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HanoverRed Risk

ClosedOperations & Maintenance

Request for Proposal: Bee Meadow Pool Concession Facility

BID #: 63

ISSUED: 3/20/2026

DUE: 4/7/2026

VALUE: $3,500.00

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Executive Summary

The Township of Hanover is soliciting sealed quotations for the operation of the Bee Meadow Pool Concession Facility during the 2026 pool season, specifically from May 22, 2026, through September 7, 2026. The successful bidder will be responsible for the full operation of the concession, including providing all food items, staff, and necessary equipment, while complying with all health regulations and Township ordinances. A minimum bid of $3,500.00 is required, payable to the Township in two installments, along with a $400.00 cash maintenance bond. Bidders must submit their proposals by April 7, 2026, at 11:00 AM. Required documentation includes a Non-Collusion Affidavit, a New Jersey Business Registration Certificate, and certifications confirming non-involvement in prohibited activities related to Russia/Belarus and Iran. The Township retains the option to extend the contract for the 2027 season, subject to a 2% increase in the payment to the Township and satisfactory performance.

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Bid Title:
Request for Proposal: Bee Meadow Pool Concession Facility
Category:
Engineering Bid Notices
Status:
Closed
Description:
NOTICE IS HEREBY GIVEN that sealed quotations will be received by the Bid Committee of the Township of Hanover in the County of Morris and State of New Jersey, at a meeting to be held on Tuesday, April 7, 2026, at 11 :00 a.m., prevailing time, in the Main Meeting Room of the Township's Municipal Building located at 1000 Route 10 in Whippany, for the following project:
OPERATION OF THE TOWNSHIP'S BEE MEADOW POOL CONCESSION FACILITY DURING THE PERIOD COMMENCING MEMORIAL DAY WEEKEND, STARTING FRIDAY, MAY 22, 2026, AND ENDING ON LABOR DAY, MONDAY, SEPTEMBER 7, 2026.
Publication Date/Time:
3/20/2026 12:00 AM
Closing Date/Time:
4/7/2026 11:00 AM
Related Documents:
Request for Proposal: Bee Meadow Pool Concession Facility (PDF)
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Township of Hanover
1000 Route 10
PO Box 250
Whippany, NJ 07981
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Document Text

--- Document: Request for Proposal: Bee Meadow Pool Concession Facility (PDF) ---
TOWNSHIP OF HANOVER 
NOTICE TO BIDDERS 
AND 
REQUEST FOR PROPOSAL 
BEE MEADOW POOL CONCESSION FACILITY 
1. Information on Submission of Quotations: 
NOTICE IS HEREBY GIVEN that sealed quotations will be received by the Bid 
Committee of the Township of Hanover in the County of Morris and State of New Jersey, 
at a meeting to be held on Tuesday, April 7, 2026, at 11 :00 a.m., prevailing time, in the 
Main Meeting Room of the Township's Municipal Building located at 1000 Route 10 in 
Whippany, for the following project: 
OPERATION OF THE TOWNSHIP'S BEE MEADOW POOL CONCESSION FACILITY 
DURING THE PERIOD COMMENCING MEMORIAL DAY WEEKEND, STARTING 
FRIDAY, MAY 22, 2026, AND ENDING ON LABOR DAY, 
MONDAY, SEPTEMBER 7, 2026. 
Quotations hand delivered or received by mail or courier service will be accepted 
on or before the hour of 11:00 a.m. on Tuesday, April 7, 2026. No quotations will be 
received after the hour stated above. 
This document constitutes the entire specification in the performance of those 
services regarding the operation of the Township's Bee Meadow Pool Concession Facility. 
A minimum bid of $3,500.00 is required. Quotations less than the minimum 
required shall be rejected. 
A competitive quotation shall be submitted on the standard proposal form provided 
by the Township accompanied by (1) a Non-Collusion Affidavit also provided by the 
Township in the Request for Proposal Specification, and (2) a copy of the vendor's 
Business Registration Certificate issued by the New Jersey Division of Taxation (see 
below). These documents must be submitted in a sealed envelope and bear the name 
and address of the bidder, and the name of the project on the outside of the envelope. 
The quotation envelope must be addressed as follows: 
The Bid Committee 
Township of Hanover 
P.O. Box 250 
Whippany, New Jersey 07981-0250 
The Business Registration of Public Contractors Act (P.L. 2004, c.57) went into 
effect on September 1, 2004. The Act requires that all business organizations doing 
business with a local contracting unit must register with the State of New Jersey and 
provide the contracting unit with proof of such registration. Bidders are required to 
submit a copy of their New Jersey Business Registration Certificate with their written 
competitive quotations. 


