, 120 South Main Street, Elmer, New Jersey 08318.
All bidders are required to comply with the requirements of P.L. 1999, c.238, Contractor
Registration. For the purpose of the Public Works Contractor Registration Act, contractors and
any subcontractor or lower tier subcontractor of a contractor must submit with their bid a copy of
the Certification issued by the New Jersey Department of Labor.
Bidders and the contractor during the performance of this Contract shall be required to comply
with the requirements of N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27, Chapter 33 of New Jersey
Public Laws of 1977.
Bidders are also required to comply with the requirements of P.L. 1975, c. 127 (Affirmative
Action), submit a statement of ownership with their bid as required by P.L. 1977, c. 33 (Disclosure
of Ownership), and provide the Disclosure of Investment Activities in Iran pursuant to P.L. 2012,
c. 25.
The Borough Council reserves the right to reject any and all bids and to further waive any
informality in said bids in accordance with law.
By order of the Council of the Borough of Elmer
Sarah D. Walker, Clerk
11/4/2021
--- Document: Water - Licensed Operator 12/2/2021 ---
PUBLIC NOTICE
BOROUGH OF ELMER
NOTICE OF RFP SOLICITED FOR LICENSED OPERATOR IN DIRECT
RESPONSIBLE CHARGE/OPERATIONS MANAGER OF THE ELMER BOROUGH
WATER DEPARTMENT
Please take notice in accordance with N.J.S.A. 40A:11-5 and N.J.S.A. 19:44A-20.5 et seq., through
the fair and open process, the Borough of Elmer, Salem County, is seeking proposals for
LICENSED OPERATOR IN DIRECT RESPONSIBLE CHARGE/OPERATIONS MANAGER
OF THE ELMER BOROUGH WATER DEPARTMENT for 2022.
Sealed proposals for professional services for LICENSED OPERATOR IN DIRECT
RESPONSIBLE CHARGE/OPERATIONS MANAGER OF THE ELMER BOROUGH WATER
DEPARTMENT will be received by the Borough Clerk on or before Thursday, December 2, 2021
at 1:00 P.M. prevailing time in the Council Room of the Elmer Borough Municipal Building, 120
South Main Street, Elmer, NJ 08318, at which time and place the sealed proposals will be opened
in-person following current recommended CDC guidelines (masks & social distancing required).
Requests to obtain specifications and proposal forms should be made by contacting the Borough
Clerk via email at clerk@elmerboroughnj.com or by phone at (856) 358-4010 x110.
Proposals must be enclosed in an opaque sealed envelope bearing the name and address of the
applicant and the words “RFP Licensed Operator Borough of Elmer Water Department”. Sealed
proposals should be addressed to Sarah Walker, Clerk, Borough of Elmer, 120 South Main
Street, P.O. Box 882, Elmer, NJ 08318 and may be sent by mail or presented in person to the
Borough Clerk by appointment by calling (856) 358-4010 x110. Please submit one original
proposal and one unbound copy.
Applicants are required to comply with the requirements of P.L. 1975, c.127 (Affirmative Action)
and P.L. 2004, c.57 (Business Registration). Applicants are also required to submit a Statement
of Ownership with their RFP as required by P.L. 1977, c.33 (Disclosure of Ownership). If awarded
a contract your company/firm shall be required to comply with the requirements of N.J.S.A. 10:5-
31 et.seq. and N.J.A.C. 17:27. Therefore, please include an original Contract, Affirmative Action
Certificate, Exhibit A Language, and a Certificate of Employee Information Report.
The Elmer Borough Council reserves the right to reject any and all proposals, and further reserves
the right to waive minor irregularities and immaterial variances or formalities in the proposals
received and to accept any proposal which is deemed most favorable to the Borough of Elmer,
County of Salem, New Jersey at the time and under the conditions stipulated.
The Borough is not responsible for the loss or destruction of any proposals mailed or delivered to
the Borough Clerk prior to the time set for the proposal opening. Notice is hereby provided that
any proposals and documents submitted in response to prior solicitation notices shall not be
considered in the process of the appointment or award of these professional service contracts.
Sarah D. Walker, Borough Clerk
11/4/2021
--- Document: Professional Services 12/1/2021 ---
PUBLIC NOTICE
BOROUGH OF ELMER
NOTICE OF RFPs SOLICITED
FOR PROFESSIONAL SERVICES FOR CALENDAR YEAR 2022
Notice is hereby given by the Borough of Elmer, Salem County, that sealed proposals for professional
services will be received by the Borough Clerk on Wednesday, December 1, 2021, on or before 11:00 A.M.
prevailing time in the Council Chambers of the Elmer Borough Hall, 120 South Main Street, Elmer, NJ,
08318, at which time and place the sealed proposals will be opened in-person following recommended
CDC guidelines (masks & social distancing required) for:
MUNICIPAL AUDITOR
MUNICIPAL SOLICITOR
MUNICIPAL ENGINEER
BOND COUNSEL
LAND USE BOARD SOLICITOR
LAND USE BOARD ENGINEER
RISK MANAGEMENT CONSULTANT
INSURANCE PROFESSIONALS
CONFLICT COUNSEL FOR MUNICIPAL SOLICITOR
CONFLICT COUNSEL FOR LAND USE BOARD SOLICITOR
CONFLICT MUNICIPAL ENGINEER
CONFLICT LAND USE BOARD ENGINEER
SPECIAL COUNSEL FOR MATTERS RELATED TO EMPLOYEE RELATIONS
BANKRUPTCY COUNSEL
These proposals are being solicited in accordance with N.J.S.A. 40A:11-5 and N.J.S.A. 19:44A-20.5 et seq.
Proposals must be enclosed in an opaque sealed envelope bearing the name and address of the applicant
and the words “Proposal for Professional Services” with the identification of the category of professional
services sought. Sealed proposals should be addressed to Sarah Walker, Clerk, Borough of Elmer, 120
South Main Street, P.O. Box 882, Elmer, NJ 08318 and may be sent by mail or presented in person to the
Clerk or by appointment by calling (856) 358-4010 x110 or emailing clerk@elmerboroughnj.com. Only one
copy needed.
Each submission to be considered shall comport to the criteria set forth herein:
(1) Should the applicant be a professional acquiring licensure in the State of New Jersey, said applicant
shall be licensed for a period not less than five (5) years.
(2) The applicant shall submit a “Certificate of Good Standing” or other similar document evidencing that
the professional’s license is not presently suspended or revoked.
(3) The applicant shall submit a resume, which shall set forth information including, but not limited to, to
the following (as applicable to a business entity or individual professional):
(a) Full name and business address;
(b) A listing of all post high school education of the applicant;
(c) Dates of licensure in the State of New Jersey and any other State;
(d) A listing of any professional affiliations or memberships in any professional societies or
organizations, with an indication as to any offices held therein;
(e) The number of licensed professionals employed by/affiliated with the business entity or the
business entity which employs the applicant;
(f) A listing of all special accreditations held by the individual licensed professional or business entity;
(g) A listing of all previous public entities served by the business entity or licensed professional,
indicating the dates of services and position held;
(h) Compensation proposal.
Applicants are required to comply with the requirements of P.L. 1975, c.127 (Affirmative Action) and P.L.
2004, c.57 (Business Registration). Applicants are also required to submit a Statement of Ownership with
their RFP as required by P.L. 1977, c.33 (Disclosure of Ownership). If awarded a contract your
company/firm shall be required to comply with the requirements of N.J.S.A. 10:5-31 et.seq. and N.J.A.C.
17:27. Therefore, please include an original Contract, Affirmative Action Certificate, Exhibit A Language,
and a Certificate of Employee Information Report.
The Borough Council of the Borough of Elmer reserves the right to reject any and all proposals, and further
reserves the right to waive minor irregularities and immaterial variances or formalities in the proposals
received and to accept any proposal which is deemed most favorable to the Borough of Elmer, County of
Salem, New Jersey at the time and under the conditions stipulated. The Borough is not responsible for the
loss or destruction of any proposals mailed or delivered to the Borough Clerk prior to the time set for the
proposal opening.
Notice is hereby provided that any proposals and documents submitted in response to prior solicitation
notices shall not be considered in the process of the appointment or award of these professional service
contracts.
Sarah D. Walker, Borough Clerk
11/4/2021
--- Document: Waste and Recycling 10/6/2021 ---
NOTICE TO BID
INVITATION TO BID FOR TRASH, GARBAGE,AND RECYCLABLE COLLECTION AND
REMOVAL SERVICES
BOROUGH OF ELMER, SALEM COUNTY, NEW JERSEY
Notice is hereby given that the Mayor and Borough Council of the Borough of Elmer, County of
Salem, and State of New Jersey, will receive sealed bids on Wednesday, October 6, 2021, at
11:00 am, at Council Chambers, Borough Hall, 120 South Main Street, Elmer, New Jersey, for
the Collection and Removal of Trash, Garbage,and Recyclable Services from all units in the
Borough of Elmer, for the period of January 1, 2022 to December 31, 2022 (one year), or the
alternate period of January 1, 2022 to December 31, 2024 (three years), or the alternate period of
January 1, 2022 to December 31, 2026 (five years).
All sealed bids must be submitted on bid forms to be provided by the Borough of Elmer which
together with bid specifications may be obtained from the Borough Clerk, Sarah D. Walker,
BoroughHall, 120 South Main Street, Elmer, New Jersey, 10:00 a.m. to 2:00 p.m., Mondays, or
call (856) 358-4010 x110 for an appointment.
All bids must be received in sealed envelopes bearing the name and address of the bidder and
"Proposal for Collection and Removal of Trash, Garbage, and Recyclable Services for the
Borough of Elmer" on the outside and addressed to Sarah D. Walker, Borough Clerk,
BoroughHall, PO Box 882, 120 South Main Street, Elmer, New Jersey 08318.
The Form of Bid Security shall be Bid Bond in the amount of 10% of the total bid price not to
exceed $20,000 duly executed by the bidder as principal, and issued by a surety company
licensed by the State of New Jersey.
All bidders are required to comply with the requirements of P.L. 1999, c.238, Contractor
Registration. For the purpose of the Public Works Contractor Registration Act, contractors and
any subcontractor or lower tier subcontractor of a contractor must submit with their bid a copy of
the Certification issued by the New Jersey Department of Labor.
Bidders and the contractor during the performance of this Contract shall be required to comply
with the requirements of N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27, Chapter 33 of New Jersey
Public Laws of 1977.
Bidders are also required to comply with the requirements of P.L. 1975, c. 127 (Affirmative
Action). Bidders are also required to submit a statement of ownership with their bid as required
by P.L. 1977, c. 33 (Disclosure of Ownership) and Disclosure of Investment Activities in Iran
pursuant to P.L. 2012, c. 25.
The Borough Council reserves the right to reject any and all bids and to further waive any
informality in said bids in accordance with law.
By order of the Borough Council of the Borough of Elmer.
Sarah D. Walker, Borough Clerk
August 5, 2021
--- Document: Sale of Property 8/25/2021 ---
PUBLIC NOTICE
NOTICE OF PUBLIC SALE BY AUCTION OF REAL ESTATE BY THE
BOROUGH OF ELMER, COUNTY OF SALEM,
STATE OF NEW JERSEY
BLOCK 15, LOT 5 (106 FRONT STREET)
PLEASE TAKE NOTICE that pursuant to N.J.S.A. 40A:12-13, Ordinance No. 2018-11,
and Resolution No. 59-21, the Elmer Borough Council has authorized via public auction the sale
of Borough owned real property. A public auction for the property identified below that was
originally scheduled for Wednesday, August 11, 2021 at 11:00 a.m., will be conducted on
Wednesday, August 25, 2021, at 11:00 a.m. via sealed bid. The public auction will be conducted
at the Borough Hall, Borough of Elmer, 120 South Main Street, Elmer, New Jersey 08318.
The property to be sold is described as follows:
Block
Lot
Property Location
Lot Size
Bid Minimum
15
5
106 Front Street
.595 AC (approx.)
$10,000.00
The sale of the property is being made subject to the terms, conditions, restrictions and
limitations of a Contract for Sale between the successful bidder and the Borough and the
following terms and conditions:
1.
The descriptions of the property are intended as a general guide only and may not be
accurate. No representations of any kind are made by the Borough of Elmer as to the
condition of the property; the premises are being sold strictly in their present condition “AS
IS”.
