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Notice to Bidders - Umbrellas Beach Chair Rentals
BID #: 20
ISSUED: 12/19/2024
DUE: 2/6/2025
VALUE: TBD
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Executive Summary
The City of Long Branch is seeking proposals from vendors to provide beach umbrella and chair rental services on its beaches during the summer season of 2025. The contract term will run from May 23, 2025, through September 26, 2025, with an option to renew for four additional years. Proposals must include pricing, experience/qualifications, maintenance provisions, and an understanding of the City's needs, including equipment, management, staffing, and hurricane preparedness. A ten percent (10%) deposit based on the 2025 proposal price is required from the successful vendor by February 6, 2025. The deadline for submitting proposals is February 6, 2025, at 11:00 a.m. prevailing time.
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Print Bid Title: Notice to Bidders - Umbrellas Beach Chair Rentals Category: Purchasing Status: Closed Description: City of Long Branch Notice To Prospective Vendors Rental of Beach Umbrellas and Chairs at the Oceanfront within The City of Long Branch TAKE NOTICE, that the City of Long Branch is seeking proposals, pursuant to the competitive contracting process set forth in N.J.S.A . 40A:11-4.1(j), from interested vendors who will offer beach umbrellas and chairs to the public, on a rental basis, on the City’s beaches, extending from Sea View Avenue at the City’s northerly terminus and southward to the West End Beach border, during the summer season of 2025. All proposals shall be subject to the following requirements: 1. Proposals must be received on or before 11:00 a.m. prevailing time on Thursday, February 6, 2025, to be considered. All proposals shall be delivered to the attention of the Long Branch City Clerk, at City Hall (Second Floor), 344 Broadway, Long Branch, N.J., 07740. All proposals shall be submitted in a sealed envelope and shall bear the words “Proposal for Beach Umbrellas and Chairs” written conspicuously on the front exterior of the envelope. Proposals shall be opened, read aloud and recorded at 11:00 a.m. prevailing time on Thursday, February 6, 2025. No proposals shall be considered if received after that time. It is the vendor’s responsibility to ensure that delivery of the proposal is made to the City Clerk, and not merely to the City’s Municipal Building, in a timely manner. 2. The term of the contract shall start no later than Friday, May 23, 2025, and shall extend through Friday, September 26, 2025, for the 2025 summer season, with an option to renew the contract for four (4) additional years. The option period for the four (4) additional years shall cover the summer seasons of 2026 and through 2029 (extending from the Friday of Memorial Day weekend through September 30 th of each year). Exercise of the option to renew shall be subject to the mutual agreement of both parties. The life of the entire contract shall not exceed the summer seasons of five (5) years. 3. The storage of all beach umbrellas and chairs associated with this contract shall be subject to the prior approval of the City. This shall include the storage area(s) involved, the type(s) of facility(ies), and any other associated issues. 4. The successful vendor shall be required to deposit with the City Clerk a ten percent (10%) deposit (based on the vendor’s 2025 proposal price), which shall be in cash or by certified check, by the end of the business day on Thursday February 6, 2025. 5. The balance of the contract price (which is the amount of the proposal less the deposit above), shall be paid at the time of the contract execution. Said balance shall be paid in cash or by certified or bank check. 6. The successful vendor must execute a written contractual Agreement with the City, which Agreement shall be in a form satisfactory to the City Attorney, within ten (10) business days after acceptance of the proposal by the Mayor and Council. 7. The successful vendor must provide comprehensive general liability insurance coverage in the amount of $2,000,000.00 and shall name the City as an additional insured on its policy. This requirement, and all other requirements, shall be specified in the written contractual Agreement between the parties. 