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RFP - Multilingual Outreach Services for Various City Initiatives
BID #: 30
ISSUED: 9/5/2025
DUE: 9/26/2025
VALUE: TBD
80
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Executive Summary
The City of Long Branch is seeking proposals for multilingual outreach services to support various city initiatives. The selected contractor will be responsible for strategic outreach programs that incorporate direct engagement methods such as door-to-door canvassing, phone banking, and text messaging, supported by printed and digital materials. The engagement aims to enhance equity in communication, ensuring that all residents have access to important municipal, local and state services and programs.
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Bid Postings • RFP - Multilingual Outreach Services for Vari Skip to Main Content Create a Website Account - Manage notification subscriptions, save form progress and more. Website Sign In Government Departments How Do I... Community Business Services Search Home Bid Postings Print Sign up to receive a text message or email when new bids are added! Print Bid Title: RFP - Multilingual Outreach Services for Various City Initiatives Category: Purchasing Status: Closed Description: NOTICE IS HEREBY GIVEN that the City of Long Branch (the “City”) will be requesting proposals for the provision of multilingual outreach services for various City of Long Branch initiatives (the “Services”). The proposals are being sought as part of a fair and open process being undertaken by the City pursuant to N.J.S.A. 19:44-20.4 et seq. Specifications for the Services will be available at the City of Long Branch, Division of Purchasing 344 Broadway, Long Branch, New Jersey 07740, on Friday, September 5, 2025, between the hours of 8:30 AM and 4:30 PM Monday through Friday. The City is not responsible for full or partial sets of proposal documents, including any addenda, obtained from any other source. Copies of the specifications and proposal documents are available on the City’s website at www.longbranch.org . Proposers obtaining copies from the website are responsible for monitoring the website for the issuance of any addenda. All proposals shall be submitted in triplicate, an original and two (2) copies of the Proposal are required. The original shall be clearly marked as such and shall be made in accordance with the request for proposal specifications and are due by 11:00 a.m. on Thursday, September 25, 2025 , and directed to the attention of David Spaulding, Qualified Purchasing Agent, City of Long Branch, Long Branch Municipal Building, 344 Broadway, Second Floor, Long Branch, New Jersey 07740. Proposers are required to comply with the requirements of N.J.S.A. 10:5-31 et seq., and N.J.A.C. 17:27, Affirmative Action; P.L. 1977, c.33, Disclosure of Interest Activities in Iran, Russia and Belarus; and P. L. 2004, c.57, Business Registration Certificate, all as amended and supplemented. The City reserves the right to reject any or all proposals, to cease this process at any time, to waive any informalities in any proposal, and to award separate contracts or a lump sum contract (as applicable) in such a manner as shall be in the judgment of the City deemed in the best interest of the City, all in conformity with the law. David Spaulding, Purchasing Agent City of Long Branch Publication Date/Time: 9/8/2025 12:00 AM Closing Date/Time: 9/26/2025 12:00 AM Related Documents: RFP for Multilingual Outreach Services for Various City Initiatives Return To Main Bid Postings Page Live Edit Agendas & Minutes Beach Information Newsletter Sign-up Meeting Live Stream Tax Payments Public Notices & Advertisements Long Branch, NJ The Friendly City Contact Us 344 Broadway Long Branch, NJ 07740 Phone: 732-222-7000 Monday through Friday 8:30 am to 4:30 pm Quick Links City Clerk Arts and Cultural Center Volunteer Inquiry Form Boards and Commissions Garbage and Recycling Elections and Voter Registration /QuickLinks.aspx Site Links Home Site Map Contact Us Accessibility Copyright Notices Privacy Policy /QuickLinks.aspx Government Websites by CivicPlus® Loading Loading Do Not Show Again Close Arrow Left Arrow Right [] Slideshow Left Arrow Slideshow Right Arrow
Document Text
--- Document: RFP for Multilingual Outreach Services for Various City Initiatives ---
422022v1
CITY OF LONG BRANCH
REQUEST FOR PROPOSAL
GENERAL CONDITIONS AND DETAILED SPECIFICATIONS
TO
FURNISH AND DELIVER MULTILINGUAL OUTREACH SERVICES FOR VARIOUS
CITY OF LONG BRANCH INITIATIVES
RFP NO. 09052025
Release Date: Friday, September 5, 2025
Proposal Due Date: Thursday, September 25, 2025
David Spauling, Qualified Purchasing Agent
Long Branch Municipal Building
344 Broadway, Second Floor, Council Chambers
Long Branch, New Jersey 07740
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CITY OF LONG BRANCH
FURNISH AND DELIVER MULTILINGUAL OUTREACH SERVICES FOR VARIOUS
CITY OF LONG BRANCH INITIATIVES
RFP NO. 09052025
TABLE OF CONTENTS
PROPOSAL REQUIREMENTS, CONTRACT FORMS, AND CONDITIONS OF THE
CONTRACT
00100 Advertisement for Proposal
00200 General Conditions
00300 Affirmative Action Requirements
00400 Proposal Forms
00500 Contract
DETAILED SPECIFICATIONS
00600 Multilingual Outreach Services for Various City of Long Branch Initiatives
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CITY OF LONG BRANCH
MULTILINGUAL OUTREACH SERVICES FOR
VARIOUS CITY OF LONG BRANCH INITIATIVES
PUBLIC NOTICE
NOTICE IS HEREBY GIVEN that the City of Long Branch (the “City”) will be requesting
proposals for the provision of multilingual outreach services for various City of Long Branch
initiatives (the “Services”). The proposals are being sought as part of a fair and open process
being undertaken by the City pursuant to N.J.S.A. 19:44-20.4 et seq.