2.
The sale is made subject to all applicable laws, statutes, regulations and ordinances of the
United States, State of New Jersey, County of Salem and the Borough of Elmer.
3.
No employee, agent or officer of the Borough of Elmer has any authority to waive, modify or
amend any conditions of the sale.
4.
Bids for any and all of the property must be made for a sum equal or greater to the minimum
bid price of $10,000.00.
5.
The property will be conveyed by a Quitclaim Deed and such conveyance shall be subject to
all covenants, restrictions, reservations and easements established of record or by
prescription and without representation as to character of title of the property to be conveyed.
6.
All sales are subject to the Local Lands and Buildings Law, N.J.S.A. 40A:12-1 et seq. and all
rights reserved by the Borough by such law.
7.
Bidder shall deposit cash, check or money order in the amount of not less than 10% of the
high bid price at the time of sale. In the event the successful bidder fails to deposit 10% of
the bid price at the time of the sale, the Borough will re-auction the property at the same
public sale. If the successful bidder fails to pay the deposit, the bidder shall be responsible
for any difference between their bid and the final sale bid in the event such bid is lower than
the bid of the original bidder.
8.
The winning bidder shall abide by all zoning, subdivision, health and building regulations and
codes and acknowledges that this sale will not be used as grounds to support any variance
from or relaxation of the Borough’s Zone Code.
9.
The winning bidder acknowledges that failure to close title as agreed shall be cause to forfeit
all funds deposited with the Borough.
10. The winning bidder acknowledges that the purchase price shall not be used before any
County Board of Taxation, Tax Court of New Jersey, or in any court of this State as grounds
to support a challenge of the existing assessments with regard to other property.
11. The Borough reserves the right to withdraw the offer of sale of each property.
12. All sales are subject to final approval by the Borough Council.
13. The Borough does not warrant or certify title to the property and in no event shall the Borough
of Elmer be liable for any damages to the purchaser-successful bidder if title is found
unmarketable for any reason and the purchaser-successful bidder waives any and all right in
damages or by way of liens against the Borough. The sole remedy being the right to receive
a refund prior to closing of the deposit paid in the event title is found unmarketable. It shall
be the obligation of the successful purchaser to examine title to the premises prior to the
closing. In the event of closing and a later determination is made that title is defective, the
Borough shall not be responsible for the same and shall not be required to refund money or
correct any defect in title or be held liable for damages.
14. Acceptance of the offer of the highest bid shall constitute a binding agreement of sale, and
the purchaser shall be deemed to agree to comply with the terms and conditions of the sale
herein contained.
15. The successful bidder shall bear the burden of obtaining any and all approvals from the
appropriate municipal, county or government agency, if applicable. The successful bidder
shall also bear the burden of obtaining and paying for any and all necessary permits,
connections, and/or arrangements to provide for cable, water, electric, sewer or solid waste
disposal.
16. The Borough reserves the right to accept the highest responsive bid if equal to or greater
than the minimum bid price, or to reject all bids at the public sale and not to award to the
highest bidder. The Borough reserves the right to waive any and all defects and informalities
in any proposal, and to accept or reject the highest responsible and responsive bid deemed
to be in the best interest of the Borough.
17. This sale is made subject to such state of facts as an accurate survey may disclose, existing
tenancies, rights of persons in possession, easements, conditions, covenants and
restrictions and any other encumbrances of title which the Borough Council may impose on
any parcel at the time of the sale, including but not limited to restrictions on the use to be
made of such real property, capital improvements or personal property and any conditions of
sale as buildings or structures, or as to the type, size or other specializations of buildings or
structures, and the time within such conditions shall be operative, or any other conditions of
sale in like manner to the same extent as by any other purchaser.
18. In addition to the terms and conditions set forth herein, successful bidders agree that the
Borough shall impose the following conditions:
a.
To deposit cash, cashier’s check or money order in an amount not less than 10% of the
high bid price at the time that the bid is submitted.
b.
To pay on or before the date of closing the following:
i.
The balance of the purchase price.
ii.
The cost of preparation of all legal documents and advertising costs relating to each
property.
iii.
The prorated real estate taxes, for the balance of the current quarter as of the date
of closing.
iv.
The realty transfer fees.
v.
All recording fees.
19. All sealed bids shall be submitted to the Clerk’s Office of the Borough of Elmer, Borough Hall,
120 South Main Street, Elmer, New Jersey 08318 (856-358-4010 Ext. 110). If you drop off
a sealed bid, you must call and schedule an appointment with the Clerk as the Borough Hall
may not be open to the public. The sealed bid shall provide the block, lot, common address
and bid amount, along with the ten percent (10%) deposit via cash, check or money order
payable to the “Borough of Elmer”. The sealed bid shall be enclosed in a sealed envelope
bearing the name and address of the bidder and clearly marked on the outside of the
envelope: “Bid for Block 15, Lot 5 (106 Front Street)”. The sealed bids shall be received by
the Borough of Elmer Clerk up to and no later than Wednesday, August 25, 2021, at 11:00
a.m. prevailing time. The bids will thereafter be opened and read on Wednesday, August 25,
2021, at 11:00 a.m. Late bids will not be accepted.
Sarah D. Walker, RMC
Borough of Elmer - Borough Hall
120 South Main Street
Elmer, New Jersey 08318
(856) 358-4010 Ext. 110
--- Document: Licensed Operations 12/3/2020 ---
PUBLIC NOTICE
BOROUGH OF ELMER
NOTICE OF RFP SOLICITED FOR LICENSED OPERATOR IN DIRECT RESPONSIBLE
CHARGE/OPERATIONS MANAGER OF THE ELMER BOROUGH WATER
DEPARTMENT
Please take notice in accordance with N.J.S.A. 40A:11-5 and N.J.S.A. 19:44A-20.5 et seq.,
through the fair and open process, the Borough of Elmer, Salem County, is seeking proposals for
LICENSED OPERATOR IN DIRECT RESPONSIBLE CHARGE/OPERATIONS MANAGER
OF THE ELMER BOROUGH WATER DEPARTMENT for 2021.
Sealed proposals for professional services for LICENSED OPERATOR IN DIRECT
RESPONSIBLE CHARGE/OPERATIONS MANAGER OF THE ELMER BOROUGH
WATER DEPARTMENT will be received by the Borough Clerk on Thursday, December 3,
2020, on or before 1:00 P.M. prevailing time in the Council Room of the Elmer Borough
Municipal Building, 120 South Main Street, Elmer, NJ 08318, at which time and place the
sealed proposals will be opened in-person following recommended CDC guidelines (masks &
social distancing required). Requests to obtain specifications and proposal forms should be made
by contacting the Borough Clerk via email at clerk@elmerboroughnj.com, by phone (856) 358-
4010 x110, or by visiting www.elmerboroughnj.com.
Proposals must be enclosed in an opaque sealed envelope bearing the name and address of the
applicant and the words “RFP Licensed Operator Borough of Elmer Water Department”. Sealed
proposals should be addressed to Sarah Walker, Clerk, Borough of Elmer, 120 South Main
Street, P.O. Box 882, Elmer, NJ 08318 and may be sent by mail, presented in person to the
Borough Clerk by appointment by calling (856) 358-4010 x110, or placed in the mail slot located
next to the south side entrance of the Borough Hall, 120 S. Main St., Elmer NJ, 08318. Leave a
voicemail for the Clerk for any proposals placed in the drop box. Please submit one original
proposal and one unbound copy.
Applicants are required to comply with the requirements of P.L. 1975, c.127 (Affirmative
Action) and P.L. 2004, c.57 (Business Registration). Applicants are also required to submit a
Statement of Ownership with their RFP as required by P.L. 1977, c.33 (Disclosure of
Ownership). If awarded a contract your company/firm shall be required to comply with the
requirements of N.J.S.A. 10:5-31 et.seq. and N.J.A.C. 17:27. Therefore, please include an
original Contract, Affirmative Action Certificate, Exhibit A Language, and a Certificate of
Employee Information Report.
The Elmer Borough Council reserves the right to reject any and all proposals, and further
reserves the right to waive minor irregularities and immaterial variances or formalities in the
proposals received and to accept any proposal which is deemed most favorable to the Borough of
Elmer, County of Salem, New Jersey at the time and under the conditions stipulated.
The Borough is not responsible for the loss or destruction of any proposals mailed or delivered to
the Borough Clerk prior to the time set for the proposal opening. Notice is hereby provided that
any proposals and documents submitted in response to prior solicitation notices shall not be
considered in the process of the appointment or award of these professional service contracts.
Sarah D. Walker, Borough Clerk
11/19/2020
--- Document: Professional Services ---
PUBLIC NOTICE
BOROUGH OF ELMER
NOTICE OF RFPs SOLICITED
FOR PROFESSIONAL SERVICES FOR CALENDAR YEAR 2021
Notice is hereby given by the Borough of Elmer, Salem County, that sealed proposals for professional
services will be received by the Borough Clerk on Wednesday, December 2, 2020, on or before 11:00
A.M. prevailing time in the Council Chambers of the Elmer Borough Hall, 120 South Main Street, Elmer,
NJ, 08318, at which time and place the sealed proposals will be opened in-person following
recommended CDC guidelines (masks & social distancing required) for:
MUNICIPAL AUDITOR
MUNICIPAL SOLICITOR
MUNICIPAL ENGINEER
BOND COUNSEL
LAND USE BOARD SOLICITOR
LAND USE BOARD ENGINEER
RISK MANAGEMENT CONSULTANT
INSURANCE PROFESSIONALS
CONFLICT COUNSEL FOR MUNICIPAL SOLICITOR
CONFLICT COUNSEL FOR LAND USE BOARD SOLICITOR
CONFLICT MUNICIPAL ENGINEER
CONFLICT LAND USE BOARD ENGINEER
SPECIAL COUNSEL FOR MATTERS RELATED TO EMPLOYEE RELATIONS
BANKRUPTCY COUNSEL
These proposals are being solicited in accordance with N.J.S.A. 40A:11-5 and N.J.S.A. 19:44A-20.5 et
seq. Proposals must be enclosed in an opaque sealed envelope bearing the name and address of the
applicant and the words “Proposal for Professional Services” with the identification of the category of
professional services sought. Sealed proposals should be addressed to Sarah Walker, Clerk, Borough of
Elmer, 120 South Main Street, P.O. Box 882, Elmer, NJ 08318 and may be sent by mail, presented in
person
to
the
Clerk
by
appointment
by
calling
(856)
358-4010
x110
or
emailing
clerk@elmerboroughnj.com), or placed in the mail slot/drop box located next to the south side entrance of
the Borough Hall, 120 S. Main St., Elmer, NJ, 08318. Leave a voicemail at (856) 358-4010 x110 for any
proposals placed in the mail slot/drop box. Only one copy needed.
Each submission to be considered shall comport to the criteria set forth herein:
(1) Should the applicant be a professional acquiring licensure in the State of New Jersey, said applicant
shall be licensed for a period not less than five (5) years.
(2) The applicant shall submit a “Certificate of Good Standing” or other similar document evidencing that
the professional’s license is not presently suspended or revoked.
(3) The applicant shall submit a resume, which shall set forth information including, but not limited to, to
the following (as applicable to a business entity or individual professional):
(a) Full name and business address;
(b) A listing of all post high school education of the applicant;
(c) Dates of licensure in the State of New Jersey and any other State;
(d) A listing of any professional affiliations or memberships in any professional societies or
organizations, with an indication as to any offices held therein;
(e) The number of licensed professionals employed by/affiliated with the business entity or the
business entity which employs the applicant;
(f) A listing of all special accreditations held by the individual licensed professional or business
entity;
(g) A listing of all previous public entities served by the business entity or licensed professional,
indicating the dates of services and position held;
(h) Compensation proposal.
Applicants are required to comply with the requirements of P.L. 1975, c.127 (Affirmative Action) and P.L.
2004, c.57 (Business Registration). Applicants are also required to submit a Statement of Ownership with
their RFP as required by P.L. 1977, c.33 (Disclosure of Ownership). If awarded a contract your
company/firm shall be required to comply with the requirements of N.J.S.A. 10:5-31 et.seq. and N.J.A.C.
17:27. Therefore, please include an original Contract, Affirmative Action Certificate, Exhibit A Language,
and a Certificate of Employee Information Report.
