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Executive Summary
The Borough of Gibbsboro is soliciting qualifications for various professional services through a fair and open process, as mandated by N.J.S.A. 40A:11-5. The Borough seeks qualified professionals to fill roles including Borough Attorney, Engineer, Auditor, Planning/Zoning Board Attorney/Engineer/Planner, and a Risk Management Consultant. Interested parties must submit their proposals to the Borough Clerk at the Municipal Building, located at 49 Kirkwood Road, Gibbsboro, New Jersey, on or before Friday, December 12, 2025, by 12:00 p.m. The Policy Statement, General Requirements, and specific Requirements to Qualify for each position can be found on the Borough's website under the Job Postings/RFQs tab.
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Document Text
--- Document: 2026 Professional Services RFP Document ---
1
PUBLIC NOTICE
BOROUGH OF GIBBSBORO
NOTICE FOR SOLICITATION OF QUALIFICATIONS FOR PROFESSIONAL
SERVICES UNDER THE FAIR AND OPEN PROCESS
Notice is hereby given for proposals for professional services, not subject to bidding pursuant to
N.J.S.A. 40A:11-5, will be received by the Clerk of the Borough of Gibbsboro. The proposals must
be submitted to the Borough Clerk at the Municipal Building, 49 Kirkwood Road, Gibbsboro, New
Jersey on or before Friday, December 12, 2025 by 12:00 p.m.
Proposals for the following professional services will be accepted:
Borough Attorney
Borough Engineer
Borough Auditor
Planning/Zoning Board Attorney
Planning/Zoning Board Engineer
Borough/Planning Board Planner
Borough Risk Management Consultant
The Policy Statement, General Requirements, and specific Requirements to Qualify for each of
the above-mentioned professional services can be found at www.gibbsborotownhall.com under
the Job Postings/RFQs tab.
2
REQUEST FOR QUALIFICATIONS / PROPOSAL FOR PROFESSIONAL SERVICES
POLICY STATEMENT
Purpose:
The following procedures are designed to provide for a fair and open process in awarding
professional services based on qualifications, merit, and cost effectiveness through a competitive
and open process.
Scope:
Any persons or firms interested in providing professional services to the Borough of Gibbsboro as
defined in the New Jersey Statues, N.J.S.A. 40A:11-2(6).
General Requirements:
1.
Once a need is established for professional services and after a review of the necessary
request for qualifications, a Request for Qualifications/Proposals (RFQ/RFP) for the
specific service or contract will be prepared and advertised.
2.
Advertising of the RFQ/RFP shall include the official website of the Borough and any other
sources deemed appropriate by the Borough at least ten (10) days prior to the submission
deadline. The Policy Statement, General Requirements, and specific Requirements to
Qualify shall be posted on the Borough website and Borough official bulletin board and
filed with the Municipal Clerk at least ten (10) days prior to the submission deadline.
3.
The advertisement will include a list of the specific service or activity and who to contact
in the Borough to receive a copy of the RFQ/RFP requirements to qualify and proposal
form. The advertisement will not include the policy statement or the requirements to
qualify.
4.
The RFQ/RFP advertisement will, at a minimum, include:
a.
A description of the professional service needed, including the scope of activities
involved.
b.
Contact information to obtain the RFQ/RFP forms.
c.
Submission Deadline, including date and time.
d.
Submission Location shall be to the Office of the Borough Clerk
e.
Submissions shall be in a sealed envelope.
5.
All parties meeting the minimum requirements of the RFQ/RFP shall have their proposals
reviewed by the RFP review committee. The proposal shall include specific information
regarding the person proposed for the professional appointment, billing method and rate
information, and any other information which the Borough may deem relevant and helpful
in making its selection and requests in writing.
6.
The RFP review committee appointed by the Governing Body shall review all qualifying
RFP’s giving due regard to the criteria set forth in paragraph nine, below. The review
committee shall make a non-binding recommendation to the board or body with appointing
authority of the professional to be awarded the contract. Actual contract awards shall be by
3
the Governing Body. The committee, prior to making its recommendation may, in its
discretion, elect to interview candidates to better determine their ability to meet the
selection criteria and discuss their qualifications and scope of the work to be performed.