Specifications for the Services will be available at the City of Long Branch, Division of Purchasing
344 Broadway, Second Floor, Long Branch, New Jersey 07740, on Friday, September 5, 2025
between the hours of 8:30 AM and 4:30 PM Monday through Friday. The City is not responsible
for full or partial sets of proposal documents, including any addenda, obtained from any other
source. Copies of the specifications and proposal documents are available on the City’s website at
www.longbranch.org.
Proposers obtaining copies from the website are responsible for monitoring the website for the
issuance of any addenda.
All proposals shall be submitted in triplicate, an original and two (2) copies of the Proposal are
required. The original shall be clearly marked as such and shall be made in accordance with the
request for proposal specifications and are due by 11:00 a.m. on Thursday, September 25, 2025,
and directed to the attention of David Spaulding, Qualified Purchasing Agent, City of Long
Branch, Long Branch Municipal Building, 344 Broadway, Second Floor, Long Branch, New
Jersey 07740.
Proposers are required to comply with the requirements of N.J.S.A. 10:5-31 et seq., and N.J.A.C.
17:27, Affirmative Action; P.L. 1977, c.33, Disclosure of Interest Activities in Iran, Russia and
Belarus; and P. L. 2004, c.57, Business Registration Certificate, all as amended and supplemented.
The City reserves the right to reject any or all proposals, to cease this process at any time, to waive
any informalities in any proposal, and to award separate contracts or a lump sum contract (as
applicable) in such a manner as shall be in the judgment of the City deemed in the best interest of
the City, all in conformity with the law.
David Spalding,Purchasing Agent
City of Long Branch
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SECTION 00200
GENERAL CONDITIONS
.1 BACKGROUND INFORMATION
The City of Long Branch (hereinafter also referred to as “City”) is interested in obtaining services
(the “Services”) for Multilingual Outreach Services for Various City Initiatives (all work
collectively referred to as the “Services”).
This Contract consists of the providing of the Services in accordance with the Detailed
Specifications attached hereto and made a part hereof.
The specific responsibilities of the Successful Proposer(s) for the furnishing and delivering of the
Services are specified in detail in these General Conditions and Detailed Specifications.
.2 RECEIPT AND OPENING OF PROPOSALS
The City invites proposals on the forms attached hereto, all blanks of which must be appropriately
filled in by typewriter or in ink. Proposals will be received at the time and place set forth in the
Advertisement for Proposals at which time, they shall be publicly opened and read aloud.
.3 SCOPE OF SERVICES
The Services under this Contract embraces the furnishing of all labor, materials, supplies,
facilities, transportation, supervision, administration, scheduling, and all things necessary to
supply and deliver the Services detailed in the Detailed Specifications.
.4 PREPARATION AND AWARD OF PROPOSAL
All proposals must be submitted in triplicate upon the blank Proposal forms annexed hereto. The
Proposal shall state the proposed price for each item of Services. Proposers shall not remove and
submit Proposal pages separate from the volume of the General Conditions and Detailed
Specifications, but shall submit the proposal and all required other documents and submissions
including but not limited to the Proposal Form; Certification of Shareholders, Officers or Partners;
Debarred, Suspended and Disqualified Bidder Statement; Non-Collusion Affidavit; Disclosure of
Investment Activities in Iran and Russia- Belarus Activities Form; and Business Registration
Certificate as required by the General Conditions and Detailed Specifications.
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Each Proposal shall be delivered to the City in triplicate in a sealed opaque envelope bearing on
the outside the name of the Proposer, their address, and the name of the project for which the
proposal is submitted. If forwarded by mail, the envelope containing the proposal must be enclosed
in another envelope. The outer mailing envelope shall be addressed to David Spalding, Qualified
Purchasing Agent, City of Long Branch, 344 Broadway, Second Floor, Long Branch, New Jersey
07740. The outer mailing envelope shall be clearly marked "PROVIDE MULTILINGUAL
OUTREACH SERVICES PROPOSAL ENCLOSED.” The City shall not be responsible for nor
be required to grant relief from non-delivery or late delivery of proposals forwarded by mail or
third party messenger/delivery services.
The City reserves the right to waive any informalities, irregularity, omissions and/or errors or to
reject any and all proposals. The City reserves the right to accept and/or reject any proposal
without necessary explanation to the proposing sources and it is not obligated to accept the lowest
dollar proposal.
Any Proposal received after the time and date specified shall not be considered. Award or rejection
of all Proposals shall be made within sixty (60) days of receipt of Proposals, or any agreed upon
extension of the time for award.
.5 SUBCONTRACTORS/ ASSIGNMENTS
The vendor shall not assign, transfer, convey, sublet or otherwise dispose of the Contract, or their
rights, title or interest in or to the same or any part thereof, without previous consent, in writing of
the City, endorsed upon or attached to each copy of the Contract; and they shall not assign, by
power of attorney or otherwise assign any of the monies to become due and payable under the
Contract, unless by and with consent signified in like manner.
If the vendor shall, without such previous written consent, assign, transfer, convey, sublet or
otherwise dispose of the Contract in whole or in part or of their right, title or interest therein or in
any of the monies to become due under the Contract to any person, firm or corporation, the
Contract may, at the option of the City, be revoked and annulled, and the City thereupon relieved
and discharged from any and all liability and obligations growing out of the same to the vendor
and to their assignee or transferee; provided that nothing herein contained shall be construed to
hinder, prevent or affect an assignment by the vendor for the benefit of their creditors made
pursuant to the statutes of the State of New Jersey; and no right under this Contract or to any
money to become due hereunder, shall be asserted against the City in law or in equity by reason of
any so-called assignment of this Contract or any part thereof, or any monies to become due
hereunder unless authorized as aforesaid by the written consent of the City.
