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BID #: N/A
DUE: 9/16/2025
VALUE: TBD
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Executive Summary
The Township of Millstone is seeking proposals for architecture services related to the design of a new Millstone Park Pavilion and Restroom/Concession Building. The project includes architectural drawings, structural designs, and MEP (mechanical, electrical, and plumbing) engineering designs for a pre-fabricated steel pavilion with enclosed CMU walls to house restrooms, a dressing area, concession room, utility space, and storage areas. Proposals must be submitted to the Township Clerk at 470 Stage Coach Road, Millstone Twp., NJ 08510 by September 16, 2025, at 11:00 AM.
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RFQ - Architecture Services
9/16/2025 @ 11:00 am
RFQ
Municipal Building
470 Stage Coach Road
Millstone Township, NJ 08510
(732) 446-4249
Municipal Court/Meeting Room
215 Millstone Road
Millstone Township, NJ 08535
(732) 446-6219
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WebDocument Text
--- Document: Municipal Information Brochure ---
Township Administrator
Kevin Abernethy……...……......732-446-4249 x 1703
Municipal Clerk/Local Registrar
Kathleen Hart………..………......732-446-4249 x 1702
Construction Department ........................ 732-917-2953
TACO:……….. Arlene Yarbrough ……..Donna Arbia
Construction Official; Building Sub-Code Official
/ Inspector, Fire Inspector .......................... Jon Lamont
Fire Sub-Code Official .............................. Matt Wagner
Electrical Sub-Code Official/Inspector……..John Foster
Plumbing Sub-Code Official/Inspector ... Dennis Gibson
DPW Coordinator……...Dan Specht……. 732-446-6774
Zoning Officer/Code Enforcement & Recycling………....
………...Nick Procaccini .............. 732-446-4249 x 1503
Asst. Code Enforcement...John Lamont.. 732-917-2953
Asst. Zoning Officer/Recycling Coordinator……...……..
Dan Specht………………...……...732-446-4249 x 1501
Court Administrator Sonia Fernandez ..... 732-446-6219
Finance Department ................................ 732-446-3712
Chief Financial Officer…….............. Melissa Peerboom
Treasurer / Purchasing Agent ............. Amanda Salerno
Engineer .......... Matt Shafai ......... 732-446-4249 x 1104
Planning Board /Zoning Board of Adjustment /
Environmental Commission & Shade Tree Commission
Secretary……….…... Danielle Sims….….732-446-1936
Open Space Preservation/Agricultural Advisory Council
Secretary:….Julianna Tesar…….732-446-4249 x 1401
Recreation Coordinator..Dave Ruditsky ..732-917-2954
Tax Assessor…...Christopher Anthes…..732-446-2022
Tax Collector….Andrew DeFelice……....732-446-3983
Animal Control
Mon-Fri 8:30 am to 4:00 pm…………...732-446-7414
Gඞඍකඖක
Mikie Sherrill
State of New Jersey
P.O. Box 001
Trenton, New Jersey 08625
Phone: 609-292-6000
www.state.nj.us/governor
U.S. Sඍඖඉගකඛ
Cory A. Booker
Phone: 973-639-8700 www.booker.senate.gov
Andy Kim
Phone: 973-645-3030 www.kim.senate.gov
U.S. Cඖඏකඍඛඛඕඉඖ, 3කඌ Congressional District
Herb Conaway
www.conaway.house.gov
Phone: 202-225-4765
New Jersey District 12 Legislators
Owen Henry, State Senator
Phone………..……. 732-607-7580
Email…………... senthenry@njleg.org
Robert D. Clifton, Assemblyman
Phone .......................... 732-970-6386
Email ............... asmclifton@njleg.org
Alexander Sauickie, Assemblyman
Phone .......................... 609-758-0205
Email ............ asmsauickie@njleg.org
Monmouth County
Board of County Commissioners
www.visitmonmouth.com
Director of the Board
Thomas A. Arnone ............ 732-431-7396
Deputy Director
Susan M. Kiley ................... 732-683-8836
Commissioners
Erik Anderson ................... 732-683-8855
Nick DiRocco .................... 732-431-7411
Ross Licitra ...... …………...732-683-8559
Monmouth County Health Department
50 East Main Street, Freehold, NJ 07728
732-431-7456
Tඟඖඛඐඑ Cඕඕඑගගඍඍ
The Township Committee is comprised of five
members, elected at large. The Mayor is an
honorary title, determined at reorganization each
year, (first meeting in January), and serves for one
year. All members serve a full three year term.
Liaison positions are deployed among the five
committeepersons for one year. A Primary and
Secondary noted as P (Primary); S( Secondary) .
Cඕඕඑගගඍඍඍකඛඖඛ
Cඖගඉඋග Nඝඕඊඍක
Al Ferro, Mayor ....................... 732-446-4249 x 3202
01/01/26 - 12/31/28
a-ferro@millstonenj.gov
Liaison to: Board of Education (S); Construction
Dept.; (S); County & State Agencies (P); Public
Works/Buildings & Grounds/Recycling (S); Finance
(S); Fire & First Aid (P); Office of Emergency
Management; State Police; Class I Member
Planning Board
Chris Morris, Deputy Mayor…732-446-4249 x 3204
01/01/24 - 12/31/26
c-morris@millstonenj.gov
Liaison to: Agricultural Advisory Council (P);
Community Newsletter/WebSite/Cable TV (S); Public
Works/Buildings & Grounds/Recycling (P); Fire & First
Aid (S); Historic Preservation Commission; Municipal
Court; Parks & Recreation Commission (P)
Eric Davis ................................ 732-446-4249 x 3200
01/01/25 - 12/31/27 e-davis@millstonenj.gov
Liaison to: Construction Department (P); County &
State Agencies (S); Environmental Commission;
Finance (P); Shade Tree Commission
Tara Zabrosky ......................... 732-446-4249 x 3201
01/01/25 - 12/31/27
t-zabrosky@millstonenj.gov
Liaison to: Agricultural Advisory Council (S); COAH
(P); Health/ Safety/Welfare (P); Open Space
Preservation Council; Personnel (S); Senior Citizens;
Class III Member Planning Board
Jeff Ziner. ................................ 732-446-4249 x 3203
01/01/24 - 12/31/26
j-ziner@millstonenj.gov
Liaison to: Board of Education (P); COAH (S);
Community Newsletter/WebSite/Cable TV (P); Drug
Alliance; Health/Safety/Welfare (S); Parks and
Recreation Commission (S); Personnel (P)
The Township Committee meets at 215 Millstone Road, usually
meets on the 1st and 3rd Wednesdays of each month at 8:00 pm.
Liaison positions are deployed among the five
committeepersons for one year.
Millstone Township
2026
Tඟඖඛඐඑ Cඕඕඑගගඍඍ
Al Ferro, Mayor
Chris Morris, Deputy Mayor
Eric Davis
Tara Zabrosky
Jeff Ziner
470 Stage Coach Road
Millstone Township, NJ 08510
Municipal Building Hours
Monday - Friday ............ 8:30 am - 4:00 pm
Phone ....................... 732-446-4249
Fax ........................... 609-208-2438
www.millstonenj.gov
Municipal Court………………..732-446-6219
215 Millstone Rd., Millstone Twp., NJ 08535
Office of Emergency Management
Michael Maloney …...……….908-692-8124
New Jersey State Police
All Emergencies: 9-1-1 (emergencies only)
Hamilton Station: 609-584-5000
(non emergencies, and all other calls)
Eਭਵਨਮਭਬਤਭਲ਼ਠਫ Aਢਲ਼ਨਮਭ Lਨਭਤ
Contact the New Jersey DEP Environmental Action
Line at 1-877-WARNDEP (1-877-927-6337) for the
reporting of environmental complaints and abuses,
including spills, discharges and emergencies.
Millstone Township
“An Environmentally Concerned Community”
Register for Millstone Township e-Bulletins at:
www.millstonenj.gov
Mඉඡක’ඛ Oඎඎඑඋඍ Hඝකඛ:
To schedule a meeting with Mayor Ferro, please
contact him at 732-446-4249 x 3202.
Revised 02/20/2026
Fඑකඛග Aඑඌ
The Millstone Township First Aid is handled by
the Millstone Township Fire Department.
Emergency phone # ................................... 9-1-1
Non Emergency phone # ............. 609-259-2560
Oඎඎඑඋඍ ඎ Eඕඍකඏඍඖඋඡ
Mඉඖඉඏඍඕඍඖග
The Office of Emergency Management meets
at the Community Center at 463 Stagecoach
Road usually on the 3rd Monday of each month
at 7:00 pm. The coordinator is
Mike Maloney…..……....…………... 908-692-8124
Zඖඑඖඏ Bඉකඌ ඎ Aඌඒඝඛගඕඍඖග
The Zoning Board of Adjustment meets at 215
Millstone Road usually on the 4th Wednesday of
each month at 7:30 pm.
