RFP Public Notice 2027 Dental Insurance Broker & Benefits Consultant

The Borough of Fanwood, Union County, New Jersey, is soliciting proposals from qualified New Jersey licensed insurance producers to serve as the Broker of Record and benefits consultant for its employee and retiree dental benefits program for the calendar year 2027. This critical engagement spans from January 1, 2027, through December 31, 2027, requiring the selected consultant to manage and advise on the Borough's comprehensive dental benefit offerings, ensuring optimal value and coverage for its personnel. A key component of this service is the provision for a flat annual fee structure, with a strict mandate for full disclosure of all carrier compensation, which must be entirely credited back to the Borough. This approach emphasizes transparency and cost efficiency, aiming to secure the most advantageous dental benefits package without hidden costs or conflicts of interest. The services provided are recognized as an extraordinary unspecifiable service, exempt from standard public bidding requirements under N.J.S.A. 40A:11-5(1)(a)(ii) and N.J.A.C. 5:34-2.3, and will be awarded through a fair and open process as per N.J.S.A. 19:44A-20.4 et seq. Prospective contractors must be New Jersey licensed insurance producers with a demonstrated capability to perform the required broker and consulting services effectively. Crucially, all proposers are mandated to comply with the provisions of N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27 concerning Affirmative Action. Furthermore, a valid New Jersey Business Registration Certificate is a prerequisite for submission. While no mandatory pre-bid meetings or site visits are explicitly stated, interested parties are strongly advised to obtain the complete Request for Proposals (RFP) document by emailing Courtney Agnello, Borough Clerk, at cagnello@fanwoodnj.org, UNLOCK providing essential company details. Proposers are also responsible for obtaining all addenda if the RFP is acquired from a third party. Written questions seeking clarification on the RFP document or the scope of services must be submitted via email to cagnello@fanwoodnj.org UNLOCK by October 27, 2026, at 4:00 p.m. De-identified census information and summary dental plan details are available upon written request, contingent on a confidentiality agreement. Proposals must be delivered by Thursday, November 5, 2026, at 12:00 p.m. prevailing time. Submissions require one (1) unbound original and one (1) electronic copy, formatted as a PDF on a flash drive. These must be enclosed in a sealed envelope clearly marked with the specific identifier: "RFP for 2027 Dental Broker Services – ENCLOSED – DO NOT OPEN." Late proposals will not be accepted and will be returned unopened. Delivery can be made by mail, recognized overnight carrier, or in person to the Borough Clerk, Borough of Fanwood, located at 75 N. Martine Avenue, Fanwood, New Jersey 07023. The Borough reserves the right to reject any or all proposals and to select the proposal deemed most advantageous, considering both price and other relevant factors. For obtaining the RFP document or submitting written questions, the primary contact is Courtney Agnello, Borough Clerk, whose email is cagnello@fanwoodnj.org. UNLOCK There are no bid security or performance bond requirements specified in this public notice.