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RFP for Safe Streets for All Action Plan
BID #: N/A
ISSUED: 5/8/2026
DUE: 5/19/2026
VALUE: $200,000.00
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Executive Summary
The Borough of Highlands is seeking proposals for professional services to develop a Safe Streets for All Action Plan. This initiative is funded by $200,000 in Federal Highway Administration (FHWA) SS4A funds, aiming to create a comprehensive, equitable, and actionable plan for roadway safety. Key requirements include developing a plan consistent with the Safe System Approach, fulfilling the SS4A Self-Certification Checklist, and addressing specific tasks such as project management, safety analysis, stakeholder engagement, policy review, and strategy development. Proposals are due by 11:00 AM on Tuesday, May 19th. The selection process will be based on qualifications, knowledge, technical competence, and experience, rather than cost.
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Previous Next RFP for Safe Streets for All Action Plan Notice is hereby given that sealed proposals addressed to Borough Administrator, will be received up to 11:00am prevailing time on Tuesday, May 19th at which time they will be publicly opened and read by the Borough of Highlands, at the Municipal Building, 151 Navesink Avenue, Highlands, New Jersey 07732. Click for full RFP. Nancy Tran 2026-05-08T13:31:58-04:00 05/08/2026 | Announcements , Bids and RFPs | 0 Comments Share This Story, Choose Your Platform! Facebook X Bluesky Reddit LinkedIn WhatsApp Telegram Tumblr Xing Email Copy Link Related Posts Notice of Public Hearing: American Water on May 27, 2026 Gallery Notice of Public Hearing: American Water on May 27, 2026 Getting a Summer Job? NJ Teens Need Working Papers First Gallery Getting a Summer Job? NJ Teens Need Working Papers First RFP for Auto & Truck Repairs Gallery RFP for Auto & Truck Repairs Public Hearing: Monmouth County Programs & Services to Meet Older Adult Needs Gallery Public Hearing: Monmouth County Programs & Services to Meet Older Adult Needs
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--- Document: Click for full RFP. --- Page 1 of 27 BOROUGH OF HIGHLANDS REQUEST FOR PROPOSALS PROFESSIONAL SERVICES CONTRACT TO BE AWARDED BY ESTABLISHED QUALIFICATION CRITERIA FOR THE DEVELOPMENT OF A SAFE STREETS FOR ALL ACTION PLAN No ce is hereby given that sealed proposals addressed to Borough Administrator, will be received up to 11:00am prevailing 'me on Tuesday, May 19th at which me they will be publicly opened and read by the Borough of Highlands, at the Municipal Building, 151 Navesink Avenue, Highlands, New Jersey 07732. The Request for Proposals (RFP) may be obtained at the Borough Office at 151 Navesink Avenue, Highlands, NJ during normal business hours 8:30am – 4:30pm or online at www.highlandsnj.gov. Bids shall be enclosed in a sealed package bearing the name and address of the bidder and “SAFE STREETS FOR ALL ACTION PLAN, NAME” on the outside, addressed to Borough Administrator at the address above. Pursuant to N.J.S.A. 40A:11-23c, addenda may be issued for proposals. It is the sole responsibility of the person submi;ng the bid to be knowledgeable of all addenda related to this procurement. Copies of addenda or no ce of same will be made available on the Borough website. It is recommended that all bidders who download specifica ons from the website to check prior to bid opening to see if any addenda have been issued. The Borough of Highlands is solici ng proposals through a fair and open process in accordance with N.J.S.A. 19:44A-20.4et seq., P.L. 2004 Chapter 19 (as amended by P.L. 2005, c.51). Highlands Borough is solici ng professional services to develop a Safe Streets for All Ac on Plan. All reportable contribu ons to any Highlands Borough candidate for Mayor or Borough Council or officeholder of poli cal commi@ee are required to be reported pursuant to N.J.S.A. 19:44A-1, et seq. Responses should address the general criteria and mandatory minimum criteria sought. All responses will be treated as confiden al and reviewed only by the Administrator and Governing Body, unless otherwise required by law. The applicant/proposer shall submit one (1) original with original signatures marked “ORIGINAL” and two (2) flash drives containing exact copy of the original in PDF format. The Borough Council reserves the right to reject any or all proposals in whole or in part and to waive such informali es as may be permi@ed by law. Bidders are required to comply with the current requirements of N.J.S.A. 10:2-1 (An -Discrimina on in Employment), N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27 et seq. (Equal Employment Opportunity), 42 U.S.C. § 12101 et seq. (Americans with Disabili es Act), N.J.S.A. 52:32-44 et seq. (New Jersey Business Registra on), N.J.S.A. 52:15C-14(d) (N.J.A.C. 17:44- 2.2) (Records Reten on), and 2CFR200.261 (Prohibi on on certain telecommunica ons and video surveillance equipment or services). The selected consultant shall perform all work associated with the project in compliance with the terms and condi ons of the grant award and Title 2 of the Code of Federal Regula ons. Michael F Muscillo Borough Administrator May 8, 2026 Page 2 of 27 1. INTRODUCTION The Borough of Highlands (hereinaIer the “Borough”) is solici ng proposals from qualified firms interested in performing the du es and func ons to develop a Safe Streets for All (SS4A) Ac on Plan and intends to award a professional services contract for the defined scope of work in accordance with N.J.S.A. 19:44A-20.4 et seq. (Fair and Open process). The Borough of Highlands was awarded $200,000.00 in Federal Highway Administra on (FHWA), Safe Streets and Roads for All (SS4A) funds to develop a SS4A Roadway Safety Ac on Plan. This project will create a plan consistent with the Safe System Approach and fulfilling the requirements of the SS4A Self-Cer fica on Checklist in order to create a comprehensive, equitable, and ac onable plan for facili es under the Borough’s jurisdic on. As used herein, the term “Borough” shall include all Highlands Borough Departments, Boards, Commissions, and affiliated. 2. ADMINISTRATIVE CONDITIONS AND REQUIREMENTS The following items express the administra ve condi ons and requirements of this RFP. Together with the other RFP sec ons, they will apply to the RFP process, the subsequent contract and project produc on. Any proposed change, modifica on, or excep on to these condi ons and requirements may be the basis for the Borough to determine the proposal as non-responsive to the RFP and will be a factor in the determina on of an award of a contract. The contents of the proposal of the successful bidder, as accepted by the Borough, will become part of any contract awarded as a result of this RFP. 2.1 Proposal Submission Informa'on Submission Date and Time: Tuesday, May 19, 2026, 11:00am prevailing 'me The Bidder shall submit one (1) original with original signatures marked “ORIGINAL,” and two (2) flash drives containing exact copy of the original submission in pdf format. Submission Office: Borough of Highlands Borough Administrator 151 Navesink Avenue Highlands, NJ 07732 Clearly mark the submi6al package with the 'tle of this RFP “Safe Streets for All Ac'on Plan” and the name of the responding firm, addressed to the Borough Administrator. The original proposal shall be marked to dis nguish it. Only those RFP responses received prior to or on the submission date and me as specified on the No ce to Bidders will be considered. Any submission(s) received aIer the specified date and me will be returned unopened. Responses delivered before the submission date and me specified above may be withdrawn upon wri@en applica on of the Bidder who shall be required to produce evidence showing Page 3 of 27 that the individual is or represents the principal or principals involved in the proposal. AIer the submission date and me specified, responses must be firm for a period of sixty (60) days. 2.2 Interpreta'ons and Addenda Bidders are expected to examine the RFP with care and observe all its requirements. All ques ons about the meaning or intent of this RFP, all interpreta ons and clarifica ons considered necessary by the Borough’s representa ve in response to such comments and ques ons will be issued by Addenda. Only comments and ques ons responded to by formal wri@en Addenda will be binding. Ques'ons may be emailed to mmuscillo@highlandsnj.gov and are due by Friday, May 15, 2026. Oral interpreta ons, statements or clarifica ons are without legal effect. It is the sole responsibility of the person submi;ng the bid to be knowledgeable of all addenda related to this procurement. If bidders download a RFP from the website, it is the responsibility of the person submi;ng the bid to check prior to the bid opening to see if addenda have been issued. Copies of addenda or no ce of same will be made available on the Borough website. 