In order to register and apply for a Business Registration Certificate, vendors can 
contact the New Jersey Division of Taxation, Regulatory Services Branch directly at 1
609-292-1730 or on the Internet at www.nj.gov/njbgs. In addition, the Certificate and 
Registration Form can be downloaded at: 
www.nj.gov/treasury/revenue/pdforms/rega.pdf 
FAILURE TO SUBMIT PROOF OF REGISTRATION WITH YOUR QUOTATION IS 
CONSIDERED A MANDA TORY REJECTION OF THE QUOTATION 
(IN OTHER WORDS, A NON-WAIVABLE DEFECT) 
In accordance with the Local Public Contracts Law, the Township of Hanover, as 
the contracting unit, shall award a contract or reject all competitive quotations within sixty 
(60) days following the receipt of the quotations. 
Optional Contract Extension: In addition, pursuant to the Local Public Contracts 
Law at N.J.S.A. 40A:11-15, the Township of Hanover reserves the right to extend the 
contract of the highest responsible and responsive bidder for one (1) additional pool 
season, that is, the 2027 Bee Meadow Pool season. The terms and conditions of the 
contract shall remain the same except that the Township will require that payment to the 
Township shall be increased by 2% above the amount paid to the Township for the 2026 
pool season. The extended contract shall be awarded by resolution of the Township 
Committee upon a recommendation to the governing body by the Superintendent of the 
Recreation and Park Administration Department that the services that were performed 
during the 2026 pool season were performed in accordance with the Township's 
Specification and in an effective and efficient manner. 
Furthermore, the Township Committee reserves the right to reject any and all 
quotations and to award the contract to any bidder whose proposal, in their judgment, best 
serves the needs and interests of the Township. 
Bidders are required to comply with the requirements of the Mandatory Equal 
Employment Opportunity Language at N.J.S.A. 10:5-31 et seq. and the Affirmative Action 
Regulations at N.J.A.C. 17:27. 
On March 9, 2022, P.L. 2022, c. 3 was signed into law requiring that the State 
Department of the Treasury develop, based on credible information available to the public, 
a list of persons and entities engaging in prohibited activities in Russia or Belarus. Persons 
or entities included on the Russia-Belarus list cannot enter into or renew a contract for the 
provision of goods and services greater than $1,000.00 with any municipality or other 
government jurisdiction. 
Before a goods and services contract can be entered into, vendors and contractors 
must certify that neither they nor any parent entity, subsidiary or affiliate is listed on the 
New Jersey Department of the Treasury's list of entities determined to be engaged in 
prohibited activities in Russia or Belarus pursuant to P.L. 2022, c.3 or in Iran pursuant to 
P.L. 2012, c. 25. 
2 


Therefore, as the Russia-Belarus law is in effect, before any contract greater than 
$1,000.00 for goods or services is awarded, renewed, amended or extended, you, as a 
vendor, must certify that you are not identified on the Treasury Department's Russia
Belarus list. You must complete, sign and return with your proposal and quotation 
the "Prohibited Russia-Belarus Activities & Iran Investment Activities" Certifications 
that is found at the end of this RFP. 
By order of the Township Committee of the Township of Hanover, County of Morris, 
State of New Jersey. 
2. Definitions: 
As used in this Specification, the terms set forth below mean the following: 
A. Township - means the Township of Hanover, a corporate body of the 
State of New Jersey. 
B. Contractor -
means the person, firm, corporation or partnership 
submitting the highest quotation to the Township and awarded a contract by the Township 
Committee to serve as the Lessee of the Concession Facility. 
C. Sub-Contractor - means the vendor who has entered into an agreement 
with the contractor to supply the contractor with pizza to be sold by the contractor at the 
Bee Meadow Pool Concession Facility. 
D. Township Equipment - means the permanent equipment, fixtures and 
accessories owned by the Township. 
E. Contractor's Equipment - means all non-permanent equipment, which is 
owned by the Contractor, other than the Township's equipment, and needed to properly 
operate the Concession Facility. 
F. Pool Season - means the Bee Meadow Swimming Pool will be open on 
the weekends of May 22-25, 2026 (Memorial Day weekend),May 30-31, June 6-7, June 
13-14 and June 20-21 ; thereafter, the Pool will be open and operational seven (7) days a 
week commencing on Thursday, June 25, 2026, or the day after school closes through 
Labor Day, Monday, September 7, 2026. 
3. Financial Remuneration to Township: 
The Township Committee will award a contract to the person, firm, corporation or 
partnership which submits the highest bid for the operation of the Bee Meadow Pool 
Concession Facility during the 2026 Pool Season. The Township requires a minimum 
of $3,500.00. Quotations less than the minimum required shall be rejected. 
Payment to the Township shall be made in cash or certified check in two (2) 
equal installments. The first installment, in the amount of $1,750.00 constituting 
one-half of the payment, will be made at the time the signed contract is submitted to 
the Business Administrator. 
3 


