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Executive Summary
The Borough of Fanwood is seeking Qualification Statements (RFQ) from firms interested in providing various professional services for 2026, including appraisal, architectural, auditing, legal, cybersecurity, grant writing, IT, and other specialized services. Interested firms must demonstrate capability and willingness to provide high-quality services, submitting a Qualification Statement with all required information. Qualified Respondents will have the opportunity to submit detailed proposals in response to future RFPs issued by the Borough. Submission deadline is November 5, 2025, at 12:00 P.M.
Web Content
Universal RFQ for 2026 Services - Source: https://fanwoodnj.org/government/bidsrfprfq/
Document Text
--- Document: Universal RFQ for 2026 Services Document ---
1
PUBLIC NOTICE
NOTE: The Borough will consider proposals only from firms or organizations that have
demonstrated the capability and willingness to provide high quality services in the manner
described in this Request for Qualifications and in any subsequent Request for Proposals.
REQUEST FOR QUALIFICATIONS
FOR THE PROVISION OF:
2. a.Appraisal Services
2. b. Architect/Historical Architect
2. c. Auditor Services
2. d. Bond Counsel
2. e. Borough Attorney
2. f. Conflict Attorney
2. g. Cybersecurity Services
2. i. Environmental Attorney
2. j. Environmental Engineer
2. k. Ethics Committee Attorney
2. l. Financial Advisory Services
2. n. Grant Writer
2. p. Infotech Professional
2. q. Labor Counsel
2. r. Newsletter & Editorial Services
2. s. OPRA Counsel
2. t. Planning Board Attorney
2. u. Planning Board Planner
2. v. Planning Board Conflict Planner
2. w. Redevelopment Agency Planner
2. x Redevelopment Legal Counsel
2. y. Special Engineering Services
2. z. TV Production & Videography
2. a. a. Tax Appeal Attorney
2. a. b. Webmaster
2.a. c. Affordable Housing Attorney
2. a. d. Affordable Housing Planner
ISSUE DATE: October 16, 2025
DUE DATE: November 5, 2025
12:00 P.M.
Issued by: Borough of Fanwood
County of Union
State of New Jersey
1
GLOSSARY
The following definitions shall apply to and are used in this Request for Qualifications:
“Borough” - refers to the Borough of Fanwood, County of Union, State of New Jersey.
"Qualification Statement" - refers to the complete responses to this RFQ submitted by the
Respondents.
"Qualified Respondent" - refers to those Respondents who (in the sole judgment of the
Borough) have satisfied the qualification criteria set forth in this RFQ.
"RFQ" - refers to this Request for Qualifications, including any amendments thereof or
supplements thereto.
"Respondent" or "Respondents" - refers to the interested firm(s) that submit a Qualification
Statement.
2
SECTION 1
INTRODUCTION AND GENERAL INFORMATION
1.1.
Introduction and Purpose.
The Borough is soliciting Qualification Statements from interested companies
and/or persons (“firms”) for the provision of various professional services, as more particularly
described herein. Through a Request for Qualification process described herein, firms interested
in assisting the Borough with the provision of such services must prepare and submit a
Qualification Statement in accordance with the procedure and schedule in this RFQ. The Borough
will review Qualification Statements only from those firms that submit a Qualification Statement
which includes all the information required to be included as described herein (in the sole judgment
of the Borough). The Borough intends to qualify firm(s) that (a) possesses the professional,
financial and administrative capabilities to provide the proposed services, and (b) offers the
financial terms and conditions that are determined by the Borough to provide the greatest financial
benefit to the taxpayers of Borough.
1.2.
Procurement Process and Schedule.
The selection of Qualified Respondents is subject to the provisions of the Local Public
Contracts Law, N.J.S.A. 40A:11-1 et seq. In addition, the Borough has structured a procurement
process that seeks to obtain the desired results described above, while establishing a competitive
process to assure that each firm is provided an equal opportunity to submit a Qualification
Statement in response to the RFQ. Qualification Statements will be evaluated in accordance with
the criteria set forth in Section 2 of this RFQ, which will be applied in the same manner to each
Qualification Statement received.
Qualification Statements will be reviewed and evaluated by the Borough and its legal and
financial advisors (collectively, the "Review Team"). The Qualification Statements will be
reviewed to determine if the Respondent has met the minimum professional, administrative and
financial areas described in this RFQ. Based upon the totality of the information contained in the
Qualification Statement, including information about the reputation and experience of each
Respondent, the Borough will (in its sole judgment) determine which Respondents are qualified
(from professional, administrative and financial standpoints) Each Respondent that meets the
requirements of the RFQ (in the sole judgment of the Borough) will be designated as a Qualified
Respondent and will be given the opportunity to submit a detailed proposal in response to RFP’s
issued by the Borough.
The RFQ process commences with the issuance of this RFQ. The steps involved in the
process and the anticipated completion dates are set forth in Table 1, Procurement Schedule. The
Borough reserves the right to, among other things, amend, modify or alter the Procurement
Schedule upon notice to all potential Respondents.
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All communications concerning this RFQ or the RFQ process shall be directed to the
Borough’s Designated Contact Person, in writing, to the address below.
Designated Contact Person:
Courtney Agnello
Borough of Fanwood
75 North Martine Avenue
Fanwood, New Jersey 07023
908-322-8236
Qualification Statements must be submitted to the Borough, via mail, overnight
courier, or hand delivery, by 12:00 p.m. Prevailing Time on November 5, 2025. One (1)
unbound original for further copying (if necessary) and 1 electronic copy (flash-drive/thumb
drive) of the proposal shall be submitted.
Subsequent to issuance of this RFQ, the Borough (through the issuance of addenda to all
firms that have received a copy of the RFQ) may modify, supplement or amend the provisions of
this RFQ in order to respond to inquiries received from prospective Respondents or as otherwise
deemed necessary or appropriate by (and in the sole judgment of) the Borough.
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TABLE 1
ANTICIPATED PROCUREMENT SCHEDULE
ACTIVITY
DATE
1. Issuance of Request for Qualifications October 16, 2025
2. Receipt of Qualification Statements November 5, 2025
12:00 p.m.