.6 OBLIGATION OF VENDOR
At the time of the opening of Proposals, each vendor will be presumed to have read and to be
thoroughly familiar with the General Conditions and Detailed Specifications (including all
addenda) and to be fully informed and satisfied as to the conditions existing, the character and
requirements of the proposed Services, and the difficulties attendant upon its execution. The
failure or omission of any proposer to examine any form, instrument or document shall in no way
relieve any proposer from any obligation in respect to their proposal.
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Each proposer must inform themselves fully of the conditions relating to the production and
delivery of Services and the employment of labor therefor. Failure to do so will not relieve a
successful proposer of their obligation to furnish all equipment, material and labor necessary to
carry out the provisions of this Contract. Insofar as possible, the successful proposer, in carrying
out the Services, must employ such methods or means as will not cause any interruption of or
interference with the Services or any activities of the City or any Contractor of the City.
.7 APPLICABLE LAWS
The vendor’s attention is directed to the fact that all applicable Federal and State laws, municipal
ordinances and rules and regulations of all authorities having jurisdiction over the Services shall
apply to the Contract throughout the term, and they shall be deemed to be included in the Contract
the same as though herein written out in full.
.8 PARTNERSHIP AND STOCKHOLDERS DISCLOSURE
In accordance with P.L. 1977, c.33 and on the form included in the General Conditions and
Detailed Specifications, each vendor shall set forth the name and addresses of all stockholders in
the vendor corporation who own ten percent (10%) or more of its stock of any class of all members
of the vendor’s limited liability company or of all partners in the vendor’s partnership or limited
liability partnership who own a ten percent (10%) or greater interest therein, as the case may be.
If one or more such stockholders, members or partners is itself a corporation, limited liability
company, limited liability partnership or partnership, then the names and addresses of the
stockholders or members owning ten percent (10%) or more of the stock of any class of that
corporation, the names and addresses of the members owning ten percent (10%) or more interest,
or of the partners or members owning ten percent (10%) or greater interests in that partnership or
limited liability partnership, as the case may be, shall also be listed. The disclosure shall continue
until all names and addresses of every individual stockholder, member or partner exceeding the
ten percent (10%) ownership criteria has been listed. Each vendor shall execute the disclosure
form in the manner required by the General Conditions and Detailed Specifications.
.9 DEBARRED, SUSPENDED AND DISQUALIFIED VENDOR PROVISION
The vendor shall submit with their proposal a sworn statement, in the form contained in the General
Conditions and Detailed Specifications, signed by an officer or general partner of the vendor
indicating whether or not the vendor is at the time of the Proposal included on the New Jersey State
Treasurer's List of Debarred, Suspended, or Disqualified Bidders. The signature on the form shall
be notarized. The vendor will immediately notify the City whenever it appears that the vendor is
on the State Treasurer’s list.
.10 NON-COLLUSION AFFIDAVIT
Each vendor shall submit with their Proposal a properly executed Non-Collusion Affidavit in the
form contained in the General Conditions and Detailed Specifications. The signature on the form
shall be notarized.
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.11 AFFIRMATIVE ACTION REQUIREMENTS
Each vendor is required to comply with the provisions of New Jersey Department of Treasury,
Affirmative Action Requirements N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27, contained therein.
.12 GOVERNING LAW
New Jersey law will govern the interpretation of the General Conditions and Detailed
Specifications. Vendor consents to venue and jurisdiction in the State of New Jersey.
.13 PARTIAL INVALIDITY
In the event any provision of the General Conditions and Detailed Specifications shall be held
invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate
or render unenforceable any other provision hereof.
.14 PAYMENT
Payments shall be made upon the approval of vouchers submitted by the successful Proposer(s) in
accordance with the requirements of the City and subject to the City's customary practices.
.15 ACCIDENTS, INJURIES, DAMAGES
If it becomes necessary for the Contractor, either as principal or by agent or employee, to enter
upon the premises or property of the City in order to construct, erect, inspect, make delivery or
remove property hereunder, the Contractor hereby covenants and agrees to take, use, provide and
make all proper, necessary and sufficient precaution, safeguards and protections against the
occurrence or happening of any accidents, injuries, damages or hurt to any person or property
during the provision of the Services herein covered, and to be responsible for, and to indemnify
and hold harmless the City from the payment of all sums of money by reason of all or any such
accidents, injuries, damages or hurt that may happen or occur upon or about such Services and all
fines, penalties and loss incurred for or by reason of the violation of any city or borough ordinance,
regulation of the laws of the State of New Jersey and of the United States while the Services are
being provided.
Contractor will carry insurance to indemnify the City against any claim for loss, damage, or injury
to property or persons arising out of the performance of the Contractor or of their employees and
agents or the services covered by the Contract and the use, misuse or failure of any equipment used
by the Contractor or their employees or agents, and shall provide certificates of such insurance to
the City.
.16 VENDOR'S INSURANCE
The vendor shall procure and maintain:
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A.
Workmen's Compensation and Employer's Liability Insurance shall be maintained
enforce during the life of this Contract by the vendor covering all employees engaged in
performance of this Contract in accordance with the applicable statute.
B.
Comprehensive General Liability Insurance with a combined single limit of not less
than $1,000,000 per occurrence for bodily injury and property damage shall be maintained in force
during the life of the Contract by the vendor. The policy shall be a comprehensive form general
liability policy and shall include products/completed operation, independent contractors,
contractual and broad form property damage liability coverage.
C.
Comprehensive Automobile Liability Insurance covering vendor for claims arising
from owned, hired or non-owned vehicles with a combined single limit of not less than $1,000,000
per occurrence for bodily injury and property shall be maintained in force during the life of this
Contract by the vendor.