2.3 Assign, Sublet or Transfer Any Rights/Interests Neither the Borough nor the Bidder shall assign, sublet, or transfer any rights or interest in this Agreement without the prior wri@en consent of the other party. Unless specifically stated to the contrary, in wri ng, prior to any assignment, no assignment will release or discharge the assignor from any duty or responsibility under this Agreement. Nothing herein shall be construed to give any rights or benefits to any party other than the Borough and the Contractor. 2.4 Cost Liability and Addi'onal Costs The Borough assumes no responsibility and liability for costs incurred by the Bidders prior to the issuance of an agreement. The liability of the Borough shall be limited to the terms and condi ons of the contract. Bidders will assume responsibility for all costs not stated in their proposals. All unit rates either stated in the proposal or used as a basis for its pricing are required to be all-inclusive. Addi onal charges, unless incurred for addi onal work performed by request of the Borough, are not to be billed and will not be paid. 2.5 Statutory and Other Requirements a. Compliance with Laws Any contract entered into between the Bidder and the Borough must be in accordance with and subject to compliance by both par es with the New Jersey Local Public Contracts Law. The Bidder must agree to comply with the non-discrimina on provisions and all other laws and regula ons applicable to the performance of services thereunder. The Bidder shall sign and Page 4 of 27 acknowledge such forms and cer ficates as may be required by this sec on. b. Compliance with Title VI of the Civil Rights Act of 1964 During the performance of this contract, the contractor, for itself, its assignees, and successors in interest agrees as follows: 1. Compliance with Regula'ons: The contractor will comply with the Acts and the Regula ons rela ve to Non-discrimina on in Federally-assisted programs of the U.S. Department of Transporta on, Federal Highway Administra on (FHWA), as they may be amended from me to me, which are herein incorporated by reference and made a part of this contract. 2. Non-discrimina'on: The contractor, with regard to the work performed by it during the contract, will not discriminate on the grounds of race, color, or na onal origin in the selec on and reten on of subcontractors, including procurements of materials and leases of equipment. 3. Solicita'ons for Subcontracts: In all solicita ons, either by compe ve bidding, or nego a on made by the contractor for work to be performed under a subcontract, including procurements of materials, or leases of equipment, each poten al subcontractor or supplier will be no fied by the contractor of the contractor’s obliga ons under this contract and the Acts and the Regula ons rela ve to Non-discrimina on on the grounds of race, color, or na onal origin. 4. Informa'on and Reports: The contractor will provide all informa on and reports required by the Acts, the Regula ons, and direc ves issued pursuant thereto and will permit access to its books, records, accounts, other sources of informa on, and its facili es as may be determined by the Recipient or the FHWA to be per nent to ascertain compliance. 5. Sanc'ons for Noncompliance: In the event of a contractor’s noncompliance with the Non- discrimina on provisions of this contract, the Recipient will impose such contract sanc ons as it or the FHWA may determine to be appropriate, including, but not limited to: withholding payments to the contractor un l the contractor complies; and/or cancelling, termina ng, or suspending a contract, in whole or in part. 6. Incorpora'on of Provisions: The contractor will include the provisions of paragraphs one through six in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Acts, the Regula ons and direc ves issued pursuant thereto. c. Per'nent Non-Discrimina'on Authori'es During the performance of this contract, the contractor agrees to comply with the following non-discrimina on statutes and authori es; including but not limited to: Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252); The Uniform Reloca on Assistance and Real Property Acquisi on Policies Act of 1970 (42 U.S.C. § 4601); Sec on 504 of the Rehabilita on Act of 1973 (29 U.S.C. § 794 et seq.); The Age Discrimina on Act of 1975 (42 U.S.C. § 6101 et seq.); Airport and Airway Improvement Act of 1982 (49 U.S.C. § 471, Sec on 47123); The Civil Rights Restora on Act of 1987 (PL 100-209); Titles II and III of the Americans with Disabili es Act (42 U.S.C. §§ 12131 – 12189); The Federal Avia on Administra on’s Non- discrimina on statute (49 U.S.C. § 47123); Execu ve Order 12898; Execu ve Order 13166; and Title IX of the Educa on Amendments of 1972 (20 U.S.C. § 1681 et seq). d. Byrd An'-Lobbying Amendment (31 U.S.C. 1352) Page 5 of 27 Contractors that apply or bid for an award exceeding $100,000 must file the required cer fica on. The contractor cer fies that it will not and has not used Federal appropriated funds to pay any person or organiza on for influencing or a@emp ng to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connec on with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. The contractor must also disclose any lobbying with non-Federal funds that takes place in connec on with obtaining any Federal award e. Clean Air Act and Federal Water Pollu'on Control Act The contractor agrees to comply with all applicable standards, orders or regula ons issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollu on Control Act as amended (33 U.S.C. 1251-1387). Viola ons must be reported to the Federal awarding agency and the Regional Office of the Environmental Protec on Agency (EPA). f. Cer'fica'on Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion 1. The prospec ve lower er par cipant (contractor) cer fies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from par cipa ng in covered transac ons by any Federal department or agency. 2. Where the prospec ve lower er par cipant is unable to cer fy to any of the statements in this cer fica on, such prospec ve par cipant shall a@ach an explana on to this proposal. g. Requirements Regarding Delinquent Tax Liability or a Felony Convic'on The contractor must cer fy to the following before entering into this contract: 1. Does the en ty have any unpaid Federal tax liability that has been assessed, for which all judicial and administra ve remedies have been exhausted or have lapsed, and that is not being paid in a mely manner pursuant to an agreement with the authority responsible for collec ng the tax liability 2. Was the en ty convicted of a felony criminal viola on under any Federal law within the preceding 24 months. h. Recipient Policy to Ban Text Messaging While Driving In accordance with Execu ve Order 13513 and DOT Order 3902.10, the contractor and its subcontractors are encouraged to adopt and enforce workplace safety policies to decrease crashes caused by distracted drivers including policies to ban text messaging while driving company-owned or -rented vehicles, Government-owned, leased or rented vehicles, or privately-owned vehicles when on official Government business or when performing any work Page 6 of 27 for or on behalf of the Government. The contractor is encouraged to conduct workplace safety ini a ves in a manner commensurate with the size of the business. i. Ownership Disclosure An Ownership Disclosure Statement is required to be submi@ed with each bid. This mandatory form is provided as part of the bid documents. FAILURE TO INCLUDE A COMPLETED OWNERSHIP DISCLOSURE STATEMENT WITH EACH BID SHALL RESULT IN THE REJECTION OF THE BID. j. Non-Collusion Affidavit The Non-Collusion Affidavit, which is part of this RFP, shall be properly executed and submi@ed with the RFP/RFQ response. This form is provided as part of the bid documents. k. NJ Business Registra'on Cer'ficate A New Jersey Business Registra on Cer ficate is required pursuant to C57, PL2004; failure to be registered by me of contract award may be cause for rejec on. En es or individuals that need to file for a cer ficate may do so on-line through the NJ Division of Local Government Services at the following link: h@p://www.state.nj.us/treasury/revenue/busregcert.shtml. l. Disclosure of Investment Ac'vi'es in Iran Pursuant to