The second one-half payment in the amount of $1,750.00 will be delivered to the 
Business Administrator on or before Monday, May 11, 2026. 
In addition, to guarantee the proper maintenance and care of the Township's 
equipment and facilities, the successful vendor will be required to submit a $400.00 cash 
maintenance bond. This maintenance bond may be submitted in cash or in the form of a 
certified check. 
The cash maintenance bond will be refunded at the conclusion of the Pool Season 
in the same manner as all other bonds are released by the Township Committee. The 
maintenance bond will only be released if the Concession Facility, including all of its 
contents, equipment, fixtures and accessories, are found to be in the same condition as 
they were before the Contractor took control. 
The Superintendent of Parks and 
Recreation shall be responsible for conducting an inspection of the premises to ascertain 
the proper condition of the Concession Facility. 
In furnishing a quotation, each Contractor shall submit a Non-Collusion Affidavit 
attached to this Specification certifying that the quotation submitted to the Township is a 
bona fide quote, based upon computations made by the Contractor and is not the result of 
agreement, collusion or conspiracy with any other person, firm, corporation or partnership. 
4. Optional Contract Extension: 
In addition, pursuant to the Local Public Contracts Law at N.J.S.A. 40A:11-15, the 
Township of Hanover reserves the right to extend the contract of the highest responsible 
and responsive bidder for one (1) additional pool season, that is, the 2027 Bee Meadow 
Pool season. The terms and conditions of the contract shall remain the same except that 
the Township will require that payment to the Township shall be increased by 2% above 
the amount paid to the Township for the 2026 pool season. The extended contract shall be 
awarded by resolution of the Township Committee upon a recommendation to the 
governing body by the Superintendent of the Recreation and Park Administration 
Department that the services that were performed during the 2026 pool season were 
performed in an effective and efficient manner. 
5. General Terms and Conditions: 
a. As part of the approval process, the Township reserves the right to conduct 
a records check of the apparent successful bidder. This records check will be conducted 
through local, County and State police, and the Federal Bureau of Investigation. 
b. The Township shall perform reference checks for the purpose of verifying 
the ability of a contractor to perform concession facility services. Contractors must submit, 
along with their quotations, the names, addresses and telephone numbers of at least three 
(3) current or former customers who can verify the adequacy and delivery of services by 
the vendor. 
c. The Township Committee reserves the right upon three (3) calendar days' 
written notice to terminate the contract without reason. 
Such notice shall be hand 
delivered personally by the Superintendent of Recreation and Park Administration or by 
certified registered mail. 
4 