8. The Mayor and Council of the City of Long Branch reserve the right to reject all proposals, in the sole discretion of the City, and to waive any minor nonmaterial defects when it may be in the best interests of the City to do so. 9. Any questions regarding the requirements associated with submission of a proposal may be directed during regular business hours to the Purchasing Agent, David Spaulding, at City Hall, prior to the opening of proposals. Mr. Spaulding may be reached at telephone number (732) 571-5655. David Spaulding Purchasing Agent City of Long Branch County of Monmouth Publication Date/Time: 12/19/2024 12:00 AM Closing Date/Time: 2/6/2025 11:00 AM Related Documents: RFP 2025 Umbreallas Beach Chair Rentals 121324 Return To Main Bid Postings Page Live Edit Agendas & Minutes Beach Information Newsletter Sign-up Meeting Live Stream Tax Payments Public Notices & Advertisements Long Branch, NJ The Friendly City Contact Us 344 Broadway Long Branch, NJ 07740 Phone: 732-222-7000 Monday through Friday 8:30 am to 4:30 pm Quick Links City Clerk Arts and Cultural Center Volunteer Inquiry Form Boards and Commissions Garbage and Recycling Elections and Voter Registration /QuickLinks.aspx Site Links Home Site Map Contact Us Accessibility Copyright Notices Privacy Policy /QuickLinks.aspx Government Websites by CivicPlus® Loading Loading Do Not Show Again Close Arrow Left Arrow Right [] Slideshow Left Arrow Slideshow Right Arrow
Document Text
--- Document: RFP 2025 Umbreallas Beach Chair Rentals 121324 ---
CITY OF LONG BRANCH
MONMOUTH COUNTY, NEW JERSEY
REQUEST FOR PROPOSALS AND QUALIFICATIONS
UMBRELLA AND BEACH CHAIR CONCESSION
MAYOR JOHN PALLONE
CHARLES F. SHIRLEY, BUSINESS ADMINISTRATOR
CITY COUNCIL
ROSE WIDDIS
BILL DANGLER
GLEN RASSAS
DR. ANITA VOOGT
MARIO VIEIRA
DUE DATE: FEBRUARY 6, 2025 @11AM
CITY OF LONG BRANCH
NOTICE TO PROSPECTIVE VENDORS
RENTAL OF BEACH UMBRELLAS AND CHAIRS
AT THE OCEANFRONT WITHIN THE CITY OF LONG BRANCH
TAKE NOTICE, that the City of Long Branch is seeking proposals, pursuant to the competitive
contracting process set forth in N.J.S.A. 40A:11-4.1(j), from interested vendors who will offer
beach umbrellas and chairs to the public, on a rental basis, on the City’s beaches, extending from
Sea View Avenue at the City’s northerly terminus and southward to the West End Beach border,
during the summer season of 2025. All proposals shall be subject to the following requirements:
1. Proposals must be received on or before 11:00 a.m. prevailing time on Thursday,
February 6, 2025, in order to be considered. All proposals shall be delivered to
the attention of the Long Branch City Clerk, at City Hall (Second Floor), 344
Broadway, Long Branch, N.J., 07740. All proposals shall be submitted in a sealed
envelope and shall bear the words “Proposal for Beach Umbrellas and Chairs”
written conspicuously on the front exterior of the envelope. Proposals shall be
opened, read aloud and recorded at 11:00 a.m. prevailing time on Thursday,
February 6, 2025. No proposals shall be considered if received after that time. It
is the vendor’s responsibility to ensure that delivery of the proposal is made to the
City Clerk, and not merely to the City’s Municipal Building, in a timely manner.
2. The term of the contract shall start no later than Friday, May 23, 2025, and shall
extend through Friday, September 26, 2025, for the 2025 summer season, with an
option to renew the contract for four (4) additional years. The option period for the
four (4) additional years shall cover the summer seasons of 2026 and through 2029
(extending from the Friday of Memorial Day weekend through September 30th of
each year).
Exercise of the option to renew shall be subject to the mutual
agreement of both parties.
The life of the entire contract shall not exceed the
summer seasons of five (5) years.
3. The storage of all beach umbrellas and chairs associated with this contract shall be
subject to the prior approval of the City. This shall include the storage area(s)
involved, the type(s) of facility (ies), and any other associated issues.
4. The successful vendor shall be required to deposit with the City Clerk a ten percent
(10%) deposit (based on the vendor’s 2025 proposal price), which shall be in cash
or by certified check, by the end of the business day on Thursday, February 6,
2025.
5.
The balance of the contract price (which is the amount of the proposal less the
deposit above), shall be paid at the time of the contract execution. Said balance
shall be paid in cash or by certified or bank check.
6. The successful vendor must execute a written contractual Agreement with the City,
which Agreement shall be in a form satisfactory to the City Attorney, within ten (10)
business days after acceptance of the proposal by the Mayor and Council.
7. The successful vendor must provide comprehensive general liability insurance
coverage in the amount of $2,000,000.00 and shall name the City as an additional
insured on its policy.
This requirement, and all other requirements, shall be
specified in the written contractual Agreement between the parties.