N.J.S.A. 52:32-58, Offerors must cer fy that neither the Offeror, nor any of its parents, subsidiaries, and/or affiliates (as defined in N.J.S.A. 52:32 – 56(e) (3)), is listed on the Department of the Treasury’s List of Persons or En es Engaging in Prohibited Investment Ac vi es in Iran and that neither is involved in any of the investment ac vi es set forth in N.J.S.A. 52:32 – 56(f). The form is included as part of the bid documents. m. Cer'fica'on of Non-Involvement in Prohibited Ac'vi'es in Russia or Belarus Pursuant to N.J.S.A. 52:32-60.1, et seq. (L. 2022, c. 3) any person or en ty that seeks to enter into or renew a contract with a State Agency for the provision of goods or services, or the purchase of bonds or other obliga ons, must complete a cer fica on indica ng whether or not the Vendor is iden fied on the Office of Foreign Assets Control (OFAC) Specially Designated Na onals and Blocked Persons list, available here: h@ps://sanc onssearch.ofac.treas.gov/. If Highlands finds that a Vendor has made a cer fica on in viola on of the law, it shall take any ac on as may be appropriate and provided by law, rule or contract, including but not limited to, imposing sanc ons, seeking compliance, recovering damages, declaring the party in default and seeking debarment or suspension of the party. This form is included as part of the bid documents. Page 7 of 27 n. “Pay to Play” – No'ce of Disclosure Requirement – P.L. 2005, Chapter 271, Sec'on 3 Repor'ng (N.J.S.A. 19:44A– 20.27) 1) Any business en ty that has received $50,000 or more in contracts from government en es in a calendar year is required to file an annual disclosure report with ELEC. The instruc ons and form are available on the ELEC website. 2) Annual Disclosures require submission by March 30th of each year covering contracts and contribu ons for the prior calendar year. 3) At a minimum, a list of all business en es that file an annual disclosure report will be listed on ELEC’s website at www.elec.state.nj.us. 4) If you have any ques ons please contact ELEC at: 1-888-313-ELEC (3532) (toll free in NJ) or 609-292-8700. o. Insurance and Indemnifica'on If it becomes necessary for the Bidder, either as principal or by agent or employee, to enter upon the premises or property of the Borough in order to construct, erect, inspect, make delivery or remove property hereunder, the Bidder hereby covenants and agrees to take use, provide and make all proper, necessary and sufficient precau ons, safeguards, and protec on against the occurrence of happenings of any accident, injuries, damages, or hurt to person or property during the course of the work herein covered and be his/her sole responsibility. The Bidder further covenants and agrees to indemnify and save harmless the Borough from the payment of all sums of money or any other considera on(s) by reason of any, or all, such accidents, injuries, damages, or hurt that may happen or occur upon or about such work and all fines, penal es and loss incurred for or by reason of the viola on of any Borough regula on, ordinance or the laws of the State, or the United States while said work is in progress. The Bidder shall maintain sufficient insurance to protect against all claims under Workers Compensa on, General Liability and Automobile and shall be subject to approval for adequacy of protec on and cer ficates of such insurance shall be provided. The Bidder, by execu on of the contract, shall thereby indemnify and hold the Borough harmless from any and all liabili es, claims, ac ons, costs and penal es which may be incurred as the result of the failure of the Bidder to comply with the requirements of the Health Insurance Portability and Accountability Act (HIPAA) or any other statute or case law protec ng the privacy of persons using its services. Successful bidder will indemnify and hold harmless the Borough from all claims, suits or ac ons and damages or costs of every name and descrip on to which the Borough may be subjected or put by reason of injury to the person or property of another, or the property of the Borough, resul ng from negligent acts or omissions on the part of the bidder, the bidder’s agents, servants or sub-contractors in the delivery of materials and supplies, or in the performance of the work under this agreement. Page 8 of 27 Cer'ficates of the Required Insurance Cer ficates as listed below shall be submi@ed along with the contract as evidence covering Comprehensive General Liability, Comprehensive Automobile Liability, and where applicable, necessary Worker’s Compensa on and Employer’s Liability Insurance. Such coverage shall be with acceptable insurance companies opera ng on an admi@ed basis in the State of New Jersey and shall name the Borough as an addi onal insured. Insurance/Background Checks The Bidder is responsible to conduct adequate background checks on all employees and/or sub-contractors working at Borough facili es. Consultants and/or sub-contractors must be bonded, show proof of insurance coverage naming the Borough as an addi onal insured, and workers’ compensa on insurance. Insurance Requirements The Bidder shall maintain during the life of the contract, insurance policies of the type and with the minimum limits indicated below and, in a form, sa sfactory to the Borough. The Bidder shall provide a cer fied copy of the policies and/or cer ficates of insurance sa sfactory to the municipality prior to commencement of work. 1. Worker’s Compensa'on and Employer’s Liability Insurance This insurance shall be maintained in force during the life of this contract by the bidder covering all employees engaged in performance of this contract in accordance with the applicable statute. Minimum Employer’s Liability is $500,000.00. 2. General Liability Insurance This insurance shall have limits of not less than $1,000,000.00 any one person and $1,000,000.00 any one accident for bodily injury and $3,000,000.00 aggregate for property damage, and shall be maintained in force during the life of this contract by the bidder. 3. Automobile Liability Insurance This insurance covering bidder for claims arising from owned, hired and non-owned vehicles with limits of not less than $1,000,000.00 any one person and $1,000,000.00 any one accident for bodily injury and $1,000,000.00 each accident for property damage, shall be maintained in force during the life of this contract by the bidder. Page 9 of 27 4. Professional Liability This insurance shall be maintained in force during the life of this contract by the bidder covering claims arising from errors and omissions/malprac ce from its representa on of the municipality with limits of not less than $1,000,000.00 per occurrence. Per GFOA, level of malprac ce insurance carried, including deduc ble amount to cover Errors & Omissions (E&O) improper judgments and negligence. p. HIPAA (if applicable) Both par es agree to comply with all requirements of the Federal Health Insurance Portability and Accountability Act of 1996 (‘HIPAA”) as may be amended from me to me and the corresponding HIPAA regula ons for the confiden ality and security of medical informa on. The Bidder shall: Not use or disclose protected health informa on other than as permi@ed or required by law. Use appropriate safeguards to protect the confiden ality of the informa on. Report any use or disclosure not permi@ed. The Bidder, by execu on of the contract, shall thereby indemnify and hold the Borough harmless from any and all liabili es, claims, ac ons, costs and penal es which may be incurred as the result of the failure of the Bidder to comply with the requirements of the Health Insurance Portability and Accountability Act (HIPAA) or any other statute or case law protec ng the privacy of persons using its services. q. Proof of Licensure Proof of licensure for providing Professional Services in the State of New Jersey, for either the firm or the person responsible for the work, shall be provided as required. r. Public Emergency In the event of a Public Emergency declared at the Local, State or Federal Level, if the Borough opts to extend terms and condi ons of this RFP, the Bidder agrees to extend the terms and condi ons of this RFP, whether exis ng, expiring or expired no longer than six months, for goods and/or services for the dura on of the emergency. In the event the original Bidder cannot meet this requirement, the Borough may solicit the goods and/or services from any respondent on this contract. s. Mul'ple Proposals Not Accepted More than one proposal from an individual, a firm or partnership, a corpora on or associa on Page 10 of 27 under the same or different names shall not be considered. t. Failure