Chairperson ... …………….…...…Patrick Mostyn
Vice Chair ....... …………………Steve Barthelmes
Members... ... Lisa Arpaia…..…….Lloyd Cadigan
Andrew Ferrara…...Steve Lambros…...Eric Sinha
Alternate 1……………………….Michael Borgese
Alternate 2 …..…….………………………..Vacant
Attorney ........................................ Gregory Vella
Engineer ............................................ Matt Shafai
Planner ....................................... McKinley Mertz
Secretary…732-446-1936..……....Danielle Sims
Pඔඉඖඖඑඖඏ Bඉකඌ
The Planning Board meets at 215 Millstone
Road usually on the 2nd Wednesday of the
month at 7:30 pm.
Chairperson ....... ………………….Mitch Newman
Vice Chair ........... …………………..…...Tom Pado
Members………………………......Al Ferro, Mayor
……………………….Jeff Ziner, Mayor’s Designee
Hesham Kotby….Chris Pepe….Stephen Lambros,
Vacant Seat………….Dee Sinha, Class II Member
Tara Zabrosky, Class III Member
Alternate 1……………………...…...Steve Parrino
Alternate 2……………………...Anthony Cipriano
Attorney ......................................... Michael Steib
Engineer ........................................... Matt Shafai
Planner ........................................ McKinley Mertz
NJ Licensed Tree Expert……….…..Shari Spero
Secretary…732-446-1936.……......Danielle Sims
Pඉකඓඛ ຺ Rඍඋකඍඉගඑඖ Cඕඕඑඛඛඑඖ
The Parks & Recreation Commission meets at 215
Millstone Road usually on the 1st Monday of each
month at 7:30 pm.
Chairperson ............ …………...Joseph Andornetti
Vice Chairman ........ ……………...Anthony Italiano
Treasurer……………………………….Stacie Curtis
Secretary……….…Dave Ruditsky….732-917-2954
Members:…. Justin Andrillo……....Sean Kilcomons
………………….Brian Perillo…...Joseph Strickland
Alternate 1………………………...Jared Rosenfeld
Alternate 2………………………………. Nick Miele
Bඉකඌ ඎ Eඌඝඋඉගඑඖ
The Board of Education, located at 5 Dawson Court,
meets in the Library of the Millstone Township Middle
School usually on the 2nd and 4th Monday of the
month at 7:30 pm.
.
President…………………………….....Dr. John Sico, Jr.
Vice President………………………..…..Karina Ramos
Ronald Carr….James Cignarella…...Richard Gigantino
Paula Kinsey……..Christine Reese…...Kathy Winecoff
Joseph Winowski
Superintendent of Schools
Dr. James McCartney .......... 732-786-0950 x 5101
Business Administrator/Board Secretary
Bernard Biesiada ................. 732-786-0950 x 5102
The Millstone Primary School, attended by grades
K through 2, is located on Schoolhouse Road.
Primary School phone ............. 732-786-0950 option 4
Principal (Acting) Scott Hobson……..Extension 4001
The Millstone Elementary School, attended by
grades 3 through 5, is located at 308 Millstone Road.
Elementary School phone ....... 732-786-0950 option 3
Principal Pamela Amendola……….….Extension 3001
The Millstone Middle School, attended by grades 6
through 8, is located at 5 Dawson Court.
Middle School phone ............... 732-786-0950 option 2
Principal Lauren Dominick..……….....Extension 1001
Grades 9 through 12 attend Allentown High School
Located at 27 High Street, Allentown, NJ 08501
Upper Freehold Regional School District
Principal ................................................. Mr. Todd Pae
Vice Principal ..................................... Ms. Lynn Folino
Vice Principal .............................. Mr. Brandon Crosby
AHS phone ............................................ 609-259-7292
Superintendent………..…………..…..Mr. Mark Guterl
Emergency school closings Check the following:
News 12, WJLK 1310 AM, 94.3 FM and 101.5 FM or
visit www.millstone.k12.nj.us for Millstone Township
Schools or www.ufrsd.net for Allentown High School
closings.
Rඍඏඑඛගකඉගඑඖ ඉඖඌ Eඔඍඋගඑඖඛ
Residents of Millstone Township may register or
transfer at the Clerk’s Office in the Millstone Municipal
Building at 470 Stage Coach Road, or at the
Registration Office, 300 Halls Mills Road, Freehold.
New voters must register 21 days prior to Election
Day in order to be eligible to vote in any election.
Bඉකඌ ඎ Fඑකඍ Cඕඕඑඛඛඑඖඍකඛ
The Board of Fire Commissioners, Township of
Millstone, Fire District #1, meets on the 2nd and 4th
Monday of the month at 8:00 pm, at the Firehouse
located at 461 Stage Coach Road.
Emergency phone # ....................................... 9-1-1
Business phone # ............................ 609-259-2560
Website ........................................ www.mtbofc.com
Fire Commissioners:
Chairperson ..................................... Anthony Marra
Vice Chairman .......................... .Ron Gesualdo, Sr.
Treasurer ......................................... Mike Kuczinski
Secretary ............................. Genevive Semanchick
Clerk .................................................. Scott D’Amico
Vඍගඍකඉඖ’ඛ Mඍඕකඑඉඔ Cඝඖඋඑඔ
The Veteran’s Memorial Council meets in the
Community Center usually on the 3rd Thursday of
each month at 8:00 pm. Council meetings are
normally not held June through August.
Chairperson ..... ……..………….
e-mail……………..…..veterans@millstonenj.gov
Vice Chairman………..………….David Williamson
Members..Michael Cunningham..Richard Hileman
Frank Simacek .....John Valdes
Alternate Members: Sarah Rees..Barry Rosenzweig
Aඔඔඑඉඖඋඍ ග Pකඍඞඍඖග
Sඝඊඛගඉඖඋඍ Mඑඛඝඛඍ
The Alliance to Prevent Substance Misuse meets at
the Community Center located at 463 Stagecoach
Road usually bi-monthly on the 3rd Thursday from
5:30pm—7::00pm.
Contact ....... Helen Varvi…………….732-446-2937
Members ..... George Kent………...Frank LaMagna
Maureen LaMagna..Joanne Schiumo..Jennifer Wilson
Jeff Ziner, Township Committee Liaison
Primary Election ............ June 2, 2026 (6 am – 8 pm)
Fire District Election, School Board Election
& General Election…...Nov 3, 2026 (6 am – 8 pm)
Aඏකඑඋඝඔගඝකඉඔ Aඌඞඑඛකඡ Cඝඖඋඑඔ
The Agricultural Advisory Council meets via
Zoom usually on the 2nd Tuesday of each month
at 7:30 pm.
Chairperson ................................... Amy Butewicz
Vice Chairperson………………………...Pat Butch
Secretary …………………………...Julianna Tesar
Members: George Asprocolas..…….Randy Peck
Kate Halka-Posten……………...Alternate..Vacant
Chris Morris, Township Committee Liaison
Eඖඞඑකඖඕඍඖගඉඔ Cඕඕඑඛඛඑඖ
The Environmental Commission meets at 215
Millstone Road usually on the 2nd Monday of each
month at 7:30 pm.
Chairperson ..... …………………...Douglas Lischick
Vice Chairman……………..……………..Dee Sinha
Secretary…...Danielle Sims………….732-446-1936
Members: Liza Barbarello Andrews…..Lisa Arpaia
Amanda Blanco.Mark Mamrega..Benny Quaglierini
Alternate 1...Vacant…………...Alternate 2...Vacant
Eric Davis, Township Committee Liaison
Hඑඛගකඑඋ Pකඍඛඍකඞඉගඑඖ Cඕඕඑඛඛඑඖ
The Historic Preservation Commission meets via
Zoom usually on the the 3rd Thursday at 7:30 pm.
Town Historian:
T
Chairperson …………….………….…....Pat Butch
Vice Chairperson…………..…………..Retha Onitri
Members: Diane Nurko-Hilker…………..Ed Brady
Robins Bruins……………....…Shazel Muhammad
Alt I...Mary Costagliola…….Alt II...Diane Blackwell
Chris Morris, Township Committee Liaison
Oඍඖ Sඉඋඍ Pකඍඛඍකඞඉගඑඖ Cඝඖඋඑඔ
The Open Space Preservation Council meets at
215 Millstone Road usually on the 4th Thursday of
each month at 7:30 pm.
Chairperson ........ ..…………..….....Suzanne Ming
Vice Chair ................................... ...Mark Blackwell
Secretary …………………………...Julianna Tesar
Members:….... Amy Butewicz….….Gene Madeam
Christine Harper..Tom Pado......Victoria Talyansky
Alternate 1....Vacant……...…Alternate 2…..Vacant
Tara Zabrosky, Township Committee Liaison
Shade Tree Commission
The Shade Tree Commission meets via Zoom
usually on the 2nd Tuesday of each month at
7:30 pm.