The Borough Council of the Borough of Elmer reserves the right to reject any and all proposals, and
further reserves the right to waive minor irregularities and immaterial variances or formalities in the
proposals received and to accept any proposal which is deemed most favorable to the Borough of Elmer,
County of Salem, New Jersey at the time and under the conditions stipulated. The Borough is not
responsible for the loss or destruction of any proposals mailed or delivered to the Borough Clerk prior to
the time set for the proposal opening.
Notice is hereby provided that any proposals and documents submitted in response to prior solicitation
notices shall not be considered in the process of the appointment or award of these professional service
contracts.
Sarah D. Walker, Borough Clerk
11/12/2020
--- Document: Water Services ---
PUBLIC NOTICE
BOROUGH OF ELMER, SALEM COUNTY
NOTICE TO SUBMIT BIDS FOR REPAIRS, INSTALLATION OF SERVICES, AND
REPAIRING STREET DAMAGE DUE TO ROADWAY EXCAVATION FOR THE ELMER
BOROUGH WATER DEPARTMENT
Notice is hereby given by the Borough of Elmer, County of Salem, that sealed bids for Repairs,
Installation of Services, and Repairing Street Damage due to Roadway Excavation for the Elmer
Borough Water Department for the period of January 1, 2021 to December 31, 2021 will be
received by the Borough Clerk on Thursday, December 3, 2020, on or before 11:00 A.M.
prevailing time in the Council Chambers of the Borough Hall, 120 South Main Street, Elmer,
New Jersey, at which time and place the sealed proposals will be opened in-person following
recommended CDC guidelines (face coverings & social distancing required).
All sealed bids must be submitted on bid forms to be provided by the Borough of Elmer which
together with bid specifications may be obtained from Sarah D. Walker, Borough Clerk, 120
South
Main
Street,
Elmer,
NJ,
08318.
Call
(856)
358-4010
x110
or
email
clerk@elmerboroughnj.com for an appointment. All bids must be received in sealed envelopes
bearing the name and address of the bidder and the words "Repairs, Installation of Services, and
Repairing Street Damage Due to Roadway Excavation for the Elmer Water Department" on the
outside and addressed to Sarah D. Walker, Borough Clerk, P.O. Box 882, 120 South Main Street,
Elmer, NJ, 08318. Bids may be sent by mail, presented in person to the Borough Clerk by
appointment by calling (856) 358-4010 x110 or emailing clerk@elmerboroughnj.com, or placed
in the mail slot located next to the south side entrance of the Borough Hall, 120 S. Main St.,
Elmer NJ, 08318. Leave a voicemail for the Clerk for any sealed bids placed in the drop box.
All bidders are required to comply with the requirements of P.L. 1999, c.238, Contractor
Registration. For the purpose of the Public Works Contractor Registration Act, contractors and
any subcontractor or lower tier subcontractor of a contractor must submit with their bid a copy of
the Certification issued by the New Jersey Department of Labor. Bidders and the contractor
during the performance of this contract shall be required to comply with the requirements of
N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27, Chapter 33 of New Jersey Public Laws of 1977.
Bidders are also required to comply with the requirements of P.L. 1975, c. 127 (Affirmative
Action), submit a statement of ownership with their bid as required by P.L. 1977, c. 33
(Disclosure of Ownership), and provide the Disclosure of Investment Activities in Iran pursuant
to P.L. 2012, c. 25.
The Borough Council reserves the right to reject any and all bids and to further waive any
informality in said bids in accordance with law.
By order of the Council of the Borough of Elmer
Sarah D. Walker, Clerk
11/12/2020
--- Document: Water - Licensed Operator 11/5/2020 ---
Page 1 of 6
PUBLIC NOTICE
BOROUGH OF ELMER
NOTICE OF RFP SOLICITED FOR LICENSED OPERATOR IN DIRECT RESPONSIBLE
CHARGE/OPERATIONS MANAGER OF THE ELMER BOROUGH WATER
DEPARTMENT
Please take notice in accordance with N.J.S.A. 40A:11-5 and N.J.S.A. 19:44A-20.5 et seq.,
through the fair and open process, the Borough of Elmer, Salem County, is seeking proposals for
LICENSED OPERATOR IN DIRECT RESPONSIBLE CHARGE/OPERATIONS MANAGER
OF THE ELMER BOROUGH WATER DEPARTMENT for 2021.
Sealed proposals for professional services for LICENSED OPERATOR IN DIRECT
RESPONSIBLE CHARGE/OPERATIONS MANAGER OF THE ELMER BOROUGH
WATER DEPARTMENT will be received by the Borough Clerk on Thursday, November 5,
2020, on or before 11:00 A.M. prevailing time in the Council Room of the Elmer Borough
Municipal Building, 120 South Main Street, Elmer, NJ 08318, at which time and place the
sealed proposals will be opened in-person following recommended CDC guidelines (masks &
social distancing required). Requests to obtain specifications and proposal forms should be made
by contacting the Borough Clerk via email at clerk@elmerboroughnj.com, by phone (856) 358-
4010 x110, or by visiting www.elmerboroughnj.com.
Proposals must be enclosed in an opaque sealed envelope bearing the name and address of the
applicant and the words “RFP Licensed Operator Borough of Elmer Water Department”. Sealed
proposals should be addressed to Sarah Walker, Clerk, Borough of Elmer, 120 South Main
Street, P.O. Box 882, Elmer, NJ 08318 and may be sent by mail, presented in person to the
Borough Clerk by appointment by calling (856) 358-4010 x110, or placed in the mail slot located
next to the south side entrance of the Borough Hall, 120 S. Main St., Elmer NJ, 08318. Leave a
voicemail for the Clerk for any proposals placed in the drop box. Please submit one original
proposal and one unbound copy.
Applicants are required to comply with the requirements of P.L. 1975, c.127 (Affirmative
Action) and P.L. 2004, c.57 (Business Registration). Applicants are also required to submit a
Statement of Ownership with their RFP as required by P.L. 1977, c.33 (Disclosure of
Ownership). If awarded a contract your company/firm shall be required to comply with the
requirements of N.J.S.A. 10:5-31 et.seq. and N.J.A.C. 17:27. Therefore, please include an
original Contract, Affirmative Action Certificate, Exhibit A Language, and a Certificate of
Employee Information Report.
The Elmer Borough Council reserves the right to reject any and all proposals, and further
reserves the right to waive minor irregularities and immaterial variances or formalities in the
proposals received and to accept any proposal which is deemed most favorable to the Borough of
Elmer, County of Salem, New Jersey at the time and under the conditions stipulated.
The Borough is not responsible for the loss or destruction of any proposals mailed or delivered to
the Borough Clerk prior to the time set for the proposal opening. Notice is hereby provided that
any proposals and documents submitted in response to prior solicitation notices shall not be
considered in the process of the appointment or award of these professional service contracts.
Sarah D. Walker, Borough Clerk
10/22/2020
Page 2 of 6
BOROUGH OF ELMER
REQUEST FOR PROPOSAL
LICENSED OPERATOR IN DIRECT RESPONSIBLE CHARGE/OPERATIONS
MANAGER OF THE ELMER BOROUGH WATER DEPARTMENT
SUPPLEMENTAL INFORMATION
SUBMISSION DEADLINE: Refer to the public notice advertisement for submission details.
POSITION DESCRIPTION: The Borough of Elmer is soliciting proposals for the position of
LICENSED OPERATOR IN DIRECT RESPONSIBLE CHARGE/OPERATIONS MANAGER
OF THE ELMER BOROUGH WATER DEPARTMENT to provide professional services to the
Borough on all services related to the operation of the Borough of Elmer Water Distribution and
Treatment System.
The Mayor and Council will select a person or firm (herein “Contractor”) for the provision of
these services based upon a fair and open process pursuant to N.J.S.A 19:44A-20.4, et. A
Contractor shall be appointed by the Mayor with the advice and consent of Council to serve as
Licensed Operator in Direct Responsible Charge (herein “LODR”) including but not limited to
those services as described in this document. The appointment will be for a time period of one
(1) year from the date of appointment.
The Mayor and Council may select, at its sole discretion, individuals or firms for this position, so
long as those individuals or firms meet or exceed the minimum requirements. The contractor is
responsible for continuous coverage by a LODR for the duration of the contract as required by
law. Any changes in personnel assignment by the Contractor must satisfy NJDEP requirements
for licensure and general operation.
SUBMISSION REQUIREMENTS:
Each submission to be considered shall comport to the criteria:
A. GENERAL REQUIREMENTS:
1) Full name and business address of entity or person submitting the proposal, and the name and
contact information for the key contact person.
2) A description of the business organization (i.e., corporation, partnership, joint venture, etc.)
and its ownership and organizational structure.
3) Number of years the organization has been in business under the present name, and the
number of years the business organization has been under the current management.
4) Organization chart showing no less than one licensed Professional Engineer, one Operator
satisfying the W-2 and T-2 license requirements, and one backup operator (minimum W-1
and T-1 licenses, respectively).
5) A resume for each individual to perform services under this contract containing the
following:
a) Summary of post-secondary school education
b) Summary and copy of all professional licenses.
Page 3 of 6
c) Projects, including dates, performed by the individual for municipal entities in the State
of New Jersey.
6) A description of the services that will be provided to the Borough of Elmer Water
Department.
7) A copy of the professional liability and pollution liability insurance policy maintained for the
calendar year. It shall be the responsibility of the contractor to maintain the following
insurance coverage, in the amounts specified, for the length of the contract with a company
that is licensed to do business in the State of New Jersey. The following minimum coverages
are required:
Commercial General Liability
$1,000,000.00
General Aggregate
$5,000,000.00
Automobile Liability
$1,000,000.00
Workers' Compensation
$1,000,000.00
Professional Liability (E&O, Malpractice)
$5,000,000.00
Pollution Liability
8) The name and addresses of at least three (3) references consisting of clients for which the
applicant has provided services in the past five (5) years, which should include at least one
(1) municipal entity client.
9) A list and description of all professional liability claims, if any, brought against the applicant
during the past five (5) years.
10) Applicants are required to comply with the requirements of P.L. 1975, c.127 (Affirmative
Action) and P.L. 2004, c.57 (Business Registration). Applicants are also required to submit a
Statement of Ownership with their RFP as required by P.L. 1977, c.33 (Disclosure of
Ownership). If awarded a contract your company/firm shall be required to comply with the
requirements of N.J.S.A. 10:5-31 et.seq. and N.J.A.C. 17:27. Therefore, please include an
original Contract, Affirmative Action Certificate, Exhibit A Language, and a Certificate of
Employee Information Report.
11) Contractor agrees to defend, pay on behalf of, indemnify, and hold harmless the Borough of
Elmer, its elected and appointed officials, its agents, employees and volunteers and others
working on behalf of the Borough of Elmer against any and all claims, demands, suits, or
loss, including all costs connected therewith, and for any damages which may be asserted,
claimed or recovered against or from the Borough of Elmer, its elected and appointed
officials, its agents, employees, volunteers or others working on behalf of the Borough of
Elmer, by reason of personal injury, including bodily injury or death and/or property damage,
including loss of use thereof, which arises out of the Contractor's negligence or actions
connected or associated with this contract."
12) The Borough of Elmer will issue timely payment to Contractor in accordance with the
requirements of "The Prompt Payment Act", N.J.S.A. 24:30Al, et. seq. If the contractor has
performed in accordance with the contract and the work has been approved and certified by
the Borough of Elmer, the Borough of Elmer shall pay the bill not more than 30 calendar
days after the billing date, provided that the billing shall be deemed "approved" and
"certified" 20 calendar days after the owner receives it, unless the Borough of Elmer
provides, before the end of the 20 day period, a written statement of the amount withheld and
the reason for withholding payment. Disputes regarding whether the Borough of Elmer has
made payments in accordance with the Prompt Payment Act may be submitted to mediation
in accordance with N.J.S.A. 40A:l l-50.
Page 4 of 6
13) A statement of any and all professional service fees to be performed by the Contractor in
fulfillment of this RFP.
B. MINIMUM QUALIFICATIONS AND REQUIREMENTS:
1) Should the applicant be a professional acquiring licensure in the State of New Jersey, said
applicant shall be licensed for a period not less than five (5) years.
2) The applicant shall submit a “Certificate of Good Standing” or other similar document
evidencing that the professional’s license is not presently suspended or revoked.