to Enter Contract Should the Bidder, to whom the contract is awarded, fail to enter into a contract within twenty-one (21) days, Sundays and holidays excepted, the Borough may then, at its op on, accept the proposal of another Bidder. u. Commencement of Work The Bidder agrees to commence work on upon contract execu on. v. Termina'on of Contract If, through any cause, the Bidder shall fail to fulfill in a mely and proper manner obliga ons under the Contract or if the Bidder violates any requirements of the Contract, the Borough shall thereupon have the right to terminate the Contract by giving wri@en no ce to the Bidder of such termina on at least thirty (30) days prior to the proposed effec ve date of the termina on. Such termina on shall relieve the Borough of any obliga on for the balances to the Bidder of any sum or sums set forth in the Contract. The Bidder agrees to indemnify and hold the Borough harmless from any liability to sub- contractors/suppliers concerning payment for work performed or goods supplied arising out of the lawful termina on of the Contract by the Borough under this provision. In case of default by the Bidder, the Borough may procure the ar cles or services from other sources and hold the Bidder responsible for any excess cost occasioned thereby. w. Non-Alloca'on of Funding Termina'on Each calendar year payment obliga on of the Borough is condi oned upon the availability of Borough funds appropriated or allocated for the payment of such an obliga on. If funds are not allocated and available for the con nuance of any services performed by the Bidder hereunder, whether in whole or in part, the Borough at the end of any par cular calendar year may terminate such services. The Borough will no fy the Bidder in wri ng immediately of any services that will be affected by a shortage of appropriated funds. This provision shall not be construed so as to permit the Borough to terminate this Agreement during the term, or any service hereunder, merely in order to acquire iden cal services from a third-party Bidder. x. Challenge of Specifica'ons Any Bidder who wishes to challenge a specifica on shall file such challenge in wri ng with the Purchasing Agent no less than three (3) business days prior to the opening of the RFP’s. Challenges filed aIer that me shall be considered void and having no impact on the Borough or the award of contract. Page 11 of 27 y. Payment Invoices shall specify, in detail, the period for which payment is claimed, the services performed during the prescribed period, the amount claimed and correla on between the services claimed and the Proposal Cost Form. Payment will be made within sixty (60) days or less provided the Bidder returns signed purchase order with original signature and original invoice within specified me period. The Borough may withhold all or par al payments on account of subsequently discovered evidence including but not limited to the following: 1. Deliverables not complying with the project specifica on; 2. Claims filed or responsible evidence indica ng probability of filing claims; 3. A reasonable doubt that the Contract can be completed for the balance then unpaid. When the above grounds are removed, payment shall be made for amounts withheld because of them. z. Non-payment of Penal'es and Interest on Overdue Bills Public funds may be used to pay only for goods delivered or services rendered. The Borough will not pay penal es and/or interest on overdue bills. No employee is authorized to sign a le@er of credit or any other document that represents a legal commitment on the part of the Borough to pay addi onal fees. A purchase order must be signed for payment to be made. aa. Availability of Funds Pursuant to statutory requirements, any contract resul ng from this bid shall be subject to the availability and appropria on of sufficient funds annually bb. Ownership of Material The Borough shall retain all of its rights and interest in any and all documents and property both hard copy and digital furnished by the Borough to the Bidder for the purpose of assis ng the Bidder in the performance of this contract. All such items shall be returned immediately to the Borough at the expira on or termina on of the contract or comple on of any related services, pursuant thereto, whichever comes first. None of the documents and/or property shall, without the wri@en consent of the Borough, be disclosed to others or used by the Bidder or permi@ed by the Bidder to be used by their par es at any me except in the performance of the resul ng contract. Ownership of all data, materials and documenta on originated and prepared for the Borough pursuant to this contract shall belong exclusively to the Borough. All data, reports, Page 12 of 27 computerized informa on, programs and materials related to this project shall be delivered to and become the property of the Borough upon comple on of the project. The Bidder shall not have the right to use, sell, or disclose the total of the interim or final work products, or make available to third par es, without the prior wri@en consent of the Borough. All informa on supplied to the Borough may be required to be supplied on CD-ROM media compa ble with the Borough’s computer opera ng system, windows based, MicrosoI Office Suite 2007 or greater. cc. Altering Official Document Bidders shall not write in any margins or alter the official content of Borough’s document. dd. W-9 Successful Bidder shall complete W-9 Form and submit to Purchasing prior to contract award. The form is available at the following link: h@p://www.irs.gov/pub/irs-pdf/fw9.pdf ee. Best Prac'ces The awarded Consultant will adhere to the best prac ces described in the Office of the Comptroller’s Report on municipal legal services. 3. Representa'ons The Bidder hereby represents as follows: (a) The Bidder is financially solvent, able to pay its debts as they become due and possessed of sufficient working capital to complete the services required and perform its obliga ons under this Agreement. (b) The Bidder is able to furnish the workplace, tools, materials, supplies, equipment and labor necessary to complete the Services and perform all of its obliga ons under the Contractual Documents, and has sufficient experience and competence to do so. (c) The Bidder is authorized to do business in the State of New Jersey and is properly licensed by all necessary governmental and public and quasi-public authori es having jurisdic on over the Bidder and the Services it will be performing. (d) The Bidder’s execu on of and performance under this Agreement are within its duly authorized powers. (e) The Bidder cer fies that it has sa sfied itself, from its own inves ga on, of the condi ons to be met, and that it fully understands its obliga ons and agrees that it will not make any Claim for, or have right to, cancella on or relief from the Contractual Documents without penalty because of its misunderstanding or lack of informa on. (f) The Bidder cer fies that all representa ons made by it in any of the Contractual Documents are true, subject to penalty of law. The Bidder understands and agrees that its knowing or inten onal viola on of any statute or regula on related to public Page 13 of 27 contracts and/or its misrepresenta on or concealment of any material fact may be cause for termina on of this Agreement. The Bidder understands and agrees that the Bidder’s viola on of any statute or regula on related to public contracts and/or its misrepresenta on or concealment of any material fact shall serve as a legal bar to the Bidder’s enforcement of its rights under the Contractual Documents, including any and all Claims at law or equity. (g) The Bidder and any firm it has subcontracted has provided to the Authority proof of valid business registra on with the Division of Revenue of the New Jersey Department of the Treasury, pursuant to L. 2001, c. 134, as set forth in Appendix E, and the Bidder shall not enter into any subcontract with a firm that has not provided it and the Authority with proof of such valid business registra on Page 14 of 27 SAFE STREETS FOR ALL ACTION PLAN These contracts are to furnish and deliver professional services for the Borough of Highlands through a fair and open process in accordance with N.J.S.A. 19:44A-20.4 et seq. as follows: Any persons or firms interested in providing professional services to the Borough of Highlands as defined in the New Jersey Statutes, N.J.S.A. 40A:11-2(6). SCOPE OF WORK: SAFE STREETS FOR ALL ACTION PLAN CONSULTANT SERVICES GENERAL CRITERIA: The Borough of Highlands invites the submission of wri@en proposals from Consultants to