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The City of Long Branch, New Jersey, is soliciting bids for a twenty-four month contract for the supply of Barber Rake repair parts for the Public Works Department. The contract term is from March 1, 2025, through February 28, 2027. Bids will be evaluated based on the highest discount offered from the Manufacturer's Suggested Retail Price (MSRP). Bids must be submitted to the City Clerk at 344 Broadway, Long Branch, NJ 07740 by February 27, 2025, at 11:00 AM prevailing time.
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Bid Postings • Barber Rake Parts Skip to Main Content Create a Website Account - Manage notification subscriptions, save form progress and more. Website Sign In Government Departments How Do I... Community Business Services Search Home Bid Postings Print Sign up to receive a text message or email when new bids are added! Print Bid Title: Barber Rake Parts Category: Purchasing Status: Closed Description: CITY OF LONG BRANCH Notice to Bidders Notice is hereby given that sealed bids will be received by the Council of the City of Long Branch, New Jersey, for: TWENTY- FOUR MONTH CONTRACT FOR SUPPLY OF BARBER RAKE REPAIR PARTS PUBLIC WORKS DEPARTMENT Bids will be opened and read in public by the Purchasing Agent, or his designate, in the City Council Caucus Room, Second Floor, Municipal Building, 344 Broadway, Long Branch, New Jersey on: FEBRUARY 27, 2025, THURSDAY AT 11:00 AM PREVAILING TIME Specifications will be on file in the Purchasing Office and may be examined by prospective bidders during normal business hours. Bidders may obtain a copy of the bid package by request to the Purchasing Office. Specifications will not be faxed, nor will faxed proposals be accepted. Proposals must be made on the standard Proposal Form provided ONE (1) ORIGINAL, ONE (1) COPY, and must be enclosed in a sealed envelope addressed to: City Clerk, City of Long branch, 344 Broadway, Long Branch N.J. 07740. The outside of the envelope must be clearly marked with the BID name above and indicate the name and address of the bidder. Bidders are required to comply with requirements of N.J.S.A. 10:5-31 et seq and N.J.A.C. 17:27 (Affirmative Action), and with requirements of P.L. 1977, c 33. The City also reserves the right to reject any or all bids, or to increase or decrease the quantities as designated in the specifications. In the event it is not possible to be present at the time and place of the bid opening, bids may be mailed to the City Clerk, Municipal Building, 344 Broadway, Long Branch, N.J. 07740 David J. Spaulding, Purchasing Agent Publication Date/Time: 2/6/2025 8:30 AM Closing Date/Time: 2/27/2025 11:00 AM Related Documents: RFP 2025 Barber Rake Parts 020325 Return To Main Bid Postings Page Live Edit Agendas & Minutes Beach Information Newsletter Sign-up Meeting Live Stream Tax Payments Public Notices & Advertisements Long Branch, NJ The Friendly City Contact Us 344 Broadway Long Branch, NJ 07740 Phone: 732-222-7000 Monday through Friday 8:30 am to 4:30 pm Quick Links City Clerk Arts and Cultural Center Volunteer Inquiry Form Boards and Commissions Garbage and Recycling Elections and Voter Registration /QuickLinks.aspx Site Links Home Site Map Contact Us Accessibility Copyright Notices Privacy Policy /QuickLinks.aspx Government Websites by CivicPlus® Loading Loading Do Not Show Again Close Arrow Left Arrow Right [] Slideshow Left Arrow Slideshow Right Arrow
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--- Document: RFP 2025 Barber Rake Parts 020325 --- CITY OF LONG BRANCH MONMOUTH COUNTY, NEW JERSEY SEALED BID FOR TWENTY-FOUR MONTH CONTRACT FOR SUPPLY OF BARBER RAKE REPAIR PARTS PUBLIC WORKS DEPARTMENT City of Long Branch MAYOR JOHN PALLONE CHARLES F. SHIRLEY, BUSINESS ADMINISTRATOR CITY COUNCIL ROSE WIDDIS BILL DANGLER GLEN RASSAS DR. ANITA VOOGT MARIO VIEIRA SEALED BID DUE DATE: FEBRUARY 27, 2025 @11AM CITY OF LONG BRANCH Notice to Bidders Notice is hereby given that sealed bids will be received by the Council of the City of Long Branch, New Jersey, for: TWENTY- FOUR MONTH CONTRACT FOR SUPPLY OF BARBER RAKE REPAIR PARTS PUBLIC WORKS DEPARTMENT Bids will be opened and read in public by the Purchasing Agent, or his designate, in the City Council Caucus Room, Second Floor, Municipal Building, 344 Broadway, Long Branch, New Jersey on: FEBRUARY 27, 2025, THURSDAY AT 11:00 AM PREVAILING TIME Specifications will be on file in the Purchasing Office and may be examined by prospective bidders during normal business hours. Bidders may obtain a copy of the bid package by request to the Purchasing Office. Specifications will not be faxed, nor will faxed proposals be accepted. Proposals must be made on the standard Proposal Form provided ONE (1) ORIGINAL, ONE (1) COPY, and must be enclosed in a sealed envelope addressed to: City Clerk, City of Long branch, 344 Broadway, Long Branch N.J. 07740. The outside of the envelope must be clearly marked with the BID name above and indicate the name and address of the bidder. Bidders are required to comply