3) The Borough of Elmer prefers that the firm or individual possess the following licenses
issued by the NJDEP:
a. W-2 Potable Water Distribution System
b. T-2 Potable Water Treatment
4) If the firm or individual possesses less than the minimum preferred licenses listed above, the
firm or individual must disclose the extent of the licenses held, and the Borough of Elmer
reserves the right to accept or reject the firm or individual accordingly.
5) If the proposer is an individual, the individual must be a licensed professional engineer in the
State of New Jersey. If the proposer is a firm, the firm must have a full-time, licensed New
Jersey Professional Engineer on staff as part of the firm's management personnel. The
licensed Engineer must have sufficient, direct design or design oversight experience in water
treatment matters within the last five years.
6) The Licensed Operator must have at least fifteen (15) years direct experience in the oversight
and management of water treatment facilities and associated personnel.
C. SCOPE OF SERVICES:
1) LICENSED OPERATOR SERVICES: Operations and General Duties
a) Run the water treatment plant and distribution system in the capacity of Licensed
Operator in direct responsible charge and operations manager of the Water Department.
Ensure proper function of the water treatment plant and distribution system in a manner
that satisfies all legal and regulatory requirements.
b) Implement Licensed Operator coverage for no less than two (2) hours per week and
prepare NJDEP Form 065 for submission and approval by NJDEP.
c) Develop an emergency call out schedule that will include any additional support staff
which may be needed to respond to an emergency, including back up licensed operations
and compliance staff.
d) Responsible for the timely and accurate submission of all required reports and ensure
proper documentation of all repair and maintenance activities.
e) Complete all monthly T operating reports, quarterly chlorine disinfectant reports, water
diversion reports, and any additional operations reports required by NJDEP. Prepare one
monthly operations report to the Borough of Elmer.
f) Take all actions necessary to keep the system components of the Borough’s water system
functioning efficiently and effectively.
g) Develop preventative maintenance programs and make recommendation on any
additional repairs or improvements which are needed at the facility.
h) Review process control equipment and make recommendations as required with current
operational standards and procedures.
Page 5 of 6
i) Coordinate with the certified lab to perform all required lab analysis under the Elmer
Borough Water Department’s NJDEP current monitoring schedule and review all
treatment system related lab data to identify and quickly respond to any monitoring
deficiency.
j) Prepare documentation to respond to regulatory correspondence concerning the
operations of the water treatment system.
k) Review the existing Operations, Maintenance, and Emergency Manual and make
recommendations and amendments as necessary.
l) Identify and prioritize capital equipment and repair needs in a five-year plan and participate
in the annual budget development with the Borough Council Water Chairperson and Chief
Financial Officer, and ensure strict compliance with the adopted budget.
m) If Additional Services are to be performed on other than an emergency basis, no work
shall commence until the Borough has issued a purchase order for the work indicating the
personnel required and the time estimated to be required.
Monthly Rate Licensed Operator Services, (1) Site Visit per week: $
Monthly Rate Laboratory Fees: $
Hourly Rate Professional Services for Additional Services: $
Emergency Call Out Hourly Rate (portal to portal): $
2) DAILY/MONTHLY OPERATIONS:
a) Inspect each well site (#6 and #8) on a daily, 7 days per week, schedule that would
include the following process check:
Well motor operation;
Chlorine equipment operation;
Refill chlorinators with calcium hypochlorite as needed;
Check chlorine residual and temperature;
Flow charts and compressor operation;
Electrical controls;
Sump pump;
Coordinate annual well testing and maintenance with approved contractor;
Order chlorine calcium hypochlorite when needed;
Coordinate and schedule all repairs;.
Record daily flow reading and submit the original report to the Clerk at the end of
each month.
b) Respond to all mark-outs requests of water services and mains per New Jersey One Call
requests (average 172/year).
c) Inspect water elevated storage tank located at Well #6 monthly and file inspection reports
on site.
d) Test emergency generators and engines on a monthly schedule and maintain records on
site.
e) Provide staff to receive alarms and to respond within one (1) hour of alarm activation.
f) Provide contact information (cell phone and email) of a staff member who will respond
within one (1) hour to customer issues including shut off/turn on requests due to water
leaks, frozen pipes, vacant properties, water usage issues, and water quality concerns.
Page 6 of 6
g) Coordinate with contractor for all water emergencies.
h) Assist Borough Engineer with any projects related to the Borough Water Department,
including compliance with the Water Quality Accountability Act (WQAA).
i) Inspect and flush all 93 fire hydrants on a semi-annual schedule. All hydrant inspection
will be updated on inspection sheets on an annual schedule in accordance with the
WQAA. Notices shall be prepared to the residents prior to flushing.
j) Coordinate all repairs to fire hydrants with dedicated contractor.
k) Repair and maintain water meters on all properties and provide updated meter
information to the Collector.
l) Coordinate all fire extinguisher annual inspection and certification.
m) Complete right to know and hazard communication training as required for Best
Management Practices.
n) Respond to Borough staff as needed and update Council Chairperson on any Water
Department issues including budget needs; provide a monthly report including a
description of any significant events, all correspondence related to the system (excluding
email), and recommendations for repairs and/or upgrades to the system.
Monthly Rate for Daily Operations (up to 2 hrs/day, 7 days week): $
Hourly Rate: $
Emergency Call Out Hourly Rate (portal to portal): $
3) WATER METER READING SERVICES
a) Coordinate with the Water Department Collector to provide quarterly meter reading
services to comply with the billing cycle.
b) Visit and record readings for approximately 550 water meters each quarter on a
prescribed schedule (approximately 16 hours each quarter) by Sensus AR5001 mobile
reading or manual reading either in a ground vault (pit chamber) or an inside dwelling,
determining the proper reading reflecting actual consumption, and ensuing the read
information is captured into the Borough’s electronic meter reading device(s).
c) Conduct on-demand final meter readings and other readings as needed for property sales,
etc. and perform re-reads/verifications/inspections as necessary.
d) The hours of work will be limited between 8:00 a.m. and 6:00 p.m. Monday through
Friday or as approved by the Borough of Elmer; work shall be scheduled in a manner
which avoids any perceived or real negative impacts to the Borough of Elmer and its
customers.
e) Provide all staffing, tools, materials, and vehicles necessary to systematically read and
record usage on Borough water meters.
Cost to Read 550 Meters per Quarter: $
(cost per meter)
Cost to Read Additional Meters per Quarter: $
(cost per meter)
--- Document: State Street 12/4/2019 ---
PUBLIC NOTICE
ADVERTISEMENT FOR BIDS
Advertisement Date: Thursday, November 7, 2019
Bid Receipt Date:
Wednesday, December 4, 2019
The Borough of Elmer, Salem County, NJ (Owner) will receive sealed bids until 10:00 AM
on Wednesday, December 4, 2019, for the Resurfacing of State Street, Section III, from
Front Street to Union Street, at which time they will be publicly opened and read aloud.
Bids shall be submitted to the attention of Sarah D. Walker, Clerk, Borough of Elmer,
Municipal Building, 120 South Main Street, Elmer, NJ 08318.
The work to be performed under this contract shall include asphalt pavement milling and
overlay, traffic striping, and all appurtenant work as indicated in the bid documents.
The Owner reserves the right to reject any and all Bids, and to waive any informalities,
defects or irregularities in the Bids on any basis he deems to be in his best interest. The
right is reserved, as the interest of the Owner may require, to revise or amend the Contract
Documents prior to the date set for opening of Bids. Such revisions will be announced by
Addenda to the Contract Documents. Copies of all such Addenda issued will be sent to all
parties receiving copies of the Contract Documents.
Copies of Bid and Contract Documents, including Information for Bidders, Bid Forms,
Contract Drawings and Specifications, may be examined at the office of Consulting
Engineer Services (CES) located at 645 Berlin-Cross Keys Road, Suite 1, Sicklerville, NJ
08081 (856-228-2200), between the hours of 9:00 a.m. and 4:00 p.m. Copies of Contract
documents will be provided upon payment of a non-refundable fee of $50.00 for each set of
plans and specifications. Contract documents will not be mailed.
A Proposal guarantee (certified check, cashiers check, or surety bid bond) in the amount of
ten percent (10%) of the bidders maximum bid price, but in no case in excess of $20,000
shall be submitted with each Bid. A Performance Bond in an amount equal to 100% of the
Bid will be required prior to the award of Contract.
Proposal guarantees shall be returned to all except the three (3) lowest Bidders within ten
(10) days (excepting Saturdays, Sundays and Holidays) following the opening of bids.
Upon the successful execution of a Contract with the accepted Bidder or upon rejection of
all bids, the remaining Proposal guarantees shall be returned within ten (10) days
(excepting Saturdays, Sundays and Holidays). In no case shall Proposal guarantees of the
three (3) lowest bidders be withheld for a period in excess of sixty (60) days following the
opening of bids.
Proposals may be withdrawn up to the opening of bids. The Proposals of the three (3)
lowest bidders shall not be withdrawn for a period of sixty (60) days following the opening of
bids.
Successful bidders on this work will be required to comply with the New Jersey Public Law
1975, Chapter 127, which concerns non-discrimination in employment, and State of New
Jersey Prevailing Wage Act, P.L. 1963, c. 150 and all amendments thereto.
The Borough of Elmer reserves the right to waive any informality in any bid and to reject any
or all bids.
By order of the Borough of Elmer
Sarah D. Walker, Clerk
11/7/2019
--- Document: Water - Road Repairs 12/5/2019 ---
PUBLIC NOTICE
BOROUGH OF ELMER, SALEM COUNTY
NOTICE TO SUBMIT BIDS
FOR REPAIRS, INSTALLATION OF SERVICES, AND REPAIRING STREET DAMAGE
DUE TO ROADWAY EXCAVATION FOR THE ELMER BOROUGH WATER
DEPARTMENT
Notice is hereby given by the Borough of Elmer, County of Salem, that sealed bids will be
received by the Borough Clerk on Thursday, December 5, 2019, on or before 2:00 P.M.
prevailing time in the Council Chambers of the Borough Hall, 120 South Main Street, Elmer,
New Jersey, for Repairs, Installation of Services, and Repairing Street Damage due to Roadway
Excavation for the Elmer Borough Water Department for the period of January 1, 2020 to
December 31, 2020.
All sealed bids must be submitted on bid forms to be provided by the Borough of Elmer which
together with bid specifications may be obtained from Sarah D. Walker, Borough Clerk, 120
South Main Street, Elmer, New Jersey, Mondays 10:00 A.M. to 2:00 P.M. or call (856) 358-4010
x110 for an appointment.
All bids must be received in sealed envelopes bearing the name and address of the bidder and the
words "Repairs, Installation of Services, and Repairing Street Damage Due to Roadway
Excavation for the Elmer Water Department" on the outside and addressed to Sarah D. Walker,
Borough Clerk, P.O. Box 882, 120 South Main Street, Elmer, New Jersey 08318.
All bidders are required to comply with the requirements of P.L. 1999, c.238, Contractor
Registration. For the purpose of the Public Works Contractor Registration Act, contractors and
any subcontractor or lower tier subcontractor of a contractor must submit with their bid a copy of
the Certification issued by the New Jersey Department of Labor.
Bidders and the contractor during the performance of this Contract shall be required to comply
with the requirements of N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27, Chapter 33 of New Jersey
Public Laws of 1977.
Bidders are also required to comply with the requirements of P.L. 1975, c. 127 (Affirmative
Action), submit a statement of ownership with their bid as required by P.L. 1977, c. 33
(Disclosure of Ownership), and provide the Disclosure of Investment Activities in Iran pursuant
to P.L. 2012, c. 25.
The Borough Council reserves the right to reject any and all bids and to further waive any
informality in said bids in accordance with law.