Chairperson………………………...Mark Mamrega
Vice Chair…………………...…...Victoria Talyansky
Treasurer………………………………....Gerrie Diaz
Secretary………...Danielle Sims…....732-446-1936
Members:…………….Amanda Blanco....Eric Sinha
Eric Davis, Township Committee Liaison
--- Document: Telephone Directory ---
Township Committee Members:
Mayor
Al Ferro
3202
Deputy Mayor
Chris Morris
3204
Committeeman
Eric Davis
3200
Committeeman
Tara Zabrosky
3201
Committeeman
Jeff Ziner
3203
Administrator Office:
Township Administrator
Kevin Abernethy
1703
Building/Construction Office:
Building Sub-Code Official
Jon Lamont
1305
Construction Code Official
Jon Lamont
1305
Electrical Sub-Code Official
Jonathan Foster
1303
Fire Protection Sub-Code Official
Matt Wagner
1305
Plumbing Sub-Code Official
Dennis Gibson
1304
Technical Assistance to the Construction Official
Arlene Yarbrough
1301
Technical Assistance to the Construction Official
Donna Arbia
1302
Clerk Office / Vital Statistics
Municipal Clerk/Local Registrar/Animal Control
Kathleen Hart
1702
Deputy Municipal Clerk
Laura Krontiris
1701
Deputy Registrar
Code Enforcement / Recycling Office:
Code Enforcement / Recycling Coordinator
1501
Code Enforcement / Recycling
Nicholas Procaccini
1503
Court Office:
Court Administrator
Sonia Fernandez
3101
Court Violations Clerk
Denise Yuhas
3103
Municipal Court Judge
Nicole Sonnenblick
732-446-6219
Department of Public Works:
Public Works Coordinator
2103
Working Foreman
KJ Surgent
2102
Public Works Office Assistant
2101
Finance Office:
Chief Financial Officer
Melissa Peerboom
1201
Treasurer / Purchasing
Amanda Salerno
1202
Land Use Office:
Planning & Zoning Board Secretary
Danielle Sims
1101
Township Engineer
Matt Shafai
1104
Zoning Officer
Nicholas Procaccini
1503
Asstistant Zoning Officer
Jon Lamont
1305
Parks and Recreation & Open Space/Ag Counsels Office:
Recreation Coordinator
Dave Ruditsky
1402
Open Space & AG Secretary
Julianna Tesar
1401
OEM:
Emergency Services (OEM) Coordinator
Michael Maloney
908-692-8124
Tax Offices:
Tax Assessor
Christopher Anthes
1603
Tax Assessor Clerk / Inspector
Kevin McDonald
1604
Tax Collector
Andrew DeFelice
1601
3/16/2026
Millstone Township Employee Directory
Dial 732-446-4249, then dial the 4 digit extension of person you want to speak to:
--- Document: RFQ ---
TOWNSHIP OF MILLSTONE
Monmouth County
New Jersey
REQUEST FOR QUALIFICATIONS
ARCHITECT SERVICES FOR MILLSTONE PAVILION
Qualification Opening Date – 9/16/2025
Time – 11:00 AM
MILLSTONE TOWNSHIP COMMITTEE
Al Ferro
Mayor
Chris Morris
Deputy Mayor
Eric Davis
Committee Member
Tara Zabrosky
Committee Member
Jeff Ziner
Committee Member
TOWNSHIP OF MILLSTONE
REQUEST FOR QUALIFICATIONS: ARCHITECT SERVICES FOR MILLSTONE PAVILION
PROPOSAL OPENING DATE: 9/16/2025 - 11:00AM
P-2
PUBLIC NOTICE
TOWNSHIP OF MILLSTONE
NOTICE OF SOLICITATION OF PROPOSAL FOR ARCHITECTURE SERVICES
PLEASE TAKE NOTICE that the Township of Millstone is accepting proposals for the
provisions of architecture services to the Township of Millstone for the design of the Millstone Park
Pavilion.
A copy of the proposal document may be obtained at the office of the Township Clerk, 470 Stage
Coach Road, Millstone Twp. NJ 08510 or on the Township website at www.millstonenj.gov. All
proposals shall be submitted to Kathleen Hart, Township Clerk, 470 Stage Coach Road, Millstone Twp.,
NJ 08510 by 9/16/2025 – 11:00 AM.
Proposals are being solicited pursuant to a fair and open process in accordance with N.J.S.A.
19:44A-20.4 et. seq.
TOWNSHIP OF MILLSTONE
REQUEST FOR QUALIFICATIONS: ARCHITECT SERVICES FOR MILLSTONE PAVILION
PROPOSAL OPENING DATE: 9/16/2025 - 11:00AM
P-3
CHECK LIST OF REQUIRED DOCUMENTS
The following items are required submissions in this proposal package:
Initials
Proposal Form
Statement of Ownership Disclosure Certification
Affidavit of Non-Collusion
Affirmative Action Certification
Acknowledgement of Receipt of Changes to Proposal (as applicable)
Americans With Disabilities Act
Dispute Resolution Acknowledgement
Business Entity Disclosure Certificate for Applicant and Sub-Applicant
Disclosure of Prohibited Investment Activities in Iran
Certification of Non-Involvement in Prohibited Activities in Russia or Belarus
Checklist of Required Documents, signed below
EACH REQUIRED ITEM MUST BE INITIALED ON THIS FORM IN THE SPACE PROVIDED. THIS
CHECKLIST MUST BE SIGNED AND SUBMITTED WITH THE PROPOSAL PACKAGE.
COMPANY / APPLICANT’S NAME
AUTHORIZED SIGNATURE
DATE
NAME (PRINT)
TITLE
TOWNSHIP OF MILLSTONE
REQUEST FOR QUALIFICATIONS: ARCHITECT SERVICES FOR MILLSTONE PAVILION
PROPOSAL OPENING DATE: 9/16/2025 - 11:00AM
P-4
PROPOSAL
ARCHITECTURE SERVICES FOR THE MILLSTONE TOWNSHIP PAVILION
Date:
Company Name:
Address:
Address:
PROPOSAL (Continued)
The undersigned declares that he/she has carefully examined and fully understands the Information for
Applicants, Specifications and other documents herein referred to and agrees to furnish and deliver all materials
and to perform all work in accordance with the contract documents for the architecture services for the Millstone
Township Pavilion.
Applicant’s Name
Authorized Signature
Print Name
Title
Telephone
Fax
Witness or Attest:
E-Mail Address
Signature
Print Name
(If Corporation, affix Corporate Seal)
TOWNSHIP OF MILLSTONE
REQUEST FOR QUALIFICATIONS: ARCHITECT SERVICES FOR MILLSTONE PAVILION
PROPOSAL OPENING DATE: 9/16/2025 - 11:00AM
P-5
GENERAL INFORMATION FOR APPLICANTS
I. SUBMISSION OF QUALIFICATIONS
A. Township of Millstone, Monmouth County, New Jersey (hereinafter referred to as “OWNER”) invites sealed
proposals pursuant to the Notice to Applicants.
B. Sealed proposals will be received by the designated representative at the time and place stated in the Notice to
Applicants, and at such time and place will be publicly opened and read aloud.
C. The proposal form shall be submitted, in a sealed envelope: (1) addressed to the OWNER, (2) bearing the
name and address of the applicant written on the face of the envelope, and (3) clearly marked “PROPOSAL”
with the contract title and/or proposal # being submitted.
D. It is the applicant’s responsibility to see that proposals are presented to the OWNER on the hour and at the
place designated. Proposals may be hand delivered or mailed; however, the OWNER disclaims any
responsibility for proposals forwarded by regular or overnight mail. If the proposal is sent by overnight mail,
the designation in section C, above, must also appear on the outside of the delivery company envelope.
Proposals received after the designated time and date will be returned unopened.
E. Sealed proposals forwarded to the OWNER before the time of opening of proposals may be withdrawn upon
written application of the applicant who shall be required to produce evidence showing that the individual is
or represents the principal or principals involved in the proposal. Once proposals have been opened, they
must remain firm for a period of sixty (60) calendar days.
F. All prices and amounts must be written in ink or preferably typewritten. Proposals containing any conditions,
omissions, unexplained erasures or alterations, items not called for in the proposal form, attachment of
additive information not required by the specifications, may be rejected by the OWNER who may reject
irregularities of any kind. Any changes, whiteouts, strikeouts, etc. on the proposal page must be initialed in
ink by the person responsible for signing the proposal.
G. Each proposal form must give the full business address of the applicant and be signed by an authorized
representative. Proposals by partnerships must furnish the full name of all partners and must be signed in the
partnership name by one of the members of the partnership or by an authorized representative, followed by
the signature and designation of the person signing. Proposals by corporations must be signed in the legal
name of the corporation, followed by the name of the State in which incorporated and must contain the
signature and designation of the president, secretary or other person authorized to bind the corporation in the
matter. When requested, satisfactory evidence of the authority of the officer signing shall be furnished.
II. INTERPRETATION AND ADDENDA
A. The applicant understands and agrees that its proposal is submitted on the basis of the requirements prepared
by the OWNER. The applicant accepts the obligation to become familiar with these requirements.