D.
Certificates of the above coverages naming the City as additional insured, except
workmen’s compensation policies, shall be submitted to the City. Coverage shall be with
acceptable insurance companies only. All certificates shall contain a thirty (30) day notice of
cancellation.
.17 LABOR
The Contractor shall and will be required to conform to the Labor Laws of the State of New Jersey
and the various acts Amendatory and Supplemental thereto, and in accordance with the New Jersey
Department of Labor and Industry Prevailing Wage Rate Determination. The rate of wages for all
laborers employed by the Contractor shall not be less than the prevailing rate so established for
Services to be performed under the terms of the Contract and a copy of the Determination of the
Wage and Hour Bureau or other documents specifying the prevailing wages is considered as
incorporated by reference as a part of the Contract.
.18 DEFAULT OF CONTRACTOR
The City shall have the right in case of failure, neglect or the refusal of the Contractor, to terminate
the Contract at the expiration of three (3) days written notice to the Contractor served at its last
known address according to the records of the City. At the expiration of said notice, the City may,
at its option, proceed to enter into a contract for the performance of the Services, or perform the
Services itself, provided, however, that the Contractor shall be responsible for the cost of providing
the Services in excess of the Contractor's Proposal. If the City shall declare the Contract in default,
in the whole or in any part, such declaration of default shall in no way relieve or affect the liability
of the Contractor.
In addition to the foregoing and not in limitation thereof, in the event the City is not satisfied with
the Services being provided by Contractor as determined by the City in the City’s sole discretion,
the City may terminate this contract on thirty (30) days notice to the Contractor.
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.19 BUSINESS REGISTRATION CERTIFICATE
In accordance with Chapter 57, P.L. 2004, Contractors are required to be registered with the New
Jersey Department of the Treasury at the time of submission of its Proposal. Proposers are required
to submit a copy of the certificate prior to contract award but may submit same with the proposal.
The business certificate issued by the New Jersey Department of the Treasury is the only
acceptable form of submission.
.20 METHOD OF AWARD
The method of award shall be at the discretion of the City based on the requirements set forth in
the Detailed Specification.
.21 CONTRACT PERIOD
The Contract shall have an initial term of one (1) year commencing on January 1, 2026, and
terminating on December 31, 2026, with options to extend for two (2) 24-month periods at the
discretion of the City.
.22 TERMINATION
It is understood and agreed to by the contractor, that the City may cancel this contract at any time
by giving prior written notice of said cancellation to the Contractor within thirty (30) days prior to
the effective cancellation date.
.23 RESERVATION OF RIGHTS
The City specifically reserves the right to consider these proposals merely as solicitation of quotes
and that one, or more, of the items set forth in the specifications and Proposal are exempt from the
bidding requirements of the Local Public Contracts Law.
.24 MULTI-YEAR CONTRACTS
Multi-year contracts as awarded shall be subject to the availability and appropriation annually of
sufficient funds required to meet any award obligation extending beyond a twelve (12) month
period.
.25 RECORDS RETENTION
Contractor shall maintain all documentation related to products, transactions or services under this
contract for a period of five (5) years from the date of final payment. Such records shall be
available to the New Jersey Office of the State Comptroller upon request.
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SECTION 00300
AFFIRMATIVE ACTION REQUIREMENTS
During the performance of this contract, the contractor agrees as follows:
a.
The contractor or subcontractor, where applicable, will not discriminate against any
employee or applicant for employment because of age, race, creed, color, national origin,
ancestry, marital status, affectional or sexual orientation, gender identity or expression,
disability, nationality or sex. Except with respect to affectional or sexual orientation and
gender identity or expression, the contractor will ensure that equal employment opportunity
is afforded to such applicants in recruitment and employment, and that employees are
treated during employment, without regard to their age, race, creed, color, national origin,
ancestry, marital status, affectional or sexual orientation, gender identity or expression,
disability, nationality or sex. Such equal employment opportunity shall include, but not be
limited to the following: employment, upgrading, demotion, or transfer; recruitment or
recruitment advertising; layoff or termination; rates of pay or other forms of
compensation; and selection for training, including apprenticeship. The contractor agrees
to post in conspicuous places, available to employees and applicants for employment,
notices to be provided by the Public Agency Compliance Officer setting forth provisions
of this non-discrimination clause;
b.
The contractor or subcontractor, where applicable, will in all solicitations or
advertisements for employees placed by or on behalf of the contractor, state that all
qualified applicants will receive consideration for employment without regard to age, race,
creed, color, national origin, ancestry, marital status, affectional or sexual orientation,
gender identity or expression, disability, nationality or sex;
c.
The contractor or subcontractor will send to each labor union with which it has a collective
bargaining agreement, a notice, to be provided by the Public Agency Contracting Officer
advising the labor union of the contractor's commitments under this chapter and shall post
copies of the notice in conspicuous places available to employees and applicants for
employment;
d.
The contractor or subcontractor, where applicable, agrees to comply with any regulations
promulgated by the Treasurer pursuant to N.J.S.A. 10:5-31 et seq., as amended and
supplemented from time to time and the Americans with Disabilities Act.
e.
The contractor or subcontractor agrees to make good faith efforts to meet targeted County
employment goals established in accordance with N.J.A.C. 17:27-5.2.
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f.
The contractor or subcontractor agrees to inform in writing its appropriate recruitment
agencies, including, but not limited to, employment agencies, placement bureaus, colleges,
universities, and labor unions, that it does not discriminate on the basis of age, race, creed,
color, national origin, ancestry, marital status, affectional or sexual orientation, gender
identity or expression, disability, nationality or sex, and that it will discontinue the use of
any recruitment agency which engages in direct or indirect discriminatory practices;
g.