8. The Mayor and Council of the City of Long Branch reserve the right to reject all
proposals, in the sole discretion of the City, and to waive any minor nonmaterial
defects when it may be in the best interests of the City to do so.
9.
Any questions regarding the requirements associated with submission of a
proposal may be directed during regular business hours to the Purchasing Agent,
David Spaulding, at City Hall, prior to the opening of proposals. Mr. Spaulding may
be reached at telephone number (732) 571-5655.
CITY OF LONG BRANCH
REQUEST FOR PROPOSALS AND QUALIFICATIONS
UMBRELLA AND BEACH CHAIR CONCESSION
I.
Background
In an effort to promote tourism as a leading seashore destination, the City of Long Branch
is seeking seasonal concessions to enhance the experience of visitors and showcase the
City’s public beaches.
II.
Scope of Services Required
The City is seeking proposals and a statement of qualifications, pursuant to the
competitive contracting process set forth in N.J.S.A. 40A:11-4.1(j), from interested
vendors to provide umbrella and beach chair rental concession services to the public
commencing on or about Friday, May 23, 2025, and concluding on or about Friday,
September 26, 2025. The concession would be utilized on the City’s public beaches extending
from Sea View Avenue at the City’s northerly terminus and southward to the West End Beach
border. This is an exciting opportunity for prospective vendors.
The term of the contract(s) to be awarded is for one (1) summer season of approximately
four (4) months, renewable annually, at the mutual option of the parties, not to exceed
five (5) years in total duration.
The use of the City’s public beaches by the Contractor for the above-described purposes
shall be on a non-exclusive basis, however the City shall not enter into any other contracts
with any other vendors to provide the same service as described above without the prior
written consent of the Contractor.
A.OPERATING REGULATIONS
1. All city, county, federal and state laws, ordinances, and regulations relating to the
operational use of the city’s beachfront areas shall be adhered to by the Vendor,
his/hers representatives and employees. This shall relate to laws, ordinances, and
regulations currently in force and those adopted hereafter.
2. The Vendor will conduct his/hers /its operation and provide contracted services, in
such a manner as to maintain reasonable quiet and minimize disturbance to the
general public.
3. A vendor shall perform any repairs, cleaning and other maintenance as required to
maintain a clean and safe working environment on a continuous and immediate
schedule. Vendors shall maintain the Concession operation so as to provide an
aesthetically pleasing appearance and not be detrimental to the immediate
surroundings.
4. The Vendor’s vehicles, trailers and equipment shall be in a neat, clean and well-
maintained condition always. Any repairs, cleaning or other maintenance required
to maintain a clean and safe environment, shall be provided on a continuous and
immediate schedule.
B. PARKING REQUIREMENTS
1. No parking spaces will be provided by the City. Vendor and his/hers/its
customers shall utilize those parking facilities available to the general
public.
C.EQUIPMENT
1. Beach equipment as referred to herein shall mean beach chairs and
umbrellas. The Vendor shall not be authorized to rent any equipment,
which is not scheduled in his/her proposal and covered by his/hers
insurance policy furnished to the City unless prior to such rental, the
The vendor received approval for the City in writing.
The City shall approve the design, type, material and color as defined
below prior to the commencement date of this contract.
THE SUCCESSFUL VENDOR MUST BE ABLE TO PROVIDE RENTAL OF A
MINIMUM OF 300 BEACH CHAIRS AND 300 UMBRELLAS TO THE GENERAL
PUBLIC DURING THE 2025 SUMMER SEASON
D.EQUIPMENT MINIMUM SPECIFICATIONS:
Beach Chair:
The design, type, material and color of all Beach Chairs shall be as follows:
Brand/Manufacturing Company: Frankford or Equivalent
Style: Country Club Chaise Lounge or Equivalent
Aluminum construction
Size: 27” W x 76”
Seat Height: 14.5” H
Weight 18 pounds
Frame Finish Color: White smooth finish
Vinyl Strap Color: Forest Green
Strap Width:2 inches
Fully Stackable
Umbrella:
The design, type, material and color of all Umbrellas shall be as follows:
Frankford Umbrella or equivalent
Fabric: 9oz. Marine Grade fabric or equivalent
Size: Standard 7.5’ Octagon 8 panel rib beach umbrella
Wood bottom pole with Stainless Ribs for support
Color: Forest Green and White
E.OCEAN RESCUE
Ocean Rescue shall always have the sole and absolute discretion to require Vendor to
relocate and or remove all beach equipment that might directly or indirectly impede the
performance of Ocean Rescue activities.