with requirements of N.J.S.A. 10:5-31 et seq and N.J.A.C. 17:27 (Affirmative Action), and with requirements of P.L. 1977, с 33. The City also reserves the right to reject any or all bids, or to increase or decrease the quantities as designated in the specifications. In the event it is not possible to be present at the time and place of the bid opening, bids may be mailed to the City Clerk, Municipal Building, 344 Broadway, Long Branch, N.J. 07740 David J. Spaulding, Purchasing Agent CITY OF LONG BRANCH SPECIFICATIONS SUPPLY OF BARBER SURF RAKE REPAIR PARTS The City of Long Branch is seeking bids for the supply of Barber Surf Rake Repair Parts for the Department of Public Works on an "as-needed "basis. TERM: The award of the contract shall be for a term of two (2) years, March 1, 2025 through February 28, 2027, by resolution of City Council Pursuant to N.J.S.A. 40A:11-15, this contract may be extended for up to one (1) two-year, or two (2) one-year extension terms after the expiration of the original contract period, contingent upon the approval of the governing body by resolution with the agreement of the Contractor. Contract extensions shall be subject to the availability and appropriation of funds for each year the contract is to be extended. All terms and conditions of the contract shall remain the same. Any price changes authorized on contract extensions shall be pursuant to N.J.S.A. 40A:11-15. This contract shall be open-ended with funds being encumbered each time an order is placed, contingent upon the availability of funds in the appropriate municipal budget year. The contract shall include all parts as per the current Barber Surf Rake Repair Parts Price List, less any discounts. Awards will be made to the vendor with the highest discount from the MSRP. The bidder must include a current copy of their Repair Parts Price List with their bid and supply a new list at the start of each subsequent year. All parts pricing shall include all freight charges (FOB Destination). Delivery shall be made to the Department of Public Works, 636 Joline Avenue, Long Branch, N.J.. 07740. No minimum or maximum purchase is implied or guaranteed. NOTE: DISCOUNTS SHALL REMAIN IN EFFECT FOR THE ENTIRE TERM OF THE CONTRACT. The City of Long Branch waives the requirement for any type of bid security with this bid. The City of Long Branch reserves the right to purchase the parts referred to herein from New Jersey State Contract or County of Monmouth Cooperative Pricing System Contract, should it be in the best interest of the City of Long Branch to do so. 1 City of Long Branch David J. Spaulding, RPPO, QPA 344 Broadway Long Branch, NJ 07740 PROPOSAL BID DATE: PROPOSAL OF VENDOR: ADDRESS: TELEPHONE NO.: CONTACT PERSON: EMAIL: CITY OF LONG BRANCH PROPOSAL FORM FOR THE FURNISHING AND DELIVERING OF: FAX NO.: TITLE: Supply of Barber Surf Rake Repair Parts Contract Description We further declare that we have carefully examined the General Conditions and Instructions to Bidders, Specifications and General Contract form herein referred to and propose to furnish and deliver all necessary materials or services specified and in the manner and time prescribed and understand that the quantities or dollar amount of materials and/or services within the maximum and minimum designated are to be furnished at the following price: (All Quantities More or Less) SEE ATTACHED PROPOSAL FORM 1 2025 Supply of Barber Surf Rake Repair Parts Proposal Form 1) Discount off current Barber Repair Parts Price List: % Manufacturer Bid: 2) Percentage discount for payment within 30 days: % 3) Availability of parts after receipt of order: Company: Authorized Representative (Print): Authorized Representative (Signature): Title: Telephone Number: 2 Fax Number: Date: Days CITY OF LONG BRANCH EXCEPTION SHEET In the space below list any/all exceptions to these specifications that you will not be providing. Attach additional pages, if necessary. Brochures will not be accepted in substitution to listing the exceptions The City of Long Branch reserves the right to accept or reject bids and to award the contract based on the best interest of the City. If there are NO EXCEPTIONS, state NONE. 1. 2. Submitted by: (Type Name) 1. Dated: (Signature) (Title) 3 CITY OF LONG BRANCH INFORMATION TO BIDDERS 1. Receipt of Bids Sealed bids will be received by the City Clerk and, at the date, time, and location stated in the Notice to Bidders, shall be publicly opened and read aloud by the Purchasing Agent, or designee. 2. Request for Bid Package Prospective bidders may obtain a bid package by applying in person to the Purchasing Department, Municipal Building, First Floor, 344 Broadway, Long Branch, during regular business hours, or by requesting the bid package by phone or mail or fax. The City will be responsible for putting the package in the mail but assumes no responsibility for the bidder's receipt of same. The City will not fax bid packages. 