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RFP – 26 – 03 - Competitive Contracting-Integrated Pest Management Services This Addendum # 1
BID #: RFP – 26 – 03
ISSUED: 2/11/2026
DUE: 2/26/2026
VALUE: TBD
100
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Green Risk
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Executive Summary
The City of Hoboken is seeking proposals for integrated pest management services. Addendum #1, issued February 11, 2026, clarifies the requirements for public works contractor registration and provides guidance on proposal formatting, emphasizing the need for detailed pricing breakdowns by location and service. The addendum also addresses specific service adjustments for fire engine locations due to temporary closures, with revised closure dates provided.
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COVID-19 RESOURCES FORMS ALERTS 311 CALENDAR & EVENTS NEWS CITY DIRECTORY Opportunities Home o Departments o Access Board RFP – 26 – 03 - Competitive Contracting-Integrated Pest Management Services This Addendum # 1 RFP 26-03 Addendum #1 | RFP Description CITY OF HOBOKEN ADDENDUM TO RFP DOCUMENTS RFP – 26 – 03 - Competitive Contracting-Integrated Pest Management Services This Addendum # 1 dated February 11, 2026, is issued to modify the above-mentioned RFP, and is hereby made part of the RFP documents. Please attach this Addendum #1 to the original documents in your possession and ensure same is included in your proposal. This addendum includes: Q1. We are an out of state (NYC) company bidding on this project. Page 24 states that the proposal submission requires public works contractor registration certificate, on page 13 line item #16 states that the public works contractor registration act is (not applicable) can you please clarify this? A1. A Public Works Contractor Registration Certificate is required. Q2. Pg 24 - "Respondents are required to specify all proposed costs and charges for integrated pest management services for each year of service in their own format on company letterhead. Proposal fees should give the unit price in figures and the total price for the work, both in words and in figures, and must be signed and acknowledged by the Vendor, in accordance with the directions in the proposal. The fees shall be broken down as by location, monthly inspection costs, treatment equipment and supplies for all properties, hourly rate for follow-up treatments and service calls if needed, and any other fee applicable to the services required in scope of work. All prices and amounts must be written in ink or preferably machine-printed. Proposals containing any conditions, omissions, unexplained erasures or alterations, items not called for in the proposal form, attachment of additive information not required by the specifications, or irregularities of any kind, may be rejected by the City. Any changes, whiteouts, strikeouts, etc. in the proposal must be initialed in ink by the person signing the proposal." Just want to confirm - Pricing should be broken down by service/per location, Monthly and Annual Estimated Total, and with year 2 pricing also listed as an option? If it is not formatted by location/monthly/annually, will the proposal be rejected? A2. No, however, it may score lower than those submitted in the requested format. The city prefers all proposals to be on company letterhead broken down by location with line items for monthly inspection costs, treatment equipment and supplies, hourly rate for follow-up treatments, service calls if needed, and any other fee applicable to the services required in scope of work. Please provide pricing for each contract year. Q3. Equipment pricing - should we list pricing the cost per device or have an all inclusive not to exceed rate for the contract year? A3. Cost per device is welcome. All proposals should be on company letterheads, broken down by location with line items for monthly inspection costs, treatment equipment and supplies, hourly rate for follow-up treatments, service calls if needed, and any other fee applicable to the services required in scope of work. Please provide pricing for each contract year. Q4. Pg 18 "Specific rodent control services shall be performed in the following locations: Note*: Sewer inlets should be treated after the completion of monthly assessments. Treatments should be as needed in areas that show pest activity and/or are known as hotspots. Note**: Fire Engine 3 will be temporarily closed for a period of 6 months starting March 2026 and ending July 2026. Will Fire Engine 3 not need to be serviced during this 6 month period? Or set up as only on an "as needed" basis? A4. **ATTENTION** the Fire Engine project has been delayed. Closure is expected to begin August 2026 through November 2026. During the new closure time period, all services would stop and would resume upon reopening the Fire house. Q5. : The Sewer Inlets only need to be serviced once annually? Then, maintained and treated as needed throughout the remainder of the contract year? A5. No, sewer inlets should be treated after the completion of monthly assessments. Treatments should be as needed in areas that show pest activity and/or are known as hotspots This addendum is posted on the City of Hoboken website to ensure compliance. The City will not accept any further RFI/questions at this time. There are no other changes to the RFP documents as part of this addendum. ATTEST: Date: February 11, 2026 Jennifer Mastropietro, QPA Purchasing Agent CITY OF HOBOKEN ACKNOWLEDGMENT OF RECEIPT OF ADDENDA RFP – 26 – 03 - Competitive Contracting-Integrated Pest Management Services The undersigned Bidder hereby acknowledges receipt of the following Addenda: Addendum Number Date Acknowledge Receipt (Initial) Addendum # 1 February 11, 2026 ______________ ______________ ______________ ______________ No addenda were received: Acknowledged for: (Name of Bidder) By: Date: (Signature of Authorized Representative) Name: Title/Position: (Print or Type) RFP See Full Description Apply Online Apply Online timeline Due: 2/26/26 ← Back to Jobs, RFPs and RFQs Page CONTACT INFORMATION Hoboken City Hall 94 Washington St. Hoboken, NJ 07030 (201) 420-2000 (201) 420-2096 HELPFUL LINKS Online Payment Terms Services Departments News Events City Council Contact QUICK LINKS Knowledge Base Events City Council Contact Departments Residents DEPARTMENTS Administration Climate Action & Innovation Community Development / Planning Division of Health Finance Infrastructure Municipal Boards Public Safety Department Transportation and Parking Popular Knowledge Base Services News City Council Events hoboken mayor ravi Bhalla Privacy Policy Website Feedback
Document Text
--- Document: Apply Online ---
CITY OF HOBOKEN
ADDENDUM TO RFP DOCUMENTS
RFP – 26 – 03
Competitive Contracting-Integrated Pest Management Services
This Addendum # 1 dated February 11, 2026, is issued to modify the above-mentioned RFP,
and is hereby made part of the RFP documents. Please attach this Addendum #1 to the original
documents in your possession and ensure same is included in your proposal. This addendum
includes:
Q1. We are an out of state (NYC) company bidding on this project. Page 24 states that the proposal
submission requires public works contractor registration certificate, on page 13 line item #16 states
that the public works contractor registration act is (not applicable) can you please clarify this?