7.
All submissions shall be kept on file during the term of the contract.
8.
All submissions shall be a public record as of the date of advertising.
9.
The Borough shall award all professional service contracts or agreements based on
qualification, merit, experience, quality of work product, and cost competitiveness.
Selection criteria will include:
a.
Names and titles of the individuals who will perform the service and/or activity.
b.
A description of the individual’s or firm’s experience with similar services or
projects and the breadth of services offered.
c.
A list of references and record of success.
d.
A description of the individual’s or firm’s ability to provide the service or complete
the activity in a timely fashion or as required by the Borough.
e.
A fee schedule for the firm, including any retainer if applicable.
f.
Submission of c.271 Political Contribution Disclosure Form.
10.
In the event that compliance with part or all of the requirements of the RFQ /RFP is
impracticable or undesirable with regards to a particular contract, the Borough Council
may waive part or all of the requirements as to all candidates by a majority vote of the full
Borough Council. The waiver shall set forth specifically the reasons for such waiver.
11.
All awards or waivers will be by resolution acted on by the Borough Council at a public
session of the Governing Body convened in accordance with the Open Public Meetings
Act.
12.
All awards are subject to availability of funds.
13.
This policy will include, but not be limited to, all of the listed requirements. The Borough
reserves the right to amend or revise its review standards. In the event of such revision or
review, all candidates shall be given not less than ten (10) days notice of the additional or
revised standard(s) and an additional ten (10) days to demonstrate their compliance with
the additional or revised standard.
14.
This policy will include the following professional appointments provided that the
anticipated annual contract value is greater than Seventeen Thousand Five Hundred Dollars
($17,500.00):
Borough Attorney
Borough Engineer
Borough Auditor
Planning/Zoning Board Attorney
Planning/Zoning Board Engineer
Borough/Planning Board Planner
Borough Risk Management Consultant
4
2026
REQUESTS FOR QUALIFICATIONS / PROPOSALS:
Purpose:
The following general requirements must be met in order for any firm to be considered to provide
professional services covered by N.J.S.A. 44A-20.5 et seq. with the Borough. The process is
designed to find qualified service providers in an open and fair manner in order to have the most
qualified service provider for the Borough.
Scope:
Any persons or firms interested in providing professional services, as defined in the New Jersey
Local Public Contracts Law and specifically N.J.S.A. 40A:11-2(6), to the Borough of Gibbsboro
Borough.
General Requirements:
1.
The Request for Qualifications ("RFQ") shall be used to determine what companies, firms,
or individuals offer the municipality the best opportunity to secure the highest quality
professional services.
2.
The Request for Proposals ("RFP") shall be used to determine whether the costs or fees
proposed to provide the professional services are fair and reasonable, both in terms of the
Borough's budgetary interests, the general market rates for the services, and the level of
experience, breadth of services, reputation, and expertise of the professional.
3.
Advertising of the RFQ/RFP will, at a minimum, include the Borough website and Borough
official bulletin board, and filed with the Municipal Clerk at least ten (10) days prior to the
submission deadline.
4.
The RFQ shall list the minimum requirements of the service being sought. Where the
Request for Qualifications lists separate experience requirements for firms and for
individuals appointed, professionals in solo practice shall meet the experience
requirements for a firm.
5.
Submissions will be required on the date specified by resolution of the Borough Council
not less than ten (10) days following the advertisement of the RFQ. Candidates selected to
submit Proposals shall be notified within fifteen (15) days of the date of advertisement.
6.
All RFQs/RFPs will be delivered by mail or in person to applicants by the Borough
Clerk and returned to the Clerk in sealed envelopes containing one (1) original and two (2)
copies.
5
BOROUGH ATTORNEY
Requirements to Qualify:
The requirements listed below are the minimum levels expected from the professional indicated.