3. Form of Proposal a. No oral, telephone, telegraph or fax bids, bid documents or bid modifications will be accepted. The bid price must remain firm for sixty (60) days from the date of opening. b. The Bid Proposal shall be enclosed in a sealed envelope, addressed to City of Long Branch, Office of the City Clerk, 344 Broadway, Long Branch, NJ 07740, and bearing, on the face of the envelope, (1) the name and address of the bidder, and (2) clearly marked "BID", with the bid title and/or bid #. The City will not be responsible for bids that are misaddressed and therefore not delivered to the Office of the City Clerk prior to the date and time of the bid opening. Such bids may be considered as late and, therefore, returned unopened. C. All bids must be submitted on forms prepared by and available from the Purchasing Department. All proposal forms must be filled out and signed in ink or ballpoint pen by a person authorized to do so. Bid prices must be written in ink or typewritten. Any changes, whiteouts, strikeouts, etc. on the proposal page must be initialed in ink by the person responsible for signing the bid. d. Each bid proposal form must give the full business name and address of the bidder and must be signed by an authorized representative. Bids by partnerships must furnish the full name of all partners and must be signed in the partnership name by one of the members of the partnership or by an authorized representative, followed by the signature and designation of the person signing. Bids by corporations must be signed in the legal name of the corporation, followed by the name of the state in which it is incorporated, and must contain the signature and designation of the president, secretary or other person authorized to bind the corporation in the matter. When requested, satisfactory evidence of the authority of the officer signing shall be furnished. : e. The City may consider informal any bid not prepared and submitted in accordance with the provisions hereof, may waive any informalities in the bids, and/or may reject any or all bids if deemed in its best interest. Forms/informationtobidders.doc 4. Signature Bids shall be signed with the full name of the bidder or an authorized agent of the bidder. If the bidder is a corporation, the bid shall be signed by two properly authorized officers of the corporation. The bid shall indicate whether the bidder is an individual, a partnership or a corporation. In the case of a partnership, the full name of each individual partner shall be given. In case of a corporation, the corporation's name with the name of the State under which it is incorporated and the names of its officers shall be given. 5. Withdrawal of Bid Sealed bids forwarded to the City before the time of the opening of the bids may be withdrawn upon written application of the bidder who shall be required to produce evidence showing that the individual is or represents the principal or principals involved in the bid. Once bids have been opened, they must remain firm for a period of sixty (60) days. 6. Late Bids It is the bidder's responsibility to see that its bid is presented to the City on the hour and at the place designated in the Notice to Bidders. Bids may be hand delivered or mailed through U.S. Postal Service or private delivery service; however, the City disclaims any responsibility for bids forwarded by regular or overnight mail. If the bid is sent by overnight mail, the designation in Section 2b, above, must also appear on the outside to the delivery company envelope. Bids received after the designated time and date will not be considered and will be returned to the bidder unopened. 7. Obligation of Bidder At the time of the opening of the bids, each bidder will be presumed to have read and to be thoroughly familiar with the specifications and all contract documents. The failure or omission of any bidder to receive any form, instrument or document shall in no way relieve any bidder from any obligation in respect to this Proposal. 8. Definition The terms "bidder", "vendor", and "contractor", as mentioned in these specifications, shall be considered to be synonymous. 9. Quantities : Quantities stated in these specifications are estimates of the City's needs. The City reserves the right to increase or decrease quantities, or to completely eliminate any item or items, depending upon its needs, and based on New Jersey Local Public Contracts Law. 10. Preference for Domestic Products Pursuant to 40A:11-18 of the revised Statutes of the State of New Jersey, only manufactured products of the United States, wherever available, shall be used in connection with this contract. Bidders intending to claim domestic preference must submit with their bid documentation that the products or goods being provided under this bid are solely made, manufactured, assembled in the United States of America, including detail on the point of origin of the goods and/or all its components. Additionally, the bidder must provide an affidavit certifying that the products or goods are American made or manufactured. 