F. HURRICANE EVACUATION PLAN
Vendor agrees that all its storage facilities, beach equipment and any and all other items
used in the concession operations will be removed from the beachfront immediately
within twelve (12) hours of notification by the appropriate City authority and stored at an
approved off-site location. A Detailed hurricane preparedness/evacuation plan, which
shall include the location and proof of ownership and/or other form satisfactory to the
City Administrator or designee of a proposed hurricane storage facility, must be
provided in the response to the proposal section of this RFP.
G. EMPLOYEE QUALIFICATIONS AND APPEARANCE
During all hours of operation, Vendor shall maintain adequate on-duty personnel to
comply with all terms and conditions of this contract. The Vendor shall employ workers
to service this operation who are literate, neat, clean, well-groomed and courteous. In
addition, Vendor shall provide an experienced manager who shall always be present the
concession is in operation. The manager shall oversee the daily operation and have the
authority to take corrective action required to ensure complete and continuous
compliance with the requirements and specifications of the contract.
III.
Process
All interested vendors are requested to provide a detailed written proposal to provide the
requested concession services to the City of Long Branch. The proposal must contain all
of the following:
1. Completed Bid Offer Form.
2. Qualifications Questionnaire.
3. Non-Collusion Affidavit.
4. Stockholder Statement of Ownership.
5. Affirmative Action Statement and Evidence (Exhibits A & B).
6. Bid Security/Deposit.
Please submit one original, one copy and one electronic format (flash drive) copy of your
proposal to City Clerk, City of Long Branch, 344 Broadway, Long Branch, NJ 07740, no
later than 11:00 AM (EST), Thursday , February 6, 2025. Proposals shall be opened,
read aloud and recorded at that time. Proposals must be received on or before that time
in order to be considered. All applicants assume the risks associated with regular mail or
other delivery modes. The City of Long Branch is not responsible for any proposals lost,
wrongly addressed, misdirected or otherwise undeliverable.
Any questions about the requirements for submission may also be directed to Mr. David
Spaulding,
who
may
be
reached
at
(732)
571-5655,
or
by
e-mail
at:
dspaulding@longbranch.org.
IV.
Criteria for Selection
The City intends to evaluate the proposals received based upon the criteria set forth
below:
1. Pricing: (a) Payment to the City for the right to operate the concession; and (b)
Admission/participation prices to be charged to the public.
2. Experience in the field and qualifications of the applicant.
3. Provisions covering maintenance of equipment and monitoring of usage.
4. Understanding of the overall needs of the City as presented in the proposed
plan, including, but not limited to, equipment, management and staffing,
implementation schedule, operational plan, proposed equipment, storage plan,
marketing plan, hurricane plan, etc.
The City Evaluation committee as part of the evaluation process may conduct discussions
(oral presentations) with the finalists for clarification purposes, and possible re-score
proposals before making a recommendation for award of contract.
The methodology by which the City shall award a contract shall be based upon an
evaluation and ranking of each proposal submitted, according to the following criteria and
weighting process:
Criteria
Weight
1. Pricing
25 %
2. Experience and qualifications
25 %
3. Maintenance
15 %
4. Understanding the overall needs of City 35 %
As a condition for entering into the contract with the City, the successful applicant shall
provide proof of adequate insurance in amounts satisfactory to the City.
Applicants shall be required to provide a security deposit in the form of a certified or
cashier’s check in the amount of ten percent (10%) of the proposal, along with the
applicant’s proposal, which security deposit shall be returned to all unsuccessful
applicants. Payment of the full contract price shall be as specified in the contract of sale
to be executed by the successful applicant and the City.
The finalists from the pre-qualification screening may be invited to participate in oral
presentations.
V.
Conditions Governing Proposals
Only those firms that supply complete information and comply with all requirements set
forth in this RFP will be considered. No incomplete proposals will be considered.
The City reserves the right to accept or reject any or all proposals, to waive or modify
minor irregularities in proposals received (after notification and concurrence with the
affected vendor), and to negotiate with all vendors submitting proposals meeting the
requirements.
The City of Long Branch will not be responsible for any costs incurred in the preparation
or submission of responses to this RFP.
By submitting a proposal, a vendor agrees that it will not make any claims for or have any
right to damages because of any misinterpretation or lack of information.