develop a Safe Streets for All Ac on Plan for the Borough. This project will create a plan consistent with the Safe System Approach and fulfilling the requirements of the SS4A Self- Cer fica on Checklist in order to create a comprehensive, equitable, and ac onable plan for the Borough of Highlands. MANDATORY MINIMUM REQUIREMENTS: Proposals must address all global deliverable requirement tasks and subtasks, clearly delineate the proposed work program in numbered tasks, provide a summary of an cipated me and expenditures, designate a Project Team Program Manager, and iden fy sub-project managers for planning, outreach, wri ng/media, and administra on. A Quality Assurance/Quality Control plan must be included, along with an organiza onal chart and wage rate schedule. The Borough of Highlands will evaluate proposals based on team qualifica ons, understanding of the scope of work, technical approach, wri ng and presenta on quality, and cost. Encouragement of Small Business Par'cipa'on (Race- and Sex-Neutral) In accordance with the U.S. Department of Transporta on’s Disadvantaged Business Enterprise (DBE) Interim Final Rule (effec ve October 3, 2025) and 49 CFR § 26.39, the Borough of Highlands has not established a specific numerical DBE contract goal for this solicita on. However, the Borough strongly encourages the par cipa on of Small Business Enterprises (SBE) on a strictly race- and sex-neutral basis. Pursuant to 2 CFR § 200.321, the selected consultant is expected to take all necessary affirma ve steps to assure that small businesses are used when possible. If the consultant intends to award subcontracts for any por on of this project, they must take the following affirma ve steps: 1. Placing qualified small businesses on solicita on lists; 2. Assuring that small businesses are solicited whenever they are deemed eligible as poten al sources; 3. Dividing total procurement requirements, when economically feasible, into smaller tasks or quan es to permit maximum par cipa on by small businesses; 4. Establishing delivery schedules, where the requirement permits, which encourage Page 15 of 27 par cipa on by small businesses; and 5. U lizing the services and assistance, as appropriate, of such organiza ons as the Small Business Administra on. Global Deliverable Requirements For all tasks and subtasks, deliverables must be developed in a professional manner, with audience-sensi ve wri ng, a contemporary and clear layout, data displayed as easy-to- comprehend graphics, and geospa al data mapped and clearly displayed. All charts, graphs, and maps should be prepared in a manner that allows for use in publicly available dashboards and webmaps, preferably compa ble with the Borough’s or consultant-provided ArcGIS Online implementa on. Task A: Project Management Suggested Effort: 10% The Consultant shall be responsible for performing the work tasks specified in the final agreed upon scope of work described in this Request for Proposals based on the objec ves summarized above and in accordance with the work program spelled out below. Repor ng and invoicing requirements shall be in accordance with the terms of the standard contract agreement. In general, the Consultant shall be responsible for preparing and submi;ng monthly progress reports and a progress schedule indica ng percent of work complete that corresponds to the repor ng period for monthly invoices. Progress reports shall include all ac ve and completed tasks, indicate the percent of work completed (total and by task), work and submi@als completed in the preceding month, work to be performed in the next billing period, mee ngs/ac ons/decisions required by Borough of Highlands, and the status of the schedule and budget. In addi on, the Consultant shall be available to discuss project status on a bi-weekly (every two (2) weeks) basis (either in person or via online conference) to ensure the project remains on schedule and within budget. A minimum of three (3) in-person mee ngs with key personnel of the Consultant team and Borough of Highlands staff, at the Borough of Highlands municipal building, is required. The Consultant Project Manager will be responsible for the following tasks: 1) Perform the work tasks specified in the final agreed upon “Scope of Work” described in the Request for Proposals (RFP). 2) Perform project management and quality assurance including coordina on of all sub- consultant ac vi es and overall project administra on, as well as prepare all financial reports and invoices. The project manager shall be responsible for implemen ng a quality assurance procedure to include an independent technical review of all project deliverables and all documenta on. All deliverables shall be to a level of quality that Page 16 of 27 meets generally accepted professional standards requiring minimal editorial modifica ons, and that is fit for use by end users, which may include Borough of Highlands staff and elected officials. 3) Develop a style manual for the prepara on of technical memoranda, reports, presenta ons, maps, and other materials prepared for the study. The style manual shall include project branding and logo, color pale@e, fonts, as well as document forma;ng and layout. 4) Submit monthly progress statements indica ng recent work, percent of work completed within the task, and pending deliverables both from the Consultant and Borough of Highlands. 5) Par cipate in bi-weekly (at minimum) status calls and par cipate in up to three (3) in- person project status mee ngs. 6) U lize the Borough of Highlands’s Basecamp project management plaVorm, or provide a system of similar u lity agreeable to the Borough of Highlands. 7) Provide to Borough of Highlands all applicable documenta on, including monthly invoicing and progress reports, as required by the FHWA and Borough of Highlands. Consultant Deliverables: Provide Borough with monthly progress reports and invoices, and regular maintenance of a detailed progress schedule Style manual detailing the look, specifica ons, and format of all study materials Bi-weekly project management calls, as well as a project kick-off mee ng and up to three (3) in-person mee ngs as needed. Online project management plaVorm implementa on for use by study team. Task B: Prepare Borough of Highlands for SS4A Self-Cer'fica'on Suggested Effort: 60% The goal of the Safety Ac on Plan is to improve safety outcomes for all travelers in the Borough of Highlands. The main objec ve in support of this goal is for the Borough to be able to fully complete the Safe Streets for All Self Cer fica on Checklist, which will provide the plan, structure, accountability, and access to funds necessary to implement the plan. The following subtasks relate directly to the comple on of this checklist, however the final requirement for the thorough comple on of Task B is the comple on of every possible item in the SS4A Self Cer fica on Checklist. The checklist is available at: https://www.transportation.gov/grants/ss4a/self-certification- worksheet. 1. Leadership Commitment and Goal Se;ng As a s pula on of the SS4A Self Cer fica on Checklist (Item 1), the Borough of Highlands Council, as the governing body, must publicly commit to an eventual goal of zero roadway fatali es and serious injuries either with a target date to reach zero fatali es, or a specific Page 17 of 27 meline for significant comple on. The consultant will provide support for the adop on of this public commitment to the Council and will work with Borough Administra on to complete this task. This may include but not be limited to providing examples of successful public commitments. Consultant Deliverables: Technical memorandum detailing exis ng and poten al leadership commitments to support gaining leadership commitment from the Borough of Highlands Council. Provide sample resolu on. 2. Planning Structure The development of this plan includes convening a technical advisory commi@ee (TAC) to help guide its ac vi es and consult with on findings and recommenda ons. This group may con nue to operate aIer the comple on of the plan as a task force to monitor its implementa on or arrange for an alternate structure and members to fulfill this task. This group will be convened in close consulta on and collabora on with the Borough Engineer and will meet a minimum of three mes throughout the course of the project, with communica ons taking place throughout the project and interim deliverables being made available for their review and comment. This group is intended to fulfill SS4A Self Cer fica on Checklist item #2 which requires that a task force or commi@ee be in place throughout and aIer the development