Design Services for the Police Headquarters Sallyport

The Borough of Flemington is soliciting proposals for comprehensive design services related to the Police Headquarters Sallyport addition, located at 200 Main Street. This significant municipal project encompasses the creation of a secure single pass-through for Borough Police Vehicles, accommodating dimensions up to 83 inches wide, 232 inches long, and 80 inches high, alongside a standard pedestrian access door. The extensive scope of work includes critical site improvements such as addressing parking lot grading to ensure proper access, conducting a detailed topographic and utility survey of the property, and designing a specialized decontamination area complete with hot and cold water, a floor drain, and an underground drain line to an ejector pit. The design must also incorporate essential features like heating for the Sallyport, a robust weapons locker capable of securing at least six weapons, adequate lighting with LED fixtures, white walls, and a comprehensive security access and camera plan, including a drive-up card reader system. Furthermore, the selected firm will be responsible for preparing a 2021 NJIBC Code analysis, developing drawings suitable for construction and bidding, and undertaking structural engineering design for the Sallyport roof, load-bearing walls, and foundation. Mechanical design will cover heating, ventilation, and vehicle exhaust systems, while plumbing design will modify existing water, sanitary sewer, and vent systems, including the decontamination hose station. Electrical design will encompass new Sallyport electric and lighting systems, adding a portable generator connection panel to the exterior wall. The firm will also provide technical assistance during the bidding process, including pre-bid meetings, answering bidder questions, issuing addenda, reviewing bids, and recommending contract awards. Post-award, construction administration services will involve working with the contractor, biweekly site visits, reviewing change order and payment requests, processing shop drawing submittals, and conducting a final site visit to develop and verify a punch list for project close-out, including reviewing as-builts and preparing a final completion certificate. Prospective contractors must demonstrate a minimum of five (5) years of substantial experience in both engineering and architectural services, coupled with possessing all necessary and applicable licenses to perform these services within the State of New Jersey. Mandatory compliance with the requirements of P.L. 1975 c. 127 (NJAC 17:27 et seq.) is strictly enforced, necessitating the inclusion of a valid New Jersey Business Registration Certificate with all proposals. Submitting firms are also required to provide a comprehensive Qualification Statement, detailing the firm's principal activities and location, along with a list of clients for whom similar services have been successfully rendered. Furthermore, detailed information on key personnel, including identities, credentials, and areas of responsibility, must be furnished. While no mandatory pre-bid meetings or site visits are specified for proposers prior to submission, the awarded contractor will be expected to provide technical assistance during the subsequent construction bidding phase, which includes attending pre-bid meetings and addressing bidder inquiries. Firms must maintain sufficient insurance, with minimum coverage of $1,000,000.00 for each claim and $1,000,000.00 aggregate per policy period, covering Workers Compensation, General Liability, and Automobile. Sealed Request For Proposal (RFP) responses are scheduled for submission to the Borough Clerk by Wednesday, July 1, 2026, at precisely 2:00 pm. Submissions require one (1) original and one (1) electronic copy on a USB Drive, which must be clearly marked with the RFP title "Design Services for the Police Headquarters Sallyport" and the name of the responding firm. Proposals are to be delivered to the Clerk’s Office, Flemington Municipal Building, 38 Park Avenue, Flemington, New Jersey 08822, where they will be publicly opened in the Council Chambers. Required proposal forms include a Proposal Checklist, Non-Collusion Affidavit, Stockholder Disclosure, Affirmative Action Statement, Acknowledgment of Receipt of Addenda, Business Registration Certificate, and a detailed list of proposed fees. All questions regarding this RFP must be submitted in writing to William Hance, Chief Financial Officer, who can be reached at (908) 782-8840, Fax: (908) 782-0142, or via email at bhance@historicflemington.com. UNLOCK It is crucial to note that only written addenda posted on the Borough’s website, www.historicflemington.com, will be considered binding for interpretations and clarifications; oral interpretations are without legal effect. Proposers' responses must remain firm for sixty (60) days after the submission deadline, with the possibility of extension by mutual consent.