d. Furthermore, the Township Committee reserves the right, upon the 
recommendation of the Board of Recreation Commissioners, to terminate the Contract in 
the event that the Concession Facility is not managed, operated or maintained properly to 
the satisfaction of the Township. The decision/recommendation to terminate the 
Agreement because of neglect or failure to abide by any or all of the provisions, terms and 
conditions of the Specification and Contract document shall be made by the Board of 
Recreation Commissioners upon the findings and determinations of the Superintendent of 
Parks and Recreation. 
e. The Township shall provide the Contractor with notice to vacate upon 
three (3) calendar days' written notice served and delivered personally, by the 
Superintendent of Recreation and Park Administration, or by certified registered mail. 
Upon termination of the Contract, the Contractor shall lose all rights, privileges and interest 
in the Concession Facility and shall be liable for any damages or losses sustained by the 
Township as a result of the negligence or default of the Contractor. 
6. Maintenance of Insurance Coverages: 
At the time the Contract is executed by the Contractor and submitted to the 
Business Administrator/Township Clerk, the Contractor will be required to also submit a 
Certificate of Insurance which shows evidence that the following insurance coverages are 
maintained. In addition, the Certificate must name the Township as an "additional 
insured". 
The Certificate, in form satisfactory to the Township, shall also state that the 
policies shall not be changed nor cancelled until thirty (30) days written notice has been 
served on the Township through the Business Administrator. 
A. 
Comprehensive General Liability in minimum limits of $500,000/500,000 
for bodily injury and $500,000/500,000 for property damage. Coverage must include the 
following: 
a. Comprehensive Form 
b. Premises/Operations 
c. Products/Completed Operations 
d. Personal & Adverse Injury 
e. Broad Form Property Damage 
f. 
Fire Damage (any one fire) 
g. Personal Medical Injury (any one person) 
B. Worker's Compensation 
Coverage A - Statutory 
Coverage B - $100,000 each accident 
$500,000 Policy Limit 
$100,000 each employee 
C. If the Contractor will be utilizing any vehicles in the performance of the 
Contract, the Contractor shall also provide evidence of automobile liability insurance, fo 
owned and non-owned vehicles in minimum limits of $500,000/500,000 and bodily injury 
for one person and $500,000/500,000 for property damage for each accident. 
5 


In the event the Contractor shall not utilize any such vehicles in the execution of the 
Contract, the Contractor shall provide the Business Administrator/ Township Clerk with 
written certification that vehicles are not used. This certification must be submitted prior to 
the commencement of Concession Facility operations. 
7. Hold Harmless and Indemnification Agreement: 
The following statement will be included in the contract: 
The Contractor, (name of contractor to be inserted), agrees that to the fullest extent 
permitted by law, shall defend, indemnify, and hold harmless the Township of Hanover, its 
officers, employees, agents and consultants, for any work or services to be performed on 
behalf of the Township, from and against any and all claims, suits, judgments, and 
demands whatsoever, including, without limitation, costs, litigation expenses, counsel fees 
and liabilities with respect to injury to, or death of, any person or persons whatsoever, or 
damage to property of any kind by whomsoever owned, rising out of or caused or claimed 
to have been caused in whole or in part by the acts or omissions of (name of contractor to 
be inserted), as to the services, operations, labor or materials supplied under the terms of 
this Agreement, or to any other person directly or indirectly employed by the Contractor, 
while engaged in the performance of the services or any activities associated therewith, or 
related thereto. 
Nothing herein shall be construed to be a promise or agreement to 
indemnify or hold harmless the Township against the Township's sole negligence. 
Furthermore, it is understood that the liability of the Township is expressly limited by 
the provisions of the Tort Claims Act, N.J.S.A. 59:1-3 et seq. The Contractor is thereby 
required, in the processing of any claims for indemnification or defense, to be in strict 
compliance with the provisions of the Act. 
8. Compliance with Board of Health Regulations: 
It shall be the responsibility of the Contractor to comply with all ordinances of the 
Board of Health. Furthermore, the Contractor, will be responsible in obtaining a Food 
Handler's Permit from the Board of Health for the proper operation of the concession 
facility. All individuals having anything to do with the operations or services of the 
concession facility will be required to take whatever in-service training courses, seminars 
or orientations as offered and required by the Board of Health. 
At any time during the term of the Contract, whenever the concession facility is in 
operation, the Board of Health reserves the right to make inspections to make certain that 
the concession facility is complying with all State regulations and Board of Health 
ordinances in the handling and serving of all foods and beverages. If the concession 
facility is not operating in accordance with State regulations and/or Board of Health 
ordinances, the Board of Health reserves the right to suspend or revoke the Food 
Handler's Permit. 
In operating the Concession Facility, the Contractor shall be responsible for the 
specific day-to-day maintenance of the Concession Facility as follows: 
a. To keep the immediate Concession Facility clean of litter and debris. 
6 