11. Brand Names Brand names are mentioned for the purpose of setting a standard of comparison.. Equivalent brands will be accepted if, upon comparison, they prove to be equal.. However, note of substitute brands must be made on the Proposal Form. Otherwise, it will be assumed that the bidder will provide the brand named in the specifications. 12. Delivery Cost and Terms Unless otherwise stated in these specifications, the bid price(s) provided shall be inclusive of any and all costs for packing, crating, containers, and transportation. All transportation charges shall be fully prepaid by the contractor, with terms F.O.B. destination and placement at locations specified by the City. As specified, placement may require inside deliveries. No additional charges will be allowed for any transportation costs resulting from partial shipments made at the contractor's convenience. The contractor shall guarantee any or all materials and services supplied under these specifications. Defective or inferior items shall be replaced at the expense of the contractor. In the event of rejected materials, the contractor will be responsible for return freight charges. 13. Variations to Specifications For the purpose of evaluation, the bidder must indicate any variations to the specifications, terms and/or conditions, no matter how slight. If no variations are stated on the Proposal Form, it shall be construed that the bid fully complies with these specifications. All proposals must be accompanied by product literature, brochures, and additional information as may be necessary to evaluate the product being bid. Failure to provide this literature may be cause for rejection of the bid. 14. Discrepancies in Bid In the event there is a discrepancy in figures on the Proposal Form, the written figure, if applicable, shall be considered the correct figure. In the event there is no written figure, the unit price shall be considered correct. 15. Insurance The contract shall maintain Workmen's Compensation, General Liability, and Automobile Liability insurance coverage in amounts as required in the bid specifications and subject to City approval, and, if requested, shall name the City as also insured. 16. Indemnification The bidder, if awarded a contact, agrees to protect, defend and save harmless the City, its agents, servants, employees, and assigns against any damage for payment for the use of any patented material process, article or devise that may enter into the manufacture, construction or form a part of the work covered by either order or contract, and he further agrees to indemnify and save harmless the City, its agents, servants, employees, and assigns from suits or actions of every nature and description brought against it, for, or on account of any injuries or damages received or sustained by any party or parties by, or from any of the acts of the contractor, his servants or agents. This indemnification and save harmless obligation shall include cost of providing for defense of the City of Long Branch in any type of action filed against the City. 17. Bid Proposal Security Each bid will be accompanied by either a certified check, cashier's check or bid bond in the amount of ten (10) percent of the bid, unless indicated otherwise in the bid specifications, payable to the City of Long Branch. Such Proposal Security will be returned to the unsuccessful bidders within sixty (60) days after the formal opening of the bids. The Proposal security of the successful bidder will be returned within ten (10) days after the City and the successful bidder have executed a contract for the proposed purchase and performance bond has been provided to the City or, if no contract is executed, within sixty (60) days after the date of the opening of the bids, upon the demand of the bidder at any time thereafter so long as he has not been notified of the acceptance of his bid. 18. Certificate of Surety Each Proposal must, if indicated on the Bidder's Check List, be accompanied by a Certificate of Surety. Said Certificate shall be from bonding company, registered to do business in the State of New Jersey, guaranteeing that it will, upon award of the contract to the bidder, provide a performance bond or 100% of the contract. A sample Certificate of Surety is incorporated into these specifications. 19. Performance Bond If indicated as a requirement in the Notice to Bidders, the successful bidder will be required to provide, simultaneously with the delivery of the executed contract, an executed Performance Bond, in the amount of one hundred percent (100%) of the acceptable bid, as security for the faithful performance of this contract. 20. Public Disclosure Chapter 33 of the Public Laws of 1977 provides that no corporation or partnership shall be awarded any State, Municipal or School District contract for performance of any work or the furnishing of any materials or supplies, unless prior to the receipt of the bid or accompanying the bid of said corporation or partnership there is submitted a statement. The statement shall set forth the names and addresses of all stockholders in the corporation or partnership who own ten percent or more of its stock of any class, or of all individual partners in the partnership who own a ten percent or greater interest therein. 