3. Review by Review Team with November 10, 2025
Recommendations as to
(Tentative)
Designation of Qualified Respondents
4. Selection of Contractor January 5, 2026
(Tentative)
Section 1.3.
Conditions Applicable to RFQ.
Upon submission of a Qualification Statement in response to this RFQ, the Respondent
acknowledges and consents to the following conditions relative to the submission and review and
consideration of its Qualification Statement:
•
This document is an RFQ and does not constitute an RFP.
•
This RFQ does not commit the Borough to issue an RFP.
•
All costs incurred by the Respondent in connection with responding to this RFQ
shall be borne solely by the Respondent.
•
The Borough reserves the right (in its sole judgment) to reject for any reason any
and all responses and components thereof and to eliminate any and all Respondents
responding to this RFQ from further consideration for this procurement.
•
The Borough reserves the right (in its sole judgment) to reject any Respondent that
submits incomplete responses to this RFQ, or a Qualification Statement that is not
responsive to the requirements of this RFQ.
•
The Borough reserves the right (in its sole judgment) to determine those
Respondents that are qualified to submit Proposals in response to an RFP.
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•
The Borough reserves the right, without prior notice, to supplement, amend, or
otherwise modify this RFQ, or otherwise request additional information.
•
All Qualification Statements shall become the property of the Borough and will not
be returned.
•
All Qualification Statements will be made available to the public at the appropriate
time, as determined by the Borough (in the exercise of its sole discretion) in
accordance with law.
•
The Borough may request Respondents to send representatives to the Borough for
interviews.
•
Any and all Qualification Statements not received by the Borough by 12:00 p.m.
Prevailing Time on November 5, 2025 will be rejected.
•
Neither the Borough, nor their respective staffs, consultants or advisors (including
but not limited to the Review Team) shall be liable for any claims or damages
resulting from the solicitation or preparation of the Qualification Statement, nor
will there be any reimbursement to Respondents for the cost of preparing and
submitting a Qualification Statement or for participating in this procurement
process.
Section 1.4.
Rights of Borough
The Borough reserves, holds and may exercise, at its sole discretion, the following rights
and options with regard to this RFQ and the procurement process in accordance with the provisions
of applicable law:
•
To determine that any Qualification Statement received complies or fails to comply
with the terms of this RFQ.
•
To supplement, amend or otherwise modify the RFQ through issuance of addenda
to all prospective Respondents who have received a copy of this RFQ.
•
To waive any technical non-conformance with the terms of this RFQ.
•
To change or alter the schedule for any events called for in this RFQ upon the
issuance of notice to all prospective Respondents who have received a copy of this
RFQ.
•
To conduct investigations of any or all of the Respondents, as the Borough deems
necessary or convenient, to clarify the information provided as part of the
Qualification Statement and to request additional information to support the
information included in any Qualification Statement.
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•
To suspend or terminate the procurement process described in this RFQ at any time
(in its sole discretion.) If terminated, the Borough may determine to commence a
new procurement process or exercise any other rights provided under applicable
law without any obligation to the Respondents.
The Borough shall be under no obligation to complete all or any portion of the procurement
process described in this RFQ.
1.5
Addenda or Amendments to RFQ.
During the period provided for the preparation of proposals, the Borough may issue
addenda, amendments or answers to written inquiries. Those addenda will be noticed by the
Borough and will constitute a part of the RFQ. All responses to the RFQ shall be prepared with
full consideration of the addenda issued prior to the proposal submission date.
1.6
Cost of Proposal Preparation.
Each proposal and all information required to be submitted pursuant to the RFQ shall be
prepared at the sole cost and expense of the respondent. There shall be no claims whatsoever
against the Borough, its staff or consultants for reimbursement for the payment of costs or expenses
incurred in the preparation of the Qualification Statement or other information required by the
RFQ.
1.7
Proposal Format.
Responses should cover all information requested in the Questions to be answered in this
RFQ.
Responses which in the judgment of the Borough fail to meet the requirements of the RFQ
or which are in any way conditional, incomplete, obscure, contain additions or deletions from
requested information, or contain errors may be rejected.
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SECTION 2
SCOPE OF SERVICES
2. a. Appraisal Services
It is the intent of the Borough to solicit Qualification Statements from Respondents that have
expertise in the provision of Real Property Appraisal Services. Firms responding to this RFQ
shall be able to demonstrate that they will have the continuing capabilities to perform these
services.
The person and/or company shall provide property appraisal services in conjunction with other
initiatives or legal matters as required by the Borough.
2.b. Architect/Historical Architect
It is the intent of the Borough of Fanwood to solicit Qualification Statements from Respondents
for the purpose of potential general and potentially historical architectural services throughout the
Borough.
The person or company shall have been licensed by the State of New Jersey and demonstrate
experience with municipal and historic structures. The Borough will require this professional to
identify critical elements of a given project, analyze the information collected and develop a
realistic budget.
2. c. Auditor Services
The Independent Auditor shall make the annual audit of the Borough financial records for the
year ending December 31, 2025 and to serve as Independent Auditor for the calendar year
2026 and perform the duties prescribed by law all in accordance with generally accepted auditing
standards and the laws and regulations of the State of New Jersey regarding same. The
Independent Auditor shall perform such duties and render such services as may from time to
time be requested by the Borough Council, the Chief Financial Officer or the Borough
Administrator.
The person and/or company shall have at least ten (10) years of experience in auditing
municipalities and shall have one (1) or more Registered Municipal Accountants on staff and be
experienced in issues concerning school budgets and sewer dispute services.
2. d. Bond Counsel
It is the intent of the Borough to solicit Qualification Statements from Respondents that have
expertise in the provision of legal services regarding issuance of bonds for the Borough as bond
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counsel. Firms responding to this RFQ shall be able to demonstrate that they will have the
continuing capabilities to perform these services.
The person or company shall have been a licensed New Jersey attorney for at least ten (10) years
and shall be experienced in serving as bond counsel for municipalities for at least five (5) years.