The contractor or subcontractor agrees to revise any of its testing procedures, if necessary,
to assure that all personnel testing conforms with the principles of job-related testing, as
established by the statutes and court decisions of the State of New Jersey and as established
by applicable Federal law and applicable Federal court decisions;
h.
In conforming with the targeted employment goals, the contractor or subcontractor agrees
to review all procedures relating to transfer, upgrading, downgrading and layoff to ensure
that all such actions are taken without regard to age, race, creed, color, national origin,
ancestry, marital status, affectional or sexual orientation, gender identity or expression,
disability, nationality or sex, consistent with the statutes and court decisions of the State of
New Jersey, and applicable Federal law and applicable Federal court decisions.
The contractor shall submit to the public agency after notification of award, but prior to
execution of a goods and services contract, one of the following three documents:
a.
Letter of Federal Affirmative Action Plan Approval;
b.
Certificate of Employee Information Report; or
c.
Employee Information Report Form AA 302 (electronically provided by the
Division and distributed to the public agency through the Division’s website at
www.state.nj.us/treasury/contract_compliance ).
The contractor and subcontractors shall furnish such reports or other documents to the
Division of Public Contracts Equal Employment Opportunities Compliance as may be requested
by the office from time to time in order to carry out the purposes of these regulations and the CITY
shall furnish such information as may be requested by the Division of Public Contracts Equal
Employment Opportunity Compliance for conducting a compliance investigation pursuant to
Subchapter 10 of the Administrative Code at N.J.A.C. 17:27.
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SECTION 00400
PROPOSAL COST FORM
FOR MULTILINGUAL OUTREACH SERVICES FOR VARIOUS LONG BRANCH
INITIATIVES
Please fill out the form below in words and numbers and attach any additional pages for budget,
line items or breakouts as needed.
INITIAL CONTRACT (12 MONTHS)
$________________________________
$_____________________________
Amount written in words: _________________________________________________________
FIRST EXTENSION OPTION ( 24 MONTHS), additional renewal shall be at the discretion of the
City.
$________________________________
$_____________________________
Amount written in words: _________________________________________________________
SECOND EXTENSION OPTION ( 24 MONTHS), additional renewal shall be at the discretion of
the City.
$________________________________
$_____________________________
Amount written in words: _________________________________________________________
TOTAL COST = _______________________________
PROPOSAL SHEET(S) WILL NOT BE ACCEPTED UNLESS SIGNED BY THE OWNER
OR AUTHORIZED CORPORATE OFFICER.
Proposer’s Name:
Address:
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Telephone No. E-Mail: ________________________
Authorized Signature: _____________________________________
Title: ___________________________________________________
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SECTION 00400
SUPPLEMENTAL PROPOSAL FORMS
o
OWNERSHIP DISCLOSURE FORM -
SECTION 00410 - MANDATORY
o
DEBARRED, SUSPENDED AND DISQUALIFIED BIDDER STATEMENT SECTION
00420
o
AFFIDAVIT OF NON-COLLUSION - SECTION 00430
o
RESOLUTION - SECTION 00440
o
CONTRACTOR BUSINESS REGISTRATION CERTIFICATE -
SECTION 00450
o
DISCLOSURE OF INVESTMENT ACTIVITIES IN IRAN AND PROHIBITION OF
RUSSIA-BELARUS ACTIVITIES FORM - SECTION 00460
o
ALL SUPPLEMENTAL PROPOSAL FORMS MUST BE COMPLETED
AND ACCOMPANY PROPOSAL AT THE TIME OF PROPOSAL
SUBMISSION. FAILURE TO INCLUDE THE ITEMS MARKED
MANDATORY MAY BE AUTOMATIC CAUSE FOR REJECTION.
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SECTION 00410
STATEMENT OF OWNERSHIP DISCLOSURE
N.J.S.A. 52:25-24.2 (P.L. 1977, c.33, as amended by P.L. 2016, c.43)
This statement shall be completed, certified to, and included with all bid and proposal submissions.
Failure to submit the required information is cause for automatic rejection of the bid or proposal.
Name of
Organization:_________________________________________________________________
Organization
Address:______________________________________________________________________
Part I Check the box that represents the type of business organization:
Sole Proprietorship (skip Parts II and III, execute certification in Part IV)
Non-Profit Corporation (skip Parts II and III, execute certification in Part IV)
For-Profit Corporation (any type) Limited Liability Company (LLC)
Partnership Limited Partnership Limited Liability Partnership (LLP)
Other (be specific): ____________________________________________________
Part II
The list below contains the names and addresses of all stockholders in the corporation who
own 10 percent or more of its stock, of any class, or of all individual partners in the
partnership who own a 10 percent or greater interest therein, or of all members in the limited
liability company who own a 10 percent or greater interest therein, as the case may be.
(COMPLETE THE LIST BELOW IN THIS SECTION)
OR
No one stockholder in the corporation owns 10 percent or more of its stock, of any class, or
no individual partner in the partnership owns a 10 percent or greater interest therein, or no member
in the limited liability company owns a 10 percent or greater interest therein, as the case may be.