21. Non-Collusion Affidavit The bidder must submit with his proposal the attached affidavit of non-collusion, which must be signed and notarized. 22. Acknowledgement of Receipt of Addenda Any necessary addenda to these specifications will be delivered to all prospective bidders by fax and/or mail within the timeframe allowable by law. Bidders must complete the Acknowledge of Receipt of Addenda form provided in the bid package. 23. Business Registration All bidders submitting a bid to the City must have registration of their business with State of New Jersey, Department of Treasury, Division of Revenue, in the form of a copy of the bidder's valid Business Registration Certificate (see sample form in specification package). Regardless of whether the City may have on file a copy of this form, prior to award of contract by City Council. Further, the successful bidder must review and comply with the mandatory language in the attachment entitled Business Registration Certificate Compliance incorporated into these bid specifications. This language will become part of the contract document upon award of the bid. For more information or to register on-line, visit www.nj.gov/treasury/revenue/taxreg.htm 24. Public Works Contractor's Registration In accordance with N.J.S.A. 34:11-56.48 et seq., all contractor's bidding on contracts for "public works", and listed subcontractors, in addition to compliance with Prevailing Wage Regulations, must have, at the time of the receipt and opening of bids, a valid Public Works Contractor's Registration, issued by New Jersey Department of Labor, Division of Wage and Hour Compliance, Contractor Registration Section. Bids submitted by unregistered contractors cannot be considered. The City requests a copy of said registration(s) with the submission of the bid, if possible. The contract will not be awarded until certificates are received from the contractor and verified with the State for validity. 25. Prevailing Wages The successful bidder must comply with provisions of State Labor Laws, and New Jersey Prevailing Wage Act (34:11-56.26 et. seq.), and, if applicable, must submit certified payrolls in the form set forth in N.J.A.C. 12:60-6.1(c). Construction projects funded through Federal government funding must comply with the Federal Davis Bacon Prevailing Wage Act (29CFR, Parts 1, 3, 5), and the provisions of Federal Labor Laws. 26. Americans with Disabilities Act of 1990 Discrimination on the basis of disability in contracting for the purchase of goods and services is prohibited. The successful bidder is required to read the Americans with Disabilities language that is part of this specification and agrees that the provisions of Title II of the Act are made a part of the contract. The successful bidder is obligated to comply with the act and to hold the City harmless. 27. Affirmative Action Requirements The bidder must read, make himself familiar with, and agree to comply with the requirements of N.J.S.A. 10:5-27 et seq., and N.J.A.C. 17:27. Specifically, the successful with have to comply with the Mandatory Equal Employment Opportunity Language, Exhibit A, which will become a part of the contract documents. Further the bidder must complete the Affirmative Action Questionnaire incorporated into this bid package. 28. Acceptance of Bid and Its Effect Within sixty (60) days after the opening of the bids, the City will act upon them. The acceptance of a bid will be given to the successful bidder by formal written notice of action taken by the Long Branch City Council. No other act of the City or any official shall constitute the acceptance of a bid. The acceptance of a bid shall bind the successful bidder to execute the contract and to be responsible for liquidated damages as hereinafter provided. The rights and obligations provided for in the contract shall become effective and binding upon the parties only with its formal execution of the agreement of contract. Acceptance of a bid as provided herein shall constitute the award of the contract. 29. Bidder's Hearing In the event that a bid is to be rejected, the bidder will be notified of the proposed action in writing by the Purchasing Agent and afforded the right to a Hearing before the City's Hearing Officer. The Hearing Officer will make a recommendation to the Council based upon the information gathered at the Hearing. Should the bidder fail to request a hearing, he will be barred from challenging the award of the bid. 30. Award of Bid The award of this bid is subject to availability of funds. The City reserves the right to award the bid on a line item or lump sum basis, or to reject all bids, if deemed in its best interest. In the event of equal or tie bids, the City reserves the right to award, at its discretion, to any one of the tie bidders. 