of the plan, charged with the plan’s development, implementa on, and monitoring. In order to facilitate con nuance aIer the comple on of the plan, the consultant will provide examples of successful SS4A task forces. Consultant Deliverables: The convening and management of a Technical Advisory Commi@ee, including all communica ons and scheduling, and materials for a minimum of one (1) in-person mee ng and two (2) virtual mee ngs, and communica ons as needed throughout the study. The convening and management of an Equity Advisory Commi@ee, including all communica ons and scheduling, and materials for a minimum of one (1) in-person mee ng and one (1) virtual mee ng, and communica ons as needed throughout the study. Technical memorandum detailing the ac vi es of both advisory commi@ees. 3. Safety Analysis The Plan will be significantly informed by safety analyses performed as part of this task guided by the Safe System Approach. This approach, as described by FHWA, aims to prevent serious crashes and injuries, designs for human mistakes and limita ons, reduces kine c energy, shares responsibility, and proac vely iden fies and addresses risks. Consultants should demonstrate understanding and exper se with this approach in their proposals. Page 18 of 27 This subtask has several phases of ac vity; data collec on, the development of an exis ng condi ons report, and a comprehensive safety analysis. The first step in any future looking process is understanding exis ng condi ons. This includes crash data, facili es data (physical and usage), demographics, land use, and any planned projects that may affect these subjects as well as any other measurable metrics typically used in similar types of analysis elsewhere in the state and country. The consultant will develop an exis ng condi ons report that includes, but is not limited to, these topics. Addi onally, innova ve approaches to acquiring data and its analysis are encouraged. Crash data is available through Safety Voyager, as well as Network Screening lists, both provided by NJDOT and available to the project team. Responses should detail familiarity with these and other sources of crash data. A baseline crash dataset of historical trends for KSI crashes (those that result in fatali es or serious injuries) must be sourced, compiled, or developed for further analysis. This baseline data set should include loca on, severity, contribu ng factors, and crash types, and will be explained with text, maps, and graphics in the deliverables. Respondents are encouraged to specify how they will display geo- referenced data over me, such as crash trends at specific loca ons. A determina on of systemic and specific safety needs will be performed as part of the development of this plan. There may be specific needs related to facili es and road features, traffic pa@erns, mode share, transit facili es, or the needs of specific users in a loca on. Physical facility data will be drawn from the NJDOT Straight Line Diagrams, and Monmouth County sources when available. Facility use data for motorized vehicles can be drawn from NJDOT traffic counts, and the Monmouth County Travel Demand Model (2016) can be used for order of magnitude determina ons. Consultants are encouraged to consider including the purchase and analysis of commercially available loca on-based services for traffic counts if they believe it would benefit the analysis in either accuracy or efficiency or provide important other useful informa on including but not limited to those that speak to crash poten al. For example, crash poten al can be derived from travel speed and conges on and hard braking events, as well as methods that may account for near-hits. Another factor that must be included in the analysis of crashes in a system context is demographic data, which should be analyzed at the block group level, or smaller. This data will inform the Environmental Jus ce, Title VI, and equity analyses required in subtask 5 and be part of the priori za on process. The analysis should include accepted measures for people who are transporta on disadvantaged including by income, minority status, English proficiency, age, ability, and access to a personal vehicle. Land use and its intensity also affects travel and therefore crash and safety outcomes by affec ng levels of walking and biking, driver comfort as it relates to speed, and uses that promote alcohol and cannabis consump on; all of which can contribute to a crash. Another important complementary analysis is effects caused by local or seasonally changing Page 19 of 27 condi ons. Borough of Highlands is a full- me community, has year-round entertainment a@rac ons, and is a summer tourist des na on. It has high-speed limited access highways as well as roads signed for horse traffic, and everything in-between. This wide variety of seasonal and local condi ons, including wildlife crashes, need to be considered in a comprehensive safety analysis. Exis ng and expected trends affect safety in Borough of Highlands. Rights of way are inhabited by an ever-widening variety of vehicles travelling for different purposes. What could once be summarized as pedestrians, cyclists, automobiles, and trucks and buses has expanded to include electric vehicles ranging in size from scooters to tractor- trailers, some moving in near silence and at unexpected speeds in unexpected places. This is exacerbated by the con nuing war over the curb as deliveries, TNC pickups, and silent electric bicycles and scooters all vie for space on the sidewalks and shoulders with their long-established inhabitants. Climate change and stronger storms will create challenging driving condi ons and damage facili es. Congested facili es will create new loca ons where first responders will have difficulty responding to medical crises of all kinds, including crashes. These are just examples of the poten al issues and trends that we can predict. All of the data collected in task B will flow into a comprehensive analysis of crashes on all facili es in Borough of Highlands. The study team will a@empt to iden fy pa@erns in the crash data in order to develop equitable and implementable solu ons that include as well as extend beyond solu ons that address exis ng hot spots in an effort to proac vely create a safer transporta on network. The product of this analysis for Borough of Highlands’s jurisdic on will move forward into subtask seven for the final development of the safety ac on plan. The product of the analysis for other jurisdic ons where problems are iden fied will be forma@ed for their easy consump on to use in the development of their own safety ac on plans. Consultant Deliverables: A Comprehensive Exis ng Condi ons Technical Memorandum, including all informa on described above. A Safety Analysis Technical Memorandum for Borough of Highlands jurisdic on facili es based on the Comprehensive Exis ng Condi ons Technical Memorandum. Safety analysis for all other jurisdic ons where problems are iden fied, designed for use by municipali es to perform individual safety ac on plans for their jurisdic on. 4. Engagement and Collabora on Communica ons with the public, as well as with organized stakeholder groups is crucial to the development of a holis c and inclusive plan. The consultant will set up the necessary tools and infrastructure early in the project calendar to ensure that informa on flows accurately and effec vely from the project team to its partners and the public throughout the development of the plan and forward towards implementa on. The consultant will take steps to ensure that public communica ons are clear, engaging, and reach their intended audience. Page 20 of 27 This includes but is not limited to branding, an interac ve online presence, portable mee ng materials for events, and opportuni es for the public to ask ques ons and have them answered by the project team. All materials will be developed in collabora on and coordina on with the Borough of Highlands, in English and Spanish (at a minimum) and accessible by people with low-vision whenever feasible. The consultant team will prepare a “Public and Stakeholder Outreach Campaign Plan” (the Campaign) as one of the project’s first tasks and implement that plan throughout the course of the project. The plan will outline in detail the full range of outreach ac vi es and the tools needed to perform them. In an effort to promote equity and environmental jus ce, outreach should be accessible by, as well as directed towards people who are transporta on disadvantaged; including but not limited to younger residents, older adults, people with low-income, zero-car