All materials, proposals and contents submitted during the review process will become
the property of the City of Long Branch except as may be mutually agreed upon for return
by the parties hereto.
Please be advised that the rental prices charged to the General Public on the City of
Long Branch beaches for Beach Chairs and Umbrellas must be comparable to other
Public Beaches in Monmouth County .
BID OFFER FORM
Name of Vendor:
Address:
Telephone No.: ( ) Fax No.: ( )
E-Mail Address:
Services Offered by Vendor (attach additional sheets if necessary):
1. Pricing:
____________________________________________________
____________________________________________________
2. Experience and qualifications (attach Qualifications Questionnaire):
____________________________________________________
____________________________________________________
3. Rules, policies, maintenance:
____________________________________________________
____________________________________________________
4. Understanding needs of City
_____________________________________________________
_____________________________________________________
Bid Amount: $ _______________________
(2025)
Bid Amount: $ _______________________
(2026)
Bid Amount: $ _______________________
(2027)
Bid Amount: $ _______________________
(2028)
Bid Amount: $ _______________________
(2029)
(Amount(s) shall reflect the compensation to be paid to the City per year for the right to
operate the subject umbrella and beach chair rental concession)
QUALIFICATIONS QUESTIONNAIRE
Please fill out this questionnaire and submit your response.
1.
Name of Vendor:
Location Address:
City:
State:
Zip:
Mailing Address: (if different):
City:
State:
Zip:
Telephone No.: ( ) Fax No.: ( )
E-Mail Address:
Web Site Address:
Date Vendor’s agency was formed or incorporated:
Ownership (list parent company and/or vendor subsidiaries and affiliates; if sole
prop. or partnership, list name and home address of sole prop. or general partners):
Federal Tax Number: NJ Tax Number:
2.
Client List: (Use an additional sheet if needed)
Client Name Contact Address Client Since
3. Total Company Employees:
4. How long has your company been in business?
5. What relevant experience does your company have in coordinating or working with
other agencies such as State and County tourism agencies, municipalities, chambers
of commerce, economic development corporations, etc.?
6. Please list your fee schedule, i.e. the fees you will be charging the public for the
concession.
7. Please detail the equipment you will be providing for the concession.
8. Please detail the safety equipment and procedures you have in place for supervising
the activities related to the concession.
9. Provide a copy of any written rules and regulations posted in connection with the
activities related to the concession.
This questionnaire was primarily prepared and reported by:
Name: Title:
For additional information or questions, the City should contact
Name: Title:
Telephone (Day):
Email:
NON-COLLUSION AFFIDAVIT
STATE OF NEW JERSEY )
SS:
COUNTY OF MONMOUTH
)
I, ______________________, of the City of _________________, in the State of New
Jersey, being of full age and duly sworn according to law, on my oath state as follows:
I am a principal of the firm of _________________________, the bidder submitting the
Bid Proposal for the provision of a beach umbrellas and chairs concession on public beaches in
the City of Long Branch, and I have executed the Bid Proposal with full authority to do so. Further,
the bidder has not, directly or indirectly, entered into any agreement, participated in any collusion,
or otherwise taken any action(s) in restraint of free, competitive bidding in connection with the
above-named project. All statements contained in the Bid Proposal and in this affidavit are true
and correct and made with full knowledge that the State of New Jersey and the City of Long Branch
rely upon the truth of the statements contained in the affidavit and in said Bid Proposal in awarding
the contract for said project.
_______________________
_____________________________
Name of Firm or Individual
Title
_______________________
_____________________________
Signature
Date
Subscribed and sworn before me on
This _____ day of ________.
_______________________
Notary Public of
My commission expires __________________________
STATEMENT OF OWNERSHIP DISCLOSURE
N.J.S.A. 52:25-24.2 (P.L. 1977, c.33, as amended by P.L. 2016, c.43)
This statement shall be completed, certified to, and included with all bid and proposal submissions.
Failure to submit the required information causes automatic rejection of the bid or proposal.