Bond Counsel performs and provides legal advice with regard to the following activities: the
preparation of Bond Ordinances and the review of the adoption proceedings; the preparation and
review of public finance resolutions, the preparation and issuance of Bond Anticipation, Special
Emergency, and Tax Anticipation Notes; and the preparation and issuance of General Obligation
Bonds. In addition Bond Counsel is responsible for the preparation and/or review of any
Preliminary Official Statement and Official Statement of the Borough. Bond Counsel is also
responsible for the preparation and/or review of any application to the Local Finance Board, and
attendance at any related meetings of the Board.
2. e. Borough Attorney
It is the intent of the Borough to solicit Qualification Statements from Respondents for the
following purpose: To provide legal services by a law firm or individual attorney to serve as the
Borough Attorney. It is anticipated that such a firm or individual shall be involved in the entire
process required to serve as the Borough Attorney, pursuant to New Jersey law and the Borough
Code, Firms responding to this RFQ shall demonstrate that they will have the continuing
capabilities to perform these services and that the lead attorney in the firm or the individual
attorney has been a licensed New Jersey attorney for a minimum of 20 years and has served as the
attorney for one or more municipalities for a minimum of 10 years. Service as a Borough Attorney
for at least five years is preferable.
The Borough Attorney shall be an attorney at law of New Jersey, but need not be a resident of the
Borough. With the prior approval of the Council, the Attorney shall have such powers and perform
such duties as are provided for by the office of Borough Attorney by general law or ordinances of
the Borough. The Attorney shall represent the Borough in all judicial and administrative
proceedings in which the Borough or any of its officers or agencies may be a party or have an
interest. The Attorney shall give all legal counsel and advice, where required by the Administrator,
Council or any member thereof and shall, in general, serve as the legal advisor to the Council and
Administrator on all matters of Borough business. In furtherance of such general powers and
duties, but without limitation thereto, the Borough Attorney shall:
1) Draft or approve as to form and sufficiency all legal documents,
contracts, deeds, ordinances and resolutions made, executed or adopted by or on behalf of the
Borough.
2) With the approval of Council, conduct appeals from orders, decisions or judgments
affecting any interest of the Borough as the Attorney may in his/her discretion determine to be
necessary or desirable, or as directed by Council.
3) Subject to the approval of the Council, have the power to enter into any agreement,
compromise or settlement of any litigation in which the Borough is involved.
4) Render opinions in writing upon any question of law submitted to the Attorney by the
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Administrator, Council, or any member thereof, or the head of any department, with respect to
their official powers and duties and shall perform such other duties as may be necessary to provide
legal Counsel to the Council and Administrator in the administration of municipal affairs.
5) Supervise and direct the work of such additional attorneys and technical professional
assistants as the Council may authorize for special or regular employment in or for the Borough.
6) Shall interface with all relevant entities and perform specialized legal services relative
to the Borough’s affordable housing obligation.
7) Have such other different functions, powers and duties as may be provided by Charter,
general law or ordinance.
2. f. Conflict Attorney
It is the intent of the Borough to solicit Qualification Statements from Respondents that have
expertise in the provision of legal services.
The Borough Conflict Attorney shall perform legal services when the Borough of Fanwood is
in need of special conflict counsel services.
Firms responding to this RFQ shall demonstrate that they will have the continuing
capabilities to perform the required services.
2. g. Cybersecurity Services
The successful vendor shall provide professional cyber security services including, but not be
limited to, the following:
Consulting Service (one time)
1. Analyze current cybersecurity state of the Borough through various way such as
risk/vulnerability/threat assessment.
2. Provide cybersecurity enhancement plan or roadmap for the Borough based on the item
1. [This will be the tasks or investment that the Borough need to carry out in the short or long term]
3. Develop a model cybersecurity plans/policies, procedures; recommend tools and ensure
coordination with the data privacy policy of the Borough [i.e. technical policies and configuration
Managed Security Service (annual)
1. Conduct periodic onsite visits (or reviews) to assist the Borough in tailoring the model cyber
security plan to meet the changing situations.
2. 24/7 monitoring of systems and response/advice.
3. Regular reports on security status.
4. Incident response and forensics.
5. Prepare training materials and conduct training for the Borough staff as needed.
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Deliverables The successful vendor shall produce the documents while carrying out its tasks. The
items 1 and 2 of the consulting service must be delivered by 15 July, 2023.
Consulting Service (one time)
1. Borough Cybersecurity Assessment Report
2. Borough Cybersecurity Enhancement Plan/Recommendations
3. Borough Model Cybersecurity plans/policies/procedures
Managed Security Service (annual)
1. Update on the Borough Model Cybersecurity plans/policies/procedures
2. Regular reports on Security Status.
3. Incident response & Forensics report.
4. Training materials
Submission shall comprise two parts: 1. Technical Competency • technical reputation,
methodology, proposed solution, work plan/timeline of delivery of services, project team and
details, existing clientele, relevant experience, local presence, certifications.
2. Costing (Detailed breakdown)
Consulting Service (one time)
Managed Security Service (annual)
2. i. .Environmental Attorney
It is the intent of the Borough to solicit Qualification Statements from Respondents that have
expertise in the provision of environmental law who will provide counsel on all aspects of
environmental law, including regulatory counseling, environmental due diligence, permitting,
enforcement and environmental litigation.
Firms responding to this RFQ shall be able to demonstrate that they will have the
continuing capabilities to perform these services and provide an understanding of the complexities
of regulatory process when addressing the wide range of issues that the Borough may have.
The person or company shall have been a licensed New Jersey attorney for at least ten (10) years.
2. j. Environmental Engineer
It is the intent of the Borough to solicit Qualification Statements from Respondents that have
expertise in the provision of environmental engineering services for investigations, data
evaluation. Firms responding to this RFQ shall be able to demonstrate that they will have the
continuing capabilities to perform these services, which include evaluation of environmental
conditions, reports and findings related to the downtown redevelopment area in the Borough.
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The person and/or company shall be a licensed professional in the State of New Jersey, for a period
of at least ten (10) years, and shall have had prior experience in the area of municipal engineering.