By order of the Council of the Borough of Elmer
Sarah D. Walker, Clerk
11/07/2019
--- Document: Professional Services 12/5/2019 ---
PUBLIC NOTICE
BOROUGH OF ELMER
NOTICE OF RFPs SOLICITED
FOR PROFESSIONAL SERVICES FOR CALENDAR YEAR 2020
Notice is hereby given by the Borough of Elmer, Salem County, that sealed proposals for professional
services will be received by the Borough Clerk on Thursday, December 5, 2019, on or before 11:00 A.M.
prevailing time in the Borough of Elmer Municipal Building, 120 South Main Street, Elmer, NJ 08318, at
which time and place the sealed proposals will be opened for:
MUNICIPAL AUDITOR
MUNICIPAL SOLICITOR
MUNICIPAL ENGINEER
BOND COUNSEL
LAND USE BOARD SOLICITOR
LAND USE BOARD ENGINEER
RISK MANAGEMENT CONSULTANT
INSURANCE PROFESSIONALS
LICENSED OPERATOR FOR THE WATER DEPARTMENT
CONFLICT COUNSEL FOR MUNICIPAL SOLICITOR
CONFLICT COUNSEL FOR LAND USE BOARD SOLICITOR
CONFLICT MUNICIPAL ENGINEER
CONFLICT LAND USE BOARD ENGINEER
SPECIAL COUNSEL FOR MATTERS RELATED TO EMPLOYEE RELATIONS
BANKRUPTSY COUNSEL
These proposals are being solicited in accordance with N.J.S.A. 40A:11-5 and N.J.S.A. 19:44A-20.5 et
seq. Proposals must be enclosed in an opaque sealed envelope bearing the name and address of the
applicant and the words “Proposal for Professional Services” with the identification of the category of
professional services sought. Sealed proposals should be addressed to the Borough Clerk, Borough of
Elmer, 120 South Main Street, P.O. Box 882, Elmer, NJ 08318 and may be sent through the mail or
presented in person.
Each submission to be considered shall comport to the criteria set forth herein:
(1) Should the applicant be a professional acquiring licensure in the State of New Jersey, said applicant
shall be licensed for a period not less than five (5) years.
(2) The applicant shall submit a “Certificate of Good Standing” or other similar document evidencing that
the professional’s license is not presently suspended or revoked.
(3) The applicant shall submit a resume, which shall set forth information including, but not limited to, to
the following (as applicable to a business entity or individual professional):
(a) Full name and business address;
(b) A listing of all post high school education of the applicant;
(c) Dates of licensure in the State of New Jersey and any other State;
(d) A listing of any professional affiliations or memberships in any professional societies or
organizations, with an indication as to any offices held therein;
(e) The number of licensed professionals employed by/affiliated with the business entity or the
business entity which employs the applicant;
(f) A listing of all special accreditations held by the individual licensed professional or business
entity;
(g) A listing of all previous public entities served by the business entity or licensed professional,
indicating the dates of services and position held;
(h) Compensation proposal.
Applicants are required to comply with the requirements of P.L. 1975, c.127 (Affirmative Action) and P.L.
2004, c.57 (Business Registration). Applicants are also required to submit a Statement of Ownership with
their RFP as required by P.L. 1977, c.33 (Disclosure of Ownership). If awarded a contract your
company/firm shall be required to comply with the requirements of N.J.S.A. 10:5-31 et.seq. and N.J.A.C.
17:27. Therefore, please include an original Contract, Affirmative Action Certificate, Exhibit A Language,
and a Certificate of Employee Information Report.
The Borough Council of the Borough of Elmer reserves the right to reject any and all proposals, and
further reserves the right to waive minor irregularities and immaterial variances or formalities in the
proposals received and to accept any proposal which is deemed most favorable to the Borough of Elmer,
County of Salem, New Jersey at the time and under the conditions stipulated.
The Borough is not responsible for the loss or destruction of any proposals mailed or delivered to the
Borough Clerk prior to the time set for the proposal opening.
Notice is hereby provided that any proposals and documents submitted in response to prior solicitation
notices shall not be considered in the process of the appointment or award of these professional service
contracts. Only one copy needed.
Sarah D. Walker, Borough Clerk
11/7/2019
--- Document: Excavation and Disposal 6/27/19 ---
PUBLIC NOTICE
Notice is hereby given that sealed bids will be received by the Borough of Elmer, for the
"EXCAVATION AND DISPOSAL OF PETROLEUM HYDROCARBON IMPACTED SOILS”, in the
Borough of Elmer, County of Salem, opened and read in public at the Borough of Elmer
Municipal Building located at 120 South Main Street, Elmer, NJ 08318, on June 27, 2019 at
11:00 AM, prevailing time.
Bid Documents for the proposed work have been prepared by John M. Marion, LSRP of
CALMAR Associates LLC., 1415 13th Avenue, Dorothy, NJ 08317. Bid Documents may be
inspected by prospective bidders during business hours at the office of the Elmer Borough
Clerk, 120 S. Main Street, Elmer, NJ 08318. Bidders will be furnished with a copy of the Bid
Documents by the LSRP on proper notice and prepayment of a non-refundable fee of $150.00
for cost reproduction. Checks should be made payable to CALMAR Associates, LLC. Bids must
be made on standard proposal forms in the manner designated therein required and must be
enclosed in sealed envelopes bearing the name and address of bidder and name of project on
outside and addressed to the Borough of Elmer.
In addition, Proof of Insurance that satisfies the requirements identified in the Supplemental
Conditions; Proof of Bonding Capacity Consent from an approved Surety Company to satisfy the
Bidders’ offer; Proof of Business Registration pursuant to P.L. 2004, c.57; and a Disclosure
Statement listing stockholders pursuant to Public Law 1977, Chapter 33; must also be
submitted with the Bid. Please be advised that any bidder who fails to submit required
submittals with the bid can anticipate that the bid submitted will be automatically rejected.
The Environmental Remediator must comply with the provisions of the New Jersey Public
Contracts Law 1975, Chapter 127; Affirmative Action N.J.A.C. 17:27 and New Jersey Public Law
1977, Chapter 33. If awarded a contract, your company/firm will be required to disclose
certain political contributions (N.J.A.C. 19:44A-1 et seq.) and comply with Affirmative Action
requirements (N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq.)
The Borough of Elmer reserves the right to reject any or all bids either in whole or in part and to
waive any informality in any bid or bids so received.
The award of Contract shall be made subject to the necessary monies to do the work being
provided by the Borough in a lawful manner. The award shall further be subject to the securing
of any necessary State, Federal or Local permits governing the work.
By order of the Borough of Elmer
Sarah D. Walker, RMC
--- Document: Professional Services 11/29/18 ---
PUBLIC NOTICE
BOROUGH OF ELMER
NOTICE OF RFPs SOLICITED
FOR PROFESSIONAL SERVICES
Notice is hereby given by the Borough of Elmer, Salem County, that sealed proposals for professional
services will be received by the Borough Clerk on Thursday, November 29, 2018, on or before 11:00 A.M.
prevailing time in the Borough of Elmer Municipal Building, 120 South Main Street, Elmer, NJ 08318, at
which time and place the sealed proposals will be opened for:
MUNICIPAL AUDITOR
MUNICIPAL SOLICITOR
MUNICIPAL ENGINEER
BOND COUNSEL
LAND USE BOARD SOLICITOR
LAND USE BOARD ENGINEER
RISK MANAGEMENT CONSULTANT
INSURANCE PROFESSIONALS
LICENSED OPERATOR FOR THE WATER DEPARTMENT
CONFLICT COUNSEL FOR MUNICIPAL SOLICITOR
CONFLICT COUNSEL FOR LAND USE BOARD SOLICITOR
CONFLICT MUNICIPAL ENGINEER
CONFLICT LAND USE BOARD ENGINEER
SPECIAL COUNSEL FOR MATTERS RELATED TO EMPLOYEE RELATIONS
BANKRUPTSY COUNSEL
These proposals are being solicited in accordance with N.J.S.A. 40A:11-5 and N.J.S.A. 19:44A-20.5 et
seq.
Proposals must be enclosed in an opaque sealed envelope bearing the name and address of the
applicant and the words “Proposal for Professional Services” with the identification of the category of
professional services sought. Sealed proposals should be addressed to the Borough Clerk, Borough of
Elmer, 120 South Main Street, P.O. Box 882, Elmer, NJ 08318 and may be sent through the mail or
presented in person.
Each submission to be considered shall comport to the criteria set forth herein:
(1) Should the applicant be a professional acquiring licensure in the State of New Jersey, said applicant
shall be licensed for a period not less than five (5) years.
(2) The applicant shall submit a “Certificate of Good Standing” or other similar document evidencing that
the professional’s license is not presently suspended or revoked.
(3) The applicant shall submit a resume, which shall set forth information including, but not limited to, to
the following (as applicable to a business entity or individual professional):
(a) Full name and business address;
(b) A listing of all post high school education of the applicant;
(c) Dates of licensure in the State of New Jersey and any other State;
(d) A listing of any professional affiliations or memberships in any professional societies or
organizations, with an indication as to any offices held therein;
(e) The number of licensed professionals employed by/affiliated with the business entity or the
business entity which employs the applicant;
(f) A listing of all special accreditations held by the individual licensed professional or business
entity;
(g) A listing of all previous public entities served by the business entity or licensed professional,
indicating the dates of services and position held;
(h) Compensation proposal.
Applicants are required to comply with the requirements of P.L. 1975, c.127 (Affirmative Action) and P.L.
2004, c.57 (Business Registration). Applicants are also required to submit a Statement of Ownership with
their RFP as required by P.L. 1977, c.33 (Disclosure of Ownership).
The Borough Council of the Borough of Elmer reserves the right to reject any and all proposals, and
further reserves the right to waive minor irregularities and immaterial variances or formalities in the
proposals received and to accept any proposal which is deemed most favorable to the Borough of Elmer,
County of Salem, New Jersey at the time and under the conditions stipulated.
The Borough is not responsible for the loss or destruction of any proposals mailed or delivered to the
Borough Clerk prior to the time set for the proposal opening.
Notice is hereby provided that any proposals and documents submitted in response to prior solicitation
notices shall not be considered in the process of the appointment or award of these professional service
contracts. Only one copy needed.
Sarah D. Walker, Borough Clerk
11/1/2018
--- Document: Water Services 11/29/18 ---
NOTICE TO SUBMIT BIDS
FOR REPAIRS, INSTALLATION OF SERVICES, AND REPAIRING STREET DAMAGE
DUE TO ROADWAY EXCAVATION FOR THE ELMER BOROUGH WATER
DEPARTMENT
Notice is hereby given by the Borough of Elmer, County of Salem, that sealed bids will be
received by the Borough Clerk on Thursday, November 29, 2018, on or before 1:00 P.M.
prevailing time in the Council Chambers of the Borough Hall, 120 South Main Street, Elmer,
New Jersey, for Repairs, Installation of Services, and Repairing Street Damage due to Roadway
Excavation for the Elmer Borough Water Department for the period of January 1, 2019 to
December 31, 2019.
All sealed bids must be submitted on bid forms to be provided by the Borough of Elmer which
together with bid specifications may be obtained from Sarah D. Walker, Borough Clerk, 120
South Main Street, Elmer, New Jersey, Mondays 10:00 A.M. to 2:00 P.M. or call (856) 358-4010
x110 for an appointment.
All bids must be received in sealed envelopes bearing the name and address of the bidder and the
words "Repairs, Installation of Services, and Repairing Street Damage Due to Roadway
Excavation for the Elmer Water Department" on the outside and addressed to Sarah D. Walker,
Borough Clerk, P.O. Box 882, 120 South Main Street, Elmer, New Jersey 08318.
All bidders are required to comply with the requirements of P.L. 1999, c.238, Contractor
Registration. For the purpose of the Public Works Contractor Registration Act, contractors and
any subcontractor or lower tier subcontractor of a contractor must submit with their bid a copy of
the Certification issued by the New Jersey Department of Labor.
Bidders and the contractor during the performance of this Contract shall be required to comply
with the requirements of N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27, Chapter 33 of New Jersey
Public Laws of 1977.
Bidders are also required to comply with the requirements of P.L. 1975, c. 127 (Affirmative
Action), submit a statement of ownership with their bid as required by P.L. 1977, c. 33
(Disclosure of Ownership), and provide the Disclosure of Investment Activities in Iran pursuant
to P.L. 2012, c. 25.
The Borough Council reserves the right to reject any and all bids and to further waive any
informality in said bids in accordance with law.
By order of the Council of the Borough of Elmer.