(SKIP TO PART IV)
(Please attach additional sheets if more space is needed):
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Name of Individual or Business Entity
Address
Part III DISCLOSURE OF 10% OR GREATER OWNERSHIP IN THE STOCKHOLDERS,
PARTNERS OR LLC MEMBERS LISTED IN PART II
If a bidder has a direct or indirect parent entity which is publicly traded, and any person holds a
10 percent or greater beneficial interest in the publicly traded parent entity as of the last annual
federal Security and Exchange Commission (SEC) or foreign equivalent filing, ownership
disclosure can be met by providing links to the website(s) containing the last annual filing(s) with the
federal Securities and Exchange Commission (or foreign equivalent) that contain the name and address
of each person holding a 10% or greater beneficial interest in the publicly traded parent entity, along
with the relevant page numbers of the filing(s) that contain the information on each such person. Attach
additional sheets if more space is needed.
Website (URL) containing the last annual SEC (or foreign equivalent) filing
Page #’s
Please list the names and addresses of each stockholder, partner or member owning a 10 percent or
greater interest in any corresponding corporation, partnership and/or limited liability company (LLC)
listed in Part II other than for any publicly traded parent entities referenced above. The disclosure
shall be continued until names and addresses of every noncorporate stockholder, and individual partner,
and member exceeding the 10 percent ownership criteria established pursuant to N.J.S.A. 52:25-24.2
has been listed. Attach additional sheets if more space is needed.
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Stockholder/Partner/Member and
Corresponding Entity Listed in Part II
Address
Part IV Certification
I, being duly sworn upon my oath, hereby represent that the foregoing information and any
attachments thereto to the best of my knowledge are true and complete. I acknowledge: that I am
authorized to execute this certification on behalf of the bidder/proposer; that the City of Long Branch
is relying on the information contained herein and that I am under a continuing obligation from the
date of this certification through the completion of any contracts with City of Long Branch to notify
the City of Long Branch in writing of any changes to the information contained herein; that I am
aware that it is a criminal offense to make a false statement or misrepresentation in this certification,
and if I do so, I am subject to criminal prosecution under the law and that it will constitute a material
breach of my agreement(s) with the, permitting the City of Long Branch to declare any contract(s)
resulting from this certification void and unenforceable.
Full
Name
(Print):
Title:
Signature:
Date:
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SECTION 00420
DEBARRED, SUSPENDED AND DISQUALIFIED VENDOR STATEMENT
I, _______________________________________ (Name of Officer), hereby solemnly swear that
______________________________ (Name of Vendor)_______________ (Insert "is" or "is
not"), at the time of the Proposal, included on the New Jersey State Treasurer's List of Debarred,
Suspended, or Disqualified Bidders. Furthermore, I agree to immediately notify the City wherever
it appears that (Name of Vendor) is on the aforementioned
New Jersey State Treasurer's List.
________________________________
Name of Vendor
By _____________________________
Name and Title
________________________________
Subscribed and Sworn to
before me this _________
day of ___________, 20__.
________________________
Notary Public of ___________
Commission Expires________
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SECTION 00430
NON-COLLUSION AFFIDAVIT FURNISH AND DELIVER MULTILINGUAL
OUTREACH SERVICES FOR VARIOUS CITY OF LONG BRANCH INITIATIVES
STATE OF :
ss:
COUNTY OF :
I, _____________________, of the Municipality of______________, in the County of
_______________________, State of _________________, of full age, being duly sworn
according to law on my oath depose and say that:
I am ______________________ of the firm of______________________________________
_______________________________________________, the Vendor making the Proposal for
the above named project, and that I executed the said Proposal with full City to do so; that said
Vendor has not, directly or indirectly, entered into any agreement, participated in any collusion, or
otherwise taken any action in restraint of free, competitive bidding in connection with the above
named Project; and that all statements contained in said Proposal and in this Affidavit are true,
correct, and made with full knowledge that the Owner relied upon the truth of the statements
contained in said Proposal and in the statements contained in the Affidavit in awarding the Contract
for the said Proposal.
I further warrant that no person or selling agency has been employed or retained to solicit
or secure such Contract upon an agreement or understanding for a commission, percentage,
brokerage, or contingent fee, except bonafide employees or bonafide established commercial or
selling agencies
maintained by ___________________________________________________________.
Name of Vendor
Vendor________________________________
By________________________________
Subscribed and Sworn
__________________________________
to before me this (Type or print name of affiant)
_________day of ________ 20___ ____________________________
Notary Public of ______________
Commission Expires __________
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SECTION 00440
RESOLUTION
RESOLVED, that the following named officers:
(1)
Be and hereby are authorized and empowered to sign and submit to the City the attached Proposal
and further that said officers are authorized to execute the Contract or any other agreement, bond,
or statement necessary for the fulfillment of the obligations incurred by the acceptance of the City
of the Proposal.
I hereby certify that the above constitutes a true copy of a Resolution passed and approved by the
Board of Directors at a meeting held on ____________________(2 - Insert Date).
Affix Seal: (3)
(4)__________________________
(Secretary)
IMPORTANT: ENTRIES MUST BE MADE AT THE FOUR (4) NUMBERED
PLACES.
SECTION 00450
BUSINESS REGISTRATION CERTIFICATE
Pursuant to N.J.S.A. 52:32-44, the City of Long Branch (City) is prohibited from entering
into a contract with an entity unless the bidder/proposer/contractor, and each subcontractor
that is required by law to be named in a bid/proposal/contract has a valid Business
Registration Certificate on file with the Division of Revenue and Enterprise Services within
the Department of the Treasury.
Prior to contract award or authorization, the contractor shall provide the City of Long
Branch (City) with its proof of business registration and that of any named subcontractor(s).
Subcontractors named in a bid or other proposal shall provide proof of business registration
to the bidder, who in turn, shall provide it to the City prior to the time a contract, purchase
order, or other contracting document is awarded or authorized.
During the course of contract performance:
(1) the contractor shall not enter into a contract with a subcontractor unless the
subcontractor first provides the contractor with a valid proof of business registration.