2. k. Ethics Committee Attorney
It is the intent of the Borough to solicit Qualification Statements from Respondents that have legal
expertise in the provision of legal services as relates to the function of an Ethics Committee. Firms
responding to this RFQ shall be able to demonstrate that they will have the continuing capabilities
to perform these services.
The Ethics Committee Attorney shall be an attorney at law of New Jersey. The Ethics Committee
shall attend all regular and special Ethics Committee meetings, which shall include routine phone
calls with staff. The Ethics Committee Attorney shall prepare and advise the committee on
complaints filed against any public official as well as matters affecting the Ethics Committee
which is the result of decisions made on applications or complaints in the normal performance of
their official duties. The Ethics Committee Attorney shall provide legal advice, research and
assistance on any other special matters, which the Ethics Committee may require to be addressed
by the attorney. The Ethics Committee Attorney shall draft all legal documents as may be required
including preparation of documents, rulings or memorandum.
2. l.. Financial Advisory Services
It is the intent of the Borough to solicit Qualification Statements from Respondents that have
expertise in the provision of financial advisory services. Firms responding to this RFQ shall be
able to demonstrate that they will have the continuing capabilities to perform these services.
The person or company shall provide financial advisory services in conjunction with the issuance
of debt, including but not limited to development of marketing strategy, preparation of the Official
Statement and coordination with bond rating agencies.
2. n. Grant Writer
It is the intent of the Borough to solicit Qualification Statements from Respondents that have
expertise in the provision of grant writer services. Firms responding to this RFQ shall be able
to demonstrate that they will have the continuing capabilities to perform these services.
The person and/or company shall have experience in writing grants for at least five (5) years;
research grant opportunities for the Borough and write proposals and/or applications to seek
funding for specific needs.
The person and/or company shall have a thorough understanding of grant writing; availability of
grants and provide sound advice to the Borough on all matters involving prospective funding.
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2. p. Infotech Professional
Purpose:
The following procedures are designed to provide for a fair and open process in awarding
consulting services based on qualifications, merit and cost effectiveness through accessible
advertising. Services include annual appointments and day-to-day programs, projects and
contracts.
Scope of Services:
INFORMATION TECHNOLOGY CONSULTANT
Any persons or firms interested in providing Information Technology consulting services to the
Borough of Fanwood
1.
Appointment of Information Technology (IT) Consultant. The IT Consultant
shall be appointed by the Borough Council by a majority vote of a quorum of its members and
shall serve for a term of one (1) year from the first day of January of the year of their
appointment and until a successor has been appointed and qualified. The IT Consultant shall
receive such compensation as may be agreed upon and determined by the Council.
2.
Roles and Responsibilities.
The IT Consultant shall include, but not be limited to, provision of the following
services for all Borough locations:
A.
File Server Management:
•
Daily on-line real time monitoring of critical functions.
•
Unlimited on-site and remote support.
•
Complete service pack and patch updates on a regular basis.
•
Review all ancillary programs, including but not limited to
firewall, tape backup, antivirus programs for updates etc., and
confirm system maintenance checks are being performed.
•
Perform data backup across all servers and applications.
B.
Workstation Management:
•
Unlimited on-site and remote support.
•
Complete patch management.
•
Maintain properly functioning configurations.
C.
General Consulting/IT services
•
Examples of general IT services are: server, workstation, printer,
network device consultation, configuration, and installation,
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software updates, network troubleshooting, firewall adjustments,
email troubleshooting, hardware troubleshooting.
D.
Network Status.
All hardware and software programs are to be reviewed and
updated to protect the network, server and workstations.
Utilization of hardware, software, and services that check network
traffic, block restricted sites, and prevent cyber attacks are to be
reviewed and recommendations are to be made. The applicant/
proposer must have demonstrated successful experience in
supporting the Edmunds finance and tax applications, as well as
other NJ municipal based computer software applications, as
appropriate.
Basis for Award of Contract/
Agreement for Information Technology Consultant Services
The Borough shall award all service contracts or agreements based on qualification, merit
and cost competitiveness. Selection criteria will include:
1.
Relevance and extent of qualifications, experience, and training of personnel to be
assigned.
2.
Qualifications of the firms who will perform the service or activity.
3.
Validity of plan proposed to meet Fanwood Borough’s needs.
4.
Relevance and extent of similar engagements performed.
5.
References.
6.
Ability to perform the service or activity in a timely fashion, including staffing
and the staff’s familiarity of the service or activity.
7.
Reasonableness of cost qualification and cost competitiveness.
8.
Plan for performing engagement is realistic, thorough, and demonstrates
knowledge of requirements, personnel availability, and back office support
infrastructure.
9.
The Borough reserves the right to conduct an interview or interviews with the
prospective consultant to discuss the scope of the services as outlined in the
applicant’s/proposer’s qualifications.
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10.
All awards or waivers will be by resolution acted on by the Borough Council at a
Borough meeting.
11.
For annual appointments, the Borough Council, and Administrative staff will
conduct a performance review a minimum of once per year in late April, early
May.
12.
All awards are subject to availability of funds.
13.
This policy will include, but not be limited to, all of the above listed requirements.
2. q. Labor Counsel
It is the intent of the Borough to solicit Qualification Statements from Respondents that have
expertise in the provision of labor counsel services. Firms responding to this RFQ shall be able to
demonstrate that they will have the continuing capabilities to perform these services.
The person and/or company shall be a licensed attorney in the State of New Jersey for at least five
(5) years and have at least five (5) years experience in municipal labor negotiations and preparation
of collective bargaining agreements, particularly with regard to negotiations with patrolmen
benevolent associations and dealings with the Public Employment Relations Commission
(“PERC”). The Labor Counsel shall be responsible for all labor and employment matters in the
Borough. These matters include labor negotiations, fact-finding interest arbitration, arbitrations,
labor and employment counseling, disciplinary hearings and employment litigation. Labor
Counsel must be available for consultation on a daily basis and shall deal directly with the Borough
Administrator.
2. r. Newsletter & Editorial Services
It is the intent of the Borough to solicit Qualification Statements from Respondents that have
expertise in the provision of newsletter layout and editorial services. Firms responding to this RFQ
shall be able to demonstrate that they will have the continuing capabilities to perform this service.