Sarah D. Walker, Clerk
11/01/2018
--- Document: Professional Services 11/21/17 ---
PUBLIC NOTICE
BOROUGH OF ELMER
NOTICE OF RFPs SOLICITED
FOR PROFESSIONAL SERVICES
Notice is hereby given by the Borough of Elmer, Salem County, that sealed proposals for professional
services will be received by the Borough Clerk on Tuesday, November 21, 2017, on or before 11:00 A.M.
prevailing time in the Borough of Elmer Municipal Building, 120 South Main Street, Elmer, NJ 08318, at
which time and place the sealed proposals will be opened for:
MUNICIPAL AUDITOR
MUNICIPAL SOLICITOR
MUNICIPAL ENGINEER
BOND COUNSEL
LAND USE BOARD SOLICITOR
LAND USE BOARD ENGINEER
RISK MANAGEMENT CONSULTANT
INSURANCE PROFESSIONALS
LICENSED OPERATOR FOR THE WATER DEPARTMENT
CONFLICT COUNSEL FOR MUNICIPAL SOLICITOR
CONFLICT COUNSEL FOR LAND USE BOARD SOLICITOR
CONFLICT MUNICIPAL ENGINEER
CONFLICT LAND USE BOARD ENGINEER
SPECIAL COUNSEL FOR MATTERS RELATED TO EMPLOYEE RELATIONS
BANKRUPTSY COUNSEL
These proposals are being solicited in accordance with N.J.S.A. 40A:11-5 and N.J.S.A. 19:44A-20.5 et
seq.
Proposals must be enclosed in an opaque sealed envelope bearing the name and address of the
applicant and the words “Proposal for Professional Services” with the identification of the category of
professional services sought. Sealed proposals should be addressed to the Borough Clerk, Borough of
Elmer, 120 South Main Street, P.O. Box 882, Elmer, NJ 08318 and may be sent through the mail or
presented in person.
Each submission to be considered shall comport to the criteria set forth herein:
(1) Should the applicant be a professional acquiring licensure in the State of New Jersey, said applicant
shall be licensed for a period not less than five (5) years.
(2) The applicant shall submit a “Certificate of Good Standing” or other similar document evidencing that
the professional’s license is not presently suspended or revoked.
(3) The applicant shall submit a resume, which shall set forth information including, but not limited to, to
the following (as applicable to a business entity or individual professional):
(a) Full name and business address;
(b) A listing of all post high school education of the applicant;
(c) Dates of licensure in the State of New Jersey and any other State;
(d) A listing of any professional affiliations or memberships in any professional societies or
organizations, with an indication as to any offices held therein;
(e) The number of licensed professionals employed by/affiliated with the business entity or the
business entity which employs the applicant;
(f) A listing of all special accreditations held by the individual licensed professional or business
entity;
(g) A listing of all previous public entities served by the business entity or licensed professional,
indicating the dates of services and position held;
(h) Compensation proposal.
Applicants are required to comply with the requirements of P.L. 1975, c.127 (Affirmative Action) and P.L.
2004, c.57 (Business Registration). Applicants are also required to submit a Statement of Ownership with
their RFP as required by P.L. 1977, c.33 (Disclosure of Ownership).
The Borough Council of the Borough of Elmer reserves the right to reject any and all proposals, and
further reserves the right to waive minor irregularities and immaterial variances or formalities in the
proposals received and to accept any proposal which is deemed most favorable to the Borough of Elmer,
County of Salem, New Jersey at the time and under the conditions stipulated.
The Borough is not responsible for the loss or destruction of any proposals mailed or delivered to the
Borough Clerk prior to the time set for the proposal opening.
Notice is hereby provided that any proposals and documents submitted in response to prior solicitation
notices shall not be considered in the process of the appointment or award of these professional service
contracts. Only one copy needed.
Sarah D. Walker
Borough Clerk
--- Document: Water Services 11/21/17 ---
NOTICE TO SUBMIT BIDS
FOR REPAIRS, INSTALLATION OF SERVICES, AND REPAIRING STREET DAMAGE
DUE TO ROADWAY EXCAVATION FOR THE ELMER BOROUGH WATER
DEPARTMENT
Notice is hereby given by the Borough of Elmer, County of Salem, that sealed bids will be
received by the Borough Clerk on Tuesday, November 21, 2017, on or before 1:00 P.M.
prevailing time in the Council Chambers of the Borough Hall, 120 South Main Street, Elmer,
New Jersey, for Repairs, Installation of Services, and Repairing Street Damage due to Roadway
Excavation for the Elmer Borough Water Department for the period of January 1, 2018 to
December 31, 2018.
All sealed bids must be submitted on bid forms to be provided by the Borough of Elmer which
together with bid specifications may be obtained from Sarah D. Walker, Borough Clerk, 120
South Main Street, Elmer, New Jersey, Monday through Thursday 10:00 A.M. to 2:00 P.M. or
call (856) 358-4010 x110 for an appointment.
All bids must be received in sealed envelopes bearing the name and address of the bidder and the
words "Repairs, Installation of Services, and Repairing Street Damage Due to Roadway
Excavation for the Elmer Water Department" on the outside and addressed to Sarah D. Walker,
Borough Clerk, P.O. Box 882, 120 South Main Street, Elmer, New Jersey 08318.
All bidders are required to comply with the requirements of P.L. 1999, c.238, Contractor
Registration. For the purpose of the Public Works Contractor Registration Act, contractors and
any subcontractor or lower tier subcontractor of a contractor must submit with their bid a copy of
the Certification issued by the New Jersey Department of Labor.
Bidders and the contractor during the performance of this Contract shall be required to comply
with the requirements of N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27, Chapter 33 of New Jersey
Public Laws of 1977.
Bidders are also required to comply with the requirements of P.L. 1975, c. 127 (Affirmative
Action), submit a statement of ownership with their bid as required by P.L. 1977, c. 33
(Disclosure of Ownership), and provide the Disclosure of Investment Activities in Iran pursuant
to P.L. 2012, c. 25.
The Borough Council reserves the right to reject any and all bids and to further waive any
informality in said bids in accordance with law.
By order of the Council of the Borough of Elmer.
Sarah D. Walker, Clerk
November 2, 2017
--- Document: Water Tower Repairs 5/24/17 ---
PUBLIC NOTICE
Notice to Bidders
Bids received on May 24, 2017 Borough of Elmer
Notice is hereby given that sealed bids will be received
by Borough of Elmer, for the "REPAINTING AND REPAIR OF THE
ELMER BOROUGH WATER STORAGE TOWER", in the Borough of
Elmer, County of Salem, opened and read in public at the El-
mer Borough Clerk's Office located at 120 South Main Street,
Elmer, New Jersey 08318, on May 24, 2017 at 11:00 AM, pre-
vailing time. Specifications and forms of bids for the proposed
work, prepared by Carl R. Gaskill, PE, PLS, PP & CME of
Fralinger Engineering PA and have been filed in said Engi-
neer's office at 629 Shiloh Pike, Bridgeton NJ 08302 and may
be inspected by prospective bidders during business hours.
Bidders will be furnished with a copy of the specifications by
the Engineer on proper notice and prepayment of a non-
refundable fee of $150.00 for cost of reproduction. Bids must
be made on standard proposal forms in the manner designat-
ed therein required by the Specifications, must be enclosed in
sealed envelopes bearing the name and address of bidder and
name of project on outside and addressed to the Borough of
Elmer and must be accompanied by a Non-Collusion Affidavit
and a Certified Check or Bid Bond for not less than ten percent
(10%) of the total amount bid, provided said check need not
be more than $20,000 nor shall not be less than $500 and be
delivered at the place on or before the hour named above.
Consent of Surety from an approved Surety Company
must also be submitted with the Bid. Please be advised that
any bidder who fails to submit a "Consent of Surety" with the
bid can anticipate that the bid submitted will be automatically
rejected.
No exception to this policy will be made. The standard
proposal form and the Non-Collusion Affidavit are attached to
the supplementary specifications; copies of which will be fur-
nished on application to Engineer.
All applicable surety bonds required in connection with
the advertisement and award of building contracts or
subagreements must be written by a surety company listed on
the Federal Treasury List (Department Circular 57 0 - Surety
Companies Acceptable on Federal Bonds), incorporated herein
by reference.
This contract or subcontract is expected to be funded in
part with funds from the New Jersey Department of Environ-
mental Protection and the New Jersey Environmental Infra-
structure Trust. Neither the State of New Jersey, the New Jer-
sey Environmental Infrastructure Trust nor any of their depart-
ments, agencies or employees is, or will be, a party to this con-
tract or subcontract or any lower tier contract or subcontract.
This contract or subcontract is subject to the provisions of
N.J.A.C. 7:22-3, 4, 5, 9 and 10.
This project or contract is funded in part by New Jersey
environmental infrastructure financing programs and the suc-
cessful bidder must comply with the provisions of N.J.A.C.
7:22-9 for the participation of small business enterprises
owned and controlled by socially and economically disadvan-
taged individuals.
The Borough of Elmer reserves the right to reject any or
all bids either in whole or in part and also to waive any infor-
mality in any bid or bids so received.
The award of Contract shall be made subject to the nec-
essary monies to do the work being provided by the Borough
in a lawful manner. The award shall further be subject to the
securing of any necessary State, Federal or Local permits gov-
erning the work.
The Contractor must comply with the provisions of the
New Jersey Public Contracts Law 1975, Chapter 127, Affirma-
tive Action NJAC 17:27 and New Jersey Public Law 1977, Chap-
ter 33, Ownership Statement and must submit an Affirmative
Action plan approved by the State Treasurer before a Contract
may be awarded and proof of such plan to be submitted with
bid, if required. If awarded a contract, your company/firm will
be required to comply with the requirements of N.J.S.A. 10:5-
31 et seq. and N.J.A.C. 17:27.
The Contractor is further notified that he must comply
with requirements of P.L. 1977, Chapter 33 and submit a Dis-
closure Statement listing stockholders with his bid.
The Contractor must comply with the bid Proof of Busi-
ness Registration pursuant to P.L. 2009, c.315. Please be ad-
vised any bidder who fails to comply with the Contractors
Proof of Business Registration requirement can anticipate that
the bid submitted will be rejected.
The Contractor must be a Registered New Jersey Public
Works Contractor.
By order of the Borough of Elmer
Sarah D. Walker, Clerk
Cost: $111.11
4/16/2017 1t (000433
--- Document: Professional Services 11/3/16 ---
PUBLIC NOTICE
BOROUGH OF ELMER
NOTICE RFPs SOLICITED
FOR PROFESSIONAL SERVICES
Notice is hereby given by the Borough of Elmer of Salem County that sealed proposals will be
received by the Borough Clerk on Thursday, November 3, 2016, by 11:00 A.M. prevailing time in the
Borough of Elmer Municipal Building, One Twenty South Main Street, Elmer, NJ 08318, at which time
and place the sealed proposals will be opened for:
THE SERVICES OF A MUNICIPAL AUDITOR
THE SERVICES OF A MUNICIPAL SOLICITOR
THE SERVICES OF CONFLICT COUNSEL FOR MUNICIPAL SOLICITOR
THE SERVICES OF A LAND USE BOARD SOLICITOR
THE SERVICES OF CONFLICT COUNSEL FOR LAND USE BOARD SOLICITOR
THE SERVICES OF BOND COUNSEL
THE SERVICES OF CONFLICT MUNICIPAL ENGINEER
THE SERVICES OF CONFLICT LAND USE BOARD ENGINEER
THE SERVICES OF A RISK MANAGEMENT CONSULTANT
THE SERVICES OF INSURANCE PROFESSIONALS
THE SERVICES OF SPECIAL COUNSEL FOR MATTERS RELATED TO EMPLOYEE RELATIONS
THE SERVICES OF BANKRUPTSY COUNSEL
THE SERVICES OF A LICENSED OPERATOR FOR THE WATER DEPARTMENT
These proposals are being solicited in accordance with N.J.S.A. 40A:11-5 and N.J.S.A. 19:44A-
20.5 et seq.
Proposals must be enclosed in an opaque sealed envelope bearing the name and address of the
applicant and the words “Proposal for Professional Services” (and identify the category of professional
services sought) and addressed to the Borough Clerk, Borough of Elmer, 120 South Main Street, P.O.
Box 882, Elmer, NJ 08318 and may be received through the mail or presented in person.
Each submission to be considered shall comport to the criteria set forth herein:
(1)
Should the applicant be a professional acquiring licensure in the State of New Jersey,
said applicant shall be licensed for a period not less than five (5) years.
(2)
The applicant shall submit a “Certificate of Good Standing” or other similar document
evidencing that the professional’s license is not presently suspended or revoked.