31. Time for Executing the Contract The bidder whose bid shall be accepted will be required to execute a contract within fifteen (15) days after the notice that his Proposal has been accepted. Failure or neglect to execute the Contract within the said period shall constitute a breach of the agreement effected by the acceptance of the bid and the Proposal security shall thereupon become forfeited. The provisions contained in the said contract shall be considered a part of the Specifications. 32. Liquidated Damages for Failure to Enter into Contract The successful bidder, upon his failure or refusal to execute and deliver the Contract and Bonds required within fifteen (15) days after he has received notice of acceptance of his bid, shall forfeit to the City as liquidated damages for such failure or refusal, the proposal security deposited with his bid. 33. Assignment or Subletting of Contract. The contractor may not assign or sublet this contract, in whole or in part, without prior express written approval of the City Business Administrator. 34. Tax Exemption The City of Long Branch is exempt from all Federal and State excise, sales, and other taxes. Tax ID number is available upon request to the Comptroller's Office. 35. Contract Forms Incorporated into this bid package is a sample of the City's standard contract form. All prospective bidders should familiarize themselves with this form in the event they are awarded the bid. 36. Time of Payment The City shall make payment for all goods and/or services provided under this bid within thirty (30) days after delivery of any purchase, upon request to the Finance Department for payment in the form of a signed voucher and a detailed invoice. 37. Payment Requests-Construction Contracts Pursuant to N.J.S.A. 2A:30A-1 et seq., better known as the" Prompt Payment Law", all contractors for "Public Works" projects, are required to follow the following procedures in submitting bills, invoices, and/or requests for payment: a. In order for payment to be made in a timely manner, any bill, invoice and/or request for payment must be received by the City, or its agent, no later than thirty (30) calendar days prior to the Council Meeting in which you are requesting payment be approved and made. If a Contractor is unable to make a payment request in this time frame, said payment (if approved) will be made at the next regularly scheduled public meeting of the Long Branch City Council. Council Meetings are scheduled for the second and fourth Tuesday of each month (holidays accepted). b. In the event that a regularly scheduled meeting of the Council is cancelled due to severe weather, lack of quorum, emergency, and/or any other reason, all requested payments will be postponed until the subsequent meeting of the City Council. c. From the date that the payment request is received, the City will have twenty (20) calendar days to approve, deny, or partially withhold payments. If the request is approved, payment will be made in accordance with the Council Meeting schedule above. If the request is denied or partially withheld, the City, or its Project Consultant, will immediately notify the Contractor in writing of the reason for the denial. Payment will not be made until all errors or omissions have been corrected to the satisfaction of the City. d. Unless otherwise indicated at the pre-construction meeting, all requests for payment must be presented to the City's Project Consultant (engineer, architect, or other professional designated by the City to perform project oversight). That Consultant will be responsible for reviewing the payment request and either approving same and forwarding it to the City Comptroller for payment processing, or denying the payment and notifying the Contractor, in writing, of the deficiencies. City Comptroller must be copied on all correspondence relating to payments. e. If the Contractor's payment request for payment is approved, but the Comptroller's Office has not received the required Prevailing Wage Documentation, either prior to or with the payment request, payment request will be denied as incomplete and the Contractor notified in writing of the deficiency. Processing will not be completed until the deficiency is corrected as required by law, and until the next regularly scheduled Council Meeting. f. In utilizing a Consultant for administration of a municipal project, said Consultant agrees to be held to the same payment processing requirements under the "Prompt Payment Law" as the City. The Consultant acknowledges that it has read and is familiar with this law, and with the provisions of Section 37 of these bid specifications. Any penalties assessed to the City as a result of the Consultant not abiding by the specification procedure or the law shall be 41. Requirements for Federally Funded Bids/Contracts : If the contract resulting from this bid is paid for, in whole or in part, through Federal funds, if applicable, the Contractor must comply with Federal provisions of anti- discrimination laws, including 49 U.S.C. § 5332, Title VI of the Civil Rights Act of 1964, as amended, 42 U.S.C. §§ 2000d et seq., US DOT regulations 'Nondiscrimination in Federally Assisted Programs of the Department of Transportation-Effectuation