The person and/or company shall be required to manage a small volunteer staff and work with
borough officials to produce written content, produce photography as appropriate, layout the
newsletter and provide the final document in .pdf form for printing. The person and/or company
shall have at least five (5) years demonstrable experience in writing and graphic design.
2. s. OPRA Counsel
The Borough of Fanwood is requesting proposals for Special Counsel Services to advise the
Borough Clerk’s office on matters relative to the Open Public Records Act. (OPRA)
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The Borough of Fanwood is requesting services on an “as needed basis”, to be assigned and
required to provide representation in such matters as the Borough may require, including all
aspects of litigation, negotiations, research and transactional work.
Counsel may be called upon to attend meetings.
Counsel may also be called upon to provide other types of legal services of a specialized nature.
2. t. Planning Board Attorney
It is the intent of the Borough Planning Board to solicit Qualification Statements from
Respondents that have expertise in the provision of legal services as attorney for the joint planning
board and board of adjustment. Firms responding to this RFQ shall be able to demonstrate that
they will have the continuing capabilities to perform these services.
The firm shall employ an attorney licensed in the State of New Jersey for at least five (5) years
and who shall be designated as the Planning Board attorney if the firm is awarded the contract for
such services. Said attorney shall have at least five (5) years experience in municipal zoning and
planning law and prior experience as a board attorney. Said attorney shall attend the regular
monthly meetings and special meetings of the Borough Planning Board subject to said attorney
substituting with the approval of the Borough Planning Board’s Chair.
The Planning Board Attorney shall prepare and defend all litigation affecting the
Planning Board or any member of it, which is the result of decisions made on applications or in
the normal performance of their official duties pursuant to the Municipal Land Use Law. The
Planning Board Attorney shall provide legal advice, research and assistance on any other special
matters, which the Planning Board may require to be addressed by the attorney. The Planning
Board Attorney shall draft all legal documents as may be required including preparation of
documents, Developers Agreements, and review of deeds, covenants, easements, etc. The Planning
Board Attorney shall represent or advise the Planning Board on any matter in which the Planning
Board may have a present or future interest.
2. u. Planning Board Planner
It is the intent of the Borough Planning Board to solicit Qualification Statements from
Respondents that have expertise in the provision of planning services as the planner for the joint
planning board and board of adjustment. Firms responding to this RFQ shall be able to demonstrate
that they will have the continuing capabilities to perform these services.
The firm shall employ a planner licensed in the State of New Jersey for at least ten (10) years and
who shall be designated as the Planning Board planner if the firm is awarded the contract for such
services. Said planner shall have at least ten (10) years experience in municipal zoning and
planning, have experience with transfer development rights, satisfaction with the requirements of
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the Council on Affordable Housing, and prior experience as a planning board planner reviewing
and commenting on site plans, subdivision maps, master plans and their elements, and
redevelopment plans. Said planner shall attend regular and special meetings of the Borough
Planning Board, when requested. The planner shall be paid either on a salary and/or hourly basis
as the Board planner, plus additional fees for review of applications, recommendations for
revisions to ordinances, and land use studies and other miscellaneous services.
The Planning Board Planner shall provide general planning services on behalf of the Planning
Board. The Planning Board Planner shall review all plans forwarded for review by the Planning
Board, conduct site inspections, prepare written reports of all findings and recommendations and
attend such meetings as requested by the Planning Board, and employ at their expense such
personnel as are deemed necessary to carry out the duties prescribed for the office of municipal
planners. The Planning Board Planner shall review and report on planning issues other than
development review as requested by the Planning Board Chairman or designee. The Planning
Board Planner shall render opinions orally or in writing upon any question of planning submitted
to them by the Planning Board Chairman or designee, or anyone else
authorized by the Planning Board Chairman or designee to submit such questions. The Planning
Board Planner shall perform such other and different functions, powers, and duties, as may be
requested by the Planning Board Chairman.
2. v. Planning Board Conflict Planner
It is the intent of the Borough Planning Board to solicit Qualification Statements from
Respondents that have expertise in the provision of Conflict Planning Services as the Conflict
Planner for the joint planning board and board of adjustment. Firms responding to this RFQ shall
be able to demonstrate that they will have the continuing capabilities to perform these services.
The firm shall employ a planner licensed in the State of New Jersey for at least ten (10) years and
who shall be designated as the Planning Board Conflict Planner if the firm is awarded the
contract for such services. Said planner shall have at least ten (10) years experience in municipal
zoning and planning, have experience with transfer development rights, satisfaction with the
requirements of the Council on Affordable Housing, and prior experience as a planning board
planner reviewing and commenting on site plans, subdivision maps, master plans and their
elements, and redevelopment plans. Said planner shall attend regular and special meetings of the
Borough Planning Board, when requested. The planner shall be paid either on a salary and/or
hourly basis as the Board planner, plus additional fees for review of applications, recommendations
for revisions to ordinances, and land use studies and other miscellaneous services.
The Planning Board Planner shall provide general planning services on behalf of the Planning
Board. The Planning Board Planner shall review all plans forwarded for review by the Planning
Board, conduct site inspections, prepare written reports of all findings and recommendations and
attend such meetings as requested by the Planning Board, and employ at their expense such
personnel as are deemed necessary to carry out the duties prescribed for the office of municipal
planners. The Planning Board Planner shall review and report on planning issues other than
17
development review as requested by the Planning Board Chairman or designee. The Planning
Board Planner shall render opinions orally or in writing upon any question of planning submitted
to them by the Planning Board Chairman or designee, or anyone else
authorized by the Planning Board Chairman or designee to submit such questions. The Planning
Board Planner shall perform such other and different functions, powers, and duties, as may be
requested by the Planning Board Chairman.
2. w. Redevelopment Agency Planner
It is the intent of the Borough Redevelopment Agency to solicit Qualification Statements from
Respondents that have expertise in the provision of planning services as the planner for the
Redevelopment Agency. Firms responding to this RFQ shall be able to demonstrate that they will
have the continuing capabilities to perform these services.