B. Applicants are expected to examine the requirements with care and observe all their requirements.
Ambiguities, errors or omissions noted by applicants should be promptly reported in writing to the
appropriate official. In the event the applicant fails to notify the OWNER of such ambiguities, errors or
omissions, the applicant shall be bound by the proposal.
TOWNSHIP OF MILLSTONE
REQUEST FOR QUALIFICATIONS: ARCHITECT SERVICES FOR MILLSTONE PAVILION
PROPOSAL OPENING DATE: 9/16/2025 - 11:00AM
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C. No oral interpretation of the meaning of the specifications will be made to any applicant. Every request for an
interpretation shall be in writing, addressed to the OWNER’S representative stipulated in the proposal. In
order to be given consideration, written requests for interpretation must be received at least five (5) days prior
to the date fixed for the opening of the proposals. Any and all such interpretations and any supplemental
instructions will be in the form of written addenda to the specifications, and will be distributed to all
prospective applicants, in accordance with N.J.S.A. 40A:11-23. All addenda so issued shall become part of
the contract documents, and shall be acknowledged by the applicant in the proposal. The OWNER’S
interpretations or corrections thereof shall be final.
III. PREPARATION OF PROPOSALS
A. The OWNER is exempt from any local, state or federal sales, use or excise tax.
IV. STATUTORY AND OTHER REQUIREMENTS
A. Mandatory Affirmative Action Certification
No firm may be issued a contract unless it complies with the affirmative action regulations of N.J.S.A. 10:5-31 et
seq. (P.L.1975, c.127).
1. Procurement, Professional and Service Contracts
All successful vendors must submit, within seven days after the receipt of the notice of intent to award the
contract or the receipt of the contract, one of the following:
i.
A photocopy of a valid letter for an approved Federal Affirmative Action Plan (good for
one year from the date of the letter), or
ii.
A photocopy of an approved Certificate of Employee Information Report, or
iii.
If the vendor has none of the above, the public agency is required to provide the vendor
with an initial Affirmative Action Employee Information Report (AA-302).
2. Construction Contracts
All successful contractors must submit within three days of the signing of the contract an Initial Project Manning
Report (AA201- available upon request from the State’s Affirmative Action Office) for any contract award that
meets or exceeds the bid threshold.
B. Americans with Disabilities Act of 1990
Discrimination on the basis of disability in contracting for the purchase of proposals and services is prohibited.
The successful applicant is required to read the Americans with Disabilities language that is part of this
specification and agrees that the provisions of Title II of the Act are made a part of the contract. The successful
applicant is obligated to comply with the Act and to hold the OWNER harmless.
C. Stockholder Disclosure
N.J.S.A. 52:25-24 (P.L. 1977, c33, as amended by P.L. 2016, c.43) provides that no corporation or partnership
shall be awarded any contract for the performance of any work or the furnishing of any materials or supplies,
unless, prior to the receipt of the proposal or accompanying the proposal of said corporation or partnership, there
is submitted a statement setting forth the names and addresses of all stockholders in the corporation or partnership
TOWNSHIP OF MILLSTONE
REQUEST FOR QUALIFICATIONS: ARCHITECT SERVICES FOR MILLSTONE PAVILION
PROPOSAL OPENING DATE: 9/16/2025 - 11:00AM
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who own ten percent or more of its stock of any class, or of all individual partners in the partnership who own a
ten percent or greater interest therein. The form of Statement shall be completed and attached to the proposal.
D. Non-Collusion Affidavit
The Non-Collusion Affidavit, which is part of these specifications, shall be properly executed and submitted with the
proposal.
E. New Jersey Business Registration Requirements
Non-Construction Contracts – The Contractor shall provide written notice to its subcontractors of the
responsibility to submit proof of business registration to the contractor.
Before final payment on the contract is made by the contracting agency, the Contractor shall submit an accurate
list and the proof of business registration of each subcontractor or supplier used in the fulfillment of the contract,
or shall attest that no subcontractors were used.
For the term of the contract, the contractor and each of its affiliates and a subcontractor and each of its affiliates
(N.J.S.A. 52:32-44 (g) (3) shall collect and remit to the Director, New Jersey Division of Taxation, the use tax
due pursuant to the Sales and use Tax Act on all sales of tangible personal property delivered into this State,
regardless of whether the tangible property is intended for a contract with a contracting agency.
A business organization that fails to provide a copy of a business registration as required pursuant to Section 1 of
P.L. 2001, c134 (C.52:32-44 et al) or subsection e. or f. of section 92 of P.L. 1977, c.110 (C.5:12-92), or that
provides false business registration information under the requirements of either of those sections, shall be liable
for a penalty of $25 for each day of violation, not to exceed $50,000 for each business registration copy not
properly provided under a contract with a contracting agency.
Failure to submit this shall be cause for rejection of the proposal.
F. Disclosure of Investment Activities in Iran
The Disclosure of Investment Activities in Iran, which is part of these specifications, shall be properly executed and
submitted with the proposal.
G. Certification of Non-Involvement in Prohibited Activities in Russia or Belarus
The Certification of Non-Involvement in Prohibited Activities in Russia or Belarus, which is part of these
specifications, shall be properly executed and submitted with the proposal.
V. METHODS OF AWARD
A. This contract shall be for the design of the Millstone Township Park Pavilion and Restroom/Concession
Building.
B. The OWNER may award the work based on the terms stated in Exhibit A.
C. The successful applicant will not assign any interest in this contract and shall not transfer any interest in the
same without the prior written consent of the OWNER.
E. This contract will be awarded pursuant to a fair and open process as prescribed in NJSA 19:44A-20.4 (P.L.
2005, c. 51).
TOWNSHIP OF MILLSTONE
REQUEST FOR QUALIFICATIONS: ARCHITECT SERVICES FOR MILLSTONE PAVILION
PROPOSAL OPENING DATE: 9/16/2025 - 11:00AM
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VI. TERMINATION OF CONTRACT
A. If, through any cause, the successful applicant shall fail to fulfill in a timely and proper manner obligations
under this contract or if the contractor shall violate any of the requirements of this contract, the OWNER shall
thereupon have the right to terminate this contract by giving written notice to the contractor of such
termination and specifying the effective date of termination. Such termination shall relieve the OWNER of
any obligation for balances to the contractor of any sum or sums set forth in the contract.
B. Notwithstanding the above, the contractor shall not be relieved of liability to the OWNER for damages
sustained by the OWNER by virtue of any breach of the contract by the contractor and the OWNER may
withhold any payments to the contractor for the purpose of compensation until such time as the exact amount
of the damage due the OWNER from the contractor is determined.
C. The contractor agrees to indemnify and hold the OWNER harmless from any liability to
subcontractors/suppliers concerning payment for work performed or goods supplied arising out of the lawful
termination of the contract by the OWNER under this provision.
D. In case of default by the successful applicant, the OWNER may procure the articles or services from other
sources and hold the successful applicant responsible for any excess cost occasioned thereby.
TOWNSHIP OF MILLSTONE
REQUEST FOR QUALIFICATIONS: ARCHITECT SERVICES FOR MILLSTONE PAVILION
PROPOSAL OPENING DATE: 9/16/2025 - 11:00AM
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EXHIBIT A
REQUEST FOR ARCHITECTURE SERVICES FOR MILLSTONE PARK PAVILION
1.
The Township of Millstone is soliciting proposals for the provision of architecture
services for the construction of the Millstone Park Pavilion and Restroom/Concession
Building.
2.
All sealed proposals shall be submitted to Kathleen Hart, Township Clerk, 470 Stage
Coach Road, Millstone Twp., NJ 08510 by 9/16/2025 – 11:00 AM. Two (2) copies of
the proposal shall be submitted.
3.
All proposals shall include, at a minimum: the name, address and all contact information
of the person or firm making the proposal; a statement of qualifications, including all
applicable professional licenses held; a statement of experience in rendering such
professional services to public entities; and a proposal for compensation for such
professional services.
4.
Proposals will be evaluated by the Township Committee of the Township of Millstone
and its agencies on the basis of the proposals deemed to be most advantageous, price and
other factors considered. The evaluation will consider:
a. Experience and reputation in the field;
b. Knowledge and experience with the Township Committee form of
Government;
c. Knowledge of the Township of Millstone and the subject matter to be
addressed under the contract;
d. Availability to accommodate any required meetings of the agency;
e. Compensation proposal;
f. Other factors, if determined to be in the best interest of the Township of
Millstone and its agencies.
5.
A description of the professional services required by the Township of Millstone is as
follows:
a. Architecture services associated with the design of a 40’ x 120’ pre-fabricated steel
pavilion on a 48’ x 128’ concrete slab with 14’ eave. An approximate 36’ x 38’
portion under the pavilion will be enclosed with CMU walls and include toilets,
dressing area, concession room, utility space and storage areas. See Exhibit B
attached for rough dimensions.
b. Drawings and specifications to include architectural drawings, structural designs and
MEP engineering designs. This includes HVAC, plumbing, electric and fire drawing.