Borough Attorney
The Borough Attorney shall be a New Jersey licensed attorney with at least ten (10) years of
experience in all aspects of local government law, and familiarity with Titles 40 & 40A of the New
Jersey Statutes. The individual(s) appointed as Borough Attorney or primarily assigned by a firm
must be a New Jersey licensed attorney, admitted to the bar for at least five (5) years and have five
(5) years prior experience as Borough Attorney. The Borough Attorney may, in his/her discretion
be assisted by employees of the Attorney's firm with lesser levels of experience.
Additional experience required:
Municipal tax foreclosure
Eminent domain
Sale of municipal assets
Affordable Housing Plan approval through the NJ Superior Courts
CERCLA
Alternatively, the Borough will consider candidates who meet the experience levels set forth above
through devotion of a significant portion of their practice time to representing municipal entities
but who may not have achieved the requisite number of years as an appointed Borough Attorney.
*Submission must include c. 271 Political Contribution Disclosure Form.
PROPOSAL
Please explain how you or your firm meets the minimum requirements. The undersigned
individual, firm, or corporation, hereby proposes to serve as Borough Attorney based upon the
attached compensation schedule.
[Please outline your fees, proposed fee schedule, or other basis for compensation that you seek. Please, where
applicable, indicate hourly rates, monthly or other retainers, per project fees, or such other manner of compensation
you deem appropriate to the services to be provided.]
6
BOROUGH ENGINEER
Requirements to Qualify:
The requirements listed below are the minimum levels expected from the professional indicated.
Borough Engineer
The Borough Engineer shall have all applicable licenses to perform general engineering in New
Jersey. His firm must be multi-disciplined with at least ten (10) years of experience in all aspects
of municipal engineering. The individual appointed or assigned by a Firm shall have been licensed
as an engineer for a minimum of five (5) years and have five (5) years prior experience as a
Municipal Engineer. The appointed engineer may, in his/her discretion be assisted by employees
of his firm with lesser levels of experience.
Additional experience required:
NJ DOT Local Aid Programs
NJ DEP Wastewater Programs
Freshwater wetlands trail construction projects
*Submission must include c. 271 Political Contribution Disclosure Form.
PROPOSAL
Please explain how you or your firm meets the minimum requirements. The undersigned
individual, firm, or corporation, hereby proposes to serve as Borough Engineer based upon the
attached compensation schedule.
[Please outline your fees, proposed fee schedule, or other basis for compensation that you seek. Please, where
applicable, indicate hourly rates, monthly or other retainers, per project fees, or such other manner of compensation
you deem appropriate to the services to be provided.]
7
BOROUGH AUDITOR
Requirements to Qualify:
The requirements listed below are the minimum levels expected from the professional indicated.
Borough Auditor
The Borough Auditor shall be employed with a multi-disciplined firm with at least ten (10) years
of experience in municipal auditing procedures, bond law, arbitrage, municipal budgeting and
purchasing. The individual assigned shall have at least five (5) years of experience as an appointed
municipal auditor and shall be a CPA and RMA.
*Submission must include c. 271 Political Contribution Disclosure Form.
PROPOSAL
Please explain how you or your firm meets the minimum requirements. The undersigned
individual, firm, or corporation, hereby proposes to serve as Borough Auditor based upon the
attached compensation schedule.
[Please outline your fees, proposed fee schedule, or other basis for compensation that you seek. Please, where
applicable, indicate hourly rates, monthly or other retainers, per project fees, or such other manner of compensation
you deem appropriate to the services to be provided.]
8
PLANNING/ZONING BOARD ATTORNEY
Requirements to Qualify:
The requirements listed below are the minimum levels expected from the professional indicated.
Planning/Zoning Board Attorney
The Borough Attorney shall be a New Jersey licensed attorney with at least ten (10) years of
experience with and knowledge of the New Jersey Municipal Land Use Law (N.J.S.A. 40:55D),
redevelopment zones, historic preservation, COAH requirements and regulations, The
individual(s) appointed as Planning/Zoning Board Attorney or primarily assigned by a firm must
be a New Jersey licensed attorney, admitted to the bar for at least five (5) years and have five (5)
years prior experience as a Municipal Land Use Attorney. The Planning/Zoning Board Attorney
may, in his/her discretion be assisted by employees of the Attorney's firm with lesser levels of
experience.