The firm shall employ a planner licensed in the State of New Jersey for at least ten (10) years and
who shall be designated as the Redevelopment Agency planner if the firm is awarded the contract
for such services. Said planner shall have at least ten (10) years experience in municipal planning,
satisfaction with the requirements of the Council on Affordable Housing, and at least five (5) years
prior experience as a Redevelopment Agency planner reviewing and commenting on site plans,
subdivision maps, master plans and their elements, and redevelopment plans. Said planner shall
attend meetings of the Borough Redevelopment Agency, when requested. The planner shall be
paid on an hourly basis as the Borough Redevelopment Agency planner.
The Borough Planner shall prepare for the Borough reports, presentations and research on land
use, housing, open space, economic development, transportation, public utilities, historic
preservation, farmland preservation and natural resource protection and conservation. The
Borough Planner assists and advises the Borough Redevelopment Agency on techniques, rules
and regulations that the Borough may need in exercising its police powers in the area of land use,
housing, open space, economic development, transportation, public utilities, historic preservation,
farmland preservation and natural resource protection. The Borough Planner assists and advises
the Borough Redevelopment Agency in maintaining its land development ordinance. The
Borough Planner provides planning advice to the Borough Redevelopment Agency and
Administrator on planning proposals as appropriate and requested. The Borough Planner prepares
plans and other supportive documentation for development and redevelopment as directed by the
Agency. The Borough Planner represents the Borough Redevelopment Agency as directed in
meetings with county, other municipalities and State agency officials. The Borough Planner assists
the Borough Administrator in planning related matters as needed. The Borough Planner advises
the Borough Redevelopment Agency as necessary on new or advanced planning techniques. The
Borough Planner shall have the capabilities to prepare maps, reports and public presentations. The
Borough Planner should be a member of the national planning organizations such as the American
Institute of Certified Planners.
2. x. Redevelopment Legal Counsel
It is the intent of the Borough to solicit Qualification Statements from Respondents that have
expertise in the provision of legal services regarding implementation of the Redevelopment law in
18
the Borough as special redevelopment legal counsel. Firms responding to this RFQ shall be able
to demonstrate that they will have the continuing capabilities to perform these services.
The person or company shall have been a licensed New Jersey attorney for at least ten (10) years
and be experienced in serving as redevelopment counsel for municipalities.
2. y. Special Engineering Services
It is the intent of the Borough to solicit Qualification Statements from Respondents that have
expertise in the provision of special engineering services for special projects determined by the
Borough and in the event there are any conflicts with the Borough Engineer as may be
determined by the Mayor and Council. Firms responding to this RFQ shall be able to
demonstrate that they will have the continuing capabilities to perform these services, which
include evaluation of environmental conditions, reports and findings related to the downtown
redevelopment area in the Borough.
The person and/or company shall be a licensed professional in the State of New Jersey, for a
period of at least ten (10) years, and shall have had prior experience in the area of municipal
engineering.
2. z. TV Production & Videography
It is the intent of the Borough to solicit Qualification Statements from Respondents who have
expertise in the provision of TV production & videography services. Firms responding to this
RFQ shall be able to demonstrate that they will have the continuing capabilities to perform these
services.
The person and/or company shall have experience in videography & TV program production and
will be expected to tape video of monthly and Special Council Meetings as well as other
Borough events. The person and/or company shall also be expected to edit raw video into
programming for local TV.
2. a. a. Tax Appeal Attorney
It is the intent of the Borough to solicit Qualification Statements from Respondents that have
expertise in the provision of tax appeal attorney services. Firms responding to this RFQ shall be
able to demonstrate that they will have the continuing capabilities to perform these services.
The person and/or company shall be a licensed attorney in the State of New Jersey, regularly
appearing before the Tax Court and Tax Boards in New Jersey, for at least five (5) years and have
at least five (5) years’ experience in defending and/or prosecuting real property tax appeals and
such other appeals or tax matters that may be filed against and/or by the Borough and such ongoing
19
municipal tax matters in which the Borough has required legal representation by counsel other
than the Borough Attorney..
The person and/or company shall have a thorough understanding of municipal law, the tax
appraisal process and zoning and land use issues which can influence real estate valuations, and
work closely with the Tax Assessor providing sound counsel to the Borough on all matters
involving property tax assessment appeals.
2. a. b. Webmaster
It is the intent of the Borough to solicit Qualification Statements from Respondents that have
expertise in the provision of webmaster services. Firms responding to this RFQ shall be able to
demonstrate that they will have the continuing capabilities to perform this service.
The person and/or company shall meet all the necessary licensing and certifications requirements
to work on municipal and police department websites. The person and/or company shall have at
least five (5) years demonstrable experience working on municipal and police websites.
The person and/or company will be required to troubleshoot and maintain current websites as well
as recommending upgrades as appropriate.
2. a. c. Affordable Housing Attorney
It is the intent of the Borough to solicit Qualification Statements from Respondents that have
expertise in the provision of legal services, particularly in matters related to affordable housing in
the State of New Jersey. The attorney will be expected
Specifications include, but are not limited to:
(1) Supervise and coordinate negotiations within the scope of the Borough’s affordable housing
obligations promulgated by legislative, executive, and judicial entities of the State of New Jersey
and other public entities, including but not limited to the New Jersey Council on Affordable
Housing (COAH) and the Fair Share Housing Center of New Jersey;
(2) Prosecute or defend any and all suits or actions, whether in law, equity or administrative
proceedings, to which the Borough, through its redevelopment actions or undertakings, may be a
party or in which it may be interested, or proceedings in which any officer of the Borough in the
capacity of such office may be a party;
(3) Serve as legal advisor and counsel thereby rendering opinions in writing and giving advice on
all affordable housing questions of law submitted affecting the municipality;
(4) Attend Regular and Special Meetings of the Mayor and Council, Planning Board/Zoning Board
of Adjustment as directed;
20
(5) Draft, or supervise the phraseology of any contract or other legal document or instrument to
which the Borough may be a party;
(6) Draft and approve as to form and sufficiency all legal documents, Ordinances, and Resolutions
made, executed or adopted by or on behalf of the Borough;
(7) Subject to ratification by the Mayor and Council, have the power to enter into any agreements,
compromises or settlements of any appeal litigation in which the Borough is involved;
(8) Work in concert and coordination with Borough staff including but not limited to the Borough
Administrator, Redevelopment Counsel, and Municipal Planner(s);
(9) Have such other functions, powers, and duties as may be provided by General Law or
Ordinance.