(3)
The applicant shall submit a resume, which shall set forth information including, but not
limited to, to the following (as applicable to a business entity or individual professional):
(a)
Full name and business address;
(b)
A listing of all post high school education of the applicant;
(c)
Dates of licensure in the State of New Jersey and any other State;
(d)
A listing of any professional affiliations or memberships in any professional
societies or organizations, with an indication as to any offices held therein;
(e)
The number of licensed professionals employed by/affiliated with the business
entity or the business entity which employs the applicant;
(f)
A listing of all special accreditations held by the individual licensed professional
or business entity;
(g)
A listing of all previous public entities served by the business entity or licensed
professional, indicating the dates of services and position held;
(h)
Compensation proposal.
Applicants are required to comply with the requirements of P.L. 1975, c.127 (Affirmative Action)
and P.L. 2004, c.57 (Business Registration). Applicants are also required to submit a Statement of
Ownership with their RFP as required by P.L. 1977, c.33 (Disclosure of Ownership).
The Borough Council of the Borough of Elmer reserves the right to reject any and all proposals,
and further reserves the right to waive minor irregularities and immaterial variances or formalities in the
proposals received and to accept any proposal which is deemed most favorable to the Borough of Elmer,
County of Salem, New Jersey at the time and under the conditions stipulated.
The Borough is not responsible for the loss or destruction of any proposals mailed or delivered to
the Borough Clerk prior to the time set for the proposal opening.
Notice is hereby provided that any proposals and documents submitted in response to prior
solicitation notices shall not be considered in the process of the appointment or award of these
professional service contracts. Only one copy needed.
Sarah D. Walker
Acting Borough Clerk
--- Document: Trash Collection 11/2/16 ---
NOTICE TO BID
INVITATION FOR BID FOR TRASH, GARBAGE AND RECYCLABLE COLLECTION
AND REMOVAL SERVICES
BOROUGH OF ELMER, SALEM COUNTY, NEW JERSEY
Notice is hereby given that the Mayor and Borough Council of the Borough of Elmer, County of
Salem, and State of New Jersey, will receive sealed bids on Wednesday, November 2, 2016, at
10:00 am, at Council Chambers, Borough Hall, 120 South Main Street, Elmer, New Jersey, for
trash, garbage and recyclable collection and removal services from all units in the Borough of
Elmer, for the period of January 1, 2017 to December 31, 2017 (one year), or the alternate period
of January 1, 2017 to December 31, 2019 (three years), or the alternate period of January 1, 2017
to December 31, 2021 (five years).
All sealed bids must be submitted on bid forms to be provided by the Borough of Elmer which
together with bid specifications may be obtained from the Acting Borough Clerk, Sarah D.
Walker, Borough Hall, 120 South Main Street, Elmer, New Jersey, 10:00 a.m. to 2:00 p.m.,
Monday to Thursday, or call (856) 358-4010 x110 for an appointment.
All bids must be received in sealed envelopes bearing the name and address of the bidder and
"Proposal for Collection and Removal of Trash, Garbage and Recyclable Services for the
Borough of Elmer" on the outside and addressed to Acting Borough Clerk, Sarah D. Walker,
Borough Hall, PO Box 882, 120 South Main Street, Elmer, New Jersey 08318.
The Form of Bid Security shall be Bid Bond in the amount of 10% of the total bid price not to
exceed $20,000 duly executed by the bidder as principal, and issued by a surety company
licensed by the State of New Jersey.
All bidders are required to comply with the requirements of P.L. 1999, c.238, Contractor
Registration. For the purpose of the Public Works Contractor Registration Act, contractors and
any subcontractor or lower tier subcontractor of a contractor must submit with their bid a copy of
the Certification issued by the New Jersey Department of Labor.
Bidders and the contractor during the performance of this Contract shall be required to comply
with the requirements of N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27, Chapter 33 of New Jersey
Public Laws of 1977.
Bidders are also required to comply with the requirements of P.L. 1975, c. 127 (Affirmative
Action). Bidders are also required to submit a statement of ownership with their bid as required
by P.L. 1977, c. 33 (Disclosure of Ownership) and Disclosure of Investment Activities in Iran
pursuant to P.L. 2012, c. 25.
The Borough Council reserves the right to reject any and all bids and to further waive any
informality in said bids in accordance with law.
By order of the Borough Council of the Borough of Elmer.
Sarah D. Walker
Acting Borough Clerk
September 1, 2016
--- Document: Water Services 11/3/16 ---
NOTICE TO SUBMIT BIDS
FOR REPAIRS, INSTALLATION OF SERVICES, AND REPAIRING STREET DAMAGE
DUE TO ROADWAY EXCAVATION FOR THE ELMER WATER DEPARTMENT
Notice is hereby given that the Mayor and Borough Council of the Borough of Elmer, County of
Salem, and State of New Jersey, will receive sealed bids on Thursday, November 3, 2016, at
1:00 pm, at Council Chambers, Borough Hall, 120 South Main Street, Elmer, New Jersey, for
repairs, installation of services, and repairing street damage due to roadway excavation for the
Borough of Elmer Water Department for the period of January 1, 2017 to December 31, 2017.
All sealed bids must be submitted on bid forms to be provided by the Borough of Elmer which
together with bid specifications may be obtained from the Acting Borough Clerk, Sarah D.
Walker, Borough Hall, 120 South Main Street, Elmer, New Jersey, 10:00 a.m. to 2:00 p.m.,
Monday to Thursday, or call (856) 358-4010 x110 for an appointment.
All bids must be received in sealed envelopes bearing the name and address of the bidder and
"Repairs, Installation of Services, and Repairing Street Damage Due to Roadway Excavation for
the Elmer Water Department" on the outside and addressed to Acting Borough Clerk, Sarah D.
Walker, Borough Hall, PO Box 882, 120 South Main Street, Elmer, New Jersey 08318.
All bidders are required to comply with the requirements of P.L. 1999, c.238, Contractor
Registration. For the purpose of the Public Works Contractor Registration Act, contractors and
any subcontractor or lower tier subcontractor of a contractor must submit with their bid a copy of
the Certification issued by the New Jersey Department of Labor.
Bidders and the contractor during the performance of this Contract shall be required to comply
with the requirements of N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27, Chapter 33 of New Jersey
Public Laws of 1977.
Bidders are also required to comply with the requirements of P.L. 1975, c. 127 (Affirmative
Action). Bidders are also required to submit a statement of ownership with their bid as required
by P.L. 1977, c. 33 (Disclosure of Ownership) and Disclosure of Investment Activities in Iran
pursuant to P.L. 2012, c. 25.
The Borough Council reserves the right to reject any and all bids and to further waive any
informality in said bids in accordance with law.
By order of the Borough Council of the Borough of Elmer.
Sarah D. Walker, Acting Borough Clerk
October 20, 2016
--- Document: Borough Hall Roof 5/4/16 ---
PUBLIC NOTICE
BOROUGH OF ELMER
SALEM COUNTY, NEW JERSEY
Notice is hereby given that sealed bids will be received by the Borough of Elmer on May 4, 2016
at 2:00 P.M. in the Borough of Elmer Municipal Building, Clerk’s Office, P.O. Box 882, 120 S. Main
Street, Elmer, New Jersey 08318, at which time and place all bids will be opened and read in public for
the removal and replacement of roof at Elmer Borough Hall.
Specifications may be picked up at the office of the Clerk of the Borough of Elmer at the
Borough of Elmer Municipal Building, Clerk’s Office, 120 S. Main Street, Elmer, New Jersey 08318,
beginning April 14, 2016 during regular business hours between 10:00 a.m. and 2:00 p.m. Monday
through Thursday. Information may be obtained by calling the Borough Clerk’s Office at (856) 358-4010
x110.
Bids must be made on the proposal form provided in the manner designated therein and required
by the Specifications enclosed in a sealed envelope and addressed to the Acting Borough Clerk, Sarah D.
Walker, Borough of Elmer, P.O. Box 882, 120 S. Main Street, Elmer, New Jersey 08318, and clearly
marked on the outside “Borough Hall Roof Replacement”. All bid forms must be accompanied by a
complete set of the Bid Specifications completely filled out as set forth therein. All bids must be
delivered to the Borough Clerk’s Office at the Municipal Building on or before the date and hour stated
above. Bids shall be accompanied by a surety in the form of a bid bond, certified check or cashier’s
check in the amount of ten percent (10%) of the total bid made, not to exceed Twenty Thousand Dollars
($20,000.00), payable to or running to the benefit of the Borough of Elmer. Such bid security shall
provide that the bidder will perform in accordance with the specifications.
Bidders are required to comply with the requirements of P.L. 1975, c. 127 (Affirmative Action).
Bidders are required to submit a statement of ownership with their bid as required by P.L. 1977, c. 33
(Disclosure of Ownership).
The Borough reserves the right to reject any and all bids or waive any informalities or
irregularities in the bids received and to accept any bid which is deemed most favorable or beneficial to
the Borough of Elmer, Salem County, NJ, at the time and under the conditions stipulated.
The Borough is not responsible for the loss or destruction of any bids mailed or delivered to the
Borough Clerk prior to the time set for the bid opening.
Sarah D. Walker, Acting Clerk
Borough of Elmer
--- Document: Water Service 12/2/15 ---
November 12, 2015
NOTICE TO SUBMIT BIDS
FOR REPAIRS, INSTALLATION OF SERVICES AND REPAIRING STREET DAMAGE
DUE TO ROADWAY EXCAVATION
FOR THE ELMER WATER DEPARTMENT
NOTICE IS HEREBY GIVEN THAT THE MAYOR AND BOROUGH COUNCIL OF THE
BOROUGH OF ELMER, COUNTY OF SALEM, AND STATE OF NEW JERSEY, WILL
RECEIVE BIDS ON WEDNESDAY, DECEMBER 2, 2015, AT 1:00 P.M. AT COUNCIL
CHAMBERS, BOROUGH HALL, 120 SOUTH MAIN STREET, ELMER, NEW JERSEY,
FOR REPAIRS, INSTALLATION OF SERVICES, AND REPAIRING STREET DAMAGE
DUE TO ROADWAY EXCAVATION FOR THE BOROUGH OF ELMER WATER
DEPARTMENT FOR THE PERIOD OF JANUARY 1, 2016 TO DECEMBER 31, 2016.
BIDDERS ARE REQUIRED TO COMPLY WITH THE REQUIREMENTS OF N.J.S.A. 10:5-
31 ET SEQ. AND N.J.A.C. 17:27.
ALL BIDS MUST BE SUBMITTED ON FORMS TO BE PROVIDED BY THE BOROUGH
OF ELMER WHICH TOGETHER WITH SPECIFICATIONS MAY BE OBTAINED FROM
THE BOROUGH CLERK, SARAH D. WALKER, BOROUGH HALL, 120 SOUTH MAIN
STREET, ELMER, NEW JERSEY, BETWEEN 10:00 A.M. AND 2:00 P.M., MONDAYS, OR
CALL (856) 358-4010 FOR AN APPOINTMENT.
BY ORDER OF THE BOROUGH COUNCIL OF THE BOROUGH OF ELMER.
SARAH D. WALKER, ACTING BOROUGH CLERK
--- Document: Professional Services 11/5/15 ---
PUBLIC NOTICE
BOROUGH OF ELMER
NOTICE RFPs SOLICITED
FOR PROFESSIONAL SERVICES
Notice is hereby given by the Borough of Elmer of Salem County that sealed proposals will be
received by the Borough Clerk on Thursday, November 5, 2015, by 1:30 P.M. prevailing time in the
Borough of Elmer Municipal Building, One Twenty South Main Street, Elmer, NJ 08318, at which time
and place the sealed proposals will be opened for:
THE SERVICES OF A MUNICIPAL AUDITOR
THE SERVICES OF A MUNICIPAL SOLICITOR
THE SERVICES OF A LAND USE BOARD SOLICITOR
THE SERVICES OF A RISK MANAGEMENT CONSULTANT
THE SERVICES OF BOND COUNSEL
THE SERVICES OF CONFLICT COUNSEL FOR MUNICIPAL SOLICITOR
THE SERVICES OF CONFLICT COUNSEL FOR LAND USE BOARD SOLICITOR
THE SERVICES OF CONFLICT MUNICIPAL ENGINEER
THE SERVICES OF CONFLICT LAND USE BOARD ENGINEER
THE SERVICES OF SPECIAL COUNSEL FOR MATTERS RELATED TO EMPLOYEE RELATIONS
THE SERVICES OF INSURANCE PROFESSIONALS
THE SERVICES OF BANKRUTPSY COUNSEL
These proposals are being solicited in accordance with N.J.S.A. 40A:11-5 and N.J.S.A. 19:44A-
20.5 et seq.