b. To wash counters daily before opening, after closing and as needed 
during operation. 
c. To wash floors completely each day at closing. 
d. To clean the snack bar facility daily at closing and as needed, during its 
operations. 
9. Contractor's/Lessee's Responsibilities: 
Operation and Maintenance of Bee Meadow Park Swimming Pool 
Concession Facility. 
a. The Contractor shall operate the refreshment concession facility at the Bee 
Meadow Park Swimming Pool on the weekends of May 22-25, 2026; May 30-31; June 6
7; June 13-14; June 20-21; and thereafter, on a daily basis starting Thursday, June 25, 
2026, and ending on Monday, September 7, 2026 under the supeNision and control of 
the Board of Recreation Commissioners of the Township. 
b. The refreshment concession facility shall be open between the hours of 12 
Noon to 7:30 p.m., Mondays through Thursdays and between 12 Noon to 7:30 p.m. on 
Fridays in June and July, and between the hours of 11 :30 a.m. to 7:30 p.m. on Saturdays, 
Sundays and holidays. During the month of August and the first week of September, the 
weekday hours will be 12:00 Noon to 7:30 p.m., Mondays through Thursdays, Fridays 
between 12 Noon and 7:30 p.m. and on weekends and holidays between 11:30 a.m. to 
7:30 p.m. The concession facility shall not be closed at any time during the regular 
working hours unless weather forces closure of the total pool facility to members. The 
Concession Facility may only close with the prior approval of the Pool Manager or 
Superintendent of Recreation and Park Administration. 
c. During the Concession Facility's operations, the Contractor shall be 
responsible in making certain that at least one (1) person, eighteen (18) years of age or 
older, is on the premises at all times to supeNise those employees who are under aged 
minors. 
d. It shall be the responsibility of the Contractor to make certain that all 
juveniles sixteen (16) years of age and under hired by the Contractor for employment at 
the Bee Meadow Park Swimming Pool concession facility, are hired in accordance with all 
New Jersey Department of Labor employment requirements, and all rules and regulations 
promulgated by the Department of Labor. 
Copies of state-issued working papers for 
anyone age 16 and under who may be employed to work at the Concession Facility shall 
be submitted to the Superintendent of the Recreation and Park Administration 
Department. 
e. In the operation of the concession facility, the Contractor shall abide by all 
Township ordinances, rules and regulations including those rules and regulations 
promulgated by the Board of Recreation Commissioners governing the conduct, operation 
and maintenance of the Commission's parks and facilities. 
7 


f_ 
The Contractor will be responsible for the cost of all food items purchased 
for sale at the Bee Meadow Park Swimming Pool concession facility and shall be entitled 
to retain any revenues derived from their operations during the periods set forth herein, 
less the two (2) installment payments set forth under paragraph 3 above. 
g. The Contractor shall provide the following: 
all food stuffs, personnel, 
cooking utensils, paper service, cleaning materials and equipment. 
In addition, the 
Contractor shall be responsible for the collection and proper disposal of cooking oil at the 
time the Concession Facility is closed. 
h. The Contractor shall serve: hot dogs, hamburgers, cheeseburgers, French 
fries, salads, candy, ice cream, snow cones (optional), coffee, milk and soda. The sale of 
gum or gum like products is prohibited. No glass bottles or containers shall be allowed. 
Other items may be served upon mutual agreement with the Recreation Commission of 
the Township of Hanover. 
k. In addition, as an option, the Contractor may enter into an agreement with a 
vendor restaurant or pizza parlor (sub-contractor) to supply the Contractor with pizza for 
purchase of pizzas by Pool members and guests. This sub-contract shall be between the 
Contractor and the Sub-Contractor of his/her choice. The Township will not be involved in 
the selection of a Sub-Contractor. 
It shall be the sole responsibility of the Contractor to 
select a restaurant or pizza parlor if he/she so desires to exercise the option to sell pizza 
as an additional food item. 
j. 
On or before Monday, May 4, 2026, the Contractor shall provide the 
Superintendent of Recreation and Park Administration with a copy of the Contractor's 
suggested menu and prices (including pizza if this option is exercised), for review by the 
Board of Recreation Commissioners. The Board of Recreation Commissioners reserves 
the right to make changes to the menu and/or prices. 
k. 
The Contractor shall provide a price list and shall post and maintain said 
price list in a conspicuous place in the concession facility during the operation thereof. 
Price changes for the menu cannot be made without the prior written consent of the 
Superintendent of Recreation and Park Administration. 
I. 
Any damage to the Concession Facility property shall be repaired by the 
Contractor. An inspection will be made by the Superintendent of Recreation and Park 
Administration at the end of the season. All damage must be repaired within thirty (30) 
days of date of inspection or risk the forfeiture of the $400.00 maintenance bond. 
m. The Township of Hanover assumes no liability for the security of the 
building; all risks shall be assumed by the Contractor. 
n. Damages to the concession facility fixtures or equipment of any kind 
whatsoever, caused by carelessness, negligence or improper use by any agents or 
employees of the Contractor, shall cause the Contractor to immediately begin repairs 
within twenty-four (24) hours. All damages shall be at the Contractor's own cost and 
expense. If the Contractor fails or neglects to begin the necessary repairs within twenty
four (24) hours, the Township reserves the right to enter the Concession Facility and make 
the repairs. The cost and expenses incurred by the Township shall be deducted from the 
$400.00 cash maintenance bond. 
8 