Name of Organization:
_________________________________________________________________
Organization Address:
_________________________________________________________________
Part I Check the box that represents the type of business organization:
Sole Proprietorship (skip Parts II and III, execute certification in Part IV)
Non-Profit Corporation (skip Parts II and III, execute certification in Part IV)
For-Profit Corporation (any type) Limited Liability Company (LLC)
Partnership
Limited Partnership
Limited Liability Partnership (LLP)
Other (be specific): ______________________________________________
Part II
The list below contains the names and addresses of all stockholders in the
corporation who own 10 percent or more of its stock, of any class, or of all
individual partners in the partnership who own a 10 percent or greater interest
therein, or of all members in the limited liability company who own a 10 percent or
greater interest therein, as the case may be. (COMPLETE THE LIST BELOW IN
THIS SECTION )
OR
No one stockholder in the corporation owns 10 percent or more of its stock, of
any class, or no individual partner in the partnership owns a 10 percent or greater
interest therein, or no member in the limited liability company owns a 10 percent
or greater interest therein, as the case may be. (SKIP TO PART IV)
(Please attach additional sheets if more space is needed):
Name of Individual or Business Entity
Home Address (for Individuals) or Business Address
Part III DISCLOSURE OF 10% OR GREATER OWNERSHIP IN THE
STOCKHOLDERS, PARTNERS OR LLC MEMBERS LISTED IN PART II
If a bidder has a direct or indirect parent entity which is publicly traded
, and any person
holds a 10 percent or greater beneficial interest in the publicly traded parent entity as of
the last annual federal Security and Exchange Commission (SEC) or foreign equivalent
filing, ownership disclosure can be met by providing links to the website(s) containing the
last annual filing(s) with the federal Securities and Exchange Commission (or foreign
equivalent) that contain the name and address of each person holding a 10% or greater
beneficial interest in the publicly traded parent entity, along with the relevant page numbers
of the filing(s) that contain the information on each such person. Attach additional sheets if
more space is needed .
Website (URL) containing the last annual SEC ( or foreign equivalent ) filing
Page #’s
Please list the names and addresses of each stockholder, partner or member owning a 10
percent or greater interest in any corresponding corporation, partnership and/or limited
liability company (LLC) listed in Part II other than for any publicly traded parent entities
referenced above . The disclosure shall be continued until names and addresses of every
noncorporate stockholder, and individual partner, and member exceeding the 10 percent
ownership criteria established pursuant to N.J.S.A. 52:25-24.2 has been listed. Attach
additional sheets if more space is needed.
Stockholder/Partner/Member and
Corresponding Entity Listed in Part II
Home Address (for Individuals) or Business Address
Part IV Certification
I, being duly sworn upon my oath, hereby represent that the foregoing information and any
attachments thereto to the best of my knowledge are true and complete. I acknowledge: that I am
authorized to execute this certification on behalf of the bidder/proposer; that the <name of
contracting unit> is relying on the information contained herein and that I am under a continuing
obligation from the date of this certification through the completion of any contracts with <type of
contracting unit> to notify the <type of contracting unit> in writing of any changes to the
information contained herein; that I am aware that it is a criminal offense to make a false
statement or misrepresentation in this certification, and if I do so, I am subject to criminal
prosecution under the law and that it will constitute a material breach of my agreement(s) with the,
permitting the <type of contracting unit> to declare any contract(s) resulting from this certification
void and unenforceable.
Full Name
(Print):
Title:
Signature:
Date:
EXHIBIT A
MANDATORY AFFIRMATIVE ACTION LANGUAGE
P.L. 1975, c. 127 ( N.J.A.C. 17:27)
During the performance of this contract, the contractor agrees as follows:
The contractor or subcontractor, where applicable, will not discriminate against any employee or
applicant for employment because of age, race, creed, color, national origin, ancestry, marital
status, sex, affectational or sexual orientation. The contractor will take affirmative action to ensure
that such applicants are recruited and employed and that employees are treated during
employment, without regard to their age, race, creed, color, national origin, ancestry, marital
status, sex, affectational or sexual orientation. Such action shall include, but not be limited to the
following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising;
layoff or termination; rates of pay or other forms of compensation; and selection for training,
including apprenticeship.
The contractor agrees to post in conspicuous places, available to
employees and applicants for employment, notices to be provided by the Public Agency
Compliance Officer setting forth provisions of this nondiscrimination clause.
The contractor or subcontractor, where applicable, will, in all solicitations or advertisements for
employees placed by or on behalf of the contractor, state that all qualified applicants will receive
consideration for employment without regard to age, race, creed, color, national origin, ancestry,
marital status, sex, affectational or sexual orientation.