TOWNSHIP OF MILLSTONE
REQUEST FOR QUALIFICATIONS: ARCHITECT SERVICES FOR MILLSTONE PAVILION
PROPOSAL OPENING DATE: 9/16/2025 - 11:00AM
P-10
FORMS REQUIRING SIGNATURES
TOWNSHIP OF MILLSTONE
REQUEST FOR QUALIFICATIONS: ARCHITECT SERVICES FOR MILLSTONE PAVILION
PROPOSAL OPENING DATE: 9/16/2025 - 11:00AM
P-11
STATEMENT OF OWNERSHIP
(OWNERSHIP DISCLOSURE CERTIFICATION)
N.J.S.A. 52:25-24.2 (P.L. 1977, c.33, as amended by P.L. 2016, c.43)
This Statement Shall Be Included with
All Bid and Proposal Submissions
Name of Business:______________________________________________________
Address of Business:____________________________________________________
Name of person completing this form:______________________________________
N.J.S.A. 52:25-24.2:
"No corporation, partnership, or limited liability company shall be awarded any contract nor shall
any agreement be entered into for the performance of any work or the furnishing of any materials or
supplies, unless prior to the receipt of the bid or proposal, or accompanying the bid or proposal of
said corporation, said partnership, or said limited liability company there is submitted a statement
setting forth the names and addresses of all stockholders in the corporation who own 10 percent or
more of its stock, of any class, or of all individual partners in the partnership who own a 10 percent
or greater interest therein, or of all members in the limited liability company who own a 10 percent or
greater interest therein, as the case may be.
If one or more such stockholder or partner or member is itself a corporation or partnership or limited
liability company, the stockholders holding 10 percent or more of that corporation’s stock, or the
individual partners owning 10 percent or greater interest in that partnership, or the members owning
10 percent or greater interest in that limited liability company, as the case may be, shall also be listed.
The disclosure shall be continued until names and addresses of every noncorporate stockholder, and
individual partner, and member, exceeding the 10 percent ownership criteria established in this act,
has been listed.
To comply with this section, a bidder with any direct or indirect parent entity which is publicly
traded may submit the name and address of each publicly traded entity and the name and address of
each person that holds a 10 percent or greater beneficial interest in the publicly traded entity as of the
last annual filing with the federal Securities and Exchange Commission or the foreign equivalent,
and, if there is any person that holds a 10 percent or greater beneficial interest, also shall submit links
to the websites containing the last annual filings with the federal Securities and Exchange
Commission or the foreign equivalent and the relevant page numbers of the filings that contain the
information on each person that holds a 10 percent or greater beneficial interest."
The Attorney General has advised that the provisions of N.J.S.A. 52:25-24.2, which refer to corporations and
partnerships apply to limited partnerships, limited liability partnerships, and Subchapter S corporations.
This Ownership Disclosure Certification form shall be completed, signed and notarized.
TOWNSHIP OF MILLSTONE
REQUEST FOR QUALIFICATIONS: ARCHITECT SERVICES FOR MILLSTONE PAVILION
PROPOSAL OPENING DATE: 9/16/2025 - 11:00AM
P-12
Failure of the bidder/proposer to submit the required information is cause for automatic rejection
of the bid or proposal
Part I
Check the box that represents the type of business organization:
Sole Proprietorship (skip Parts II and III, sign and notarize at the end)
Non-Profit Corporation (skip Parts II and III, sign and notarize at the end)
PartnershipLimited Partnership
Limited Liability Partnership
Limited Liability Company
For-profit Corporation (including Subchapters C and S or Professional Corporation)
Other (be specific): ______________________________________________
Part II
I certify that the list below contains the names and addresses of all stockholders in the
corporation who own 10 percent or more of its stock, of any class, or of all individual partners in
the partnership who own a 10 percent or greater interest therein, or of all members in the limited
liability company who own a 10 percent or greater interest therein, as the case may be.
OR
I certify that no one stockholder in the corporation owns 10 percent or more of its stock, of any
class, or no individual partner in the partnership owns a 10 percent or greater interest therein, or
that no member in the limited liability company owns a 10 percent or greater interest therein, as
the case may be.
Sign and notarize the form below, and, if necessary, complete the list below. (Please attach
additional sheets if more space is needed):
TOWNSHIP OF MILLSTONE
REQUEST FOR QUALIFICATIONS: ARCHITECT SERVICES FOR MILLSTONE PAVILION
PROPOSAL OPENING DATE: 9/16/2025 - 11:00AM
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Name: ______________________________
Name: ______________________________
Address: _______________________
____________________________________
Address: _______________________
____________________________________
Name: ______________________________
Name: ______________________________
Address: _______________________
____________________________________
Address: _______________________
____________________________________
Name: ______________________________
Name: ______________________________
Address: _______________________
____________________________________
Address: _______________________
____________________________________
Name: ______________________________
Name: ______________________________
Address: _______________________
____________________________________
Address: _______________________
____________________________________
Name: ______________________________
Name: ______________________________
Address: _______________________
____________________________________
Address: _______________________
____________________________________
Name: ______________________________
Name: ______________________________
Address: _______________________
____________________________________
Address: _______________________
____________________________________
TOWNSHIP OF MILLSTONE
REQUEST FOR QUALIFICATIONS: ARCHITECT SERVICES FOR MILLSTONE PAVILION
PROPOSAL OPENING DATE: 9/16/2025 - 11:00AM
P-14
Part III - Any Direct or Indirect Parent Entity Which is Publicly Traded:
“To comply with this section, a bidder with any direct or indirect parent entity which is publicly traded may
submit the name and address of each publicly traded entity and the name and address of each person that
holds a 10 percent or greater beneficial interest in the publicly traded entity as of the last annual filing with
the federal Securities and Exchange Commission or the foreign equivalent, and, if there is any person that
holds a 10 percent or greater beneficial interest, also shall submit links to the websites containing the last
annual filings with the federal Securities and Exchange Commission or the foreign equivalent and the
relevant page numbers of the filings that contain the information on each person that holds a 10 percent or
greater beneficial interest.”
Pages attached with name and address of each publicly traded entity as well as the name and address
of each person that holds a 10 percent or greater beneficial interest.
OR
Submit here the links to the Websites (URLs) containing the last annual filings with the federal
Securities and Exchange Commission or the foreign equivalent.
___________________________________________________
___________________________________________________
AND
Submit here the relevant page numbers of the filings containing the information on each person
holding a 10 percent or greater beneficial interest.
_____________________________________________________
_____________________________________________________
Subscribed and sworn before me this ___ day of
___________________________ , 20__.
(Notary Public)
My Commission expires:
________________________________________
(Affiant)
________________________________________
(Print name of affiant and title if applicable)
(Corporate Seal if a Corporation)
TOWNSHIP OF MILLSTONE
REQUEST FOR QUALIFICATIONS: ARCHITECT SERVICES FOR MILLSTONE PAVILION
PROPOSAL OPENING DATE: 9/16/2025 - 11:00AM
P-15
AFFIDAVIT OF NON-COLLUSION
The undersigned, being duly sworn according to law, deposes and says:
1. I reside at ____________________________________________________________________________
____________________________________________________________________
2. The name of the within applicant is ________________________________________________________
____________________________________________________________________
3. I executed the said proposal on behalf of the applicant with full authority to do so.
4. The applicant has not directly or indirectly entered into any agreement, participated in any collusion or
otherwise taken any action in restraint of free competitive proposal in connection with the contract.
5. All statements contained in the Qualification Statement and Proposal and in this Affidavit are true and
correct and were made with the full knowledge that the Township of Millstone, County of Monmouth, its
officers and employees, relies upon the truth of the statements therein made in awarding the above-named
contract.
6. I further warrant that no person or selling agency has been employed or retained to solicit or service such
contract upon an agreement or understanding for a commission, percentage, brokerage or contingent fee,
except bonafide employees of or bonafide established commercial selling agencies maintained by the
applicant.
Sworn and subscribed to
before me on this day of
_______________________, 20__
Signature of Applicant
Print Name
Signature of Notary
Print Name
TOWNSHIP OF MILLSTONE
REQUEST FOR QUALIFICATIONS: ARCHITECT SERVICES FOR MILLSTONE PAVILION
PROPOSAL OPENING DATE: 9/16/2025 - 11:00AM
P-16
AFFIRMATIVE ACTION CERTIFICATION
P.L. 1975, C. 127 (N.J.A.C. 17:27)
If awarded a contract, all procurement and service contractors will be required to comply with the requirements of
P.L.1975, C.127, (N.J.A.C. 17:27). Within seven (7) days after receipt of the notification of intent to award the
contract or receipt of the contract, whichever is sooner, the contractor should present one of the following to the
Purchasing Agent:
1. A photocopy of a valid letter from the U.S. Department of Labor that the contractor has an existing
federally-approved or sanctioned Affirmative Action Plan (good for one year from the date of the letter).
OR
2. A photocopy of approved Certificate of Employee Information Report.
OR
3. An Affirmative Action Employee Information Report (Form AA302)
OR
4. All successful construction contractors must submit within three days of the signing of the contract an
Initial Project Workforce Report (AA201) for any contract award that meets or exceeds the Public Agency
bid threshold (available upon request).