o. 
The Contractor shall not assign this Agreement or sublease the Bee 
Meadow Park Swimming Pool concession facility, or any parts thereof, during the term of 
this contract. 
p. The Contractor agrees not to make any alterations, additions or 
improvements to the refreshment concession facility without the express written consent of 
the Board of Recreation Commissioners, the Board of Health and the Construction Code 
Official. 
q. The 
Contractor agrees that the Township, 
its 
agents 
or other 
representatives, shall have the right to enter the concession facility at any time for the 
purpose of inspecting the premises for the health, safety and welfare of the general public. 
r. 
If, for any reason, during the period in which this Contract is in effect, the 
refreshment concession facility becomes vacant, the Township may reenter the facility, by 
force or otherwise, without its agents or representatives being liable for prosecution thereof 
and re-let the concession facility or otherwise appropriate the premises for the Township's 
own use. 
s. If, for any reason, the Contractor moves out, or is dispossessed at the 
concession facility, and fails to remove any property belonging to the Contractor, said 
property, such as equipment and fixtures, shall be deemed abandoned by the Contractor 
and shall become the property of the Township. 
t. 
Within thirty (30) calendar days of the termination of the contract, that is, 
Wednesday, October 4, 2026, the Contractor, if it is a not-for-profit organization, shall 
submit a comprehensive financial report of its operations to the Board of Recreation 
Commissioners which report shall specify both gross and net receipts. 
u. If the Contractor is a not-for-profit organization, it shall submit prior to the 
inception of the Lease, proof of its tax-exempt status pursuant to State and Federal 
regulations. Such proof is to be submitted to the Business Administrator/Township Clerk. 
v. The Contractor shall neither place, nor cause, nor allow to be placed, any 
signs or signs of any kind whatsoever, at, in or about the premises, or in or about the 
entrances thereto, except the price list or lists specified. 
w. The Township shall not be liable for any damage or injury to the property of 
the Contractor whatever the cause may be. 
x. Occupancy to the Concession Facility shall be limited to the employees 
working for the Contractor. It shall be the responsibility of the Contractor to make certain 
that this term is strictly enforced. 
y. The Contractor and any of his/her employees or agents may not utilize the 
Bee Meadow Swimming Pool or any of its facilities except when the Pool is opened to the 
public and then only, if such employees are members in good standing with the Pool. 
9 


z. A telephone may be furnished at the option and expense of the Contractor. 
z(1 ). Vending machines may be used, but only with the prior written consent 
and approval of the Board of Recreation Commissioners and the Board of Health. Said 
machines may only be used by the Contractor during the life of the Contract. 
z(2). Upon termination of the Contract, the Contractor shall return to the Board 
of Recreation Commissioners all building and alarm keys. 
z(3). The Contractor will be responsible in providing extermination services if it 
is deemed necessary by the Superintendent of Recreation and Park Administration. 
10.Township's Responsibilities: 
a. The following serves as a list of the equipment, fixtures and accessories 
owned by the Township and located at the Bee Meadow Pool Concession Facility: 
1. One (1) Grill 
2. Two (2) Fryers 
3. Four (4) Freezers 
4. Two (2) Refrigerators 
5. One (1) Ice Machine 
b. If, the Bee Meadow Pool and/or Concession Facility are forced to close or 
temporarily curtail operations due to unforeseeable or extenuating circumstances beyond 
the control of the Township and/or the vendor, the Township shall refund a pro rata share 
of the bid amount to the vendor. 
c. The Township shall be responsible for the repair and/or replacement of 
Township owned property at the Concession Facility such as ceilings, tiles, walls, floors, 
plumbing and Township owned equipment as a result of normal wear and tear. Unless it 
is an emergent condition, the Township shall give the Contractor twenty-four (24) hours' 
notice of the intent to make adequate repairs. 
d. The Township shall be responsible in assuming all costs related to water, 
electricity, gas and sewer services. 
10 