households, veterans, people of color, and those with limited English proficiency. While all safety recommenda ons are expected to be beneficial in nature, input from transporta on disadvantaged popula ons will help ensure that the plan’s recommenda ons do not place an undue burden on Environmental Jus ce (EJ) popula ons, nor are they excluded from the benefits of the plan’s recommenda ons, in accordance with Execu ve Order 12898. The analysis that guides this is discussed in subtask 5. The Campaign will include but is not limited to the following: An ac ve public outreach effort to engage the general public in the development of the plan and promote safer travel behavior. This includes branding and marke ng communica ons; for example a campaign logo to be used on all visual communica ons, and a variety of media to promote engagement such as newsle@er ar cles, press releases, scripts for audio and video public service announcements, and an ac ve social media presence, and engagement at public events. Opportuni es for the public to express their opinions and share their experiences. A common example of this is an interac ve map that records comments, however proposals are encouraged to include innova ve and interac ve methods for engaging with the public. Development of a portable engagement setup for use at public events. The consultant will be responsible for iden fying and performing outreach at a minimum of three (3) Borough events. The consultant should make an ac ve outreach effort to Community Groups, such as neighborhood, transporta on, first responder, and health related organiza ons, preferably from areas iden fied as overburdened communi es (NJDEP), Urban Aid municipali es (NJDCA), or en tlement communi es and neighborhoods (USHUD). The Page 21 of 27 project team will work with community groups on a one-on-one basis and interview them either in-person or through online mee ngs about their safety concerns and experiences. An ac ve outreach effort to the private sector, including but not limited to large employers of people who are transporta on disadvantaged, and healthcare providers who treat crash vic ms, in order to understand their concerns. An interac ve online presence built using the Borough’s ESRI infrastructure (Enterprise Portal and ArcGIS Online) and organized in an ESRI Hub Site. It should create an engaging, accessible, user friendly, and understandable online project presence. This includes: 1. An interac ve map for the public to communicate loca on related informa on to the project team about safety issues they experience and see what others are saying. 2. A public calendar of mee ngs and public events. 3. The opportunity for the public to pose ques ons to the project team and have them answered. 4. Public info dashboard and mapping of data as it is developed and approved for release. Consultant Deliverables: A Public and Stakeholder Outreach Campaign Plan and its implementa on, as described above. This includes but is not limited to: 1. Outreach to the general public including branding and marke ng communica ons to drive engagement including strategies to successfully engage those men oned above. 2. Development of an opportunity for the public to express their safety concerns. 3. Development and u liza on of a portable engagement setup for use at public events. 4. Ac ve outreach to Community Groups. 5. Ac ve outreach to the Private Sector. 6. An interac ve presence, built on the County’s ESRI Enterprise System. Technical Memorandum detailing the plan’s public outreach efforts, the public’s responses, and how the outreach affected the development of the safety ac on plan. This memorandum should include metrics for all measurable online and offline outreach efforts and public input 5. Policy and Process Changes Policy and process as it relates to new projects in the right-of-way, real estate development, or others that affect the travel environment and influence safety. This task will assess current Borough of Highlands policies, plans, guidelines, and/or standards to iden fy opportuni es for improvement in safety priori za on; and must discuss implementa on through the adop on of revised or new policies, guidelines, or standards. This assessment will include Page 22 of 27 state and local policies that interact with the Borough’s jurisdic on either physically at specific loca ons or by encouraging behaviors of any type that nega vely affect safety outcomes or involve project development in a way that slows or discourages safety-related improvements. The analysis and its recommenda ons will be made through the lens of the Safe System Approach as opposed to other considera ons. Consultant Deliverables: A technical memorandum detailing exis ng policy and process, a review of its effec veness, and recommenda ons for improvement if needed. 6. Strategy and Project Selec ons This subtask will take the work done in all other tasks and subtasks and use it to inform the development of a comprehensive set of Ac on Plan Projects and Strategies (APPS) to address the safety problems iden fied; whether they are engineering, construc on, planning, policy, behavioral, related to a lack of safety culture, Borough of Highlands-specific, Monmouth County-specific, related to an emerging trend, or fall into a new category. The APPS will be developed using the Safe System Approach, and in accordance with prior plans including but not limited to the New Jersey Strategic Highway Safety Plan, the Regional Transporta on Plan for North Jersey, and the Borough of Highlands Master Plan. To facilitate this task the study team will develop a safety project priori za on criterion, including equity as described in subtask 5, in coordina on with the study’s Technical Advisory Commi@ee and Equity Advisory Commi@ee. These criteria will include but not be limited to historic crash data, crash poten al, land use, demographics, equity and environmental jus ce and project viability (ability to be implemented). This project team will use this to priori ze the recommenda ons in the APPS. Consultant Deliverables: A standalone report detailing the strategy and project priori za on for planning and engineering related projects in Borough of Highlands’s jurisdic on. A technical memorandum detailing the work informing the strategy and project selec on, including all materials in all tasks and subtasks. 7. Progress and Transparency The consultant will develop a progress tracking dashboard detailing the development of projects over me using the Borough’s ArcGIS Online account to measure plan implementa on ac vi es and progress over me for public view. Consultant Deliverables: Page 23 of 27 A progress tracking dashboard developed using the Boroughs’s ArcGIS Online account, as above. Task C: Promo'ng a Culture of Safety Suggested Effort: 15% Task C involves promo ng and developing a culture of Safety in the Borough of Highlands. In this task the consultant team is to develop a campaign based on crashes within the Borough to create a culture of safety. The campaign will u lize crash data, including crash types and causes, as well as informa on acquired through the Technical Advisory Commi@ee or Equity Advisory Commi@ee. The campaign must be universal; craIed to include all travelers regardless of language, culture, or other demographic categories. This campaign may include any form of media, event, performance, or other mechanism to change driving behavior to improve safety outcomes. The final deliverable will include whatever would be needed to go directly into produc on or implementa on, including a budget. The proposal should detail the experience and broad strokes of what will be in the campaign, the details of which will be developed with the project team as part of the plan. It is recommended that proposals include team members skilled and experienced in messaging campaigns related to behavioral change. Consultant Deliverables: A detailed campaign specific to Borough of Highlands to create a culture of safety, as described above. Task D: Final Report Suggested Effort: 15% The final report for this Safety Ac on Plan will include an execu ve summary of the work performed and conclusions made and u lize the technical memoranda as chapters in the report. The final report should be outlined, draIed, and then shared in advance separately with the Borough of Highlands Borough Administrator and Mayor and Council, the TAC for review prior to finaliza on. A final presenta on will be created summarizing the plan process, progress, and final products. All final documents will be delivered on physical digital media. The final report for the SS4A Safety Ac on