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RFP for Auto & Truck Repairs
THE BOROUGH OF HIGHLANDS, STATE OF NEW JERSEY, is requesting proposals from providers of auto and truck repairs for the motor vehicles of the Borough of Highlands for a period of July 1, 2026 to June 30, 2027.
Click for full RFP.
Nancy Tran
2026-05-04T12:57:55-04:00
05/04/2026
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Document Text
--- Document: Click for full RFP. ---
PUBLIC NOTICE
REQUEST FOR PROPOSALS
THE BOROUGH OF HIGHLANDS, STATE OF NEW JERSEY, is requesng proposals from providers of auto
and truck repairs for the motor vehicles of the Borough of Highlands for a period of July 1, 2026 to June
30, 2027. Copies of the documents se3ng forth the scope of services, contract terms and condions,
proposal requirements, criteria for evaluaon of proposals, and proposal submission requirements may
be obtained from the Borough Administrator of the Borough of Highlands via email at
mmuscillo@highlandsnj.gov. Proposals will be accepted up to 10:00am on Thursday, May 14, 2026
(prevailing me). All necessary documents may be downloaded from the official Borough of Highlands
website: h?ps://highlandsnj.gov/bids-and-rfps/.
Michael F Muscillo, MPA
Borough Administrator
REQUEST FOR PROPOSALS
THE BOROUGH OF HIGHLANDS is accepng Proposals from providers of auto and truck repairs for the
motor vehicles of the Borough of Highlands for a period from July 1, 2026 through June 30, 2027. The
approved vendor must provide the following services:
1. Tax Exempon
Prices quoted in all bids shall include delivery (FOB desnaon) and exclusive of all Federal, State
or local taxes from which the Borough is exempt.
2. Contract Period
The contract shall be for a period of twelve (12) months.
3. Esmates
The quanty of the hours and or items listed in the technical secon of this document are
esmates. These esmates, to the best of the Boroughs knowledge, are accurate and concise.
However, the Borough makes no representaon that these are the exact quanes required
during the period of the contract.
4. Purchase of Necessary Parts or Equipment
Please include the percent discount off of the manufacturer’s suggested retail price of parts sold
to the Borough. The Borough requests a minimum ten (10) percent discount off of parts sold.
Upon execuon of this contract, relevant parts catalogues will be submi?ed to the Business
Administrator.
5. Trained Personnel
The successful bidder must sasfactorily furnish to the Borough evidence that it has trained
personnel with appropriate experience and knowledge to service the specific make and models
idenfied. A cerfied Class A Mechanic must supervise all maintenance.
6. Service
The successful bidder will immediately respond to a Borough request for correcve service of
the listed vehicles, during regular business hours for Borough Departments, with the excepon
of the Police and Public Works Departments. Regular business hours are from 8:30am – 4:30pm,
Monday through Friday. The Borough reserves the right to change its normal business hours
upon immediate noce to the vendor. In the event the vehicle cannot be serviced by the
successful bidder, it may be subcontracted, upon Borough approval, to another vendor. The
successful bidder will bill the Borough the cost of the subcontractor plus an addional ten
percent (10%) mark-up.
7. Locaon
The successful bidder must maintain its facility within a ten (10) mile radius for the Borough Hall
located at 151 Navesink Ave., Highlands, NJ 07732.
8. Only Authorized Work Performed
Work may not begin on any vehicle unl it has first been approved by an authorized
representave of the Borough. Any bill sent to the Borough and not conforming to the
requirement will not be paid. Bills will include, at a minimum, service dates, number of hours
worked, and parts sold. A bill will not be paid unless it includes these items.
9. Hourly Rate
The Borough will be billed on an hourly rate to be in accordance with the Chilton Labor Rate
guide (as per industry standard). The successful bidder will be the one submi3ng the lowest
hourly rate for the following service:
Front End and Wheel Adjustment/Alignment
Replace Motors/Engine
Air Condioning Repair
Electrical Work
Brake Jobs/Replacement
Oil Change/Service
Fuel Injecon Service
Fluid Replacements
Other Miscellaneous Repairs
10. Vehicle Inspecon
The successful bidder will be responsible to ensure that the Borough fleet will pass the NJ
Department of Motor Vehicles Inspecon/NJ Department of Transportaon Inspecon.
11. Emergency Road Repair Service
The Borough will be billed at the contracted hourly rate for emergency road repair service.
Travel me will be included for emergency road repair service.
12. Towing
Please submit a proposal for towing vehicles to your facility. Please include a rate for light,
medium, and heavy tows. The rates should include a basic fee for light, medium, and heavy tow,
as well as any addional milage fee. These prices will not affect the bid calculaons.
13. Review of Hours Worked
Services provided by the successful bidder and bills submi?ed for such work will be consistent
with flat rate guides ulized by insurance companies for auto repair. If a bill for a parcular
service varies significantly from these insurance guides, the Borough reserves the right to adjust
a bill to reflect its consistency with these guides.
14. List of Vehicles
A?ached is a list of Borough vehicles. The vehicles are available for inspecon at a convenient
me determined by the Borough.
PROPOSAL SUBMISSION
All persons interested in submi3ng a proposal for providing auto and truck repairs shall submit a
proposal. Proposals shall be delivered to the Business Administrator at his office at:
Borough of Highlands
151 Navesink Ave.
Highlands, NJ 07732
On or about – Date – Time
All persons submi3ng a proposal are encouraged to contact Michael Muscillo, Business Administrator,
regarding any quesons relave to the submission of a proposal.
PROPOSAL FORMAT:
1. Must include a completed and signed Proposal outlining responses to
condions raised in services sought.
2. Must include a Cerficate of Insurance.
3. Must include copies of relevant licenses necessary to provide said services.
4. Must provide a cost outline.
5. New Jersey Business Registraon Cerficate.
CONTRACT AWARD:
It is the intent of the Borough of Highlands to award a Contract for the service required
hereunder in accordance with compeve proposal procedures based on the best cost
provided by the vendor who meets all of the cited requirements.
The Borough of Highlands retains the right to reject any and all proposals or to award a
Contract to the respondent whose proposal is deemed to be most advantageous to the
Municipality, taking into consideraon the factors cited above. Each unsuccessful offeror
will be nofied in wring promptly if a Contract award is made under this Request for
Proposals, such noce will idenfy the successful contractor, and provide an opportunity
for a debriefing meeng with the Municipality’s Business Administrator to discuss any quesons.
SUBMISSION OF PROPOSALS:
Proposals (1 original + 2 thumb drives) shall be delivered to the Business Administrator at his office
located at
151 Navesink Avenue, Highlands, New Jersey no later than 10:00am (prevailing me) on May 14, 2026.
Same shall be addressed as follow:
Michael F Muscillo, Borough Administrator
Borough of Highlands
151 Navesink Avenue
Highlands, NJ 07732
All proposals shall be submi?ed in sealed envelopes with the wording:
AUTO AND TRUCK REPAIRS
Michael F Muscillo
Borough Administrator
REQUIRED BOILERPLATE FORMS
h?ps://highlandsnj.gov/wp-content/uploads/2025/11/Bid-Documents-Fillable.pdf