A1. A Public Works Contractor Registration Certificate is required.
Q2. Pg 24 - "Respondents are required to specify all proposed costs and charges for
integrated pest management
services for each year of service in their own format on company letterhead. Proposal fees
should
give the unit price in figures and the total price for the work, both in words and in figures,
and must be
signed and acknowledged by the Vendor, in accordance with the directions in the proposal.
The fees
shall be broken down as by location, monthly inspection costs, treatment equipment and
supplies for
all properties, hourly rate for follow-up treatments and service calls if needed, and any
other fee
applicable to the services required in scope of work. All prices and amounts must be
written in ink or
preferably machine-printed. Proposals containing any conditions, omissions, unexplained
erasures or
alterations, items not called for in the proposal form, attachment of additive information
not required
by the specifications, or irregularities of any kind, may be rejected by the City. Any
changes,
whiteouts, strikeouts, etc. in the proposal must be initialed in ink by the person signing the
proposal."
Just want to confirm - Pricing should be broken down by service/per location, Monthly and
Annual Estimated Total, and with year 2 pricing also listed as an option? If it is not
formatted by location/monthly/annually, will the proposal be rejected?
A2. No, however, it may score lower than those submitted in the requested format. The
city prefers all proposals to be on company letterhead broken down by location with line
items for monthly inspection costs, treatment equipment and supplies, hourly rate for
follow-up treatments, service calls if needed, and any other fee
applicable to the services required in scope of work. Please provide pricing for each
contract year.
Q3. Equipment pricing - should we list pricing the cost per device or have an all inclusive
not to exceed rate for the contract year?
A3. Cost per device is welcome. All proposals should be on company letterheads, broken
down by location with line items for monthly inspection costs, treatment equipment and
supplies, hourly rate for follow-up treatments, service calls if needed, and any other fee
applicable to the services required in scope of work. Please provide pricing for each
contract year.
Q4. Pg 18 "Specific rodent control services shall be performed in the following locations:
Note*: Sewer inlets should be treated after the completion of monthly assessments.
Treatments
should be as needed in areas that show pest activity and/or are known as hotspots.
Note**: Fire Engine 3 will be temporarily closed for a period of 6 months starting March
2026 and
ending July 2026.
Will Fire Engine 3 not need to be serviced during this 6 month period? Or set up as only on
an "as needed" basis?
A4. **ATTENTION** the Fire Engine project has been delayed. Closure is expected to
begin August 2026 through November 2026. During the new closure time period, all
services would stop and would resume upon reopening the Fire house.
Q5. : The Sewer Inlets only need to be serviced once annually? Then, maintained and treated as
needed throughout the remainder of the contract year?
A5. No, sewer inlets should be treated after the completion of monthly assessments. Treatments
should be as needed in areas that show pest activity and/or are known as hotspots
This addendum is posted on the City of Hoboken website to ensure compliance.
The City will not accept any further RFI/questions at this time.
There are no other changes to the RFP documents as part of this addendum.
ATTEST:
Date: February 11, 2026
Jennifer Mastropietro, QPA
Purchasing Agent
CITY OF HOBOKEN
ACKNOWLEDGMENT OF RECEIPT OF ADDENDA
RFP – 26 – 03
Competitive Contracting-Integrated Pest Management Services
The undersigned Bidder hereby acknowledges receipt of the following Addenda:
Addendum Number
Date
Acknowledge
Receipt (Initial)
Addendum # 1
February 11, 2026
______________
______________
______________
______________
No addenda were received:
Acknowledged for:
(Name of Bidder)
By:
Date:
(Signature of Authorized Representative)
Name:
Title/Position:
(Print or Type)
--- Document: Online Payment Terms ---
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For all online payments, you will be redirected to a SeamlessDocs Form, which utilizes
Spreedly.com. The City of Hoboken uses Spreedly as a secure, PCI Compliant, means of processing
electronic payments. All online merchants must meet PCI standards in order to accept credit cards. The City
has a no-refund policy for electronic transactions.
Sincerely,
Caleb D. Stratton, AICP, PP, CFM
Assistant Business Administrator and Chief Resilience Officer
94 Washington Street
Hoboken, New Jersey 07030
OFFICE OF THE BUSINESS ADMINISTRATOR
DEPARTMENT OF ADMINISTRATION
CITY HALL
94 WASHINGTON STREET
HOBOKEN, NEW JERSEY 07030
(201) 420-2000 EXT. 1100
RAVINDER S. BHALLA
MAYOR
CALEB STRATTON, AICP, PP, CFM
ASSISTANT BUSINESS ADMINISTRATOR
JASON R. FREEMAN,
DIRECTOR OF OPERATIONS
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Jennifer Mastropietro
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Timeline
First Discovered
Apr 2, 2026
Last Info Update
Apr 2, 2026
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