(2) the contractor shall maintain and submit to the Citya list of subcontractors and their
addresses that may be updated from time to time.
(3) The contractor and any subcontractor providing goods or performing services under
the contract, and each of their affiliates, shall collect and remit to the Director of the
Division of Taxation in the Department of the Treasury, the use tax due pursuant to
the Sales and Use Tax Act, (N.J.S.A. 54:32B-1 et seq) on all sales of tangible
personal property delivered into the State. Any questions in this regard can be
directed to the Division of Taxation at (609) 292-6400. Form NJ-REG can be filed
online at http://www.state.nj.us/treasury/revenue/busregcert.shtml .
Before final payment is made under the contract, the contractor shall submit to the City a
complete and accurate list of all subcontractors used and their addresses.
Pursuant to N.J.S.A. 54:49-4.1, a business organization that fails to provide a copy of a
business registration as required, or that provides false business registration information,
shall be liable for a penalty of $25 for each day of violation, not to exceed $50,000, for each
proof of business registration not properly under a contract with a contracting agency.
Emergency Purchases or Contracts
For purchases of an emergent nature, the contractor shall provide its Business Registration
Certificate within two weeks from the date of purchase or execution of the contract or prior
to payment for goods or services, whichever is earlier.
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460-2
460-3
500-1
SECTION 00500
SAMPLE CONTRACT
This Agreement, made this ___________ day of ____________, 20___,
by and between the City of Long Branch herein called "OWNER," and
___________________________________________________________________________
(a corporation - a partnership - an individual doing business as)
___________________________________________________________________________
(address)
County of __________________________, State of _________________________________
hereinafter called "CONTRACTOR".
Witnesseth: That for and in consideration of the payments and agreements hereinafter mentioned,
to be made and performed by the Owner, the Contractor hereby agrees with the Owner to
commence and complete the Services described as follows:
Furnish and Deliver Multilingual Outreach Services for various City of Long Branch
Initiatives City Contract No. -25
Herein after called the Project, for the total price of
($ )
Dollars under the terms as stated in the General Conditions and Detailed Specifications which are
incorporated herein by reference; and the Contractor's own proper cost and expense to furnish all
materials, supplies, machinery, equipment, tools, superintendents, labor, insurance, and other
accessories and services necessary to complete the Services as described in the General
Conditions and Detailed Specifications, all of which are made a part hereof and collectively
evidence and constitute the Contract.
The Contractor hereby agrees to commence Services under this Contract so that the Services shall
be delivered to the Owner no later than as directed by the General Conditions and Detailed
Specifications, or at such later date directed by the Owner.
In the event the Services are not available for use by Owner as required by the General Conditions
and Detailed Specifications, Contractor agrees to pay the Owner additional damages, based on
actual cost, which may be incurred by Owner for failure to provide the Services, as required by the
General Conditions and Detailed Specifications.
500-2
The Owner agrees to pay the Contractor in current funds for the performance of the Contract,
subject to additions and deductions, as provided in the General Conditions and Detailed
Specifications, and to make payments on account thereof as provided in the General Conditions
and Detailed Specifications.
The parties to this Contract agree to incorporate into this Contract the mandatory language of
Subsection 3.4(a) of the Regulations promulgated by the New Jersey State Treasurer pursuant to
N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27, as amended and supplemented from time to time and
the Contractor or subcontractor agrees to comply fully with the terms, provisions and obligations
of said Subsection 3.4(a) of said regulations.
IN WITNESS WHEREOF, the parties of these presents have executed this Contract in three (3)
counterparts, each of which shall be deemed an original on the day first above mentioned.
ATTEST:
CITY OF LONG BRANCH
OWNER:
_______________________________ By:_____________________________
Amanda Caldwell, Deputy City Clerk JOHN PALLONE, Mayor
CONTRACTOR:
_______________________________
ATTEST/ WITNESS:
_______________________________ By
_______________________________ ______________________________
(Print name and title) (Print Name and Title)
(SEAL)
______________________________
Address
600-1
422022v1
SECTION 00600
DETAILED SPECIFICATIONS
D 1.0 INTENT
It is the intention of these specifications to describe Multilingual Outreach Services for Various
City Initiatives for the City of Long Branch (“City”). The City is requesting proposals from
qualified firms to provide multilingual outreach services to support a range of municipal, local
initiatives aimed at improving access to services, promoting available resources, and engaging
residents who may face linguistic or cultural barriers.
This engagement is designed to enhance equity in communication, ensuring that all residents are
informed and have access to important municipal, local and state services and programs.
The selected contractor will be responsible for planning, implementing and reporting on strategic,
multilingual outreach programs that incorporate direct engagement methods (door to door
canvassing, phone banking and text messaging), supported by printed and digital outreach
materials.
D. 2.0 REQUIREMENTS
The Proposal shall contain the following:
1.
Name of firm submitting proposal; main office address; location of office(s) where
activities, the subject of this Proposal, will be conducted. If the firm is a
corporation, please indicate when and where incorporated.
2.
Proposer must acknowledge that the Proposer can complete the required
tasks/services identified in D 5.0.
3.
A statement of the Proposer’s qualifications must include:
Χ At least three client references with a similar scope of work providing name,
address and telephone number of the person to contact. Public entity client
references preferred.
Χ Resumes of key personnel that will supervise or actually perform the
task/services identified in D 5.0.
Χ The Proposer shall clearly identify and furnish the above two items with respect
to any sub-contractor the Proposer may use.
4.
The enclosed Proposal Form shall be used in submitting the service costs. Proposer
may provide additional detail to establish reasonableness of the proposed fee.
600-2
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5.
An original and two (2) copies of the Proposal are required. The original shall be
clearly marked as such.