*Submission must include c. 271 Political Contribution Disclosure Form.
PROPOSAL
Please explain how you or your firm meets the minimum requirements. The undersigned
individual, firm, or corporation, hereby proposes to serve as Planning/Zoning Board Attorney
based upon the attached compensation schedule.
[Please outline your fees, proposed fee schedule, or other basis for compensation that you seek. Please, where
applicable, indicate hourly rates, monthly or other retainers, per project fees, or such other manner of compensation
you deem appropriate to the services to be provided.]
9
PLANNING/ZONING BOARD ENGINEER
Requirements to Qualify:
The requirements listed below are the minimum levels expected from the professional indicated.
Planning/Zoning Board Engineer
The Planning Board Engineering firm shall have at least ten (10) years of experience as municipal
planning or zoning board engineers in all aspects of municipal land use law, redevelopment zones,
Master Plans, storm and sanitary sewers, site plan review and related issues. The individual(s)
assigned shall have at least five (5) years of experience as an appointed engineer to a planning or
zoning board.
*Submission must include c. 271 Political Contribution Disclosure Form.
PROPOSAL
Please explain how you or your firm meets the minimum requirements. The undersigned
individual, firm, or corporation, hereby proposes to serve as Planning/Zoning Board Engineer
based upon the attached compensation schedule.
[Please outline your fees, proposed fee schedule, or other basis for compensation that you seek. Please, where
applicable, indicate hourly rates, monthly or other retainers, per project fees, or such other manner of compensation
you deem appropriate to the services to be provided.]
10
BOROUGH/PLANNING BOARD PLANNER
Requirements to Qualify:
The requirements listed below are the minimum levels expected from the professional indicated.
Borough/Planning Board Planner
The Borough/Planning Board Planner shall be a New Jersey licensed firm with at least ten (10)
years of experience in all aspects of municipal planning including extensive work with and
knowledge of the New Jersey Municipal Land Use Law, redevelopment zones, historic
preservation, COAH requirements and regulations, and consulting with respect to drafting and
revising Master Plans. The individual(s) primarily assigned shall have at least five (5) years of
experience as a municipal planning or zoning board planner.
*Submission must include c. 271 Political Contribution Disclosure Form.
PROPOSAL
Please explain how you or your firm meets the minimum requirements. The undersigned
individual, firm, or corporation, hereby proposes to serve as Borough/Planning Board Planner
based upon the attached compensation schedule.
[Please outline your fees, proposed fee schedule, or other basis for compensation that you seek. Please, where
applicable, indicate hourly rates, monthly or other retainers, per project fees, or such other manner of compensation
you deem appropriate to the services to be provided.]
11
BOROUGH RISK MANAGEMENT CONSULTANT
Requirements to Qualify:
The requirements listed below are the minimum levels expected from the professional indicated.
Borough Risk Management Consultant
The Risk Management firm shall have at least ten (10) years of experience in insuring
municipalities and be licensed in the State of New Jersey. Expertise is required in all aspects of
property and casualty exposure, coverages available through the Municipal Joint Insurance Fund
and the Municipal Excess Liability Joint Insurance Fund. The individual(s) assigned shall have at
least five (5) years of experience, and an AAI (accredited Advisor in Insurance) designation is
preferred.
*Submission must include c. 271 Political Contribution Disclosure Form.
PROPOSAL
Please explain how you or your firm meets the minimum requirements. The undersigned
individual, firm, or corporation, hereby proposes to serve as Borough Risk Management
Consultant based upon the attached compensation schedule.
[Please outline your fees, proposed fee schedule, or other basis for compensation that you seek. Please, where
applicable, indicate hourly rates, monthly or other retainers, per project fees, or such other manner of compensation
you deem appropriate to the services to be provided.]
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Clerk of the Borough of Gibbsboro
Borough Clerk
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Timeline
First Discovered
Apr 1, 2026
Last Info Update
Apr 1, 2026
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