of Title VI of the Civil Rights Act,' 49 C.F.R. Part 21 and, Federal Transit Administration Circular 4702.1A.; all equal employment opportunity (EEO) provisions of 49 U.S.C. § 5332, with Title VII of the Civil Rights Act of 1964, as amended, 42 U.S.C. §§ 2000e et seq., and implementing Federal regulations and any later amendments thereto, as well as all applicable Federal EEO directives. Proposal of............. Address: CITY OF LONG BRANCH PROPOSAL FORM In accordance with the Notice to Bidders advertisement of the City of Long Branch inviting Proposals for: in conformity with the attached specifications, I/we hereby certify that I am/we are the only person(s) with interest in this Proposal as principal(s); that it is made without collusion with any person, firm or corporation, that an examination has been made of the specifications, and that the equipment/materials/services will be delivered/performed within the time specified, at the bid prices detailed on the Proposal Form following. Accompanying this Proposal is Bid/Proposal Security in the form of a Bid Bond (...), Certified or Cashier's Check (...) Payable to the order of the City of Long Branch in the sum of $ , which the undersigned agrees is to be forfeited as liquidated damages, and not as a penalty, if the Contract is awarded to the undersigned and the undersigned shall fail to execute the contract for the project, or to furnish within the stipulated time, the Performance or Contract Bond, if required in the specifications. Otherwise, the Bid Security will be returned to the undersigned. If required in the Notice to Bidders and specifications, also accompanying this proposal is a Consent of Surety from a surety company guaranteeing that it will provide the Performance Bond if the undersigned is awarded the contract. PROPOSAL FORM (Cont'd) The undersigned is an/a (....) individual, (....) partnership, (....) corporation organized under the laws of the State of principal offices at: 1 having its Phone Number Trade Name of Bidder Federal I.D. # or Social Security # 1. Signature Name Title 2. Signature Name Title 3. Signature Name Title Signed this day of Fax Number... 20 Note: If a partnership all partners must sign. If a corporation, two properly authorized officers must sign. If a proprietorship, the proprietor must sign. Proposals signed by an agent must be accompanied by a Power-of-Attorney for the Principal or Principals involved. Attach additional signature sheets in the above form if necessary. CITY OF LONG BRANCH BID DOCUMENT CHECKLIST Required by owner X X X Submission Requirement Statement of Ownership Disclosure Certification Non-Collusion Affidavit Bid Proposal Form Exception Sheet Signature Sheet Acknowledgement of Revisions Bid Guarantee Initial each required entry and if required submit the item (with Power of Attorney for full amount of Bid Bond) X Certificate of Insurance Consent of Surety X (with Power of Attorney for full amount of Bid Price) Mandatory Affirmative Action Language X Iran Disclosure Certification X Americans with Disabilities Act of 1990 Language X Proof of Business Registration *This form need not be submitted. It is provided for bidder's use in assuring compliance with all required documentation. ار STATEMENT OF OWNERSHIP (OWNERSHIP DISCLOSURE CERTIFICATION) N.J.S.A. 52:25-24.2 (P.L. 1977, c.33, as amended by P.L. 2016, с.43) This Statement Shall Be Included with All Bid and Proposal Submissions Name of Business: Address of Business: Name of person completing this form: N.J.S.A. 52:25-24.2: "No corporation, partnership, or limited liability company shall be awarded any contract nor shall any agreement be entered into for the performance of any work or the furnishing of any materials or supplies, unless prior to the receipt of the bid or proposal, or accompanying the bid or proposal of said corporation, said partnership, or said limited liability company there is submitted a statement setting forth the names and addresses of all stockholders in the corporation who own 10 percent or more of its stock, of any class, or of all individual partners in the partnership who own a 10 percent or greater interest therein, or of all members in the limited liability company who own a 10 percent or greater interest therein, as the case may be. If one or more such stockholder or partner or member is itself a corporation or partnership or limited liability company, the stockholders holding 10 percent or more of that corporation's stock, or the individual partners owning 10 percent or greater interest in that partnership, or the members owning 10 percent or greater interest in that limited liability company, as the case may be, shall also be listed. The disclosure shall be continued until names and addresses of every noncorporate stockholder, and individual partner, and member, exceeding the 10 percent ownership criteria established in this act, has been listed. To comply with this section, a bidder with any direct or indirect parent entity which is publicly traded may submit the name and address of each publicly