Proposals must be enclosed in an opaque sealed envelope bearing the name and address of the
applicant and the words “Proposal for Professional Services” (and identify the category of professional
services sought) and addressed to the Borough Clerk, Borough of Elmer, One Twenty South Main Street,
P.O. Box 882, Elmer, NJ 08318 and may be received through the mail or presented in person.
Each submission to be considered shall comport to the criteria set forth herein:
(1)
Should the applicant be a professional acquiring licensure in the State of New Jersey,
said applicant shall be licensed for a period not less than five (5) years.
(2)
The applicant shall submit a “Certificate of Good Standing” or other similar document
evidencing that the professional’s license is not presently suspended or revoked.
(3)
The applicant shall submit a resume, which shall set forth information including, but not
limited to, to the following (as applicable to a business entity or individual professional):
(a)
Full name and business address;
(b)
A listing of all post high school education of the applicant;
(c)
Dates of licensure in the State of New Jersey and any other State;
(d)
A listing of any professional affiliations or memberships in any professional
societies or organizations, with an indication as to any offices held therein;
(e)
The number of licensed professionals employed by/affiliated with the business
entity or the business entity which employs the applicant;
(f)
A listing of all special accreditations held by the individual licensed professional
or business entity;
(g)
A listing of all previous public entities served by the business entity or licensed
professional, indicating the dates of services and position held;
(h)
Compensation proposal.
Applicants are required to comply with the requirements of P.L. 1975, c.127 (Affirmative Action)
and P.L. 2004, c.57 (Business Registration). Applicants are also required to submit a Statement of
Ownership with their RFP as required by P.L. 1977, c.33 (Disclosure of Ownership).
The Borough Council of the Borough of Elmer reserves the right to reject any and all proposals,
and further reserves the right to waive minor irregularities and immaterial variances or formalities in the
proposals received and to accept any proposal which is deemed most favorable to the Borough of Elmer,
County of Salem, New Jersey at the time and under the conditions stipulated.
The Borough is not responsible for the loss or destruction of any proposals mailed or delivered to
the Borough Clerk prior to the time set for the proposal opening.
Notice is hereby provided that any proposals and documents submitted in response to prior
solicitation notices shall not be considered in the process of the appointment or award of these
professional service contracts. Only one copy needed.
Sarah D. Walker
Acting Borough Clerk
--- Document: State Street Reconstruction ---
INVITATION TO BID
Bids received on October 29, 2015
Borough of Elmer
Notice is hereby given that sealed bids will be received by Borough of
Elmer, for the "RECONSTRUCTION OF STATE STREET”, in the Borough of
Elmer, County of Salem, opened and read in public at the Borough of Elmer
Municipal Building located at 120 South Main Street, Elmer, New Jersey 08318,
on October 29, 2015 at 11:00 AM, prevailing time.
Specifications and forms of bids for the proposed work, prepared by Carl R.
Gaskill, PE, PLS, PP & CME of Fralinger Engineering PA and have been filed in
said Engineer’s office at 629 Shiloh Pike, Bridgeton NJ 08302 and may be
inspected by prospective bidders during business hours. Bidders will be
furnished with a copy of the specifications by the Engineer on proper notice and
prepayment of a non-refundable fee of $150.00 for cost of reproduction. Bids
must be made on standard proposal forms in the manner designated therein
required by the Specifications, must be enclosed in sealed envelopes bearing the
name and address of bidder and name of project on outside and addressed to the
Borough of Elmer and must be accompanied by a Non-Collusion Affidavit and a
Certified Check or Bid Bond for not less than ten percent (10%) of the total
amount bid, provided said check need not be more than $20,000 nor shall not be
less than $500 and be delivered at the place on or before the hour named above.
INVITATION TO BID
(continued)
Consent of Surety from an approved Surety Company must also be
submitted with the Bid. Please be advised that any bidder who fails to submit a
"Consent of Surety" with the bid can anticipate that the bid submitted will be
automatically rejected.
No exception to this policy will be made. The standard proposal form and
the Non-Collusion Affidavit are attached to the supplementary specifications;
copies of which will be furnished on application to Engineer.
The Borough of Elmer reserves the right to reject any or all bids either in
whole or in part and also to waive any informality in any bid or bids so received.
The award of Contract shall be made subject to the necessary monies to
do the work being provided by the Borough in a lawful manner. The award shall
further be subject to the securing of any necessary State, Federal or Local
permits governing the work.
The Contractor must comply with the provisions of the New Jersey Public
Contracts Law 1975, Chapter 127, Affirmative Action NJAC 17:27 and New
Jersey Public Law 1977, Chapter 33, Ownership Statement and must submit an
Affirmative Action plan approved by the State Treasurer before a Contract may
be awarded and proof of such plan to be submitted with bid, if required. If
awarded a contract, your company/firm will be required to comply with the
requirements of N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27.
The Contractor is further notified that he must comply with requirements of
P.L. 1977, Chapter 33 and submit a Disclosure Statement listing stockholders
with his bid.
The Contractor must comply with the bid Proof of Business
Registration pursuant to P.L. 2009, c.315. Please be advised any bidder
who fails to comply with the Contractors Proof of Business Registration
requirement can anticipate that the bid submitted will be rejected.
The Contractor must be a Registered New Jersey Public Works
Contractor.
By order of the Borough of Elmer
Sarah D. Walker, Acting Clerk
--- Document: Sidewalks ---
INVITATION TO BID
Bids received on November 13, 2013
Borough of Elmer
Notice is hereby given that sealed bids will be received by the Borough of
Elmer, for the "CONSTRUCTION OF PEDESTRIAN SIDEWALKS”, in the
Borough of Elmer, County of Salem, opened and read in public at the Borough
of Elmer Municipal Building located at 120 South Main Street, Elmer, NJ 08318,
on November 13, 2013 at 11:00 AM, prevailing time.
Specifications and forms of bids for the proposed work, prepared by Carl
R. Gaskill, PE, PLS, PP & CME of Fralinger Engineering PA and have been filed
in said Engineer’s office at 629 Shiloh Pike, Bridgeton NJ 08302 and may be
inspected by prospective bidders during business hours. Bidders will be
furnished with a copy of the specifications by the Engineer on proper notice and
prepayment of a non-refundable fee of $125.00 for cost of reproduction. Bids
must be made on standard proposal forms in the manner designated therein
required by the Specifications, must be enclosed in sealed envelopes bearing the
name and address of bidder and name of project on outside and addressed to the
Borough of Elmer and must be accompanied by a Non-Collusion Affidavit and a
Certified Check or Bid Bond for not less than ten percent (10%) of the total
amount bid, provided said check need not be more than $20,000 nor shall not be
less than $500 and be delivered at the place on or before the hour named above.
INVITATION TO BID
(continued)
Consent of Surety from an approved Surety Company must also be
submitted with the Bid. Please be advised that any bidder who fails to submit a
"Consent of Surety" with the bid can anticipate that the bid submitted will be
automatically rejected.
No exception to this policy will be made. The standard proposal form and
the Non-Collusion Affidavit are attached to the supplementary specifications;
copies of which will be furnished on application to Engineer.
The Borough of Elmer reserves the right to reject any or all bids either in
whole or in part and also to waive any informality in any bid or bids so received.
The award of Contract shall be made subject to the necessary monies to
do the work being provided by the Borough in a lawful manner. The award shall
further be subject to the securing of any necessary State, Federal or Local
permits governing the work.
The Contractor must comply with the provisions of the New Jersey Public
Contracts Law 1975, Chapter 127, Affirmative Action NJAC 17:27 and New
Jersey Public Law 1977, Chapter 33, Ownership Statement and must submit an
Affirmative Action plan approved by the State Treasurer before a Contract may
be awarded and proof of such plan to be submitted with bid, if required. If
awarded a contract, your company/firm will be required to comply with the
requirements of N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27.
The Contractor is further notified that he must comply with requirements of
P.L. 1977, Chapter 33 and submit a Disclosure Statement listing stockholders
with his bid.
The Contractor must submit with the bid Proof of Business
Registration Pursuant to P.L. 2004, c.57. Please be advised any bidder who
fails to submit the Contractors Proof of Business Registration with the bid
can anticipate that the bid submitted will be automatically rejected.
The Contractor must be a Registered New Jersey Public Works
Contractor.
By order of the Borough of Elmer
Beverly Richards, Clerk
--- Document: Professional Services ---
PUBLIC NOTICE
BOROUGH OF ELMER
NOTICE RFPs SOLICITED
FOR PROFESSIONAL SERVICES
Notice is hereby given by the Borough of Elmer of Salem County that sealed proposals will be
received by the Borough Clerk on Wednesday, December 10, 2014 by 1:30 P.M. prevailing time in the
Borough of Elmer Municipal Building, One Twenty South Main Street, Elmer, NJ 08318, at which time
and place the sealed proposals will be opened for:
THE SERVICES OF A MUNICIPAL AUDITOR
THE SERVICES OF A MUNICIPAL SOLICITOR
THE SERVICES OF A MUNICIPAL ENGINEER
THE SERVICES OF A LAND USE BOARD SOLICITOR
THE SERVICES OF A LAND USE BOARD ENGINEER
THE SERVICES OF A RISK MANAGEMENT CONSULTANT
THE SERVICES OF BOND COUNSEL
THE SERVICES OF CONFLICT COUNSEL FOR MUNICIPAL SOLICITOR
THE SERVIES OF CONFLICT COUNSEL FOR LAND USE BOARD SOLICITOR
THE SERVICES OF SPECIAL COUNSEL FOR MATTERS RELATED TO EMPLOYEE RELATIONS
These proposals are being solicited in accordance with N.J.S.A. 40A:11-5 and N.J.S.A. 19:44A-
20.5 et seq.
Proposals must be enclosed in an opaque sealed envelope bearing the name and address of the
applicant and the words “Proposal for Professional Services” (and identify the category of professional
services sought) and addressed to the Borough Clerk, Borough of Elmer, One Twenty South Main Street,
P.O. Box 882, Elmer, NJ 08318 and may be received through the mail or presented in person.
Each submission to be considered shall comport to the criteria set forth herein:
(1)
Should the applicant be a professional acquiring licensure in the State of New Jersey,
said applicant shall be licensed for a period not less than five (5) years.
(2)
The applicant shall submit a “Certificate of Good Standing” or other similar document
evidencing that the professional’s license is not presently suspended or revoked.
(3)
The applicant shall submit a resume, which shall set forth information including, but not
limited to, to the following (as applicable to a business entity or individual professional):
(a)
Full name and business address;
(b)
A listing of all post high school education of the applicant;
(c)
Dates of licensure in the State of New Jersey and any other State;
(d)
A listing of any professional affiliations or memberships in any professional
societies or organizations, with an indication as to any offices held therein;
(e)
The number of licensed professionals employed by/affiliated with the business
entity or the business entity which employs the applicant;
(f)
A listing of all special accreditations held by the individual licensed professional
or business entity;
(g)
A listing of all previous public entities served by the business entity or licensed
professional, indicating the dates of services and position held;
(h)
Compensation proposal.
Applicants are required to comply with the requirements of P.L. 1975, c.127 (Affirmative Action)
and P.L. 2004, c.57 (Business Registration). Applicants are also required to submit a Statement of
Ownership with their RFP as required by P.L. 1977, c.33 (Disclosure of Ownership).
The Borough Council of the Borough of Elmer reserves the right to reject any and all proposals,
and further reserves the right to waive minor irregularities and immaterial variances or formalities in the
proposals received and to accept any proposal which is deemed most favorable to the Borough of Elmer,
County of Salem, New Jersey at the time and under the conditions stipulated.
The Borough is not responsible for the loss or destruction of any proposals mailed or delivered to
the Borough Clerk prior to the time set for the proposal opening.
Notice is herby provided that any proposals and documents submitted in response to prior solicitation
notices shall not be considered in the process of the appointment or award of these professional service
contracts. Only one copy needed.
Beverly S. Richards
Borough Clerk
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