The contractor or subcontractor, where applicable, will send to each labor union or representative
or workers with which it has a collective bargaining agreement or other contract or understanding,
a notice to be provided by the agency contracting officer advising the labor union or workers'
representative of the contractor's commitments under this act and shall post copies of the notice
in conspicuous places available to employees and applicants for employment.
The contractor or subcontractor, where applicable, agrees to comply with the regulations
promulgated by the Treasurer pursuant to P.L. 1975, c. 127, as amended and supplemented from
time to time and the Americans with Disabilities Act.
The contractor or subcontractor agrees to attempt in good faith to employ minority and female
workers consistent with the applicable county employment goals prescribed by N.J.A.C. 17:27-
5.2 promulgated by the Treasurer pursuant to P.L. 1975, c. 127, as amended and supplemented
from time to time or in accordance with a binding determination of the applicable county
employment goals determined by the Affirmative Action Officer pursuant to N.J.A.C. 17:27-5.2
promulgated by the Treasurer pursuant to P.L. 1975, c. 127, as amended and supplemented from
time to time.
The contractor or subcontractor agrees to inform in writing appropriate recruitment agencies in
the area, including employment agencies, placement bureaus, colleges, universities, labor
unions, that it does not discriminate on the basis of age, creed, color, national origin, ancestry,
marital status, sex, affectational or sexual orientation, and that it will discontinue the use of any
recruitment agency which engages in direct or indirect discriminatory practices.
The contractor or subcontractor agrees to revise any of its testing procedures, if necessary, to
assure that all personnel testing conforms with the principles of job-related testing, as established
by the statues and court decisions of the State of New Jersey and as established by applicable
Federal Law and applicable Federal Court decisions.
The contractor or subcontractor agrees to review all procedures relating to transfer, upgrading,
downgrading, and layoff to ensure that all such actions are taken without regard to age, creed,
color, national origin, ancestry, marital status, sex, affectational or sexual orientation, and conform
with the applicable employment goals, consistent with the statues and court decisions of the State
of New Jersey, and applicable Federal Law and applicable Federal Court decisions.
The contractor and its subcontractors shall furnish such reports or other documents to the
Affirmative Action Office as may be requested by the office from time to time in order to carry out
the purposes of these regulations and public agencies shall furnish such information as may be
requested by the Affirmative Action Office for conducting a compliance investigation pursuant to
Subchapter 10 of the Administrative Code (N.J.A.C. 17:27).
WITNESS:
_____________________
___________________________________
[Contractor]
DATED:
EXHIBIT B
REQUIRED EVIDENCE
AFFIRMATIVE ACTION REGULATIONS
PUBLIC LAW 1975, c. 127 ( N.J.A.C. 17:27)
If awarded a contract, all procurement and service contractors will be required to comply with the
requirements of P.L. 1975, c. 127, (N.J.A.C. 17:27). Prior to the date of the award, the contractor
shall present one of the following:
1.
A letter from the U. S. Department of Labor that the contractor has an existing
federally approved or sanctioned Affirmative Action Program.
OR
2.
A Certificate of Employee Information Report Approval.
OR
3.
If you do not have either of the above, check below:
________ Please send our company an Affirmative Action form for our completion
(A.A. 302-Affirmative Action Employee Information Report)
__________________________________________________________________
The following questions must be answered by all contractors:
1.
Do you have a federally approved or sanctioned Affirmative Action Program?
Yes____________
No ____________
2.
Do you have a State Certificate of Employee Information Report Approval?
Yes ____________
No ____________
You shall submit a photo static copy of such certificate.
The undersigned contractor certifies that he is aware of the commitment to comply with the
requirements of P.L. 1975, c. 127 (N.J.A.C. 17:27) and agrees to furnish the required
documentation pursuant to the law. The contractor must be rejected as non-responsible if the
contractor fails to comply with the requirements of P.L. 1975, c. 127 (N.J.A.C. 17:27) within the
time frame. The Affirmative Action Affidavit for vendors having less than fifty (50) employees is
no longer acceptable, a New Jersey Certificate of Approval or A.A. 302 is required.
______________________________
[Contractor]
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performance bond
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"...The successful vendor shall be required to deposit with the City Clerk a ten percent (10%) deposit (based on the vendor’s 2025 proposal price), which shall be in cash or by certified check, by the end of the business day on Thursday February 6, 2025...."
liquidated damages
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Timeline
First Discovered
Mar 29, 2026
Last Info Update
Apr 30, 2026
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