2026 P R O P O S A L 
BEE MEADOW POOL CONCESSION FACILITY 
ITEM 1. OPERATION OF THE TOWNSHIP'S BEE MEADOW POOL CONCESSION 
FACILITY DURING THE PERIOD COMMENCING FRIDAY, MAY 22, 2026 
AND ENDING ON MONDAY, SEPTEMBER 7, 2026. 
Lump Sum Price of$ _________ 
(Write Lump Sum) 
Name of Company: ______ _ _ _ _ _ _ 
Print Name of Owner 
Signature of Owner 
Date Submitted 
Business Address: _____________________ 
11 


2026 POOL SEASON 
NON-COLLUSION AFFIDAVIT 
OPERATION OF THE TOWNSHIP'S BEE MEADOW POOL CONCESSION FACILITY 
DURING THE PERIOD COMMENCING FRIDAY, MAY 26, 2026 
AND ENDING ON MONDAY, SEPTEMBER 7, 2026 
STATE OF NEW JERSEY) 
) SS. 
COUNTY OF 
) 
I, 
of the City of 
in the 
County of 
and State of 
, of full age, being 
duly sworn according to law on my oath depose and say that: 
I am 
of the firm of 
the bidder making the 
Proposal for the above named project, and that I executed the said Proposal with full 
authority to do so; that said bidder has not, directly or indirectly, entered into any 
agreement, participated in any collusion, or otherwise taken any action in restraint of 
free, competitive bidding in connection with the above named project; and that all 
statements contained in said Proposal and in this Affidavit are true and correct, and 
made with full knowledge that the Township of Hanover, Morris County, New Jersey, 
relies upon the truth of the statements contained in said Proposal and in the statements 
contained in this Affidavit in awarding the contract for the said project. 
I further warrant that no person or selling agency has been employed or 
retained to solicit or secure such contract upon an agreement or understanding for a 
commission, percentage, brokerage or contingent fee, except bona fide employees or 
bona fide established commercial or selling agencies maintained by: 
(Name of Contractor) 
(N.J.S.A 52:34-15) 
(Also type or print name of 
affiant under signature) 
Subscribed and sworn to before 
Me this 
day of 
, 2026 
Notary Public of 
My Commission Expires 
12 


CERTIFICATION OF NON-INVOLVEMENT IN 
PROHIBITED ACTIVITIES IN RUSSIA OR BELARUS 
Pursuant to N.J.S.A. 52:32-60.1, et seq. {L. 2022. c. 3) any person or entity (hereinafter "Vendori") that seeks to enter into 
or renew a contract with a State agency for the provision of goods or services, or the purchase of bonds or other obligations, 
must complete the certification below indicating whether or not the Vendor is identified on the Office of Foreign Assets 
Control 
(OFAC) 
Specially 
Designated 
Nationals 
and 
Blocked 
Persons 
list, 
available 
here: 
https://sanctionssearch.ofac.treas.gov/. If the Department of the Treasury finds that a Vendor has made a certification in 
violation of the law, it shall take any action as may be appropriate and provided by law, rule or contract, including but not 
limited to, imposing sanctions, seeking compliance, recovering damages, declaring the party in default and seeking 
debarment or suspension of the party. 
I, the undersigned, certify that I have read the definition of "Vendor" below, and have reviewed the Office of Foreign Assets 
Control (OFAC) Specially Designated Nationals and Blocked Persons list, and having done so certify: 
(Check the Appropriate Box) 
0 
That the Vendor is not identified on the OFAC Specially Designated Nationals and Blocked Persons list on
A. 
account of activity related to Russia and/or Belarus. 
OR 
That I am unable to certify as to "A" above, because the Vendor is identified on the OFAC Specially
B.
0 
Designated Nationals and Blocked Persons list on account of activity related to Russia and/or Belarus. 
OR 
That I am unable to certify as to "A" above, because the Vendor is identified on the OFAC Specially 
Designated Nationals and Blocked Persons list. However, the Vendor is engaged in activity related to Russia 
C.
0 
and/or Belarus consistent with federal law, regulation, license or exemption. A detailed description of how 
the Vendor's activity related to Russia and/or Belarus is consistent with federal law is set forth below. 
(Attach Additional Sheets If Necessary.) 
Signature of Vendor's Authorized Representative 
Date 
Print Name and Title of Vendor's Authorized Representative 
Vendor's FEIN 
Vendor's Name 
Vendor's Phone Number 
Vendor's Address (Street Address) 
Vendor's Fax Number 
Vendor's Address (City/State/Zip Code) 
Vendor's Email Address 
i Vendor means: (1) A natural person, corporation, company, limited partnership, limited liability partnership, limited liability ~1:1pany, 
business association. sole proprietorship, joint venture, partnership, socigty, trust, or any other nongovarnmantgl ant1ty, organizat1on,_ or 
group; (2) Any governmental entity or instrumentality of a government, including a multilateral development institution. a~ de~ned in ~ecbon 
1701 (c)(3) of the International Financial Institutions Act, 22 U.S.C. 262r(c)(3); or (3) Any parent, successor, subunit, direct or 1nd1rect 
subsidiary, or any entity under common ownership or control with. any entity described in paragraph (1) or (2). 
NJ Rev. 1.22.2024 