NO FIRM MAY BE ISSUED A CONTRACT UNLESS IT COMPLIES WITH THE AFFIRMATIVE
ACTION REGULATIONS OF P.L.1975, C.127.
The following questions must be answered by all applicants:
1. Do you have a federally-approved or sanctioned Affirmative Action Program?
YES_____ NO _____
If yes, please submit a copy of such approval.
2. Do you have a Certificate of Employee Information Report Approval?
YES_____ NO_____
If yes, please submit a copy of such certificate.
The undersigned contractor certifies that he is aware of the commitment to comply with the requirements of P.L.1975,
c.127 and agrees to furnish the required documentation pursuant to the law.
Note: A contractor's proposal must be rejected as non-responsive if a contractor fails to comply with
requirements of P.L. 1975, c.127, within the time frame.
APPLICANT’S NAME
TITLE
AUTHORIZED SIGNATURE
TELEPHONE
PRINT NAME
TOWNSHIP OF MILLSTONE
REQUEST FOR QUALIFICATIONS: ARCHITECT SERVICES FOR MILLSTONE PAVILION
PROPOSAL OPENING DATE: 9/16/2025 - 11:00AM
P-17
EXHIBIT A
N.J.S.A. 10:5-31 and N.J.A.C. 17:27
MANDATORY EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE
Goods, Professional Services and General Service Contracts
(Mandatory Affirmative Action Language)
During the performance of this contract, the contractor agrees as follows:
The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for
employment because of age, race, creed, color, national origin, ancestry, marital status, affection or sexual orientation
or sex. Except with respect to affection or sexual orientation, the contractor will take affirmative action to ensure that
such applicants are recruited and employed, and that employees are treated during employment, without regard to
their age, race, creed, color, national origin, ancestry, marital status, affection or sexual orientation or sex. Such action
shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or
recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training,
including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants
for employment, notices to be provided by the Public Agency Compliance Officer setting for the provisions of this
nondiscrimination clause.
The contractor or subcontractor, where applicable will, in all solicitations or advertisements for employees placed
by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment
without regard to age, race, creed, color, national origin, ancestry, marital status, affection or sexual orientation or
sex.
The contractor or subcontractor, where applicable, will send to each labor union or representative or workers with
which it has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the
agency contracting officer, advising the labor union or workers' representative of the contractor's commitments
under this act and shall post copies of the notice in conspicuous places available to employees and applicants for
employment.
The contractor or subcontractor, where applicable, agrees to comply with any regulations promulgated by the
Treasurer pursuant to N.J.S.A. 10:5-31 et seq., as amended and supplemented from time to time and the
Americans with Disabilities Act.
The contractor or subcontractor agrees to make good faith efforts to employ minority and women workers
consistent with the applicable county employment goals established in accordance with N.J.A.C. 17:27-5.2 or a
binding determination of the applicable county employment goals determined by the Division, pursuant to
N.J.A.C. 17:27-5.2.
The contractor or subcontractor agrees to inform in writing its appropriate recruitment agencies including, but not
limited to, employment agencies, placement bureaus, colleges, universities, labor unions, that it does not discriminate
on the basis of age, creed, color, national origin, ancestry, marital status, affection or sexual orientation or sex, and
that it will discontinue the use of any recruitment agency which engages in direct or indirect discriminatory practices.
The contractor or subcontractor agrees to revise any of its testing procedures, if necessary, to assure that all personnel
testing conforms with the principles of job-related testing, as established by the statutes and court decisions of the State
of New Jersey and as established by applicable Federal law and applicable Federal court decisions.
In conforming with the applicable employment goals, the contractor or subcontractor agrees to review all procedures
relating to transfer, upgrading, downgrading and layoff to ensure that all such actions are taken without regard to age,
TOWNSHIP OF MILLSTONE
REQUEST FOR QUALIFICATIONS: ARCHITECT SERVICES FOR MILLSTONE PAVILION
PROPOSAL OPENING DATE: 9/16/2025 - 11:00AM
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creed, color, national origin, ancestry, marital status, affection or sexual orientation or sex, consistent with the statutes
and court decisions of the State of New Jersey, and applicable Federal law and applicable Federal court decisions.
The contractor shall submit to the public agency, after notification of award but prior to execution of a goods and
services contract, one of the following three documents:
Letter of Federal Affirmative Action Plan Approval
Certificate of Employee Information Report
Employee Information Report Form AA302
The contractor and its subcontractors shall furnish such reports or other documents to the Division of Contract
Compliance and EEO as may be requested by the Division from time to time in order to carry out the purposes of these
regulations, and public agencies shall furnish such information as may be requested by the Division of Contract
Compliance & EEO for conducting a compliance investigation pursuant to Subchapter 10 of the Administrative Code
at N.J.A.C. 17:27.
TOWNSHIP OF MILLSTONE
REQUEST FOR QUALIFICATIONS: ARCHITECT SERVICES FOR MILLSTONE PAVILION
PROPOSAL OPENING DATE: 9/16/2025 - 11:00AM
P-19
ACKOWLEDGEMENT OF RECEIPT OF CHANGES TO
PROPOSAL DOCUMENTS FORM
Pursuant to N.J.S.A. 40A: 11-23.1a, the undersigned hereby acknowledges receipt of the following notices,
revisions, or addenda to the proposal advertisement, specifications or proposal documents. By indicating date of
receipt, applicant acknowledges the submitted proposal takes into account the provisions of the notice, revision or
addendum. Note that the local unit’s record of notice to applicants shall take precedence and that failure to
include provisions of changes in a proposal may be subject for rejection of the proposal.
Addendum Number
How Received
(mail, fax, pick-up, etc.)
Date Received
***If no addenda have been issued, please write “N/A” above and complete the form below***
Company/Applicant:
By Authorized Representative:
Signature:
Printed Name and Title:
Date:
TOWNSHIP OF MILLSTONE
REQUEST FOR QUALIFICATIONS: ARCHITECT SERVICES FOR MILLSTONE PAVILION
PROPOSAL OPENING DATE: 9/16/2025 - 11:00AM
P-20
AMERICANS WITH DISABILITIES ACT
Equal Opportunity For Individuals With Disabilities
The Contractor and the Township of Millstone do hereby agree that the provision of Title II of the Americans with
Disabilities Act of 1990 (the “ADA”) (42 U.S.C. Section 12101 et seq.), which prohibits discrimination on the basis
of disability by public entities in all services, programs and activities provided or made available by public entities,
and the rules and regulations promulgated pursuant thereunto, are made a part of this contract. In providing any aid,
benefit or service on behalf of the Township pursuant to this contract, the Contractor agrees that the performance shall
be in strict compliance with the ADA. In the event that the Contractor, its agents, servants, employees or
subcontractors violate or are alleged to have violated the ADA during the performance of this contract, the Contractor
shall defend the Township in any action or administrative proceeding commenced pursuant to this ADA. The
Contractor shall indemnify, protect and save harmless the Township, its agents, servants and employees from and
against any and all suits, claims, losses, demands or damages of whatever kind or nature arising out of or claimed to
arise out of the alleged violation. The Contractor shall, at its own expense, appear, defend and pay any and all charges
for legal services and any and all costs and other expenses arising form such action or administrative proceeding or
incurred in connection therewith. In any and all complaints brought pursuant to the Township grievance procedure,
the Contractor agrees to abide by any decision of the Township which is rendered pursuant to said grievance
procedure. If any action or administrative proceeding results in an award of damages against the Township or if the
Township incurs any expense to cure a violation of the ADA which has been brought pursuant to its grievance
procedure, the Contractor shall satisfy and discharge the same at its own expense.
The Township shall, as soon as practicable after a claim has been made against it, give written notice thereof to the
Contractor along with full and complete particulars of the claim. If any action or administrative proceeding is brought
against the Township or any of its agents, servants, and employees, the Township shall expeditiously forward or have
forwarded to the Contractor every demand, complaint, notice, summons, pleading or other process received by the
Township or its representatives.
It is expressly agreed and understood that any approval by the Township of the services provided by the Contractor
pursuant to this contract will not relieve the Contractor of the obligation to comply with the ADA and to defend,
indemnify, protect, and save harmless the Township pursuant to this paragraph.
It is further agreed and understood that the Township assumes no obligation to indemnify or save harmless the
Contractor, its agents, servants, employees and subcontractors for any claim which may arise out of their performance
of this agreement. Furthermore, the Contractor expressly understands and agrees that the provisions of this
indemnification clause shall in no way limit the Contractor’s obligations assumed in this agreement, nor shall they be
construed to relieve the Contractor from any liability, nor preclude the Township from taking any other actions
available to it under any other provisions of this agreement or otherwise by law.