Firms responding to this RFQ shall demonstrate that they will have the continuing capabilities to
perform these services and that the lead attorney in the firm or the individual attorney has been a
licensed New Jersey attorney for a minimum of 10 years and has served as the affordable housing
attorney for one or more municipalities for a minimum of 5 years.
The Affordable Housing Attorney shall perform legal services when the Borough of Fanwood is
in need of affordable housing attorney services.
Firms responding to this RFQ shall demonstrate that they will have the continuing capabilities to
perform the required services.
2. a. d. Affordable Housing Planner
The Affordable Housing Planner shall be a New Jersey licensed firm or individual with
substantive experience in all aspects of municipal planning. This shall include knowledge of the
Fair Housing Act, preparation of Housing Elements and Fair Share Plans, AH resolutions and
ordinances, regulatory and court processes, negotiating and working with Fair Share Housing
and municipalities legal counsel, Trust Fund reporting, working with affordable housing builders
to implement municipal plans. The individual primarily assigned shall have at least ten (10)
years of experience as a municipal planner with extensive affordable housing experience and
shall be a licensed Planner in the State of New Jersey. The applicant must demonstrate a high
degree of knowledge, experience and ability with the following:
1. Operation of local government in New Jersey.
2. Administering Affordable Housing programs.
3. Municipal Land Use Law.
4. Prepare, or cause to be prepared, plans, designs and specifications for public sector projects
and improvement.
5. Provide planning advice and assistance to the governing body and Administrator.
6. Experience working with an Affordable Housing Administrative Agent.
21
7. Experience with Master Plan revaluations and amending the Affordable Housing Element and
Fair Share Plan.
22
SECTION 3
SUBMISSION REQUIREMENTS
Section 3.1
General Requirements.
The Qualification Statement submitted by the Respondent must meet or exceed the
professional, administrative and financial qualifications set forth in this Section 3 and shall
incorporate the information requested below.
In addition to the information required as described below, a Respondent may submit
supplemental information that it feels may be useful in evaluating its Qualification Statement.
Respondents are encouraged to be clear, factual, and concise in their presentation of information.
Section 3.2
Administrative Information Requirements.
The Respondent shall, as part of its Qualification Statement, provide the following
information:
1.
An executive summary (not to exceed two (2) pages) of the information contained
in all the other parts of the Qualification Statement.
2.
An executed Letter of Qualification (See Appendix A to this RFQ).
3.
Name, address and telephone number of the firm or firms submitting the
Qualification Statement pursuant to this RFQ, and the name of the key contact
person.
4.
A description of the business organization (i.e., person, corporation, partnership,
joint venture, etc.) of each firm, its ownership and its organizational structure.
(a)
Provide the names and addresses of all Principals of the firm or firms
submitting the Qualification Statement. For purposes of this RFQ,
"Principals" means persons possessing a 10% ownership interest in the
Respondent. If the Respondent is a corporation, limited liability corporation
and limited liability partnership, "Principals" shall include each investor
who would have any amount of operational control over the Respondent
and every stockholder having an ownership interest of 10% or more in the
firm.
(b)
If a firm is a partially owned or a fully-owned subsidiary of another firm,
identify the parent company and describe the nature and extent of the
parents' approval rights over the activities of the firm submitting a
Qualification Statement. Describe the approval process.
23
(c)
If the Respondent is a partnership or a joint venture or similar organization,
provide comparable information as required in (b) above for each member
of the partnership, joint venture or similar organization.
(d)
A statement that the Respondent has complied with all applicable
affirmative action (or similar) requirements with respect to its business
activities, together with evidence of such compliance
5.
An executed Letter of Intent (See Appendix B).
6.
A current Rate sheet/Fee schedule
7.
The number of years your organization has been in business under the present
name.
8.
The number of years the business organization has been under the current
management.
9.
A statement that the Respondent is in compliance with all applicable affirmative
action (or similar) requirements with respect to its business activities, together with
evidence of such compliance.
10.
Any judgments, claims or suits pending or outstanding against company. If yes,
please explain.
11.
Whether the business organization is now or has been involved in any bankruptcy
or re-organization proceedings in the last ten (10) years. If yes, please explain.
12.
Confirm appropriate federal and state.
13.
Provide Tax ID (W-9 Form).
14.
NJ Business Registration Certificate.
15.
Employee Information Certificate (A-23).
16.
NJ Pay to Play documentation.
Section 3.3
Professional Information Requirements.
a.
Respondent shall submit a description of its overall experience in providing
the type of services sought in the RFQ. At a minimum, the following information on past
experience should be included as appropriate to the RFQ:
24
1.
description and scope of work by Respondent
2.
name, address and contact information of references
3.
fees
4.
explanation of perceived relevance of the experience
to the RFQ
b.
Describe the services that Respondent would perform directly.
c.
Describe those portions of the Respondent’s services, if any, that are sub-
contracted out. Identify all subcontractors the Respondent anticipates using in connection with
this project.
d.
Brief description of Respondent’s projects during the last three (3) years
related to the services requested.
e.
Resumes of key employees who would be involved in performing the
services.
f.
A narrative statement of the Respondent’s understanding of the
Borough’s needs and goals.
g.
Commitment to quality management.
h.
Organizational chart.
i.
List all immediate relatives of Principal(s) of Respondent who are Borough
employees or elected officials of the Borough. For purposes of the above,
“immediate relative” means a spouse, parent, stepparent, brother, sister,
child, stepchild, direct-line aunt or uncle, grandparent, grandchild, and in-
laws by reason of relation.
25
SECTION 4
INSTRUCTIONS TO RESPONDENTS
4.1
Submission of Qualification Statements.