Disclosure of Investment Activities in Iran 
Person or Entity 
Part 1: Certification 
COMPLETE PART 1 BY CHECKING EITHER BOX. 
Pursuant to Public Law 2012, c. 25, any person or entity that is a successful bidder or proposer, or otherwise 
proposes to enter into or renew a contract, must complete the certification below to attest, under penalty of 
perjury, that neither the person or entity, nor any parent entity, subsidiary, or affiliate is identified on the 
State Department ofTreasury's Chapter 25 list as a person or entity engaging in investment activities in Iran. 
The list is found on Treasury's website at www.state.nj.us/treasury/purchas_e/pdf/Chapter25List.pdf. 
The Chapter 25 list must be reviewed prior to completing the below certification. If a vendor or contractor 
is found to be in violation oflaw, action may be taken as appropriate and as may provided by law, rule or 
contract, including but not limited to imposing sanctions, seeking compliance, recovering damages, 
declaring the party in default and seeking debarment or suspension ofthe party. 
□ 
□ 
I certify, pursuant to Public Law 2012, c. 25, that neither the person or entity listed 
above, nor any parent entity, subsidiary, or affiliate thereofis listed on the NJ. 
Department ofthe Treasury's list ofentities determined to be engagedinprohibited 
activities in Iran pursuant to P.L. 2012, c. 25 ("Chapter 25 List"). I further certify 
that I am the person listed above, or I am an officer or representative ofthe entity 
listed above and am authorized to make this certification on its behalf I will skip 
Part 2 andsign and complete the Certification below. 
OR 
I am unable to certify as above because the person or entity and/or a parent entity, 
subsidiary, or affiliate thereofis listed on the NJ Department ofthe Treasury's 
Chapter 25 list. I will provide a detailed, accurate andprecise description ofthe 
activities in Part 2 below sign and complete the Certification below. 


Part 2: Additional Information 
PLEASE PROVIDE FURTHER INFORMATION RELATED TO INVESTMENT ACTIVITIES IN IRAN. 
You must provide a detailed, accurate and precise description of the activities of the person or entity, or a 
parent entity, subsidiary, or affiliate thereof engaging in investment activates in Iran below and, if more 
space is needed, on additional sheets provided by you. 
Part 3: Certification of True and Complete Information 
I, being duly sworn upon my oath, hereby represent and state that the foregoing information andany 
attachments there to the best ofmy knowledge are true and complete. I attest that I am authorized to 
execute this certification on behalfofthe above-referenced person or entity. 
I acknowledge that the Township ofHanover is relying on the information contained herein and 
thereby acknowledge that I am under a continuing obligation from the date ofthis certification through 
the completion ofany contracts with the Township ofHanover to notify the Township ofHanover in 
writing ofany changes to the answers ofinformation contained herein. 
I acknowledge that I am aware that it is a criminal offense to make a false statement or 
misrepresentation in this certification, and ifI do so, I recognize that I am subject to criminal prosecution 
under the law and that it will also constitute a material breach ofmy agreement(s) with the Township of 
Hanover and that the Township ofHanover at its option may declare any contract(s) resulting from this 
certification void and unenforceable. 
Full Name 
(Print) 
Title 
Signature 
Date

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