Plan for Monmouth County will be created as a paper and PDF tradi onal report, as well as an online, interac ve, evolving source of informa on that encompasses all SS4A related efforts in Monmouth County. The site will be a single source for all Monmouth County SS4A plans, with the Monmouth County Report included as website material, the ability to accommodate the input of municipal plans, and the capability to allow users to focus on the geographic area they are interested in. It will be an engaging and interac ve experience with maps, graphics and charts, infographics, diagrams, and photos. The site will also Page 24 of 27 be a home for all culture of safety media and messaging for the purpose of sharing it with others for their use. The site will be developed for con nued use, with long term hos ng, a user-friendly content management system, and the crea on of administrator and creator guides to train staff to perform updates. The County’s Enterprise ESRI implementa on is available to support this effort. The site will be accessible to all travelers, designed to be displayed in mul ple languages, and by people with low or no vision. GIS files will conform to the NJTPA’s data guidelines, to maintain compa bility with prior and future projects. A draI entry to be imported into the NJTPA PRIME database will be completed aIer acceptance of the Safety Ac on Plan, detailing all improvements recommended as specific loca ons. Consultant Deliverables: A SS4A website containing all final report materials, and as described above. A wri@en final report that includes all technical memoranda and summarizes informa on from all listed deliverables above. Electronic copies of all deliverables on physical media. PowerPoint presenta on summarizing the process, progress, and final products. A draI NJTPA PRIME record for the study PROPOSAL REQUIREMENTS FEE PROPOSAL TO PROVIDE THE SERVICES OUTLINED ABOVE This fair and open process proposal is for the Request for Proposal. Contract award shall be made with reasonable promptness by wri@en no ce to that responsible bidder, whose bid proposal, conforming to this RFP, is most advantageous to the Borough. Qualifica'on Statement and Proposal Respondents are requested to submit a Qualifica on Statement. The Qualifica on Statement and Proposal must contain all requirements of the RFP/RFQ and the following informa on. 1. A statement that your firm is interested in performing the work described in this RFP/RFQ. 2. The address of the office in which the work will be performed. 3. The name and tle of the individuals who will be assigned to the project(s). 4. A narra ve demonstra ng your understanding of all work necessary. The narra ve must detail your firm’s par cular ability to perform the type of work. The narra ve must indicate the experience of your firm/staff for the type of work involved for the categories your firm is preparing a response. The narra ve should address the ability of your firm to complete the required work in a professional and cost-effec ve manner. Page 25 of 27 Addi'onal A6achments (Required) Resumes with tles of key personnel who will be assigned to project must be submi@ed along with your firms’ proposals. Each resume shall be a maximum of two, 8 ½ “x 11” sheets in length and must highlight educa on, professional creden als, and work performance on projects similar to that described in this RFP/RFQ. A resume of the primary partner, as well as the resume(s) of key personnel must be included. Basis for Award of Contract/Agreement for Professional Services The Borough shall award all professional service contracts or agreements based on qualifica ons, knowledge and technical competence, experience performing similar work and other factors considered. References Please provide a list of (3) three clients for whom similar services have been provided in the last five (5) years and their contact details. EVALUATION, REVIEW AND SELECTION PROCESS Proposals to Remain Subject to Acceptance RFP/RFQ responses shall remain open for a period of sixty (60) calendar days from the stated submi@al date. The Borough will either award the Contract within the applicable me period or reject all proposals. The Borough may extend the decision to award or reject all proposals beyond the sixty (60) calendar days when the proposals of any respondents who consent thereto may, at the request of the Borough, be held for considera on for such longer period as may be agreed. Rejec'on of Proposals The Borough reserves the right to reject any or all proposals, or to reject any proposals if the evidence submi@ed by, or inves ga on of such respondent fails to sa sfy the Borough that such respondent is properly qualified to carry out the obliga ons of the RFP/RFQ and to complete the work contemplated therein. The Borough reserves the right to waive any minor informality in the RFP/RFQ. In the event that all proposals are rejected, the Borough reserves the right to start the process over from the beginning and re-solicit proposals. If No Proposals Are Received If no proposals are received aIer conduc ng the Fair and Open Process, the Commi@ee will make a recommenda on for the appointment of a professional to the governing body as permi@ed in N.J.S.A. 40A:11-6.1(a)(b) and 2CFR200.320(c). Notwithstanding the above, professionals receiving awards based on this sub- sec on must comply with the limita ons on contribu ons Page 26 of 27 improved in the Borough’s Pay to Pay Ordinances. Evalua'on Process An evalua on team will review all proposals to determine if they sa sfy the Proposal Requirements, determine if a proposal should be rejected and evaluate the proposals based upon the Evalua on Criteria. In accordance with Federal qualifica ons-based procurement requirements for planning studies (2 CFR 200.320(b)(2)(iv)), price/cost will not be used as an evalua on factor. The highest-ranking respondent will then be recommended to the governing body for award of contract. Evalua'on Criteria The criteria considered in the evalua on of each proposal follows. The arrangement of the criteria is not meant to imply order of importance in the selec on process. All criteria will be used to select the successful Bidder. 1. Understanding of the Requested Work a. Completeness & responsiveness to the RFP/RFQ b. Compliance with instruc ons & requests c. Demonstrates clear understanding of Scope of Work 2. Knowledge and Technical Competence a. Educa on & training of employees b. Suitability to perform the required tasks 3. Management, Experience and Personnel Qualifica'ons a. Project management team & their qualifica ons b. Addi onal resources available c. Record of reliability & quality of service d. Experience performing similar work Award The Borough reserves the right to conduct an interview or interviews with the prospec ve professional to discuss the scope of the professional services as outlined in the Bidder’s submission. The Professional Services Commi@ee will evaluate the offerors' qualifica ons and select the most highly qualified firm. The Borough will then enter into nego a ons with the highest-ranked firm to establish a fair and reasonable price for the services. If the Borough and the most highly qualified firm are unable to nego ate a fair and reasonable contract, the Borough will formally terminate nego a ons and undertake nego a ons with the next most qualified firm, con nuing the process un l an agreement is reached. The Professional Services Commi@ee’s selec on and the nego ated contract are subject to the Page 27 of 27 Mayor’s approval. ThereaIer, the Mayor’s recommenda on shall be forwarded to the governing body for approval. Once approved by the governing body by resolu on, the contract between the Borough and the selected Bidder shall be prepared. No'ce of Award The successful Bidder will be no fied of the award of contract upon a favorable decision by the governing body. The Purchasing Agent may then send a Purchase Order/Voucher to the Bidder. Payment Payment will be made aIer a properly executed Borough voucher has been received and formally approved on the voucher list by the Borough Council at its subsequent regular mee ng. The voucher will be cer fied correct by the department/division head who received the goods or services. Open Public Records Act (OPRA) All documents/informa on, except for OPRA’s Exemp ons from Disclosure, submi@ed in response to this solicita on shall be available to the general public as required by the New Jersey Open Public Records Act N.J.S.A. 47:1A-1 et seq.
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May 9, 2026
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