COMPANY / BIDDER’S NAME
AUTHORIZED SIGNATURE
DATE
NAME (PRINT)
TITLE
TOWNSHIP OF MILLSTONE
REQUEST FOR QUALIFICATIONS: ARCHITECT SERVICES FOR MILLSTONE PAVILION
PROPOSAL OPENING DATE: 9/16/2025 - 11:00AM
P-21
DISPUTE RESOLUTION
Any dispute arising under this Contract shall be resolved in accordance with and subject to the limitations
contained in N.J.S.A. 40A:11-41.1 as follows:
1.
All remedies provided elsewhere in the Contract documents to resolve disputes, claims and protests shall
be exhausted. Where the Engineer or Architect is required to issue a decision, such decision shall be a
condition precedent to proceeding to resolve the dispute in accordance with paragraph 2.
2.
Prior to litigation, the Owner and Contractor shall endeavor to settle disputes by mediation in accordance
with the current Construction Industry Mediation Rules of the American Arbitration Association.
Demand for mediation shall be filed in writing by the party requesting mediation with the other party to
this Agreement and with the American Arbitration Association. The Engineer or Architect shall be
provided with an information copy of the demand unless the Engineer or Architect is joined. In no event
shall such demand be made more than 30 days after completion, acceptance and final payment nor after
the date when institution of legal or equitable proceedings regarding the matter in dispute would be barred
as a matter of law.
3.
Nothing herein shall be construed to prevent the Owner and Contractor from agreeing to utilize any other
alternative dispute resolution procedure in lieu of or in addition to mediation.
4.
Nothing herein shall be construed to prevent the Owner from notifying any performance guarantor
(Surety) of, and requesting the Surety’s assistance in resolving any disputes which involve the
Contractor’s performance.
Company/Applicant:
By Authorized Representative:
Signature:
Printed Name and Title:
Date:
TOWNSHIP OF MILLSTONE
REQUEST FOR QUALIFICATIONS: ARCHITECT SERVICES FOR MILLSTONE PAVILION
PROPOSAL OPENING DATE: 9/16/2025 - 11:00AM
P-22
BUSINESS ENTITY DISCLOSURE CERTIFICATION
FOR TRADITIONAL CONTRACTS
Required Pursuant To N.J.S.A. 19:44A-20.8
_________________________________
(name of firm)
Part I – Vendor Affirmation
The undersigned, being authorized and knowledgeable of the circumstances, does hereby certify that
_______________________ (name of firm) have not made and will not make any reportable contributions pursuant
to N.J.S.A. 19:44A-1 et seq. that, pursuant to P.L. 2023, c. 30, would bar the award of this contract in the one year
period preceding January 2, 2025 to any of the following named candidate committee or joint candidates
committee; or political party committee representing the elected officials of the Township of Millstone as defined
pursuant to N.J.S.A. 19:44A-3(p), (q) and (r).
Al Ferro
Chris Morris
Eric Davis
Tara Zabrosky
Jeff Ziner
Part II – Ownership Disclosure Certification
I certify that the list below contains the names and home addresses of all owners holding 10% or more of the
issued and outstanding stock of the undersigned.
Check the box that represents the type of business entity:
Partnership
Corporation Sole Proprietorship
Subchapter S Corporation
Limited Partnership Limited Liability Corporation
Limited Liability Partnership
Name of Stock or Shareholder
Home Address
Part 3 – Signature and Attestation:
The undersigned is fully aware that if I have misrepresented in whole or part this affirmation and
certification, I and/or the business entity, will be liable for any penalty permitted under law.
Name of Business Entity:______________________________
Signed:________________________________
Title:___________________________
Print Name:____________________________
Date:___________________________
Subscribed and sworn before me this ___ day of
___________, 20__.
My Commission expires:
_________________________________
(Affiant)
________________________________
(Print name & title of affiant) (Corporate Seal)
TOWNSHIP OF MILLSTONE
REQUEST FOR QUALIFICATIONS: ARCHITECT SERVICES FOR MILLSTONE PAVILION
PROPOSAL OPENING DATE: 9/16/2025 - 11:00AM
P-23
BUSINESS ENTITY DISCLOSURE CERTIFICATION
FOR NON-FAIR AND OPEN CONTRACTS
Required Pursuant To N.J.S.A. 19:44A-20.8
TOWNSHIP OF MILLSTONE
The following is statutory text related to the terms and citations used in the Business Entity Disclosure
Certification form.
“Local Unit Pay-To-Play Law” (P.L. 2004, c.19, as amended by P.L. 2023, c. 30)
19:44A-20.6 Certain contributions deemed as contributions by business entity.
5. When a business entity is a natural person, a contribution by that person's spouse or child, residing therewith,
shall be deemed to be a contribution by the business entity. When a business entity is other than a natural person,
a contribution by any person or other business entity having an interest therein shall be deemed to be a
contribution by the business entity.
19:44A-20.7 Definitions relative to certain campaign contributions.
6. As used in sections 2 through 12 of this act:
“business entity" means any natural or legal person, business corporation, professional services corporation,
limited liability company, partnership, limited partnership, business trust, association or any other legal
commercial entity organized under the laws of this State or of any other state or foreign jurisdiction;
“interest" means the ownership or control of more than 10% of the profits or assets of a business entity or 10% of
the stock in the case of a business entity that is a corporation for profit, as appropriate;
Temporary and Executing
12. Nothing contained in this act shall be construed as affecting the eligibility of any business entity to perform a
public contract because that entity made a contribution to any committee during the one-year period immediately
preceding the effective date of this act.
~~~~~~~~~~~~~~~~~~~~~
The New Jersey Campaign Contributions and Expenditures Reporting Act (N.J.S.A. 19:44A-1 et seq.)
19:44A-3 Definitions. In pertinent part…
p. The term "political party committee" means the State committee of a political party, as organized pursuant to
R.S.19:5-4, any county committee of a political party, as organized pursuant to R.S.19:5-3, or any municipal
committee of a political party, as organized pursuant to R.S.19:5-2.
q. The term "candidate committee" means a committee established pursuant to subsection a. of section 9 of
P.L.1973, c.83 (C.19:44A-9) for the purpose of receiving contributions and making expenditures.
r. the term "joint candidates committee" means a committee established pursuant to subsection a. of section 9 of
P.L.1973, c.83 (C.19:44A-9) by at least two candidates for the same elective public offices in the same election in
a legislative district, county, municipality or school district, but not more candidates than the total number of the
same elective public offices to be filled in that election, for the purpose of receiving contributions and making
expenditures. For the purpose of this subsection: …; the offices of member of the board of chosen freeholders
and county executive shall be deemed to be the same elective public offices in a county; and the offices of mayor
and member of the municipal governing body shall be deemed to be the same elective public offices in a
municipality.
TOWNSHIP OF MILLSTONE
REQUEST FOR QUALIFICATIONS: ARCHITECT SERVICES FOR MILLSTONE PAVILION
PROPOSAL OPENING DATE: 9/16/2025 - 11:00AM
P-24
19:44A-8 and 16 Contributions, expenditures, reports, requirements.
While the provisions of this section are too extensive to reprint here, the following is deemed to be the pertinent
part affecting amounts of contributions:
The $200 limit established in this subsection shall remain as stated in this subsection without further adjustment
by the commission in the manner prescribed by section 22 of P.L.1993, c.65 (N.J.SA.19:44A-7.2)
Any Political Committees, Candidate Committees,
Joint Candidate Committees for or on behalf of Al
Ferro, Chris Morris, Eric Davis, Tara Zabrosky and Jeff
Ziner
Millstone Democratic Committee
Millstone Republican Committee
Millstone Township Democratic County Committee
Millstone Township Republican County Committee
TOWNSHIP OF MILLSTONE
REQUEST FOR QUALIFICATIONS: ARCHITECT SERVICES FOR MILLSTONE PAVILION
PROPOSAL OPENING DATE: 9/16/2025 - 11:00AM
P-25
DISCLOSURE OF INVESTMENT ACTIVITIES IN IRAN
Part 1: Certification
Pursuant to Public Law 2012, c. 25, any person or entity that submits a bid or proposal or otherwise proposes to enter into or renew a
contract must complete the certification below to attest, under penalty of perjury, that the person or entity, or one of the person or entity’s
parents, subsidiaries, or affiliates, is not identified on a list created and maintained by the New Jersey Treasury’s Chapter 25 list as a person
or entity engaging in investment activities in Iran. The Chapter 25 list is found on the State of New Jersey Division of Purchase and
Property website at http://www.state.nj.us/treasury/purchase/pdf/Chapter25List.pdf. Bidders must review the list prior to completing the
certification below. Failure to complete the certification will render a bidder’s proposal non-responsive.
PLEASE CHECK THE APPROPRIATE BOX:
A. I certify, pursuant to Public Law 2012, c. 25, that neither the bidder listed herein nor any of the bidder’s parents,
subsidiaries, or affiliates is listed on the New Jersey Department of Treasury’s list of entities determined to be engaged in
prohibited activities in Iran pursuant to P.L. 2012, c. 25. I further certify that I am the person listed above, or I am an officer
or representative of the entity listed above and am authorized to make this certification on its behalf. I will skip Part 2 and
sign and complete the Certification below.
OR
B.