Respondents must submit an original and three (3) of their Qualification Statement to the
Designated Contact Person:
Courtney Agnello
Borough Clerk
75 North Martine Avenue
Fanwood, New Jersey 07023
908-322-8236 Ext. 121
Qualification Statements must be received by the Borough no later than 12:00 p.m.
(prevailing time) on November 5, 2025 and must be mailed or hand-delivered. Qualification
Statements forwarded by facsimile or e-mail will not be accepted.
To be responsive, Qualification Statements must provide all requested information, and
must be in strict conformance with the instructions set forth herein. Qualification Statements and
all related information must be bound, and signed and acknowledged by the Respondent.
26
SECTION 5
EVALUATION
The Borough’s objective in soliciting Qualification Statements is to enable it to select a
firm or organization that will provide high quality and cost effective services to the citizens of
Borough. The Borough will consider Qualification Statements only from firms that, in the
Borough’s judgment, have demonstrated the capability and willingness to provide high quality
services to the citizens of the Borough in the manner described in this RFQ. Qualification
Statements will be evaluated using the following criteria:
EVALUATION CRITERIA
POSSIBLE
POINTS
ACTUAL
SCORE
Technical Criteria
----
----
Response demonstrates a clear understanding of the scope of work and
related objectives;
10
Response is complete and responsive to the technical specifications/RFP
requirements;
10
History and past performance of like projects;
10
Management Criteria
----
----
Meets/exceeds criteria of Eligible Applicants;
10
Qualifications required for applicant staff;
10
Demonstration of sufficient capacity to undertake the proposal.;
10
Ability to implement the proposal in an effective and timely manner
consistent with the intent and spirit of this program;
10
Favorable recommendations from similar clients;
10
Cost Criteria
----
----
Budget proposal;
20
POINT TOTALS
100
27
APPENDIX A
LETTER OF QUALIFICATION
(Note: To be typed on Respondent's Letterhead. No modifications may be
made to this letter)
[insert date]
Courtney Agnello
Borough of Fanwood
75 North Martine Avenue
Fanwood, New Jersey 07023
Dear Ms. Agnello:
The undersigned have reviewed Qualification Statement submitted in response to the
Request for Qualifications (RFQ) issued by the Borough ("Borough"), October 16, 2025, in
connection with appraisal services.
We affirm that the contents of our Qualification Statement (which Qualification Statement
is incorporated herein by reference) are accurate, factual and complete to the best of our knowledge
and belief and that the Qualification Statement is submitted in good faith upon express
understanding that any false statement may result in the disqualification of (Name of Respondent).
(Respondent shall sign and complete the spaces provided below. If a joint venture,
appropriate officers of each company shall sign.)
(Signature of Chief
(Signature of Chief
Executive Officer)
Financial Officer)
(Typed Name and Title)
(Typed name and Title)
(Type Name of Firm)*
(Type Name of Firm)*
Dated: ___________________
Dated: ______________________
*
If a joint venture, partnership or other formal organization is submitting a Qualification
Statement, each participant shall execute this Letter of Qualification.
28
APPENDIX B
LETTER OF INTENT
(Note: To be typed on Respondent's Letterhead. No modifications may be
made to this letter)
[insert date]
Courtney Agnello
75 North Martine Avenue
Fanwood, New Jersey 07023
Dear Ms. Hoynes:
The undersigned, as Respondent, has (have) submitted the attached Qualification
Statement in response to a Request for Qualifications (RFQ), issued by the Borough of Fanwood
("Borough"), dated October 16, 2025 in connection with appraisal services.
(Name of Respondent) HEREBY STATES:
1.
The Qualification Statement contains accurate, factual and complete information.
2.
(Name of Respondent) is interested in being invited to respond to the Borough's
Request for Proposal (RFP). It is the intent of (Name of Respondent), if selected, to complete and
submit a proposal for the provision of [insert services].
3.
(Name of Respondent) agrees to participate in good faith in the procurement
process as described in the RFQ and to adhere to the Borough's procurement schedule.
4.
(Name of Respondent) acknowledges that all costs incurred by it (them) in
connection with the preparation and submission of the Qualification Statement and any proposal
prepared and submitted in response to the RFP, or any negotiation which results therefrom shall
be borne exclusively by the Respondent.
5.
(Name of Respondent) hereby declares that the only persons participating in this
Qualification Statement as Principals are named herein and that no person other than those herein
mentioned has any participation in this Qualification Statement or in any contract to be entered
into with respect thereto. Additional persons may subsequently be included as participating
Principals, but only if acceptable to the Borough. (Name of Respondent) declares that this
Qualification Statement is made without connection with any other person, firm or parties who has
submitted a Qualification Statement, except as expressly set forth below and that it has been
prepared and has been submitted in good faith and without collusion or fraud.
6.
(Name of Respondent) acknowledges and agrees that the Borough may modify,
amend, suspend and/or terminate the procurement process (in its sole judgment). In any case, the
29
Borough shall have any liability to the Respondent for any costs incurred by the Respondent with
respect to the procurement activities described in this RFQ.
7.
(Name of Respondent) acknowledges that any contract executed with respect to the
provision of [insert services] must comply with all applicable affirmative action and similar laws.
Respondent hereby agrees to take such actions as are required in order to comply with such
applicable laws.
8.
(Name of Respondent) acknowledges and agrees that it will be obligated to satisfy
the requirements set forth in the RFQ at the time of submission of Proposals. The Respondent
hereby states that (as of the date hereof) it has a reasonable expectation that it will be able to satisfy
such criteria and requirements as of the date of Proposal submittal.
(Respondent shall sign and complete the space provided below. If a joint venture,
appropriate officers of each company shall sign.)
(Signature of Chief Executive Officer)
(Typed Name and Title)
(Type Name of Firm)*
Dated: ________________
*
If a joint venture, partnership or other formal organization is submitting a Qualification
Statement, each participant shall execute this Letter of Intent.
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Courtney Agnello
Borough Clerk
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First Discovered
Mar 19, 2026
Last Info Update
Apr 30, 2026
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