D 3.0 CONTRACT PERIOD
The contract shall commence on January 1, 2026 and shall continue for a period of one (1) year,
terminating on December 31, 2026, with the option to extend for two (2) 24 month periods at the
sole discretion of the City or unless earlier terminated by the City in accordance with the terms
contained herein.
D 3.1 TERMINATION
It is understood and agreed to by the contractor, that the City may cancel this contract at any time
by giving prior written notice of said cancellation to the Contractor within thirty (30) days prior to
the effective cancellation date.
D 4.0 AWARD OF CONTRACT
The award of the contract shall, at a minimum, be based upon the following:
1.
Agreement to provide specified services.
2.
Years of experience and qualifications of the firm and personnel selected.
3.
Lowest responsible outreach services fees proposed.
The award of the contract is not solely related to the cost of services. It is the intent of the City to
contract with a contractor that can provide the services required and such other services which
will benefit the various City initiatives.
The City specifically reserves its right to interview any vendor who submits a proposal that
satisfies the minimum criteria required.
The City reserves the right to accept and/or reject any proposal without necessary explanation to
the proposing sources and it is not obligated to accept the lowest dollar proposal. The City may
waive any informalities, irregularities, omissions and/or errors in proposals. All proposals shall
remain valid for a period of sixty (60) days from the date of submission.
D 5.0 SCOPE OF SERVICES/SERVICE REQUIREMENTS
The successful proposer will be expected to perform the following:
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D 5.1 Planning and Program Design
• Develop a targeted outreach plan tailored to the City of Long Branch’s demographic areas
and community needs;
• Identify appropriate languages based on Long Branch’s population data (including
Spanish as a minimum, others as applicable);
• Define goals, anticipate outcomes and metrics for success.
D 5.2 Direct Outreach Execution
• Conduct door-to-door canvassing in selected neighborhoods;
• Conduct phone banking and text messaging campaigns;
• Ensure all outreach is delivered in at least English and Spanish, and additional languages
based on need;
• Provide interpreters and/or translate materials as required.
D.5.3 Staffing and Oversight
• Ability to recruit, train and supervise all canvassing and outreach staff;
• Ensure proper background checks and training in respectful engagement practices;
• Maintenance of adequate staff levels throughout term of contract to ensure timely and
thorough coverage of target areas.
D 5.4 Materials and Technology
• Ability to design and produce printed outreach materials ( such as flyers, brochures, door
hangers etc.)
• Provide or license technology platforms needed for phone and text banking;
• Supply all tables, mobile devices or tracking forms as necessary for outreach.
D 5.5 Reporting and Evaluation
• Submit biweekly progress reports to the City detailing number of residents reached by
method and language, qualitative data reflecting resident feedback and concerns, summary
of outreach team activity and issues encountered;
• Provide a final report summarizing effectiveness of the outreach campaign and
recommendations for future efforts.
D 6.0 MINIMUM THRESHOLD QUALIFICATION CRITERIA
The minimum threshold criteria for the services are as follows:
1. Experience in Multilingual Outreach Services in community outreach and related work for
a minimum of five (5) years.
2. Experience in the development of multilingual outreach or multicultural programs.
3. Experience in working with local government or public agencies.
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4. Familiarity with Monmouth County municipalities or similar urban/suburban communities
preferred
D 7.0 PROPOSALS
Each Proposal shall include, but not be limited to, the following key information:
• COVER LETTER including introduction of the firm and identifying the main contact
person(s)
• COMPANY QUALIFICATIONS – describing relevant experience, organizational
structure and capabilities;
• IDENTIFY KEY PERSONNEL - including name, title, resumes of key staff
• STAFFING PLAN for outreach efforts proposed
• APPROACH AND METHODOLOGY – including narrative of outreach approach, tools
and systems to be used for canvassing, calling and messaging
• WORKPLAN AND TIMELINE – Proposed schedule for outreach activities, staff
recruitment and reporting
• PRICING PROPOSAL
• ALL REQUIRED FORMS
D 8.0 PRICING PROPSAL
One Proposal Sheet is included in this Request for Proposal. All pricing and cost data must be
submitted in accordance with the instructions below and must be completed. The proposer’s
pricing proposal must include all costs associated with the services described. This includes all
license fees, royalties, "third party" fees, and computer resources, as well as all labor costs,
overhead and expenses.
The proposer must be willing and able to successfully provide the services proposed for the prices
given. A total cost for services for the initial 12 month period must be provided. Cost proposal
shall include a narrative describing how the funds will be allocated ( staffing, materials, staff etc.)
Complete and sign PROPOSAL FORM 00400 of this RFP and submit with your proposal.
D.9.0 ORAL INSTRUCTIONS
Neither the City nor their authorized representatives shall be responsible in any way for oral
answers unconfirmed in writing, to any inquiries regarding the intent or meaning of the details, or
the specifications, or for any oral instruction by themselves, their employees or other.
Questions to the proposal should be directed in writing to David Spaulding, Qualified Purchasing
Agent of the City emailed to dspaulding@longbranch.org . Questions should be submitted no later
than September 10, 2025. The City shall not be obligated to respond to any questions.
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"...In the event the Services are not available for use by Owner as required by the General Conditions and Detailed Specifications, Contractor agrees to pay the Owner additional damages, based on actual cost, which may be incurred by Owner for failure to provide the Services, as required by the General Conditions and Detailed Specifications...."
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Contacts
David Spaulding
Qualified Purchasing Agent · Division of Purchasing
hidden@email.com
UnlockDavid Spaulding
Purchasing Agent
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Timeline
First Discovered
Mar 29, 2026
Last Info Update
Apr 30, 2026
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