traded entity and the name and address of each person that holds a 10 percent or greater beneficial interest in the publicly traded entity as of the last annual filing with the federal Securities and Exchange Commission or the foreign equivalent, and, if there is any person that holds a 10 percent or greater beneficial interest, also shall submit links to the websites containing the last annual filings with the federal Securities and Exchange Commission or the foreign equivalent and the relevant page numbers of the filings that contain the information on each person that holds a 10 percent or greater beneficial interest." The Attorney General has advised that the provisions of N.J.S.A. 52:25-24.2, which refer to corporations and partnerships apply to limited partnerships, limited liability partnerships, and Subchapter S corporations. This Ownership Disclosure Certification form shall be completed, signed and notarized. Failure of the bidder/proposer to submit the required information is cause for automatic rejection of the bid or proposal Part I Check the box that represents the type of business organization: Sole Proprietorship (skip Parts II and III, sign and notarize at the end) Non-Profit Corporation (skip Parts II and III, sign and notarize at the end) Partnership Limited Partnership Limited Liability Partnership Limited Liability Company For-profit Corporation (including Subchapters C and S or Professional Corporation) Other (be specific): Part II I certify that the list below contains the names and addresses of all stockholders in the corporation who own 10 percent or more of its stock, of any class, or of all individual partners in the partnership who own a 10 percent or greater interest therein, or of all members in the limited liability company who own a 10 percent or greater interest therein, as the case may be. OR I certify that no one stockholder in the corporation owns 10 percent or more of its stock, of any class, or no individual partner in the partnership owns a 10 percent or greater interest therein, or that no member in the limited liability company owns a 10 percent or greater interest therein, as the case may be. Sign and notarize the form below, and, if necessary, complete the list below. (Please attach additional sheets if more space is needed): Name: Address: Name: Address: Name: Address: Name: Address: Name: Address: Name: Address: Name: Name: Address: Address: Name: Name: Address: Address: Part III - Any Direct or Indirect Parent Entity Which is Publicly Traded: "To comply with this section, a bidder with any direct or indirect parent entity which is publicly traded may submit the name and address of each publicly traded entity and the name and address of each person that holds a 10 percent or greater beneficial interest in the publicly traded entity as of the last annual filing with the federal Securities and Exchange Commission or the foreign equivalent, and, if there is any person that holds a 10 percent or greater beneficial interest, also shall submit links to the websites containing the last annual filings with the federal Securities and Exchange Commission or the foreign equivalent and the relevant page numbers of the filings that contain the information on each person that holds a 10 percent or greater beneficial interest." as Pages attached with name and address of each publicly traded entity as well the name and address of each person that holds a 10 percent or greater beneficial interest. OR Submit here the links to the Websites (URLs) containing the last annual filings with the federal Securities and Exchange Commission or the foreign equivalent. AND Submit here the relevant page numbers of the filings containing the information on each person holding a 10 percent or greater beneficial interest. Subscribed and sworn before me this (Notary Public) My Commission expires: day of 2 (Affiant) (Print name of affiant and title if applicable) (Corporate Seal if a Corporation) NON-COLLUSION AFF
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performance bond
Evidence Detected
"...Each Proposal must, if indicated on the Bidder's Check List, be accompanied by a Certificate of Surety. Said Certificate shall be from bonding company, registered to do business in the State of New Jersey, guaranteeing that it will, upon award of the contract to the bidder, provide a performance bond or 100% of the contract...."
liquidated damages
Evidence Detected
"...The successful bidder, upon his failure or refusal to execute and deliver the Contract and Bonds required within fifteen (15) days after he has received notice of acceptance of his bid, shall forfeit to the City as liquidated damages for such failure or refusal, the proposal security deposited with his bid...."
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Contacts
David J. Spaulding
Purchasing Agent · Purchasing Office
City Clerk
City Clerk
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Timeline
First Discovered
Mar 29, 2026
Last Info Update
Apr 30, 2026
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