I am unable to certify as above because the bidder and/or one of more of its parents, subsidiaries, or affiliates is listed on the
New Jersey Department of Treasury’s Chapter 25 list. I will provide a detailed, accurate, and precise description of the
activities in Part 2 below and sign and complete the Certification below. Failure to provide such will result in the proposal
being rendered as non-responsive and appropriate penalties, fines, and/or sanctions will be assessed as provided by law.
Part 2: Please provide further information related to investment activities in Iran
If you checked Box “B” above, provide a detailed, accurate and precise description of the activities of the Bidder, or one of its parents,
subsidiaries or affiliates, engaged in the investment activities in Iran by complete the below.
Entity Name:
_____________________________________________________________________ Relationship
to Bidder:
_____________________________________________________________________
Description of Activities:
_____________________________________________________________________
Duration of Engagement:
_____________________________________________________________________
Anticipated Cessation Date:
_____________________________________________________________________
Bidder Contact Name:
_____________________________________________________________________
Bidder Contact Phone No.:
_____________________________________________________________________
(Attach Additional Sheets If Necessary.)
Certification:
I, the undersigned, certify that I am authorized to execute this certification on behalf of the above referenced person or entity, that the
foregoing information and any attachments hereto, to the best of my knowledge are true and complete. I acknowledge that the Township
of Millstone is relying on the information contained herein and hereby acknowledge that I am under a continuing obligation from the date
of this certification through the completion of any contracts with the Township to notify the Township in writing of any changes to the
answers of information contained herein. I acknowledge that I am aware that it is a criminal offense to make a false statement or
misrepresentation in this certification, and if I do so, I recognize that I am subject to criminal prosecution under the law and that it will also
constitute a material breach of my agreement(s) with the Township of Millstone, Monmouth County, New Jersey and that the Township
at its option may declare any contract(s) resulting from this certification void and unenforceable.
Name of Bidder (Please Print): ____________________________________________________________________________
Signature of Authorized Representative: ___________________________________________________________________
Name and Title (Please Print): _____________________________________________________________________________
TOWNSHIP OF MILLSTONE
REQUEST FOR QUALIFICATIONS: ARCHITECT SERVICES FOR MILLSTONE PAVILION
PROPOSAL OPENING DATE: 9/16/2025 - 11:00AM
P-26
CERTIFICATION OF NON‐INVOLVEMENT IN PROHIBITED
ACTIVITIES IN RUSSIA OR BELARUS
Pursuant to N.J.S.A. 52:32-60.1, et seq. (L. 2022, c. 3) any person or entity (hereinafter “Vendori”) that seeks to enter into
or renew a contract with a State agency for the provision of goods or services, or the purchase of bonds or other obligations,
must complete the certification below indicating whether or not the Vendor is identified on the Office of Foreign Assets
Control
(OFAC)
Specially
Designated
Nationals
and
Blocked
Persons
list,
available
here:
https://sanctionssearch.ofac.treas.gov/. If the Department of the Treasury finds that a Vendor has made a certification in
violation of the law, it shall take any action as may be appropriate and provided by law, rule or contract, including but not
limited to, imposing sanctions, seeking compliance, recovering damages, declaring the party in default and seeking
debarment or suspension of the party.
I, the undersigned, certify that I have read the definition of “Vendor” below, and have reviewed the Office of Foreign Assets
Control (OFAC) Specially Designated Nationals and Blocked Persons list, and having done so certify:
(Check the Appropriate Box)
A.
That the Vendor is not identified on the OFAC Specially Designated Nationals and Blocked Persons list on
account of activity related to Russia and/or Belarus.
OR
B.
That I am unable to certify as to “A” above, because the Vendor is identified on the OFAC Specially
Designated Nationals and Blocked Persons list on account of activity related to Russia and/or Belarus.
OR
C.
That I am unable to certify as to “A” above, because the Vendor is identified on the OFAC Specially
Designated Nationals and Blocked Persons list. However, the Vendor is engaged in activity related to Russia
and/or Belarus consistent with federal law, regulation, license or exemption. A detailed description of how
the Vendor’s activity related to Russia and/or Belarus is consistent with federal law is set forth below.
(Attach Additional Sheets If Necessary.)
Signature of Vendor’s Authorized Representative
Date
Print Name and Title of Vendor’s Authorized Representative
Vendor’s FEIN
Vendor’s Name
Vendor’s Phone Number
Vendor’s Address (Street Address)
Vendor’s Fax Number
Vendor’s Address (City/State/Zip Code)
Vendor’s Email Address
i Vendor means: (1) A natural person, corporation, company, limited partnership, limited liability partnership, limited liability company, business
association, sole proprietorship, joint venture, partnership, society, trust, or any other nongovernmental entity, organization, or group; (2) Any
governmental entity or instrumentality of a government, including a multilateral development institution, as defined in Section 1701(c)(3) of the
International Financial Institutions Act, 22 U.S.C. 262r(c)(3); or (3) Any parent, successor, subunit, direct or indirect subsidiary, or any entity under
common ownership or control with, any entity described in paragraph (1) or (2).
NJ Rev. 1.22.2024
TOWNSHIP OF MILLSTONE
REQUEST FOR QUALIFICATIONS: ARCHITECT SERVICES FOR MILLSTONE PAVILION
PROPOSAL OPENING DATE: 9/16/2025 - 11:00AM
P-27
EXHIBIT B
2
2
2
13 X 15
10 X 19
13 X 19
MEN
UTILITY ROOM
WOMEN
38
CONCESSION
13 x 11
6 X 7
6 X 7
STORAGE
11 X 19
12 x 12
13 X 12
DRESSING ROOM
STORAGE
80
PAVED AREA FOR FOOD TRUCKS AND PARKING
SEPTIC FIELD
4x4 conc. window
6 x 7 ROLL-UP
6 x 7 ROLL-UP
6 x 7 ROLL-UP
Concrete pad 48' x 128'
4' extended perimeter around pavilion
Pavilion
40' x 120' steel Prefrabricated
14' Eave with approx. 20' center height
Metal roof with tongue and groov underlayment
Building area underneath pavilion roof.
Approx. 36' x 38' enclosed
CMU block exterior
Security Camera
6
Ceiling Fan
6
Speaker
6
Stage lighting w/dimmer
10
Sconce lighting on colums
near top 10
Main pavilion lighting
21
Perimeter security lighting
18
Electrical outlet on column
inside 3'-4' from floor
8
Electrical outlet on Rafter
6
EC
EC
EC
EC
EC
EC
EC
EC
EC
ER
ER
ER
ER
ER
ER
ER
--- Document: Recycling Calendar ---
- A STATE DESIGNATED ENVIRONMENTALLY CONCERNED COMMUNITY -
Official Notice: To Residents and
Businesses of Millstone Township
Recycling is mandated by the State, County and
Municipal Statutes.
"ll SFTJEFOUT XJMM separate newspapers, glass bottles and jars,
tin and bi-metal cans, plastic containers, aluminum cans,
corrugated cardboard for collection and ultimate recycling of
materials.
$VSCTJEF3FDZDMJOH(VJEFMJOFT
t
t
3FTJEFOUJBMSFDZDMJOHJTUPCFQMBDFEDVSCTJEFPOSFDZDMF
EBZTPOMZCFGPSF:00 AM3FDZDMBCMFTTIPVMECFQMBDFE
MPPTFJODPOUBJOFSHBMMPOTPSTNBMMFS1MFBTFEPOPU
QMBDFZPVSSFDZDMBCMFTJOBQMBTUJDCBH
BTUIFZXJMMOPU
CFQJDLFEVQ
3FDZDMJOHDPNQMBJOUTNJTTFEQJDLVQ$BMM*OUFSTUBUF
8BTUF4FSWJDFBU
RECYCLING
MILLSTONE TOWNSHIP
63FDZDMJOH$PMMFDUJPO%BUFT
&WFSZXFFLTCFHJOOJOH076
WEDNESDAY
-$18$5<
7
1
)(%58$5<
18
0$5&+
4
18
$35,/
1
5
0$<
29
3
-81(
7
0
-8/<
4
8
2
$8*867
5
19
6(37(0%(5
2
6
2&72%(5
30
4
129(0%(5
28
1
'(&(0%(5
5
9
3
4
- A STATE DESIGNATED ENVIRONMENTALLY CONCERNED COMMUNITY -
THE TOWNSHIP OF MILLSTONE
For the convenience of the residents, the Recycling Center located at the Department of Public Works,
899 Perrineville Road, is open during the week and will continue to be open on weekends.
8FEOFTEBZBNQNBOE4BUVSEBZ4VOEBZBNQN
Closed on Christmas Day and New Year’s Day
PLEASE HELP US KEEP MILLSTONE TOWNSHIP GREEN AND CLEAN!
DON’T PLACE ITEMS THAT ARE NOT ON THE RECYCLING LIST IN YOUR RECYCLING!
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Kathleen Hart
Township Clerk
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Timeline
First Discovered
Apr 2, 2026
Last Info Update
Apr 2, 2026
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