2025-2026 Snow Removal and Ice Control Services

The Borough of Far Hills, New Jersey, is soliciting proposals for comprehensive Snow Removal and Ice Control Services for the upcoming 2025-2026 winter season, encompassing various municipal properties. This Request for Proposal (RFP) seeks qualified contractors to manage snow plowing, hand shoveling, and ice control operations at critical locations including the Far Hills Municipal Building (6 Prospect Avenue), the Far Hills Train Station (Route 202), and the J. Malcolm Belcher Fairgrounds (Peapack Road / Route 512). The scope of work mandates the contractor to supply all necessary equipment, labor, and materials. Specific performance criteria include clearing parking lots and adjacent sidewalks within twenty-four hours of snowfall, with stricter requirements for the train station, where facilities must be snow and ice-free a half-hour prior to the first morning train arrival and by 5:00 PM for afternoon commuters during daytime snowfalls, ensuring safe and passable conditions for both vehicles and pedestrians. Prospective contractors must meet stringent qualification and compliance requirements. This includes adherence to N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27-1 et seq. regarding Affirmative Action and Equal Employment Opportunity. Bidders are required to possess and maintain robust insurance coverage, including Commercial General Liability with limits of $1,000,000 per occurrence and $2,000,000 general aggregate, Business Automobile Liability with a $1,000,000 combined single limit, Workers’ Compensation and Employers’ Liability at $500,000 per accident, and Excess or Umbrella Liability of $1,000,000. The Borough must be named as an additional insured on these policies, which must be primary and noncontributory, along with a Waiver of Subrogation clause. Furthermore, contractors must submit a Certificate of Contractor demonstrating the ability to perform the contract pursuant to N.J.S.A. 40A:11-20, which includes an Equipment Source List detailing owned or leased machinery. There are no mandatory pre-bid meetings or site visits indicated in the provided text. Proposals for these vital snow removal and ice control services must be submitted to the Borough Clerk, Borough of Far Hills, located at 6 Prospect Street, Far Hills, New Jersey. The strict deadline for proposal submission is 10:00 AM on December 2, 2025. Essential submission documents include a valid Business Registration Certificate as per N.J.S.A. 52:32-44, Affirmative Action evidence (either a Letter of Federal Affirmative Action Plan Approval, a Certificate of Employee Information Report, or an Employee Information Report Form AA302), and mandatory certifications regarding investment activities in Iran (Public Law 2012, c. 25) and non-involvement in prohibited activities in Russia or Belarus (N.J.S.A. 52:32-60.1 et seq.). There is no mention of a bid bond, performance bond, or other bid security requirements. The primary point of contact for submission inquiries is the Borough Clerk.