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Landlord Registration

BID #: N/A

ISSUED: 6/1/2011

DUE: TBD

VALUE: TBD

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Executive Summary

This document outlines the regulations for the Landlord Identity Registration Form in New Jersey, as per N.J.A.C. 5:29-1.1. The form is required for landlords to provide to tenants in single-unit dwellings and two-unit dwellings that are not owner-occupied. It must be filed with the municipal clerk's office in the municipality where the dwelling is located. The document also includes the Landlord Identity Registration Statement form itself, which requires information about the property, owners, managing agents, emergency contacts, mortgage holders, and fuel oil details (if applicable).

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--- Document: Landlord Registration Document ---
 
 
 
New Jersey Department of Community Affairs 
Division of Codes and Standards 
 Landlord-Tenant Information Service 
 
 
REGULATIONS FOR THE LANDLORD IDENTITY 
REGISTRATION FORM  
 
N.J.A.C. 5:29-1.1 
Printed June 2011 
 
5:29-1.1 Applicability 
 
(a) 
Pursuant to N.J.S.A. 46:8-28 and 46:8-29, the form prescribed by this subchapter 
is required to be given by landlords to tenants in single unit dwellings and in two 
– unit dwellings that are not owner-occupied and to be filed in the office of the 
clerk of the municipality in which any such single unit dwelling or two-unit 
dwelling is situated.  
 
(b) 
Tenants in multiple dwellings are required to be given a copy of the certificate of 
registration filed with the Bureau of Housing Inspection in accordance with 
N.J.S.A. 55:13A-12, N.J.S.A. 46:8-28 and N.J.A.C. 5:10-1.11.  (Contact the 
Bureau of Housing Inspection, P.O. Box 810, Trenton, New Jersey 08625 
(609) 633-6240 for registration applications for buildings with three or more 
dwelling units) 
 
THE ATTACHED FORM IS TO BE FILED WITH THE MUNICIPAL CLERK 
AND DISTRIBUTED TO TENANTS IN SINGLE UNIT DWELLINGS AND IN 
TWO UNIT DWELLINGS THAT ARE NOT OWNER-OCCUPIED.  (DO NOT 
SEND THIS STATEMENT TO LANDLORD-TENANT INFORMATION 
SERVICE) 
 
Similar forms may be obtained from private sources.  You may obtain a copy 
of the form by faxing your request to (609) 609-292-2839 or by writing to: 
 
New Jersey Department of Community Affairs 
Division of Codes and Standards 
Bureau of Homeowner Protection 
Landlord-Tenant Information Service 
P.O. Box 805 
Trenton, New Jersey 08625-0805 


LANDLORD IDENTITY REGISTRATION STATEMENT 
ONE AND TWO-UNIT DWELLING REGISTRATION FORM 
 
The form of the certificate of Registration to be filed with the municipal clerk and distributed to 
tenants by owners or non-owner occupied one and two unit dwellings shall be substantially as 
follows: 
 
(1) Property Address: 
_____________________________________________________________________________ 
 
_____________________________________________________________________________ 
 
(2)  The names and addresses of all record owners of the building or the rental business 
(including all general partners in the case of a partnership) are as follows: 
______________________________________________________________________________ 
 
______________________________________________________________________________ 
 
(3)  If the record owner is a corporation, the names and addresses of the registered agent and of 
the corporate officers are as follows: 
______________________________________________________________________________ 
 
______________________________________________________________________________ 
 Record owner is not a corporation. 
 
(4)  If the address of any record owner is not located in the county in which the dwelling is 
located, the name and address of a person who resides in the county and is authorized to 
accept notices from a tenant, to issue receipts for those notices and to accept service of 
process on behalf of the out-of-county record owner(s) is as follows: 
______________________________________________________________________________ 
 The addresses of all record owners in the county in which the dwelling is located: 
 
______________________________________________________________________________ 
 
______________________________________________________________________________ 
 
(5) The name and address of the managing agent is as follows: 
______________________________________________________________________________ 
 
______________________________________________________________________________ 
 There is no managing agent. 
 
(6) The name and address (including dwelling unit, apartment or room number) of the 
superintendent, janitor, custodian or other person employed to provide regular maintenance 
service is as follows: 
______________________________________________________________________________ 
 
______________________________________________________________________________ 
 There is no superintendent, janitor, custodian or other person employed to provide regular 
maintenance service.  


 
(7)  The name, address and telephone number of an individual representative of the record owner 
or managing agent who may be reached or contacted at any time in the event of an 
emergency affecting the dwelling or any dwelling unit, including such emergencies as the 
failure of any essential service or system, and who has authority to make emergency 
decisions concerning the building, including the making of repairs and expenditures, is as 
follows: 
______________________________________________________________________________ 
 
______________________________________________________________________________ 
 
(8) The names and addresses of all holders of recorded mortgages on the property are as follows: 
______________________________________________________________________________ 
 
______________________________________________________________________________ 
 There is no recorded mortgage on the property. 
 
(9) If fuel oil is used to heat the building and the landlord furnishes the heat, the name and 
address of the fuel oil dealer servicing the building and the grade of fuel oil used are as follows: 
______________________________________________________________________________ 
 
______________________________________________________________________________ 
 The building is not heated by fuel oil 
 The building is heated by fuel oil, but the landlord does not furnish heat. 
 
 
________________        
______________________________________________________ 
Date   
 
 
Landlord or Authorized Representative 
 
 
 
SEND COMPLETED FORMS TO TENANTS AND MUNICIPAL CLERKS ONLY